RFB2026-014 2ND ADDENDUM FINAL.pdf

Addendum No. 2 | RFB2026-014 One Ton Dump Truck Page 1

ADDENDUM #2

REQUEST FOR BID (RFB)

NO. 2026-014

Effective: November 21, 2025

Solicitation Title: One-Ton Dump Truck

Issued By: City of Gaithersburg Procurement Division 31 S Summit Avenue Gaithersburg, Maryland 20877

The purpose of this Addendum is to publish the questions received regarding this solicitation and the associated responses. This Addendum is incorporated into and made part of the above-named Request for Proposals. Except as amended herein, the terms and conditions of the solicitation shall remain in full force and effect. The City is not responsible for the content of the questions and has provided the most comprehensive answers based on the interpretation of the questions.

New Submission Deadline: December 16, 2025

The solicitation is amended as follows:

1. Section 2.4, Specifications, is replaced in its entirety with the following:

A. Basic Unit – 2025 or current production year One Ton Dump Truck with Snow Plow and Tailgate Salter

A.1. Type

(1) Four Wheel Drive (Dual Rear Wheels)

A.2. Gross Vehicle Weight (GVW)

(1) 13,025 lbs. minimum

A.3. Payload

(1) 5,761lbs. minimum (Body and Payload)

A.4. Wheelbase

(1) 133.6” Wheelbase

A.5. Cab to Axle

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(1) 59”

A.6. Engine

(1) Diesel ( 330 Horse Power @ 2800 RPM / 750 ft. lbs. torque@ 1600 RPM minimum)

(2) Engine Oil Cooler

A.7. Transmission

(1) 6 speed automatic transmission

(2) HD Auxiliary Cooling

(3) Electronic low flow indicator (with factory PTO provision)

A.8. Rear Axle Ratio

(1) 3.73 Dual Rear Wheel

A.9. Axles and Springs

(1) Front Spring- Independent Torsion Bar

(2) GAWR- 5,200 lbs. minimum

(3) Rear Leaf Springs- Two stage variable rate Leaf Springs.

(4) GAWR- 9,375 lbs. minimum

(5) Rear Axle- Full Floating

(6) Snowplow Prep Package

(7) Off Road Skid Plate

A.10. Brakes

(1) Four wheel anti-lock brakes

A.11. Tires

(1) Rear Tires: On-Off Road –Black Wall - Dual.

(2) Standard Silver painted Wheels with Center Caps

(3) Front Tires: On-Off Road –Black Wall.

(4) Standard Silver painted Wheels with Center Caps

(5) Full Size Spare Tire and Wheel

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A.12. Fuel Tank

(1) Thirty six (36) gallon fuel tank minimum.

A.13. Mirrors

(1) Telescopic Factory Tow Mirrors

(2) Power Mirrors

(3) Heated Mirrors

A.14. Floor

(1) Heavy Duty Vinyl

A.15. Bumpers

(1) Front Only

A.16. Windows

(1) Power Windows

(2) Deep Tint

A.17. Wipers

(1) Multi-speed Electric with intermittent action

A.18. Battery

(1) 600 cold cranking amps minimum

A.19. Alternator

(1) 130 Amp minimum

A.20. Required Options

(1) AM/FM Radio

(2) 12 volt accessory power port

(3) Back-up warning alarm

(4) Air conditioning is required.

(5) Power Steering w/ Tilt Wheel

(6) Power Steering Cooler

(7) Snow Plow Prep Package

(8) Five (5) sets of Door /Ignition Keys

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A.21. Exterior Color

(1) Summit White or approved equivalent

A.22. Interior

(1) Vinyl (Grey)

A.23. Gauges and Control Switches

(1) Oil Pressure Gauge

(2) Tachometer

(3) Plow Lights Switch

(4) Salter Lights Switch

(5) Strobe Lights Switch

(6) PTO – Continuous

A.24. Seating

(1) Front Split Bench (Grey)

A.25. Electric Brake Controller

Factory installed equipment

B. Specifications – Galion Model 133 USDDS Stainless Stell Cross-Member-Less Fold Down Sides Dump Body and Hoist Assembly or equal

(1) City has the right to reject any and all dump body bid proposals. Dump and hoist must be sized to provide proper lifting capacity based upon size of each component in relationship to the overall size of equipment specified.

