RFB927600-01 - DPS Post 12 Driveway Repairs - Addendum #1.pdf
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- Attached to
- DPS Post 12 Driveway Repairs
- Solicitation number
- RFB927600-01
- Issued by
- Sioux County, Iowa
About this file
This is Addendum No. 1 for the DPS P12 Driveway Repairs project (DAS RFB927600-01), issued by the State of Iowa's Department of Administrative Services on 02/21/2023. The project involves driveway and parking lot repairs at the Department of Public Safety Post 12 located in Stockton, Iowa, with two bid packages: the primary driveway repair and an alternate lower level parking lot replacement. The bid was scheduled for submission on 02/23/2023 at 2:00 PM, with a tentative Notice of Intent to Award on 03/06/2023, project commencement on 04/03/2023, and substantial completion targeted for 10/16/2023. The addendum includes pre-bid meeting minutes from 02/08/2023, a Q&A section addressing contractor inquiries, and an architectural product substitution approval for a Class A Roadstone aggregate.
Key administrative details include electronic bid submission through the IMPACS Electronic Procurement System, requiring contractor registration, and a 5% bid security. The project will utilize Procore for project management at no cost to contractors, and contractors must provide a project-specific Certificate of Insurance, Performance and Payment bonds, and a list of subcontractors within 48 hours of bid opening. The contract allows flexibility in project phasing, with the requirement that at least one parking lot remains accessible throughout the project. Contractors will be responsible for preparing as-built drawings, and the project will follow a modified ConsensusDocs 802 agreement. Work hours are set from 7:00 AM to 9:00 PM, with specific site rules prohibiting smoking and requiring daily logs and site cleanup.
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ADDENDUM NO. 1
Date: 02/21/2023
Project Name: DPS P12 Driveway Repairs
DAS RFB927600-01
DAS Project #: 9276.00
BIDS DUE: 02/23/2023
The original Project Manual and Drawings for the project noted above are amended as noted in this Addendum. Included in this Addendum are Specification, Architectural, & Engineering items.
Please review all sheets and incorporate them into your set of Contract Documents.
The receipt of this Addendum shall be acknowledged by inserting its number and date in the space provided on the Bid Form.
This Addendum consists of:
General Items:
1. Meeting minutes from RFP Pre-Bid Meeting held on 02/08/2023 (3 Pages)
2. Questions & Answers (1 Page)
Architect Product Approvals
1. The following materials or equipment furnished by the manufacturer listed may be substituted as equivalent, provided that each item and piece of equipment conforms to the design, quality and requirements of the specifications and drawings.
Project #9276.00 Addendum #01 Page 1 of 5
State of Iowa - Department of Administrative Services Page 1 of 3 Printed On: Feb 17, 2023 11:36 AM CST
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9276.00 DPS P12 Driveway Repairs 22365 20th Ave
Stockton, Iowa 52769 P: 563-284-9501
RFB Pre-Bid Minutes: Meeting #1 Meeting Date Feb 8, 2023 Meeting Time 12:30 PM - 1:30 PM Central Time (US & Canada)
Meeting Location Post 12 / Virtual Video Conferencing Link https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.
Notes
Attachments
Scheduled Attendees
Name Company Phone Number Email Attendance
Justin Ernst Bolton & Menk, Inc P: (515) 259-9190 ext.
justin.ernst@bolton-menk.com For Distribution Only
Andrew Paleczny Boyd Jones Construction Company
P: (402) 553-1804 apaleczny@boydjones.biz For Distribution Only
Brian Votroubek Department of Public Safety - District 12
P: (563) 284-9501 votroube@dps.state.ia.us Present
James Trower State of Iowa - Department of Administrative Services
P: (515) 725-4150 james.trower@iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Tami Walker - walker@dps.state.ia.us
Official Documented Meeting Minutes Nick Georgen - Midwest Concrete Inc. 515-882-2200
Project Overview
2.1 1 Project Description Open
Description Bid Package #01 - Driveway Repair Alternate #01 - Lower Level Parking Lot Replacement http://www.microsoft.com/en-us/microsoft-mailto:justin.ernst@bolton-menk.com mailto:apaleczny@boydjones.biz mailto:votroube@dps.state.ia.us mailto:james.trower@iowa.gov mailto:walker@dps.state.ia.us
State of Iowa - Department of Administrative Services Page 2 of 3 Printed On: Feb 17, 2023 11:36 AM CST
Meeting #1 - RFB Pre-Bid Project: 9276.00 DPS P12 Driveway Repairs
2.2 1 Project Schedule Open
Description
• Anticipated Notice of Intent to Award – 03/06/23
• Anticipated Date of Commencement – 04/03/23
• Substantial Completion by – 10/16/23
A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.
