RFB24_0040.pdf

CONTRACT DOCUMENTS

INFANTRY ROAD AND FOLLOW ME TRAIL

MUSCOGEE COUNTY, COLUMBUS, GEORGIA

SET NO.__________

DATE: 06/01/2024

GDOT P.I. NUMBER: 0015285

COLUMBUS CONSOLIDATED GOVERNMENT

DEPARTMENT OF ENGINEERING

P.O. BOX 1340

COLUMBUS, GEORGIA 31902

PHONE: (706) 653-4441

FAX NO: (706) 653-4439

INFANTRY ROAD AND FOLLOW ME TRAIL

TABLE OF CONTENTS

Request for Bids……………………………………………………………………15 pages

Information for Bidders …………………………………………………………… 6 pages

Bidder Qualifications Notice………………………………………………………….1 page

Bid Rigging Notice……………………………………………………………………1 page

Provisions for Federal-Aid Contracts ………………………………………………26 pages

FHWA-1273, Required Contract Provisions Federal-Aid Construction Contracts, Revised May 1, 2012 Special Provision, Required Contract Provisions Federal-Aid Construction Contracts, First Use October 18, 2013 Special Provision, Required Contract Provisions, Federal-Aid Highway Program, Cargo Preference Act Requirements, Effective 2-15-2016 Appendix A, Notice to Contractors, Compliance with Title VI of the Civil Rights Act of 1964 for Federal-Aid Contracts Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity Standard Federal Equal Employment Opportunity Construction Contract Specifications Special Provision, Prompt Payment, First Use November 01, 2013 Required Contract Provisions, Buy America, First Use November 1, 2013, and Convict Produced Materials, First Use November 1, 2013

Davis Bacon Wage Rates………………………………………………………...…..7 pages

Georgia Department of Transportation, Disadvantaged Business Enterprise Program, Criteria for Acceptability, November 3, 2014……………………………………...12 pages

Instructions for List of DBE Participants and DBE Goals Form…………………….2 pages

Instructions for reporting DBE participation Revised 06-01-2010 and DBE Participation Form………………………………………………………………………………….4 pages

Bid Proposal …………………………………………………….…..…… ……PR-1 – PR-2 Certifications Attached to Bid …………………………………………………..… 9 pages Equal Employment Opportunity Examination of Plans and Specifications Conflict of Interest Drug Free workplace Boycott of Israel Non-Collusion Certification Ga. Security and Immigration Compliance Act Affidavit CCG Security and Immigration Compliance Act Affidavit

Contract Agreement ………………………………………………………………. 7 pages

Bid Bond ………………………………………………………………………….. 3 pages Performance Bond ………………………………………………………………… 3 pages Payment Bond …………………………………………………………………….. 3 pages

GDOT Special Provisions & Supplemental Specifications…..…………………...94 pages

Project Special Provisions…………………………………………………………12 pages

CCG Special Provisions ……………………………..……………………………. 2 pages

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 1 of 21

FINANCE DEPARTMENT

PURCHASING DIVISION 1111 1st AVENUE - 1st FLOOR, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | ColumbusGA.gov

June 25, 2024

REQUEST FOR BIDS:

RFB No. 24-0040

Qualified contractors are requested to submit bids, subject to conditions and instructions as specified, for the following:

PI 0015285 INFANTRY ROAD AND FOLLOW ME TRAIL

GENERAL SCOPE Project PI No. 0015285 consists of an extension of the existing Follow Me Trail which will be constructed from the current southern end point to Infantry Road and will follow Infantry Road parallel to the roundabout on S. Lumpkin Road. The DBE goal for this project is 10%.

The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2021 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated reference documents or has access to same.

DUE DATE JULY 31, 2024 - 2:30 PM (Eastern)

Responses must be submitted via DemandStar on or before the due date. A virtual opening will be held during the 3:00 PM hour of the due date. Responding vendors are not required but are invited to attend the opening.

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting options: Click here to join the meeting or call in (audio only) +1 478-239- 0725,,855808406# United States, Macon Phone Conference ID: 855 808 406# Find a local number | Reset PIN. Note: Columbus Consolidated Government is not responsible for technical issues that may arise during the virtual opening.

SUBMISSION

REQUIREMENTS

See Appendix A for Submission Requirements, Submission Requirements Checklist, DemandStar Registration and Submission Instructions.