(2) The dump body described under these specifications must be constructed from 201#2b stainless steel 10 gauge minimum. The unit must consist of a body, hoist, cab protector, safety accessories and all other components to comprise a complete operating unit. The body, hoist and cylinder are all to be manufactured by the same manufacturer. The hoist must be NTEA class 30 rated. Scissor design is not preferred. All warranties must be stated in writing in the bid proposal. Any exceptions to the specification must be clearly stated in writing on the Bidder letterhead and spelled out in detail to exceptions and/or alternate proposals. Each unit must comply with state and federal codes and regulations. Successful bidder must supply final certification of maximum gross vehicle weight rating. All body material must include mill certification. All component installation will conform to the latest recommendation, procedures and regulations of the following organizations (DOT-JIC-NEMA-OSHA-SAE).

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B.1. Minimum Body Dimensions

(1) Inside Length- 9 feet

(2) Inside Width- 84 inches

(3) Overall Width- 96 inches

(4) Side Height- 18 inches

(5) End Height- 24 inches

(6) Capacity- 3.7 to 4.9cubic yards

(7) Cab Shield- ½” x 84” x 10ga. 201-2b stainless steel. Minimum 23” over cab with amber clearance lights on front corners.

B.2. Minimum Body Construction

(1) Sides- 10 gauge 201-2b stainless steel with formed sloping dirt shedding bottom rail.

(2) Single lever fold down side (both sides). No exceptions.

(3) Front- 10 gauge 201-2b stainless steel with formed “y” rib to make rigid assembly.

(4) Floor- 1 piece- 7 gauge 304-2b with 2” side to floor radius.

(5) 1 gauge 201-2b stainless steel formed dirt shedding box top rail.

(6) Smooth sides, no verticals or horizontal braces.

(7) Rear Corner Post- 11 inch- 7 gauge 201-2b stainless steel.

(8) Front corner post – 6” face- 10 gauge 201#2b stainless steel.

(9) 9 inch full depth rear bolster 7 gauge 201#2b stainless.

(10) Tailgate – 10 gauge 201#2b stainless steel with full perimeter 10 gauge 201#2b stainless steel box bracing.

(11) Three panel double acting tailgate with one (2) Stainless steel banjo eyes each side and long chains to allow gate to lie down horizontal with floor. (Punched banjo eyes in rear post not acceptable.)

(12) Stainless steel quick release tailgate hardware with grease fittings, stainless steel over shot lower hardware with stainless steel tailgate release handle on left front corner of body. Tailgate release rod to run thru gussets on long members and be adjustable at rear cross shaft on each side. Rods to be greased via Zerk fittings.

(13) Naltex protection covering on tailgate chains.

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(14) Stainless steel hardware

(15) Cross-member-less construction

(16) Longitudinal’ s: 3/16” x 9” steel formed trapezoid.

(17) Lighting, standard LED fmvss 108 lights and reflectors

(18) Back up alarm minimum 97 dba, 12 volt.

(19) Dash mounted body up indicator light.

(20) All exterior welding to be continuous weld, no skip welds or caulk. All welds to be cleaned at factory to remove all slag and burn marks.

(21) Manual Tarp System- Tarp will be heavy duty, UV resistant to provide full coverage of dump body.

B.3. Minimum Hoist Requirements

(1) PF624-double acting, class 30 direct push underbody hoist, 9 ton capacity.

(2) Cylinder- 6” x 24” stroke x 2” chrome plated rod (741 cu.in.).

(3) Hoist sub-frame: 5” x ¼” formed “c”.

(4) Guides: two (2) for dump body alignment

(5) Dump angle: minimum 50 degrees

(6) Body prop: (1) OSHA approved

(7) Body and hoist: must be the product of one same manufacturer to preclude any problems of mating and warranty.

(8) Rear platform hinge blocks to be heavy duty grade 4140 with 2”pins.

(9) Grease fittings – at all pivot points hoist and body.

(10) Understructure of the body shall be designed to allow 6”, 9” or 12” overhang to facilitate the chassis.

B.4. Minimum Hydraulic Requirements

(1) Shall include a PTO driven pump to operate hoist and spreader.

Combination valve and tank unit to be supplied, example: Force America vt15 model or pre-approved equal. Valve shall be electrically controlled to operate body, hoist, and spreader. Example of control:

Force America model 5100ex or pre-approved equal. All necessary hoses and fittings to perform functions required shall be supplied and routed in proper fashion to industry standards. Exact placement of controls to be approved by the using agency personnel.

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B.5. Accessories

(1) All body lighting as per FMVSS 108 standards and to be truck-lite led.

All harnesses to be truck-lite 77 series and a complete list of components to be furnished with each unit. All wiring to be run in loom and fastened every 18” maximum and routed away from sharp objects and heat sources. Amber LED Strobe Lights for Emergency Equipment shall be utilized, with a minimum of four (4) oval strobes in the cab shield- two (2) in the front top of Body, two (2) at the side top of Body and two (2) LED Oval strobes at the rear of the Body. LED Back-ups shall be utilized.

