rfb24_0025add1.pdf

RFB No. 24-0025 Page 1 of 3 Addendum No. One

Treet

FINANCE DEPARTMENT

PURCHASING DIVISION 1111 FIRST AVENUE, P. O. BOX 1340

COLUMBUS, GEORGIA 31902-1340

706-225-4087, Fax 706-653-4109 www.columbusga.org

February 22, 2024

Addendum No. One Solar-Powered Bus Stop Lights (Annual Contract)

RFB No. 24-0025

Use the form provided in the solicitation to acknowledge receipt of this addendum. Failure to do so may result in your submittal being deemed non-responsive and not receiving further consideration for award.

Vendors are informed that the above subject solicitation is hereby modified, corrected, or supplemented as specified, described and set forth in this Addendum:

A. Due Date Extension

The bid due date is changed; bid responses must be submitted via DemandStar no later than 2:30 PM on Wednesday, March 13, 2024.

B. QUESTION(S)/RESPONSES:

Question 1: Item 1.1 of the Technical Specifications: Is a 20 ft. diameter coverage enough area? If not, how much?

Response: Yes.

Question 2: Items 1.2/1.6 of the Technical Specifications:

a) Is an automatic dusk-to-dawn operation satisfactory, with no remote-capabilities?

b) Can specs be provided for the U-channel being used?

Response: a) Yes.

b) The U-channels are standard 2lb poles that are 12 ft. in length with a #2 orange enamel finish. They are manufactured to meet the Georgia Department of

Transportation’s specifications as defined by sections 911 – Signposts.

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government http://www.columbusga.org/

RFB No. 24-0025 Page 2 of 3 Addendum No. One

Question 3: Item 2.5 of the Technical Specifications: Will METRA be providing the U-channel extension?

Response: Yes. METRA will provide the U-Channel extensions.

Question 4: We are a manufacturer that can produce solar powered bus stop lights, but we cannot meet the requested 60-day lead time. Should we still submit our bid if we cannot meet the requested lead time?

Response: Yes. In your bid response, please indicate the lead time that you are able to meet and a brief justification regarding the excess days needed. METRA will not except lead times exceeding 120 days.

Question 5: Transit agencies across the United States require that all safety lighting systems, regardless of solar or grid tied connection be safety certified by an OSHA

(Occupational Safety and Health Authority) recognized NRTL (Nationally

Recognized Testing Laboratory - https://www.osha.gov/dts/otpca/nrtl/nrtllist.html) organization. These third-party safety certifications limit the agency’s liability, as well as ensure systems are properly designed and tested for their application. To ensure a minimum safety standard, does the agency require proposers to supply a complete solar power system with NRTL system certification (documentation to be included in submittals for verification) to meet the scope of work requirements?

Response: Yes. Vendors must propose systems that are compliant with minimum safety standards and provide the appropriate certifications in their proposals.

Question 6: Would the agency prefer the solution to contain a standard, non-proprietary battery to ensure the size and chemistry can be sourced from local providers to ensure future maintenance and replacements are simple, timely and cost effective? Examples of these common battery chemistries would be 12-20 Lithium or 12-18 AGM.

Response: Yes. A non-proprietary battery is preferred.

Question 7: Section 16. Bid Security - This specification highlights the requirement for a bid security for construction projects. As this is a supply only contract and does not require construction works, does this specification apply to this contract?

Response: No.

Question 8: Section 17. Contract Performance and Payment Bonds - This specification highlights a requirement for a bond for construction projects. As this is a supply only contract and does not require construction works, does this specification apply to this contract?

Response: No.

Question 9: This contract is for only the supply of pole mounted solar units and therefore, there is no physical performance of services and will not leverage local work or employees.

Can the agency confirm that the federal work authorization program / E-Verify (Form

2) does not apply to this contract?

https://www.osha.gov/dts/otpca/nrtl/nrtllist.html

RFB No. 24-0025 Page 3 of 3 Addendum No. One

Response: The E-Verify (Form 2) may/may not apply to this contract. Please see the General

Specifications, Item I. Scope, page 11 of the bid, third paragraph, which reads:

‘Optionally, if the Vendor is willing and able to offer as-needed installation of their product, then they must provide a separate, optional quote. Please note that this is not a requirement of the bid.’

If the submitting vendor has the ability to install their product and chooses to offer a separate, optional quote for this service, then the E-Verify (Form 2) is required.

Question 10: Would the agency be willing to extend the bid close date by one week?

Response: Yes, bid has been extended through March 13, 2024.

Andrea J. McCorvey

Purchasing Division Manager