INSTRUCTIONS TO

OBTAIN

SPECIFICATIONS

This RFB document is considered a part of the Contract Documents (Plan Book). Plans, Specifications & Bid documents will be made available to Contractors via online download. To gain access to the bid documents, send the following information to Brennan Hoy at Hoy.Brennan@columbusga.org.

• Company Name

• Company Address

• Contact Name

• Contact Email

• Contact Phone Number

ADDENDA Any and all addenda will be posted on the Bid Opportunities page of the Finance Department/Purchasing Division, https://www.columbusga.gov/finance/Bid- Opportunities. Vendors are responsible for periodically visiting the web page for addenda, both before the due date and prior to submitting a bid.

NO BID RESPONSE If you are not interested in this solicitation, refer to page 3.

Andrea J. McCorvey, Purchasing Manager

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government https://www.columbusga.gov/ https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fl%2Fmeetup-join%2F19%253ameeting_ZDBhMjU0OWQtNzhmMC00MWI3LWFmYTUtMWE5Mzg1MjYzNjJh%2540thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%2522f6bad3c9-1001-44da-acff-b25808ccd0c4%2522%252c%2522Oid%2522%253a%252231b993f8-2ba4-4447-8595-e9bd2a9237bb%2522%257d&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EtqSxTlQyxV6y%2Fbuj7jQhhssFaCviAFruPTKL665iPk%3D&reserved=0 tel:+14782390725,,855808406# tel:+14782390725,,855808406# https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F59f93fad-7434-42f9-b866-29ac5c89c046%3Fid%3D855808406&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VVDIVins36aPwsCTcm3xO81%2FChUT7B5Np0mgAp9rAas%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdialin.teams.microsoft.com%2F59f93fad-7434-42f9-b866-29ac5c89c046%3Fid%3D855808406&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378728883%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VVDIVins36aPwsCTcm3xO81%2FChUT7B5Np0mgAp9rAas%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmysettings.lync.com%2Fpstnconferencing&data=04%7C01%7CDLewis%40columbusga.org%7C76679aafcef641b2945608d8c307fdd1%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637473786378738837%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=B3EFQGocYOaZ%2FWJeJvvy0qfiZu309O0I%2BWBqssG8iuo%3D&reserved=0 mailto:Hoy.Brennan@columbusga.org https://www.columbusga.gov/finance/Bid-Opportunities

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STATEMENT OF "NO BID SUBMISSION"

NOTIFY THE PURCHASING DIVISION IF YOU DO NOT INTEND TO SUBMIT A BID:

TO: Heather Biddle, Buyer Email BidOpportunities@columbusga.org

We, the undersigned decline to submit a bid for RFB No. 24-0040, for PI 0015285 Infantry Road and Follow Me Trail, for the following reason(s):

Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below).

There is insufficient time to respond.

We do not offer this product and/or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Comments

COMPANY NAME:

AGENT:

DATE:

EMAIL:

TELEPHONE NUMBER:

mailto:BidOpportunities@columbusga.org

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GENERAL PROVISIONS

THE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS. The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia, as adopted and amended by Council, shall apply to all invitations for bids and award of all contracts and is specifically incorporated herein by reference.

NOTICE TO VENDORS

Per Sec. 2-3.05 of the Procurement Ordinance, neither the mayor nor any member of the Columbus Council shall submit any bid to the Consolidated Government, nor shall the mayor or any member of the Columbus Council own or have a substantial pecuniary interest in any business that submits a bid to the Consolidated Government.

Per Sect. 2-3.06 of the Procurement Ordinance, no member of any board or authority or commission or other independent or subordinate entity of the Consolidated Government shall submit any bid to the Consolidated Government or have a substantial pecuniary interest in any business that submits a bid to the Consolidated Government if such bid pertains to the board or authority or commission on which such person holds such membership.

BID BOND SUBMISSION

The City will accept a copy of a bid bond at the bid opening. However, if a copy of a bid bond is submitted, the bidder must submit to the Purchasing Division the identical original document within 5 days after the bid opening. If the original document is not received within 5 days, then the bid will not be considered. The Bid Bond must be for 5% of Bidder's maximum Bid price.

