RFB27_0006.pdf

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 1 of 32

FINANCE DEPARTMENT

PURCHASING DIVISION 1111 1st AVENUE - 1st FLOOR, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | ColumbusGA.gov

August 18, 2026

REQUEST FOR BIDS:

RFB No. 27-0006

Qualified contractors are requested to submit bids, subject to conditions and instructions as specified, for the following:

DRAGONFLY TRAIL – RIVER ROAD SEGMENT

(S.R. 219)

GENERAL SCOPE This project consists of constructing a new trail beginning near Cascade Road in Columbus, Georgia. The trail will run south along River Road (SR 219) and continue west to the existing riverwalk at Lake Oliver Road. The project length is approximately 5,026 lf and includes a 10' wide concrete trail, pedestrian bridge, landscape improvements, stormwater improvements, and trail amenities. Additional work associated with the project includes minor demolition and clearing, erosion control, grading, and signage. Portions of the project are located on state right-of-way. A GDOT encroachment permit has been obtained by the City of Columbus. A dbe goal of 10% has been established for this project.

DUE DATE SEPTEMBER 23, 2026 - 2:30 PM (Eastern)

Responses must be submitted via OpenBids (formerly DemandStar) on or before the due date. A virtual opening will be held during the 3:00 PM hour of the due date. Responding vendors are not required but are invited to attend the opening.

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting options: Click here to join the meeting or call in (audio only) +1 478-239- 0725,,855808406# United States, Macon Phone Conference ID: 855 808 406# Find a local number | Reset PIN. Note: Columbus Consolidated Government is not responsible for technical issues that may arise during the virtual opening.

SUBMISSION

REQUIREMENTS

DemandStar is now OpenBids See Appendix A for Submission Requirements, Submission Requirements Checklist, and OpenBids Registration and Submission instructions.

INSTRUCTIONS TO

OBTAIN

SPECIFICATIONS

This RFB document is considered a part of the Contract Documents (Plan Book). Plans, Specifications & Bid documents will be made available to Contractors via online download. To gain access to the bid documents, send the following information to Brennan Hoy at Hoy.Brennan@columbusga.org.

• Company Name

• Company Address

• Contact Name

• Contact Email

• Contact Phone Number

ADDENDA Any and all addenda will be posted on the Bid Opportunities page of the Finance Department/Purchasing Division, https://www.columbusga.gov/finance/Bid- Opportunities. Vendors are responsible for periodically visiting the web page for addenda, both before the due date and prior to submitting a bid.

NO BID RESPONSE If you are not interested in this solicitation, refer to page 3.

Andrea J. McCorvey, Purchasing Manager

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government https://www.columbusga.gov/ https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_ZDBhMjU0OWQtNzhmMC00MWI3LWFmYTUtMWE5Mzg1MjYzNjJh%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%2522f6bad3c9-1001-44da-acff-b25808ccd0c4%2522%252c%2522Oid%2522%253a%252231b993f8-2ba4-4447-8595-e9bd2a9237bb%2522%257d&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EtqSxTlQyxV6y%2Fbuj7jQhhssFaCviAFruPTKL665iPk%3D&reserved=0 tel:+14782390725,,855808406# tel:+14782390725,,855808406# https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F59f93fad-7434-42f9-b866-29ac5c89c046%3Fid%3D855808406&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VVDIVins36aPwsCTcm3xO81%2FChUT7B5Np0mgAp9rAas%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F59f93fad-7434-42f9-b866-29ac5c89c046%3Fid%3D855808406&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VVDIVins36aPwsCTcm3xO81%2FChUT7B5Np0mgAp9rAas%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmysettings.lync.com%2Fpstnconferencing&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378738837%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=B3EFQGocYOaZ%2FWJeJvvy0qfiZu309O0I%2BWBqssG8iuo%3D&reserved=0 mailto:Hoy.Brennan@columbusga.org https://www.columbusga.gov/finance/Bid-Opportunities

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 2 of 32

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification system. You must register with GA@WORK (formerly Team

Georgia Marketplace) to receive future procurement notifications via: https://doas.ga.gov/state-purchasing/getting-started-supplier.

