RFB-WC-25259 STREET SWEEPERS 10-14-25.pdf

Return Bid To:

COUNTY OF WESTCHESTER

BUREAU OF PURCHASE AND SUPPLIES

148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601

TELEPHONE (914) 231-1872

TITLE: STREET SWEEPERS BID NUMBER: RFB-WC-25259

Submission must be sealed with vendor name, BID DUE BEFORE 2 PM ON: 10/14/2025 bid number and due date on outside of envelope. Emailed & Faxed Bids Are Not Permitted Bureau of Purchase and Supplies contact and telephone number: JANICE DUARTE 914-995-4001

REQUEST FOR BID

COMPANY NAME: _________________________________________________________________________________ (Print or Type)

FEDERAL TAX ID NUMBER: __________________Mailing Address: ______________________________________ (PO Box, if applicable)

PHYSICAL ADDRESS: ______________________________________________________________________________ (Required)

SIGNATURE PRINTED NAME PRINTED TITLE

DATE SIGNED TELEPHONE NUMBER E-MAIL ADDRESS

COUNTY TERMS OF PAYMENT ARE 2% 10 NET 30. Bidder may offer alternate terms here:___________________

DISCOUNT AND ALTERNATE TERMS WILL NOT BE USED IN AWARD DETERMINATION

DELIVERY: Delivery is FOB Destination (See Section D1) and is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

Bidder’s guaranteed delivery is _____ days. Note: Delivery time may be a factor in determining the winning bidder.

The County reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

NO BIDDER MAY WITHDRAW HIS BID WITHIN 45 DAYS AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

Completed bids will be accepted until the above date and time indicated and should be sent to the Bureau of Purchase and Supplies address shown. Bids will be publicly opened at that time and may be read aloud. Late bids will NOT be considered and failure to complete this bid in its entirety may result in disqualification. By submitting a bid you are asking The County of Westchester to accept your offer for the sale of goods or services and you agree to all terms and conditions herein as well as understand the laws that govern Municipal Purchasing. Once the County has opened the bids, there can be no changes to price(s) or terms. In addition, there are no provisions to cancel after an award is made, except by the County, which maintains a unilateral right of cancellation.

IMPORTANT NOTICE: Copies of this bid may be downloaded from the Empire State Purchasing Group website at http://www.empirestatebidsystem.com the national BidNet website, or received from the office above. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

We strongly suggest you obtain/submit an official bid form.

Non-Bidder’s Response --We are not participating because: ___________________________________________________

Indicate if company submitting this bid is: _______ MBE and/or _______ WBE or _______ SDVOB

**Return this bid in its entirety and make a copy for your records**

GENERAL TERMS AND CONDITIONS

A. INFORMATION FOR BIDDERS

A1. Each bid must be in a separate sealed envelope and addressed to the County Purchasing Agent at the County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601 and shall have endorsed on the envelope the name and address of bidder, the date and time of Bid opening, and the Bureau of Purchase Bid number.

A2. In order to be valid, all bids must be properly signed and received by the Bureau by the time and date specified. It is recommended that proposals be submitted in advance to the specified due date and time to allow for a timely receipt. Late bids will not be considered.

A3. All bids must be priced per unit specified in the bid.

A4. All quotes should be for new equipment unless otherwise stated.

A5. Specifications contained herein are intended to be descriptive and not restrictive and to indicate the quality and the characteristics of the product that will be satisfactory. The use of a brand name, if listed, is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the County of Westchester Purchasing Department to fully meet the salient characteristic requirements referenced in this inquiry. BPS will be the sole judge of the acceptability and may reject any bid for any reason including, but not limited to, Westchester County’s inability to determine that the item is an equivalent.

A6. Bidder shall note any deviation from specifications or the indicated brand clearly on the BPS bid form and submit circulars, specification sheets or samples with the bid as explanation. BPS reserves the right to accept equals when approved by the County, however, if exception is not noted on bid, the bidder is required to deliver brand specified. Only adding attachments to bid response is not acceptable.

A7. FUEL SURCHARGES: Westchester County will not pay any type of fuel surcharge on any items or contract. Any fuel surcharge added will be deleted from any payments made to vendor.

A8. SAMPLES: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder’s expense and bidder is required to arrange for pick up.

A9. Full consideration is given to items meeting specifications and made with recycled materials.

A10. The County encourages and supports significant participation by business enterprises that are service-disabled veteran-owned and minority and/or woman owned for County contracts and purchases. We encourage all certified MBE and WBE to register their business online with our Office of Economic Development at https://westchestercatalyst.com/ to receive additional benefits.

A11. Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright and that Bidder will, at his expense, defend any claims charging such infringement and will save the County harmless from all expensed, adverse judgments or losses resulting from such claim. In the event that such a rightful claim is made the Bidder shall either 1) secure permission for the County to rightfully use the goods; or

2) replace the goods with equivalent goods free and clear from all rightful claims for infringement of patents, trademarks or copyright; or 3) refund to the County the full purchase price of the goods.