BUSINESS LICENSE

The successful contractor shall submit a copy of the Business License (Occupation License) that is required to conduct business at their location. If awarded the contract, the successful contractor must obtain a business license from the City of Columbus. However, if the business is located in Georgia and has proof of being properly licensed by a municipality in Georgia, and paid applicable occupation taxes in that city, the contractor will not be required to pay occupation taxes in Columbus, GA. If you have questions regarding this requirement, please contact the Revenue Division at 706-225- 3780.

ADDENDA

Each Bidder must include the Addenda Acknowledgment form with their submittal; failure to do so may render the Bidder’s submittal non-responsive and ineligible for further consideration. The Purchasing Division will post any and all addenda on the Bid Opportunities web page of Columbus Consolidated Government, at https://www.columbusga.gov/finance/Bid-Opportunities. Bidders are responsible for periodically visiting the web page, to check for addenda, prior to the bid due date and before submitting a bid.

EQUAL OPPORTUNITY

Columbus Consolidated Government in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

REJECTION OF BIDS

The Columbus Consolidated Government reserves the right to reject any and all bids.

https://library.municode.com/ga/columbus/codes/code_of_ordinances?nodeId=PTIICOOR_CH2AD_ARTIINGE_S2-3.03PROR

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 4 of 21

DISADVANTAGED BUSINESS ENTERPRISE

(DBE) PARTICIPATION

The Disadvantaged Business Enterprise (DBE) participation goal for this project is 10% of the total respective project cost. The UCP Directory of GDOT-certified DBE vendors is available at https://www.dot.ga.gov/GDOT/pages/DBE.aspx.

Additional DBE information, requirements and forms may be found in the Plan Book.

https://www.dot.ga.gov/GDOT/pages/DBE.aspx

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 5 of 21

DO YOU HAVE QUESTIONS, CONCERNS OR NEED

CLARIFICATION ABOUT THIS SOLICITATION?

COMMUNICATION CONCERNING ANY SOLICITATION CURRENTLY

ADVERTISED MUST TAKE PLACE IN WRITTEN FORM AND ADDRESSED TO

THE PURCHASING DIVISION.

ANY INQUIRY RECEIVED BY NOON (12:00 PM) EASTERN TIME, ON THE

FIFTH CALENDAR DAY PRIOR TO THE DATE FIXED FOR THE OPENING

OF BIDS, WILL BE GIVEN CONSIDERATION.

ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION SHALL BE

SUBMITTED IN WRITING. THE CITY WILL NOT ORALLY OR TELEPHONICALLY

ADDRESS ANY QUESTION OR CLARIFICATION REGARDING BID/PROPOSAL

SPECIFICATIONS. IF A VENDOR VISITS OR CALLS THE PURCHASING DIVISION WITH

SUCH QUESTIONS, HE OR SHE WILL BE INSTRUCTED TO SUBMIT THE QUESTIONS IN

WRITING.

ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE THROUGH

THE PURCHASING DIVISION. BIDDERS SHALL NOT CONTACT CITY EMPLOYEES,

DEPARTMENT HEADS, USING AGENCIES, EVALUATION COMMITTEE MEMBERS OR

ELECTED OFFICIALS WITH QUESTIONS OR ANY OTHER CONCERNS ABOUT THE

SOLICITATION. QUESTIONS, CLARIFICATIONS, OR CONCERNS SHALL BE SUBMITTED

TO THE PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT A TECHNICAL

QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD SUCH

TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.

THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE

RESPECTIVE BIDDER OR IF IT BECOMES NECESSARY TO REVISE ANY PART OF THIS

SOLICITATION, A WRITTEN ADDENDUM WILL BE ISSUED TO ALL BIDDERS.

THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS, CLARIFICATIONS, OR

CHANGES MADE TO THE WRITTEN SPECIFICATIONS BY CITY EMPLOYEES, UNLESS

SUCH CLARIFICATION OR CHANGE IS PROVIDED TO THE BIDDERS IN A WRITTEN

ADDENDUM FROM THE PURCHASING MANAGER.

BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED “QUESTION/CLARIFICATION

FORM” TO FAX OR EMAIL QUESTION.

ANY REQUEST, AFTER A SOLICITATION HAS CLOSED AND PENDING AWARD, MUST

ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 6 of 21

QUESTION/CLARIFICATION FORM

DATE:

TO: Heather Biddle, Buyer Email BidOpportunities@ColumbusGA.org

RE: PI 00115285 Infantry Road and Follow Me Trail – RFB No. 24-0040

Questions and requests for clarification must be submitted by noon (12:00 PM) Eastern on the fifth calendar day prior to the date fixed for the opening of bids.