If you have any questions or encounter any problems while registering, please contact the State Purchasing Division:

Telephone: 404-657-6000

Email: procurementhelp@doas.ga.gov https://doas.ga.gov/state-purchasing/getting-started-supplier mailto:procurementhelp@doas.ga.gov

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 3 of 32

STATEMENT OF "NO BID SUBMISSION"

NOTIFY THE PURCHASING DIVISION IF YOU DO NOT INTEND TO SUBMIT A BID:

TO: Heather Biddle, Buyer Email BidOpportunities@columbusga.org

We, the undersigned decline to submit a bid for RFB No. 27-0006, for River Road Segment (S.R.

219), for the following reason(s):

Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below).

There is insufficient time to respond.

We do not offer this product and/or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Comments

COMPANY NAME:

AGENT:

DATE:

EMAIL:

TELEPHONE NUMBER:

mailto:BidOpportunities@columbusga.org

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 4 of 32

GENERAL PROVISIONS

THE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS. The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia, as adopted and amended by Council, shall apply to all invitations for bids and award of all contracts and is specifically incorporated herein by reference.

NOTICE TO VENDORS

Per Sec. 2-3.05 of the Procurement Ordinance, neither the mayor nor any member of the Columbus Council shall submit any bid to the Consolidated Government, nor shall the mayor or any member of the Columbus Council own or have a substantial pecuniary interest in any business that submits a bid to the Consolidated Government.

Per Sect. 2-3.06 of the Procurement Ordinance, no member of any board or authority or commission or other independent or subordinate entity of the Consolidated Government shall submit any bid to the Consolidated Government or have a substantial pecuniary interest in any business that submits a bid to the Consolidated Government if such bid pertains to the board or authority or commission on which such person holds such membership.

BID BOND SUBMISSION

Provide a bid surety in the form of a Cashier’s Check, Certified Check, or Bid Bond payable to the Consolidated Government of Columbus, Georgia in the amount of five percent (5%) of the sum of the bid submittal. If submitting a check, responding vendors must include a copy of the instrument in their DemandStar submission and mail the physical check. The exterior of the mailed package must display the bid number and bid name and be addressed to ‘Attention: Heather Biddle, Buyer’, Columbus Consolidated Government, PO Box 1340, Columbus, GA 31902. The bid security will be forfeited to the City if successful bidder fails to complete the firearms transfer within ten (10) calendar days following completion of the required publication dates.

PERFORMANCE AND PAYMENT BONDS

The successful Bidder shall, without any additional cost to the City, furnish Performance and Payment Bonds, both in the amount of one hundred percent (100%) of the total contract amount, within ten (10) calendar days after notification of award. Such bond shall be issued from a reliable surety company, licensed to do business in the state of Georgia and acceptable to the City.

BUSINESS LICENSE

The successful contractor shall submit a copy of the Business License (Occupation License) that is required to conduct business at their location. If awarded the contract, the successful contractor must obtain a business license from the City of Columbus. However, if the business is located in Georgia and has proof of being properly licensed by a municipality in Georgia, and paid applicable occupation taxes in that city, the contractor will not be required to pay occupation taxes in Columbus, GA. If you have questions regarding this requirement, please contact the Revenue Division at 706-225-3780.

ADDENDA

Each Bidder must include the Addenda Acknowledgment form with their submittal; failure to do so may render the Bidder’s submittal non-responsive and ineligible for further consideration. The Purchasing Division will post any and all addenda on the Bid Opportunities web page of Columbus Consolidated Government, at https://www.columbusga.gov/finance/Bid-Opportunities. Bidders are responsible for periodically visiting the web page, to check for addenda, prior to the bid due date and before submitting a bid.