A12. Vendors protesting or disputing bid specifications must do so in writing during the bid opening period (prior to the due date) to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening. Verbal protests may not be entertained.

A13. Should the vendor fail to perform as required by the specifications, the County may cancel the order and terminate the order/contract. In such event, the County will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.

The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

A14. NON ASSIGNMENT: In accordance with NYS General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written consent from Westchester County.

A15. If Bidder is a corporation, the Bid shall be signed in its correct corporate name by a duly authorized officer.

A16. If the Bidder is a partnership, the Bid shall be signed in the full name of the partnership by a duly authorized partner.

A17. BID DISTRIBUTION: Westchester County officially distributes its bidding documents through the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office directly. Copies of bidding documents obtained from any other sources are not considered official copies. Only those vendors who obtain bidding documents from either the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from another source, it is recommended that you obtain an official copy.

Westchester County does not offer or supply anyone a list of people who have obtained a copy of these bid specifications.

A18. In the event of any conflict between the terms of this agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this agreement shall be controlling.

A19. Any vendor receiving an award as a result of this bid recognizes that this agreement does not grant the vendor the exclusive right to perform the work for the County and that the County may enter into similar agreements with other vendors on an "as needed" basis.

B. AWARD INFORMATION

B1. Awards may be made by individual item, grouped items or lot. The County reserves the right to reject any or all bids or any portion thereof.

B2. The Purchasing Agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the County may reject bids. It is not obligatory to make any such examinations however.

B3. The County of Westchester reserves the right to extend the use of bid pricing, in the event that the same item is required again, within a 12 month period of award.

Such extension shall be at the same prices, terms and conditions as set forth in the initial bid and must be mutually agreeable to both the vendor and the County of Westchester.

B4. For price and service agreements that go beyond a one-time purchase, The County of Westchester reserves the right to extend the contract under the same terms and conditions for up to twelve (12) months from date of expiration provided such extension is mutually agreeable to both the County and the Vendor.

B5. MATERIAL SAFETY DATA SHEETS: On any order containing a hazardous chemical, vendor must provide one (1) copy of the Material Safety Data Sheet for each item type with the shipment.

B6. SPECIAL NOTE REGARDING PUBLIC BID

OPENINGS: If this “Invitation For Bid” contains many line items and it is anticipated that there may be multiple responses, it may render an oral reading of every line item bid in every bid at the time of opening as impractical. Subsequent to bid opening, a bid summary sheet will be prepared and made available.

C. PAYMENT

C1. EFT POLICY: The County of Westchester remits vendor payments via an Electronic Funds Transfer ("EFT") program known as Vendor Direct. In lieu of receiving a check from the County, payments are remitted by EFT and automatically credited to the vendor’s designated bank account at the vendor’s financial institution. Vendors doing business with Westchester County, who are not already enrolled in the Vendor Direct program, will be required to promptly complete and submit an EFT authorization form supplied by the County in order to be paid. In rare cases, a hardship waiver may be granted if vendor presents proof that it is warranted. Any bidder taking exceptions to this requirement may be considered non responsive and bid may be rejected.

C2. PREPAYMENTS: Prepayments prior to shipment of item(s) ordered as a result of this bid will not be permitted unless specifically stated in the bid specifications set forth by the County of Westchester.

C3. Purchases by the County of Westchester are NOT subject to any Federal, State and Local Taxes. Do not include any of these taxes when bidding or invoicing.

C4. Westchester County does not complete credit applications. All Prices are in US Currency. Federal

ID# 13-6007353.

C5. Third party billing is not acceptable unless approved by the Purchasing Agent.

D. DELIVERY

D1. Prices shall be net, F.O.B. destination including transportation and delivery charges fully prepaid by the bidder to destination indicated in the proposal unless otherwise instructed in the bid specifications.

D2. Failure to deliver items or equipment that do not meet County specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor. The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

D3. All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be rejected and returned to sender at vendors’ expense.

D4. All deliveries are to be considered PLATFORM DELIVERY unless otherwise indicated.

D5. Where deliveries are inside, such deliveries must be made to the specific floor, or area specified.

E. PURCHASES BY OTHER SCHOOL

DISTRICTS AND GOVERNMENTS

E1. As per New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s), if mutually agreeable by both parties.

E2. All political subdivisions will make purchases directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchases and shall accept sole responsibility for any payment due.

E3. All Purchases shall be subject to audit and inspection by other political subdivisions for which the purchase was made.

E4. All bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State, if called upon to do so. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

E5. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities or delivery points shall be resolved between the successful bidder and the other political subdivisions.