From:

Company Name Website

Representative Email Address

Complete Address City State Zip

Telephone Number Fax Number mailto:BidOpportunities@ColumbusGA.org

RFB No. 24-0029 PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) Page 7 of 21

COMMUNICATION CONCERNING THIS SOLICITATION

THIS PAGE MUST BE SIGNED AND RETURNED WITH THE VENDOR’S BID/PROPOSAL.

FAILURE TO INCLUDE THIS FORM WILL AUTOMATICALLY RENDER VENDOR’S RESPONSE

NON-RESPONSIVE.

ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION SHALL BE SUBMITTED

IN WRITING. THE CITY WILL NOT ORALLY OR TELEPHONICALLY ADDRESS ANY QUESTION OR

CLARIFICATION REGARDING BID/PROPOSAL SPECIFICATIONS. IF A VENDOR VISITS OR CALLS

THE PURCHASING DIVISION WITH SUCH QUESTIONS, HE OR SHE WILL BE INSTRUCTED TO

SUBMIT THE QUESTIONS IN WRITING.

ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE THROUGH THE

PURCHASING DIVISION. BIDDERS SHALL NOT CONTACT CITY EMPLOYEES, DEPARTMENT

HEADS, USING AGENCIES, EVALUATION COMMITTEE MEMBERS, INCLUDING NON-CCG

EMPLOYEES, CONTRACTED PERSONNEL ASSOCIATED WITH THIS PARTICULAR PROJECT (I.E.

ARCHITECTS, ENGINEERS, CONSULTANTS), OR ELECTED OFFICIALS WITH QUESTIONS OR ANY

OTHER CONCERNS ABOUT THE SOLICITATION. QUESTIONS, CLARIFICATIONS, OR CONCERNS

SHALL BE SUBMITTED TO THE PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT

A TECHNICAL QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD

SUCH TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.

THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE RESPECTIVE

BIDDER. IF IT BECOMES NECESSARY TO REVISE ANY PART OF THIS SOLICITATION, A WRITTEN

ADDENDUM WILL BE ISSUED TO ALL BIDDERS.

THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS, CLARIFICATIONS, OR CHANGES

MADE TO THE WRITTEN SPECIFICATIONS BY CITY EMPLOYEES, UNLESS SUCH CLARIFICATION

OR CHANGE IS PROVIDED TO THE BIDDERS IN A WRITTEN ADDENDUM FROM THE PURCHASING

MANAGER.

BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED “QUESTION/CLARIFICATION FORM” TO FAX

OR EMAIL QUESTION. QUESTIONS AND REQUESTS FOR CLARIFICATION MUST BE

SUBMITTED BY THE DEADLINE LISTED ON “QUESTION/CLARIFICATION FORM”.

ANY REQUEST/CONCERN/PROTEST, AFTER A SOLICITATION HAS CLOSED AND PENDING

AWARD, MUST ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.

I agree to forward all communication about this solicitation, in writing, to the

Purchasing Division. I understand that communication with other persons, other than the Purchasing Division, will render my Bid/Proposal response non-responsive and I will no longer be considered in the solicitation process.

Vendor Name:

Print Name of Authorized Agent:

Signature of Authorized Agent:

RFB No. 24-0029 PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) Page 8 of 21

CONFLICT OF INTEREST AFFIDAVIT:

THIS PAGE MUST BE SIGNED, NOTARIZED AND RETURNED WITH THE VENDOR’S BID. FAILURE TO

INCLUDE THIS FORM WILL AUTOMATICALLY RENDER VENDOR’S BID NON-RESPONSIVE.

Pursuant to Columbus Georgia Code Part I – Charter, Appendix Two Code of Ethics and Prohibited

Practices:

I hereby declare that any person(s) employed by the City of Columbus, who has direct or indirect personal or financial interest in this solicitation, has been identified and the interest disclosed below. (Please include in your disclosure any interest which you know of).

An example of a direct interest would be a City of Columbus employee, City of Columbus City Council

Member, who would be paid to perform services if awarded the contract.

An example of indirect interest would be a City of Columbus employee who is related to any officers, employees, principal, or shareholders of your firm or to you. (If in doubt as to status or interest, please disclose to the extent known).