EQUAL OPPORTUNITY

Columbus Consolidated Government in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into https://library.municode.com/ga/columbus/codes/code_of_ordinances?nodeId=PTIICOOR_CH2AD_ARTIINGE_S2-3.03PROR

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 5 of 32 pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

REJECTION OF BIDS

The Columbus Consolidated Government reserves the right to reject any and all bids.

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 6 of 32

DO YOU HAVE QUESTIONS, CONCERNS OR NEED

CLARIFICATION ABOUT THIS SOLICITATION?

COMMUNICATION CONCERNING ANY SOLICITATION CURRENTLY

ADVERTISED MUST TAKE PLACE IN WRITTEN FORM AND ADDRESSED TO

THE PURCHASING DIVISION.

ANY INQUIRY RECEIVED BY NOON (12:00 PM) EASTERN TIME, ON THE

FIFTH CALENDAR DAY PRIOR TO THE DATE FIXED FOR THE OPENING

OF BIDS, WILL BE GIVEN CONSIDERATION.

ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION SHALL BE

SUBMITTED IN WRITING. THE CITY WILL NOT ORALLY OR TELEPHONICALLY

ADDRESS ANY QUESTION OR CLARIFICATION REGARDING BID/PROPOSAL

SPECIFICATIONS. IF A VENDOR VISITS OR CALLS THE PURCHASING DIVISION WITH

SUCH QUESTIONS, HE OR SHE WILL BE INSTRUCTED TO SUBMIT THE QUESTIONS IN

WRITING.

ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE THROUGH

THE PURCHASING DIVISION. BIDDERS SHALL NOT CONTACT CITY EMPLOYEES,

DEPARTMENT HEADS, USING AGENCIES, EVALUATION COMMITTEE MEMBERS OR

ELECTED OFFICIALS WITH QUESTIONS OR ANY OTHER CONCERNS ABOUT THE

SOLICITATION. QUESTIONS, CLARIFICATIONS, OR CONCERNS SHALL BE SUBMITTED

TO THE PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT A TECHNICAL

QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD SUCH

TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.

THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE

RESPECTIVE BIDDER OR IF IT BECOMES NECESSARY TO REVISE ANY PART OF THIS

SOLICITATION, A WRITTEN ADDENDUM WILL BE ISSUED TO ALL BIDDERS.

THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS, CLARIFICATIONS, OR

CHANGES MADE TO THE WRITTEN SPECIFICATIONS BY CITY EMPLOYEES, UNLESS

SUCH CLARIFICATION OR CHANGE IS PROVIDED TO THE BIDDERS IN A WRITTEN

ADDENDUM FROM THE PURCHASING MANAGER.

BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED “QUESTION/CLARIFICATION

FORM” TO FAX OR EMAIL QUESTION.

ANY REQUEST, AFTER A SOLICITATION HAS CLOSED AND PENDING AWARD, MUST

ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 7 of 32

QUESTION/CLARIFICATION FORM

DATE:

TO: Heather Biddle, Buyer Email BidOpportunities@ColumbusGA.org

RE: Dragonfly Trail – River Road Segment (S.R. 219) – RFB No. 27-0006

Questions and requests for clarification must be submitted by noon (12:00 PM) Eastern on the fifth calendar day prior to the date fixed for the opening of bids.

From:

Company Name Website

Representative Email Address

Complete Address City State Zip

Telephone Number Fax Number mailto:BidOpportunities@ColumbusGA.org

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 8 of 32

E-VERIFY AFFIDAVIT

Pursuant to O.C.G.A. § 13-10-91, a public employer shall not enter into a contract for the performance of services unless the contractor registers and participates in the federal work authorization program. If a supplier is providing services under a contract with a total compensation amount of $2,500 or greater, (even if such services will be performed outside of the State of Georgia), DOAS requires a notarized affidavit from the supplier attesting to the following:

(A) The affiant has registered with, is authorized to use, and uses the federal work authorization program;

(B) The user identification number and date of authorization for the affiant;

(C) The affiant will continue to use the federal work authorization program throughout the contract period; and

(D) The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information required by subparagraphs (A), (B), and (C) of this paragraph.