State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day
2.3 1 Site Rules Open
• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.
• Contractors shall provide daily logs for each day they are on site.
• Construction progress meeting will be established once construction starts. (Bi-Weekly)
• It is of the utmost importance to show respect and courtesy to all staff at all times.
• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.
• No smoking, vaping or smokeless tobacco use onsite.
Site specific rules
• Temporary facilities - Must be provided contractor
• Equipment
• Background checks - Not needed
• Work hours - 7:00am - 9:00pm
• View Specification 01 1200 - Contract Summary for more information.
RFB Overview
3.1 1 Bid Submission Open
• Bids are due Thursday, February 23, 2023 by 2:00pm
• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.
o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.
o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
• Bid Opening will be held via conference call on Thursday, February 23, 2023 at 3:00pm
• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information
State of Iowa - Department of Administrative Services Page 3 of 3 Printed On: Feb 17, 2023 11:36 AM CST o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount
• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening
Meeting #1 - RFB Pre-Bid Project: 9276.00 DPS P12 Driveway Repairs
3.2 1 Bid Schedule Open
• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: Due by February 16th, 2023 by 2:00pm.
• Addendum Issued:
• Bids Due: February 23, 2023 at 2:00pm
• Tentative NOI Issued: March 6, 2023
3.3 1 Administrative Details Open
• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.
• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.
• Project-specific P&P bonds must be provided prior to contract execution.
• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.
• DAS will provide tax exempt certificates upon request.
• Procore will be used for all project management, at no cost to the trade contractor.
o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign
• Contractor Schedule of Values shall be broken out as specified in the project manual.
o SOV must contain a closeout line item for at least 1% of the total contract value.
o This line item can only be invoiced once the certificate of final completion has been signed by all parties.
3.4 1 Pre-Bid Site Visits Open
Please contact CM (Boyd Jones) to set up any additional site visits.
Questions
4.1 1 Questions Open
Submit all questions in writing to construction.procurement@iowa.gov.
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
mailto:Construction.Procurement@iowa.gov mailto:construction.procurement@iowa.gov
Contractor Questions
Q1. For Alternate A Item A9 – Sidewalk, PCC, 5 IN., Sheet B.01 shows 6” modified subbase beneath the sidewalk, but there is not a line item for 6” Subbase. Is payment for that subbase incidental to the Sidewalk, PCC, 5 IN. item?
A1. This is a lump sum project. As noted under the Estimated Project Quantities table on sheet C.02, “Items and quantities are for reference only. Contractor to determine actual items and quantities needed to complete the work.” Price accordingly to perform the work detailed in the plans and specifications.
Q2. Would the Contracting Authority entertain alternate staging options if access is always provided to at least one of the parking lots?
A2. Yes, alternate phasing plans would be considered as long as access to one or the other parking lot is maintained throughout the project.
Q3. Will a CAD file of the finish grade surface be made available?
A3. It can be made available to the Contractor that is awarded the contract.
Q4. Is there a cost to the Contractor to utilize Procore for this project?
A4. No, Procore will be provided by DAS at no cost.
Q5. Is the contractor responsible for as-built drawings, or will the CM be updating plans for as-builts?
A5. The selected contractor will be responsible for the as-built drawings.
END OF ADDENDUM NO. 1
Project #9276.00 Addendum #01 Page 5 of 5
| Date: 02/21/2023 |
| Scheduled Attendees |
| RFB Overview |
| Questions |
| Contractor Questions |
| END OF ADDENDUM NO. 1 |
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