Disclosed Conflict of Interests:

I hereby certify that the information on this form is complete and accurate. If necessary, I will provide the information required to verify this data (e.g., pay stubs, bank account statements, etc.). I, therefore, authorize such verification, and I will provide the supporting documentation, if necessary.

Executed on , , 20 in (city), (state).

I hereby declare under penalty of perjury that the foregoing is true and correct.

Signature of Authorized Officer or Agent Printed Name and Title

Vendor Name

Subscribed and sworn before me on this the day of , 20 .

NOTARY PUBLIC

My Commission Expires:

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 9 of 21

FEDERAL COMPLIANCE

In the event a procurement under this contract is federally funded, the Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. The Contractor will be notified if the procurement is federally funded.

With regards to “Rights to Inventions Made Under a Contract or Agreement,” If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business

Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Contractor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II. Additionally, for work to be performed under the Agreement or subcontract thereof, including procurement of materials or leases of equipment.

Contractor shall comply and shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations. These may include, but are not limited to:

(a) Title VII of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin;

(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex;

(c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.),

(d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990;

(e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;

(f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse;

(g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L.

91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism;

(h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records;

(i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing;

(j) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Agreement;

(k) the requirements of any other nondiscrimination statute(s) which may apply to this Agreement;

(l) Applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15;

(m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a-7), the Copeland Act (40 U.S.C. 276c), and the

Contract Work Hours and Safety Standards Act (40 U.S.C. 327-332), as set forth in Department of Labor Regulations at

20 CPR 5.5a;

(n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

(o) the Buy America sourcing requirements in the Build America, Buy America Act (41 U.S.C. § 8301-8305);

(p) the general provisions of Section 3 offering economic opportunities for low-income persons (12 U.S.C. 1701u).

To demonstrate acknowledgement and understanding of the above listed Federal Requirements, vendor is required to sign below and return with bid response:

Vendor Name:

Signature of Authorized Agent:

Print Name and Title of above Agent:

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(date)

ADDENDA ACKNOWLEDGEMENT

PI 0011436 Infantry Road and Follow Me Trail

The Purchasing Division will post addenda (if any) on the Bid Opportunities page:

https://www.columbusga.gov/finance/Bid-Opportunities. It is the vendors’ responsibility to periodically visit the page to check for addenda, both before the due date and prior to submitting a response in DemandStar.

IF ADDENDA WERE ISSUED:

By signing below, I acknowledge 1) I have received the addenda (if any) as indicated below, 2) my submittal reflects the changes to the specifications, and 3) my submittal includes the most recently revised forms:

Addendum No. dated Addendum No. dated

Addendum No. dated Addendum No. dated

Addendum No. dated Addendum No. dated

Addendum No. dated Addendum No. dated

IF NO ADDENDA WERE ISSUED:

By signing below, I acknowledge that I reviewed the Bid Opportunities page referenced above on and did not see any addenda listed for this solicitation.

Business Name Date

Authorized Signature Print Name

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PRICING PAGE

RFB NO. 24-0040

Vendors must include a pdf copy of the pricing pages with their bid submission. The pricing pages are available as an Excel file:

RFB24-0040 Pricing

Pages.xlsx

➢ After bids have been opened, vendors will be notified, in writing, to provide the original Excel file of the pricing. The Excel file shall match the pricing as submitted in vendor’s bid response.

The file is also available for download from the Georgia Procurement Registry, DemandStar, and the City of Columbus web page: https://www.columbusga.gov/finance-2/bid-opportunities

Signature of Authorized Representative

Print Name of Signatory Date https://www.columbusga.gov/finance-2/bid-opportunities https://www.columbusga.gov/finance-2/bid-opportunities

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 12 of 21

DEMANDSTAR

SUBMISSION INFORMATION

Responses must be submitted via DemandStar. See the following pages for Submission Requirements Checklist, Registering for DemandStar and Responding to an Electronic Bid in DemandStar.

There is no cost to submit responses electronically through DemandStar; you will only incur a fee if you opt to receive e-notifications directly from DemandStar. You must select “Columbus Consolidated Government” as your free agency (see registration instructions).

Solicitations may be accessed thru the DemandStar link that is posted at https://www.columbusga.gov/finance/Bid-Opportunities.

Per Georgia HB489, the Purchasing Division will continue to post solicitations on the Georgia Procurement Registry. To receive future procurement notifications, you must register with the Team Georgia Marketplace at https://doas.ga.gov/state-purchasing/getting-started-supplier.