Additional information regarding the State’s E-Verify requirements can be found at:

https://www.audits2.ga.gov/wp-content/uploads/2021/10/13-10-91.pdf.

A completed, notarized/stamped E-Verify Affidavit must be included with sealed proposal; failure to do so will render the firm’s or individual’s proposal non-responsive and ineligible for award consideration.

https://www.audits2.ga.gov/wp-content/uploads/2021/10/13-10-91.pdf

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 9 of 32

CONTRACTOR E-VERIFY AFFIDAVIT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Columbus Consolidated Government has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Company ID Number (numerical, 4-7 digits) Date of Authorization **See www.everify.gov to access your E-Verify Company Identification Number.

Name and Address of Contractor

Dragonfly Trail – River Road Segment (S.R. 219); RFB No. 27-0006

Name of Project

Columbus Consolidated Government

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , ___, 20___ in (city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this the day of ,20 .

NOTARY PUBLIC

My Commission Expires:

A properly completed, stamped/notarized E-Verify Affidavit must be included with sealed proposal;

failure to do so will render the firm’s proposal non-responsive and ineligible for further consideration.

http://www.everify.gov/

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 10 of 32

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE"

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

(Name of Contractor) on behalf of Columbus Consolidated Government has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Public Employer Name of Contractor

Dragonfly Trail – River Road Segment (S.R. 219) RFB No. 27-0006

Executed on __________________, ___, 20___ in __________________________ (city), ____ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF _________________________, 20_____.

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 11 of 32

"GEORGIA SECURITY AND IMMIGRATION COMPLIANCE"

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation that is engaged in the physical performance of services under a contract for

(Name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and

(Name of Contractor) on behalf of Columbus Consolidated Government has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to

(Name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract)

Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to

(Name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract)

Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Public Employer Name of Contractor

Dragonfly Trail – River Road Segment (S.R. 219) RFB No. 27-0006

Executed on __________________, ___, 20___ in __________________________ (city), ____ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF __________________________, 20____.

My Commission Expires: _________________________________

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 12 of 32

COMMUNICATION CONCERNING THIS SOLICITATION

THIS PAGE MUST BE SIGNED AND RETURNED WITH THE VENDOR’S BID/PROPOSAL.

FAILURE TO INCLUDE THIS FORM WILL AUTOMATICALLY RENDER VENDOR’S RESPONSE

NON-RESPONSIVE.

ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION SHALL BE SUBMITTED

IN WRITING. THE CITY WILL NOT ORALLY OR TELEPHONICALLY ADDRESS ANY QUESTION OR

CLARIFICATION REGARDING BID/PROPOSAL SPECIFICATIONS. IF A VENDOR VISITS OR CALLS

THE PURCHASING DIVISION WITH SUCH QUESTIONS, HE OR SHE WILL BE INSTRUCTED TO

SUBMIT THE QUESTIONS IN WRITING.

ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE THROUGH THE

PURCHASING DIVISION. BIDDERS SHALL NOT CONTACT CITY EMPLOYEES, DEPARTMENT

HEADS, USING AGENCIES, EVALUATION COMMITTEE MEMBERS, INCLUDING NON-CCG

EMPLOYEES, CONTRACTED PERSONNEL ASSOCIATED WITH THIS PARTICULAR PROJECT (I.E.

ARCHITECTS, ENGINEERS, CONSULTANTS), OR ELECTED OFFICIALS WITH QUESTIONS OR ANY

OTHER CONCERNS ABOUT THE SOLICITATION. QUESTIONS, CLARIFICATIONS, OR CONCERNS

SHALL BE SUBMITTED TO THE PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT

A TECHNICAL QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD

SUCH TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.

THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE RESPECTIVE

BIDDER. IF IT BECOMES NECESSARY TO REVISE ANY PART OF THIS SOLICITATION, A WRITTEN

ADDENDUM WILL BE ISSUED TO ALL BIDDERS.

THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS, CLARIFICATIONS, OR CHANGES

MADE TO THE WRITTEN SPECIFICATIONS BY CITY EMPLOYEES, UNLESS SUCH CLARIFICATION

OR CHANGE IS PROVIDED TO THE BIDDERS IN A WRITTEN ADDENDUM FROM THE PURCHASING

MANAGER.

BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED “QUESTION/CLARIFICATION FORM” TO FAX

OR EMAIL QUESTION. QUESTIONS AND REQUESTS FOR CLARIFICATION MUST BE

SUBMITTED BY THE DEADLINE LISTED ON “QUESTION/CLARIFICATION FORM”.

ANY REQUEST/CONCERN/PROTEST, AFTER A SOLICITATION HAS CLOSED AND PENDING

AWARD, MUST ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.

I agree to forward all communication about this solicitation, in writing, to the

Purchasing Division. I understand that communication with other persons, other than the Purchasing Division, will render my Bid/Proposal response non-responsive and I will no longer be considered in the solicitation process.

Vendor Name:

Print Name of Authorized Agent:

Signature of Authorized Agent:

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 13 of 32

DBE PARTICIPATION

CONSISTENT WITH THE PROCUREMENT ORDINANCE FOR THE CONSOLIDATED

GOVERNMENT OF COLUMBUS, GEORGIA; THE CITY IS COMMITTED TO USING

DISADVANTAGED BUSINESS ENTERPRISES (DBES) TO THE FULLEST EXTENT POSSIBLE

IN ALL FTA ASSISTED PROCUREMENT CONTRACTS, CONSTRUCTION PROJECTS, AS

WELL AS THE DAY-TO-DAY PROCUREMENT NEEDS OF THE CITY.

EACH BIDDER IS RESPONSIBLE FOR MAKING A GOOD FAITH EFFORT TO MEET OR

EXCEED THE 10% WOMEN/MINORITY (DBE) PARTICIPATION GOAL IDENTIFIED BY THE

CITY. THEREFORE, BIDDERS SHOULD UTILIZE THE SERVICES OF WOMEN/MINORITY

(DBE) SUBCONTRACTORS IN ANY AREA POSSIBLE IN ORDER TO REACH THE CITY’S

GOAL.

THE CITY RESERVES THE RIGHT TO REQUEST BIDDER SEEK ADDITIONAL DBE

PARTICIPATION IF THE BIDDER’S DBE PARTICIPATION IS LESS THAN THE CITY’S 10%

GOAL.

IN THE EVENT A DBE SUBCONTRACTOR IS NOT AVAILABLE OR UNABLE TO PERFORM

ANY PORTION OF THIS PROJECT; THE PRIME CONTRACTOR WILL BE RESPONSIBLE FOR

PROVIDING ENOUGH INFORMATION TO ENABLE THE CITY TO DETERMINE WHETHER

EFFORTS MADE TO CONTACT DBE SUBCONTRACTORS WERE GOOD-FAITH EFFORTS.

FAILURE TO PROVIDE THE INFORMATION WILL RENDER THE VENDOR’S BID

INCOMPLETE.

DBE ATTACHMENT I IS A BINDING PART OF THE BID RESPONSE. THE CITY EXPECTS THE

SUCCESSFUL BIDDER TO UTILIZE THE DBE SUBCONTRACTORS LISTED ON DBE

ATTACHMENT I. CONSEQUENTLY, THE SUCCESSFUL BIDDER MUST FORWARD ANY

CHANGES IN DBE UTILIZATION TO THE PURCHASING DIVISION.