B.6. Spreader Control

(1) Blast Feature: A push on-push off type switch. Blast amount is programmable from 0-100 percent of hydraulic capacity. A separate and clearly defined audible warning beeper shall sound when blast button is in the "on" position.

(2) Auger Reverse: A momentary switch on spreader control panel will reverse the auger, in case of clogging or other stoppage. This switch will also cut power to the proportional coil driving spinner.

(3) Electrical Console: The console will incorporate the following functions. 12 volt on off switches illuminated fused, main power switch, spreader light, and strobe lights. The dump body will be a momentary switch for up down. The plow will have a single dual axis joy stick for up, down, left, and right. The following indicators will be supplied and incorporated in the console, body up. All wiring will have circuit protection through a power distribution box. This box will have relays and provide access for all external wiring.

B.7. Hydraulic Lines and Plumbing

(1) All hydraulic lines, pipes, hoses, and fitting shall be of sufficient capacity to accommodate the volume of oil without undue heating or turbulence in the system. A 2" suction line with a minimum SAE rating of 100-R4 must be used between the reservoir and the inlet of the pump. This suction hose shall be secured on both ends via heavy duty banding straps, radiator hose clamps unacceptable. All of the pressure hoses, including the signal sensing line to the pump must have swivel fittings on BOTH ends and have a minimum SAE rating of 100-R2.

Return lines and the case drain line must have a minimum SAE rating of 100-R1.

(2) Hydraulic lines shall be routed to minimize interference with equipment and chassis components requiring periodic servicing.

Appropriate support brackets, grommets, and tie wraps shall be provided to protect lines from abrasion, cutting and impact damage.

Hoses shall not be installed near manifold or exhaust pipes so as to be affected by extreme heat. There shall be no pipe-fittings used with any high-pressure lines. Any and all hydraulic quick disconnect couplings

One Ton Dump Truck Page 8 used for spreader system and snow plow reversing system shall be of the bulkhead mounted style and be rigidly attached without the use of any hose clamp arrangements (loose hose ends are NOT acceptable).

Dust cap for male ends and dust plug for female ends must be attached to couplers. Maximum distance allowed between support clamps on all hydraulic hoses shall be approximately 24".

B.8. Hydraulic Valves

(1) The Central hydraulic system valving shall be of mobile design to withstand exposure to de-icing chemicals and severe weather conditions. It shall be of cast iron construction-horizontally stackable and serviceable without disassembly. Each section must have built-in flow and pressure compensator to allow simultaneous operation regardless of any other system function.

(2) The inlet must incorporate a low-pressure unloader. This unloader allows the hydraulic oil flow to be diverted to the function that requires oil. All excess oil is to be returned to the reservoir at the minimum pressure necessary.

(3) All sections are to have pilot operated solenoids, manual overrides and stroke limiters. Spinner and auger sections must be incorporated into main valve assembly. All valving shall be mounted in one main valve assembly. The assembly will be protected in a weather-proof enclosure mounted to the truck frame.

(4) Multiple valve assemblies are unacceptable.

(5) Valve sections will be stacked in the following order:

a. Inlet = open center inlet

b. Spinner = SA proportional coil

c. Auger / Conveyor = DA proportional coil with auger reverse

d. Hoist = DA on- off coil/ with 500 PSI relief

e. Plow lift = DA on- off coil

f. Plow angle = DA on - off coil

g. Pressure reducing right cover

C. Specifications – 304 Stainless Steel Under Tailgate Spreader

C.1. Trough

(1) 7 gauge- 304 stainless steel with 1/4"endplates.

(2) Continuous welded.

(3) 1 - Piece combination cover and rear panel.

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(4) Full width, unobstructed top and bottom cleanout.

(5) Heavy-duty steel rod latches permanently mounted

(6) Cotter keys or hairpin cotter keys NOT acceptable.

(7) Solid steel, 3 - point rod hinges on cover and bottom cleanout door.

C.2. Auger

(1) Full - width, 7' long, 6" diameter flighting, welded to 2 - 7/8" O.D.

center pipe, 3/8" flighting with 4" pitch.

(2) Shaft is 1-1/4" running in heavy duty, re-lubeable, sealed, self-aligning, anti-friction ball bearings.

(3) Hopper discharge shield removable without tools.

(4) Auger motor is low speed, hi-torque mounted on adjustable bracket.

(5) Reverse flighted

C.3. Spinner

(1) 18" diameter, 7 gauge disc, 6 structural steel 3/16" replaceable flights.

(2) Spinner motor is low speed, hi-torque.

(3) Spinner has one-man easy remove/replace feature.

(4) Spinner is adjustable for all normal variations of spread pattern and is self-leveling; spinner shield included.