Excluding responses to Requests for Proposals (RFP), a tabulation of responses will be available on DemandStar shortly after the solicitation closes. The Purchasing Division will also continue to post tabulations at https://www.columbusga.gov/finance-2/Bid-Tabulations.

The Purchasing Division’s tabulation of bids shall be the official tabulation.

Failure to submit electronic responses, via DemandStar, will result in the rejection of your response. Submittals received via U.S. Postal Service, FedEx, UPS, etc., will be returned unopened at the expense of the sender. The Purchasing Division will not accept hand-delivered submittals and will immediately discard any submittal left in the reception area of the Finance Department.

The Purchasing Division sincerely appreciates your cooperation.

APPENDIX A

https://doas.ga.gov/state-purchasing/getting-started-supplier https://doas.ga.gov/state-purchasing/getting-started-supplier https://www.columbusga.gov/finance-2/Bid-Tabulations

RFB No. 24-0040 PI 0015285 Infantry Road and Follow Me Trail Page 13 of 21

ELECTRONIC SUBMITTAL CHECKLIST

PI 0015285 Infantry Road and Follow Me Trail

Please submit your electronic response as instructed below:

IMPORTANT NOTICE:

1. Vendors shall submit only the required documents listed using the “Bidder Response ALL Documents” function. The City will not consider any information submitted as “Supplemental Documents”.

2. Zip files with multiple files are not acceptable; vendors shall submit one PDF file of their submittal.

3. Due to file size limitations, please do not resend the City’s full specifications as this information is already on file.

4. In the event DemandStar requires a dollar value for your submittal, enter “0”.

Communication Concerning this Solicitation form (page 7 of RFB document)

Conflict of Interest Affidavit (page 8 of RFB document)

Federal Compliance form (page 9 of RFB document)

Addenda Acknowledgement (page 10 of RFB document)

Bid Bond & Power of Attorney (Refer to Contract Documents/Plan Book)

DBE Goals form (Refer to Contract Documents/Plan Book)

GDOT Contractor Affidavit/ Georgia Security and Immigration Compliance Act Affidavit (Refer to Contract Documents/Plan Book)

Federal Aid Certifications (Refer to Contract Documents/Plan Book)

- Equal Employment Opportunity

- Examination of Plans and Specifications

- Conflict of Interest

- Drug Free Workplace

- Boycott of Israel

- Non-Collusion Certification

Proposal Forms (Refer to Contract Documents/Plan Book)

Pricing Pages (Refer to page 11 of RFB document)

Page 1 of Form W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf) https://www.irs.gov/pub/irs-pdf/fw9.pdf

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Enter “0” as your bid (proposal) amount.

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RFB No. 24-0029 PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) Page 21 of 21

INFORMATION FOR BIDDERS

PART 1 GENERAL

1.1 DESCRIPTION

The Consolidated Government of Columbus, Georgia (hereinafter called the Owner) invites bids for the construction of the proposed Infantry Road and Follow Me Trail in Columbus, GA. The work primarily involves grading, paving, and construction of a multi-use trail.

The Bidder is advised that the governing specifications for this project including such items as bidding requirements, general conditions, technical specifications and related items shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications Construction of Transportation Systems, 2021 Edition and applicable Supplemental Specifications and Special Provisions.

The applicable GDOT specifications govern over any conflicting requirements that may be found in the Agreement, Supplemental General Provisions, and General Conditions. The Owner assumes that the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated referenced document or has access to same. The Owner cannot provide a copy of said documents to the Bidder. It is the responsibility of the Bidder to secure his or her own copy from the Department of Transportation. The term ‘Department of Transportation’ shall be used within this document as reference to the above stated document.

1.2 GENERAL

A preconstruction conference will be scheduled prior to beginning work.

Required attendees for the preconstruction conference will include the Sponsor, Contractor, selected DBE firms, GDOT Area Engineer and GDOT Project Manager.

All testing is to meet the requirements outlined in the GDOT Sampling, Testing, and Inspection Guide.

1.3 CONTRACT TIME

The Work will be substantially completed within 365 calendar days from the date when the Contract Time commences to run as provided in the Notice to Proceed.

OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 2.1 above, plus any extension thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed on time.

Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER ONE THOUSAND and 00/100 dollars ($ 1000.00) for each day that expires after the time specified in paragraph 2.1 for Substantial Completion until the Work is substantially complete. After Substantial Completion if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER ONE THOUSAND and 00/100 dollars ($ 1,000.00) for each day that expires after the time specified in paragraph 2.1 for completion and readiness for final payment.

1.4 CERTIFICATION REQUIREMENTS

This project is funded in part by Georgia Department of Transportation and Federal Aid funding sources and includes several associated certification requirements. See bid proposal attachments and the bid document section titled ‘D.B.E.’ for items to be submitted with the bid.

In addition to being GDOT certified DBE firms, DBE firms also to be GDOT prequalified contractors or registered subcontractors in order to work on the project.

The Disadvantaged Business Enterprise (DBE) participation goal for this project is 10% of the total respective project cost.

DBE firms must be certified with the Georgia Department of Transportation’s Equal Employment Opportunity (EEO) Office. Further DBE information is found in the ‘Disadvantaged Business Enterprise’ section of this document. BIDDERS MUST IDENTIFY CERTIFIED DBE’s PROPOSED FOR THIS PROJECT ON THE ‘DBE GOALS’ FORM. Failure to do so means the bid package is incomplete and may be declared ‘non-responsive’.

The bidder shall use suppliers on the appropriate GDOT Qualified Products List.

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be completed in ink pen or typewritten, in both words and numerals. In case of discrepancies, words will take precedence over numerical and unit prices will take precedence over totals.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his address and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. The Owner may reject any bid, which is not properly prepared and accompanied by required certifications.

If the contract is awarded, it will be awarded to the lowest reliable bidder whose proposal shall have met the prescribed requirements (Section 103.02). The lowest reliable bid will be determined based on the sum of the base bid and any alternatives selected by the sponsor.

1.5 TELEGRAPHIC MODIFICATION

Any bidder may modify his bid by telegraphic communication at any time prior to the scheduled closing time for receipt of bids, provided such telegraphic communication is received by the Owner prior to closing time, and provided further, the Owner is satisfied that a written confirmation of the telegraphic modification over the signature of the Bidder was mailed prior to the closing time. If written confirmation is not received within two days from closing time, no consideration will be given to the telegraphic modification.

1.6 QUALIFICATION OF BIDDERS

The Bidder is required to be pre-qualified or a registered subcontractor in accordance with the Georgia Department of

Transportation’s rules and regulations governing the pre-qualification of prospective bidders. Bidders submitting a bid in excess of $2,000,000.00 must be prequalified with Georgia Department of Transportation. See Section 102, paragraph 102.01 of the State of Georgia, Department of Transportation Standard Specifications, 2021 Edition, GDOT Supplemental Specifications Book, 2016 Edition, and applicable Supplemental Specifications and Special Provisions

1.5 BID RIGGING ACTIVITIES

The U.S. Department of Transportation (DOT) operates a toll-free ‘hotline’ (1-800-424-9071) Monday through Friday, 8:00am – 5:00 pm, eastern time. Anyone with the knowledge of possible bid rigging, bidden collusion or other fraudulent activities should use the ‘hotline’ to report such activities.

The hotline is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information will be treated confidentially, and caller anonymity will be respected.

1.6 BID BOND

Each Bid must be accompanied by Bid security made payable to Owner in an amount of five percent of the Bidder’s price and in the form of a certified check or a Bid Bond issued by a surety meeting the laws or regulations of the State of Georgia. (Section 102.08)

1.7 POWER OF ATTORNEY

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

1.8 SECURITY FOR FAITHFUL PERFORMANCE

Simultaneous with his delivery of the executed contract, the Contractor shall furnish a surety bond or bonds as security for faithful performance of his contract and for the payment of all persons performing labor on the project under this contract, and furnishing materials in connection with his contract, as specified in Section 103, paragraph 103.05, of the Department of Transportation specifications. The amount of the performance bond shall be for 100 percent of the contract amount and the amount of the payment bond shall be for 110 percent of the contract amount.

1.9 LAWS AND REGULATIONS

Attention of the Bidder is directed to the fact that all applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full. See Department of Transportation Section 102 and 103 for further information.

Columbus Consolidated Government in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

1.10 SPECIAL WORK

This project includes construction items that are not specified in the Department of Transportation Specifications and are therefore considered Special Provisions as addressed in Section 104, paragraph

104.02 of the Department of Transportation Section 102 and 103 for further information.