THE PRIME CONTRACTOR SHALL HAVE A VALID STATE OF GEORGIA BUSINESS

LICENSE. IT IS THE RESPONSIBILITY OF THE PRIME CONTRACTOR TO ENSURE THAT

ALL SUBCONTRACTORS HAVE VALID GEORGIA BUSINESS LICENSES.

RFB No. 27-0006 Dragonfly Trail – River Road Segment (S.R. 219) Page 14 of 32

ATTACHMENT I

(CONTRACTORS ARE REQUIRED TO COMPLETE AND RETURN THIS SHEET WITH SEALED BID. THE CITY

RESERVES THE RIGHT TO REQUEST THE FORM OF ANY BIDDER, IF NOT INCLUDED WITH BID.)

Consistent with the Procurement Ordinance for the Consolidated Government of Columbus, Georgia; the City is committed to using Disadvantaged Business Enterprises (DBEs) to the fullest extent possible in all FTA assisted procurement contracts, construction projects, as well as the day to day procurement needs of the City. Therefore, prime contractors who bid on this project shall seek the services of DBE sub-contractors to perform portions of the work, where feasible.

List below all DBE subcontractors, suppliers, service firms, etc. expected to work on this project. Show complete name, address, phone number, owner and total dollars committed for all subcontract work by DBEs. IF THE PRIME CONTRACTOR IS A CERTIFIED DBE, PLEASE STATE BELOW. IF VENDOR IS NOT UTILIZING ANY

SUBCONTRACTORS, PLEASE STATE BELOW.

PARTICIPATING DBE SUBCONTRACTORS

NAME OF DBE COMPANY

ADDRESS, PHONE NUMBER, OWNER

PROJECT WORK

ASSIGNED

DBE CERTIFICATION

Name:

Owner:

Address:

Telephone:

Work:

Amount: $

Certifying Agency:

Columbus Consolidated Government is a member of the Georgia Unified Certification Program (UCP), in which Georgia

Department of Transportation is the certifying agency for Disadvantaged Business Enterprises (DBEs). The following is a link to the UCP Directory: http://www.dot.ga.gov/PS/Business/DBE#tab-2.

I UNDERSTAND THAT THIS PAGE IS CONSIDERED A BINDING PART OF MY BID RESPONSE. The City expects the above listed DBE subcontractor(s) to be utilized on this project. Consequently, any changes in DBE utilization shall be forwarded to the Purchasing Division, in the event I am awarded the contract.

COMPANY NAME AUTHORIZED SIGNATURE DATE

http://www.dot.ga.gov/PS/Business/DBE#tab-2

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ATTACHMENT II

(BIDDERS ARE REQUIRED TO COMPLETE AND RETURN THIS SHEET WITH BID

PACKAGE. THE CITY RESERVES THE RIGHT TO REQUEST THE FORM OF ANY

BIDDER, IF NOT INCLUDED WITH BID PACKAGE.)

Important: In the event a DBE subcontractor is not available or unable to perform any portion of this project;

the Prime contractor shall provide enough information to enable the City to determine whether good-faith efforts were made to contact DBE subcontractors. (IF THE PRIME CONTRACTOR IS

A CERTIFIED DBE, PLEASE STATE BELOW)

List the name, address, and phone number of DBE subcontractors contacted for participation in this project:

NAME OF DBE

SUBCONTRACTOR

CONTACTED:

DATE

CONTACTED ADDRESS

PHONE

NUMBER

COMPANY NAME AUTHORIZED SIGNATURE DATE

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CONFLICT OF INTEREST AFFIDAVIT:

THIS PAGE MUST BE SIGNED, NOTARIZED/STAMPED AND RETURNED WITH THE VENDOR’S

BID. FAILURE TO INCLUDE THIS FORM WILL AUTOMATICALLY RENDER VENDOR’S BID NON-

RESPONSIVE.