(5) Spinner shall not touch the ground when body is fully loaded and raised.

C.4. Install Hardware

(1) Quick disconnect mounting hardware, pins and tailgate shields included.

(2) Chain hoist lifting slots in end-plates.

D. Specifications – Snow Plow

D.1. Boss Super Duty 9’ Plow

(1) The Plow to Be Complete with Moldboard, Tripping Device, Hitch, Electric-Hydraulic Operated Lifting Mechanism, Auxiliary Lights, Snow Deflector, Guide Markers, Steel Cutting Edge, and Curb Guards on both LH and RH, and All Other Necessary Mounting And Operating Apparatus.

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E. Specifications – Special Equipment

E.1. Heavy Duty Trailering Special Equipment

(1) Including Pintle Hook Trailer Hitch and Seven (7) Prong RV Wiring Harness and Two Front Tow Hooks.

(2) Wiring Provision For Roof Mounted Lamp With Interior Mounted Switch and Wires To The Roof.

2. Section 3.1, Solicitation Schedule, is replaced in its entirety with the following:

EVENT DATE TIME

A. Second Addendum Issued: November 21, 2025 N/A B. Offeror Questions Due in Writing (2nd Round) December 2, 2025 by 5:00 PM C. Q&A Addendum Issued: December 9, 2025 by 5:00 PM D. Submission Deadline: December 16, 2025 by 2:00 PM

3. Section 2.7 is replaced in its entirety with the following:

PRICES

A. All prices shall be F.O.B. Destination and shall include all charges that may be imposed in fulfilling the terms of the resultant contract.

B. Pricing shall remain firm from the resultant contract until the final delivery and acceptance of the of the equipment and receipt of an undisputed proper invoice for the same.

C. Any Bidder that enters $0 or N/A in a pricing blank or leaves it blank may be considered nonresponsive.

D. The successful bidder may be required to provide materials, equipment rental, and subcontractors to fulfill the requirements of the resultant contract. If a successful bidder provides materials, equipment rental or subcontractors, the Contractor will invoice all materials, equipment rental and/or subcontractors based on the actual cost. No additional costs of any kind will be allowed. The contractor shall make every attempt to obtain the lowest price for materials, rental equipment, and subcontractors.

4. New! Attachment B, Bid Proposal Price Sheet, is replaced with new Bid Proposal Price Sheet attached to this addendum ( Submit this form with your proposal).

Below are the questions received from the First Addendum posted November 19, 2025 and the City’s response:

Q.1. We are working on building a quote out for this bid opportunity and were curious if there was a specific reason for the continuous PTO or not.

A. The continuous PTO is for the spreader. The PTO must run when the salter is being used.

There should be a cut of 30 or 40 miles an hour to turn it off. This should be programming in the transmission. The PTO is turned on by a switch in the cab (should be through the force America system) and when the salter is not used it can be turned off.

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Q.2. Section 2.7D requires the successful bidder to hold their price firm for the first 365 days of the resultant contract. It also offers the process for price adjustments.

Section 6.6 requires that all bids remain binding for 180 days following the submission deadline. Do these sections together require a vendor to hold their price for 545 days with the 180(+)-day allowance for review and contracting and a 365-day allowance for purchase on the contract (with allowance for price adjustment following the execution of a contract)? Can you clarify if bid prices are required to be held through both windows and if allowances can be applied to the bid cumulatively?

A. Please see the amended language for 2.7. The pricing shall remain firm for the resultant contract until delivery of equipment.

~END OF ADDENDUM ~

Request for Bids 2026-014 | Purchase of One Ton Dump Truck Bid Proposal Price Sheet Page 1 of 1

City of Gaithersburg Bid Proposal Price Sheet

Solicitation No:

The Bidder shall complete this form in its entirety and include it in its Bid Proposal.

Name of Bidder:

SUMMARY

MUST MEET ALL MINIMUM SPECIFICATIONS FROM THE SOLICITATION

ONE (1) 2025 OR CURRENT PRODUCTION YEAR ONE-TON UTILITY BODY TRUCK WITH LIFTGATE AND

SNOWPLOW

Division Line Bid Item Description Units Price

Base Bid – Cab and Chassis 1 $

Make and Model:

Utility Body 1 $

Make and Model:

Lift Gate 1 $

Make and Model:

Plow 1 $

Make and Model:

Freight and Delivery The price shall include wheels on ground delivery to the City’s Public Works Facility, 800 Rabbitt Road, Gaithersburg, Maryland 20878

TOTAL DELIVERED BID PRICE: $

APPROXIMATE DELIVERY TIME (No More than 200 Days from Contract Execution):

RFB2026-014

Print Name

Signature

Date

ATTACHMENT B