1.11 CERTIFICATIONS

Bidders are required to submit with their bid the signed Federal Aid Certifications. They include (1) FEDERAL AID CERTIFICATION

(WHICH INDLUCES THE FOLLOWING CERTIFICATIONS:

EQUAL OPPORTUNITY EMPLOYMENT, EXAMINATION OF

PLANS AND SPECIFICATIONS, CONFLICT OF INTERESTS,

DRUG FREE WORKPLACE AND NON-COLLUSION

CERTIFICATION) AND (2) GEORGIA SECURITY AND

IMMIGRATION COMPLIANCE ACT AFFIDAVIT. Samples of certification statements are provided with the bid proposal. The bidder should copy each statement on company letterhead with an appropriate signature block. The bidder is required to complete all blanks within pertinent statements. Failure to complete appropriate certification requirements or submission of a false certification shall render the bid non-responsive.

1.12 FEDERAL AID CONSTRUCTION CONTRACT PROVISIONS

The Bidder is advised that certain Federal Aid Construction Contract Provisions must be followed during the course of the project. Further information is outlined in the section titled ‘Provisions for Federal Aid Contracts’. These provisions also outline special certification requirements.

1.13 EQUAL EMPLOYMENT OPPORTUNITY SECTION

The Bidder is advised that certain Equal Opportunity provisions must be followed during the course of this project. Further information is outlined in the section titled ‘Equal Employment Opportunity Section’.

End of Information to Bidders

NOTICE TO ALL BIDDERS

ALL BIDDERS SUBMITTING BIDS IN EXCESS OF $2,000,000

SHALL BE PRE-QUALIFIED WITH THE GEORGIA DEPARTMENT OF

TRANSPORTATION (GDOT).

ALL BIDDERS SUBMITTING BIDS $2,000,000

OR LESS SHALL BE REGISTERED SUBCONTRACTORS OR PRE-QUALIFIED

WITH THE GDOT.

SUBCONTRACTORS SHALL BE PRE-QUALIFIED OR

REGISTERED WITH THE GDOT.

IF CONSTRUCTION WORK INVOLVES WELDED STRUCTURES,

SUCH AS BRIDGES, THE MANUFACTURER OF THE

STRUCTURE SHALL BE ON THE GDOT QPL LIST 60.

NOTICE TO ALL BIDDERS

To report bid rigging activities call:

1-800-424-9071

The U.S. Department of Transportation (DOT) operates the above toll-free “hotline” Monday through Friday, 8:00 AM to

5:00 PM, Eastern Time. Anyone with the knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities.

The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse, and is operated under the direction of the DOT Inspector

General. All information will be treated confidentially and caller anonymity will be respected.

FHWA-1273 – Revised October 23, 2023

REQUIRED CONTRACT PROVISIONS

FEDERAL-AID CONSTRUCTION CONTRACTS

I. General II. Nondiscrimination III. Non-segregated Facilities IV. Davis-Bacon and Related Act Provisions V. Contract Work Hours and Safety Standards Act

Provisions VI. Subletting or Assigning the Contract VII. Safety: Accident Prevention VIII. False Statements Concerning Highway Projects IX. Implementation of Clean Air Act and Federal Water

Pollution Control Act X. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion XI. Certification Regarding Use of Contract Funds for

Lobbying XII. Use of United States-Flag Vessels:

ATTACHMENTS

A. Employment and Materials Preference for Appalachian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian contracts only)

I. GENERAL

1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR 633.102(e).

The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. 23 CFR 633.102(e).

Form FHWA-1273 must be included in all Federal-aid design-build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services) in accordance with 23 CFR 633.102. The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Contracting agencies may reference Form FHWA-1273 in solicitation-for-bids or request-for-proposals documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 23 CFR 633.102(b).

2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d).

3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA.

4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b).

The term Federal-aid highway does not include roadways functionally classified as local roads or rural minor collectors.

23 U.S.C. 101(a).

II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part 230, Subpart A, Appendix A; EO 11246)

The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts.

In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.

2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60- 1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3.

Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60, and 29 CFR Parts 1625-1627. The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C.

2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements.

1. Equal Employment Opportunity: Equal Employment Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO:

a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) & (5).

b. The contractor will accept as its operating policy the following statement:

"It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training."

2. EEO Officer: The contractor will designate and make known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so.

3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum:

a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be…