Pursuant to Columbus Georgia Code Part I – Charter, Appendix Two Code of Ethics and Prohibited

Practices:

I hereby declare that any person(s) employed by the City of Columbus, who has direct or indirect personal or financial interest in this solicitation, has been identified and the interest disclosed below. (Please include in your disclosure any interest which you know of).

An example of a direct interest would be a City of Columbus employee, City of Columbus City Council

Member, who would be paid to perform services if awarded the contract.

An example of indirect interest would be a City of Columbus employee who is related to any officers, employees, principal, or shareholders of your firm or to you. (If in doubt as to status or interest, please disclose to the extent known).

CONFLICT OF INTEREST: YES NO

Disclosed Conflict of Interests:

I hereby certify that the information on this form is complete and accurate. If necessary, I will provide the information required to verify this data (e.g., pay stubs, bank account statements, etc.). I, therefore, authorize such verification, and I will provide the supporting documentation, if necessary.

Executed on , , 20 in (city), (state).

Vendor Name

Signature of Authorized Officer or Agent Printed Name and Title

Subscribed and sworn before me on this the day of , 20 .

NOTARY PUBLIC SIGNATURE

PRINT NAME OF NOTARY PUBLIC

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FEDERAL COMPLIANCE

In the event a procurement under this contract is federally funded, the Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. The Contractor will be notified if the procurement is federally funded.

With regards to “Rights to Inventions Made Under a Contract or Agreement,” If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to

Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative

Agreements,” and any implementing regulations issued by the awarding agency.

Contractor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II. Additionally, for work to be performed under the Agreement or subcontract thereof, including procurement of materials or leases of equipment.

Contractor shall comply and shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations.

These may include, but are not limited to:

(a) Title VII of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin;

(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex;

(c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.),

(d) Section 504 of the Rehabilitation Act of 1973, as implemented by Executive Orders 11914 and 11250), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990;

(e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended

(42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;

(f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse;

(g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism;

(h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records;

(i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing;

(j) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Agreement;

(k) the requirements of any other nondiscrimination statute(s) which may apply to this Agreement;

(l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended

(33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Permits required by Section 404 of the Clean

Water Act, Executive Order 11738, Endangered Species Act (P.L. 93-205), and the Environmental Protection Agency regulations at 40 CPR Part 15;

(m) DBE requirements found at 40 CFR Part 33, Executive Order 11246, and Equal Employment Opportunity regulations at 41

CFR § 60-4;

(n) applicable provisions of the Davis-Bacon Act (40 U.S.C. 276a - 276a-7) as it relates to cleanup activities, the Copeland Act (40

U.S.C. 276c), the Anti-Kickback Act (40 USC § 3145), the OSHA Worker Health & Safety Standard (29 CFR § 1910.120), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as set forth in Department of Labor Regulations at 20 CPR 5.5a;

(o) applicable provisions of Uniform Relocation Act (40 USC § 61) and the National Historic Preservation Act (16 USC § 470);

(p) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

(q) the Buy America sourcing requirements in the Build America, Buy America Act (41 U.S.C. § 8301-8305);

(r) the general provisions of Section 3 offering economic opportunities for low-income persons (12 U.S.C. 1701u).

To demonstrate acknowledgement and understanding of the above listed Federal Requirements, vendor is required to sign below and return with bid response:

Vendor Name:

Signature of Authorized Agent:

Print Name and Title of above Agent:

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OPENBIDS

SUBMISSION INFORMATION

(Formerly DemandStar)

Responses must be submitted via OpenBids. See following pages for Submission Requirements Checklist, Registering for OpenBids and Responding to an Electronic Bid in OpenBids.

There is no cost to submit responses electronically through OpenBids; you will only incur a fee if you opt to receive e-notifications directly from OpenBids. You must select “Columbus Consolidated Government” as your free agency (see registration instructions). Solicitations may be accessed thru the OpenBids link that is posted at:

https://columbusga.gov/finance/bid-opportunities. Per Georgia HB489, the Purchasing Division will continue to post solicitations on the Georgia Procurement Registry. To receive future procurement notifications, you must register with the Team Georgia Marketplace at https://doas.ga.gov/state-purchasing/getting-started-supplier.

Excluding responses to Requests for Proposals (RFP), a tabulation of responses will be available on OpenBids shortly after the solicitation closes. The Purchasing Division will also continue to post tabulations at https://columbusga.gov/finance/bid-tabulations.

Failure to submit electronic responses, via OpenBids, will result in the rejection of your response. Submittals received via U.S. Postal Service, FedEx, UPS, etc., will be returned unopened at the expense of the sender. The Purchasing Division will not accept hand-delivered submittals and will immediately discard any submittal left in the reception area of the Finance Department.

The Purchasing Division sincerely appreciates your cooperation.

APPENDIX A

https://columbusga.gov/finance/bid-opportunities https://columbusga.gov/finance/bid-tabulations

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ELECTRONIC SUBMITTAL CHECKLIST

Dragonfly Trail – River Road Segment (S.R. 219)

RFB No. 27-0006

Please submit your electronic response as instructed below:

Submit your electronic response as instructed below:

1. Vendors shall submit only the required documents listed using the “Bidder Response ALL Documents” function.

2. Zip files with multiple files are not acceptable; vendors shall submit one PDF file of their submittal.

3. Due to file size and/or page limitations that may occur, please do not resend the City’s RFP specifications document. This information is already on file.

4. In the event DemandStar requires a dollar value for your submittal, enter “0”.

This checklist is for informational purposes only and is not intended to be part of the formal RFB specifications or plan book.

Contractor’s E-Verify Affidavit (page 9 of RFB document) *

Communication Concerning this Solicitation form (page 12 of RFB document) *

DBE Forms (pages 14 and 15 of RFB document)

Conflict of Interest Affidavit (page 16 of RFB document) *

Federal Compliance form (page 17 of RFB document)

Business License

Page 1 of Form W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf)

Refer to the Contract Documents / Plan Book for the following items:

Bid Bond & Power of Attorney *

Non-Collusion Affidavit of Prime Bidder *

Certificate as to Principal

Affirmative Action Program

Proposal Form and Unit Price Lists *

* Denotes mandatory submission requirement(s).

https://www.irs.gov/pub/irs-pdf/fw9.pdf

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Registering for OpenBids

(formerly DemandStar)

The following pages provide the steps for registering with OpenBids and submitting electronic responses.

It’s free to register with the Basic Plan. Go to: https://www.demandstar.com/registration

Step 1: Choose your free agency

- Search by Agency Name: Columbus Consolidated Government

- or search by State (GA) and County (Muscogee)

Select “Columbus Consolidated Government” as your free agency https://www.demandstar.com/registration

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Step 2: Select commodity codes (this step can be skipped).

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If selecting codes, the following screen will appear:

Selecting commodity codes will narrow down results to ensure you are receiving notifications for the most applicable bids only.

Step 3: Choose Subscriptions

- You’ve already selected Columbus Consolidated Government as your free agency.

- There is a fee to add additional subscriptions. However, you can continue without adding any additional subscriptions.

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Step 4: Complete your profile

- Add your contact information and finish registration.

- Check your email for a link to set a password.

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After finishing, the Account Confirmation screen will appear. However, you should also have an email from OpenBids to set your password.

Check your email for instructions to set a password.

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Create password and login to view the dashboard.

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To submit a response on OpenBids

From the Home screen, select “bids” at the top of the screen:

In the Bids Search page, search by Government Agency, Columbus Consolidated Government.

Note: Even though this is your selected agency, you can still search and submit responses for any bid/any agency.

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Select a solicitation to view documents and submit an electronic response.

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The contact information will auto-populate on this page. Select “next”.

In the “Submission Option” field, select “Online/Electronic” and choose a file to upload.

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Review submission and “Submit”