F. LAWS & EXECUTIVE ORDERS

F1. Bidder agrees to comply with the provisions of Executive Order No. 6-2007 which requires that all toys, jewelry or other similar items intended for use by children under the age of six which are sold to the County are lead-free and further agrees to complete a lead free merchandise certification upon award if applicable to the subject of this bid.

F2. The contractor shall comply with all the provisions of the laws of the State of New York and the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, The Workmen’s Compensation Law, the Lien Law, Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law, State, Local and Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunder with the same force and effect as if set forth at length herein.

F3. All items furnished shall comply in all respects with applicable Federal, State and County Laws, rules, orders and regulations, including but not limited to the Federal Food, Drug and Cosmetic Act and subsequent decisions of the Department of Agriculture or any other administering agency.

F4. If the Bidder is an unincorporated business firm other than a partnership and a trade name is used, the bid shall be signed by the person(s) conducting the business. If applicable, the certificate required by the New York State General Business Law, Section 130 must be filed with the County Clerk of Westchester County.

F5. By submission of this bid, each bidder and each person signing on behalf of any bidder, certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder to any competitor: and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

F6. The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the County Treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less than 1% of the stock of a corporation.

F7. If this project is a “Public Work” project and is subject to all the provisions contained in the New York State Labor Law. Any Contractor submitting a bid on this project shall acknowledge that said project is a “Public Work”. Contractor shall comply with all the provisions of the Labor Law, including but not limited to Article 8, 8-A and 9 of said Law. Contractor shall pay prevailing wages as defined by said Law to all laborers, workers and mechanics, and shall require all subcontractors to do the same. In order to ensure compliance with these provisions, the County shall be entitled to review and/or audit the Contractor’s payroll records from time to time and may require the Contractor to make such records available to the County either at the Contractor’s place of business or at a location designated by the County. The Contractor and subcontractor(s) if any shall submit to the County with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury.

F8. Any bidder indicating a State of New York or Federal GSA contract as the basis for their bid must complete this bid form fully and agree to the County’s use of the bid as the sole document supporting the price(s), terms and conditions offered herein.

F9. IRANIAN ENERGY SECTOR DIVESTMENT:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State finance law. The vendors signature on the bid form will be considered certification that the vendor is in compliance with all aspects of this regulation.

Revised 08/27/2025

Street Sweeper Vehicles - Bid Requirements

Westchester County Department of Public Works

MECHANICAL BROOM STREET SWEEPERS

1. SCOPE & PURPOSE

1.1. Westchester County (“County”) is seeking to purchase (2) 2025 or Newer Broom Street Sweeper

Vehicles per the requirements and specifications outlined in this Solicitation. Please quote the all-inclusive delivered pricing complete with registrations and fees.

1.2. The Street Sweepers are for the Westchester County Department of Public Works (DPW) and the Department of Environmental Facilities (DEF). DPW is in need of a street sweeper vehicle to sweep the Bronx River Parkway and various County roads. DEF is in need of a street sweeper vehicle to sweep the roads at various wastewater treatment plants and facilities.

2. BIDDER REQUIREMENTS

2.1. Bid Response Forms and Papers:

Bidder must complete and include the:

a. Specifications Form;

b. Exceptions to the Specifications;

c. Bid Quotation Form;

d. Standardized Insurance Form (Failure to complete and include will be considered non-compliant)

e. Authorized Dealer supporting documents;

f. Any additional papers/literature with this bid, which he/she intends to be a part of the bid response.

2.2. Bidder is advised that anything contained therein which is contradictory to or takes exceptions to the bid Terms and Conditions shall be disqualified and the bid will not be considered.

2.3. Specific exceptions to the Technical Specifications must be noted and detailed separately in the space provided.

2.4. Bidder shall be an authorized dealer for the chassis and sweeper manufacturer(s) being bid and must provide supporting documentation with the bid response.

2.5. Bidder shall have an authorized service facility within 65 Miles of the County of Westchester Fleet Maintenance Garage, located at 38 Brockway Place, White Plains, NY 10601, or bidder must pick up and deliver the vehicle for the life of the warranty for service issues. Bidder shall also maintain a fleet of not less than (4) Road Service Vehicles, and must have available Parts and Warranty Service when needed.

2.6. The unit shall be delivered completely assembled, serviced and ready to operate. The bidder shall have a qualified service representative in attendance during start-up operation to make adjustments and give instructions to assure proper operation of the sweeper.

3. SPECIFICATIONS

3.1. The specifications set a minimum standard for furnishing and delivering a new Heavy-Duty, Mid-

Sized, Dual Engine, 4 Cubic Yard Capacity, Mechanical Broom Sweeper, Mounted on a Highly Maneuverable, Non-CDL, Cab-Over Chassis. It is the intent of these specifications to describe a heavy-duty street sweeper in sufficient detail to assure that product reliability, design integrity, technical soundness and sweeping performance are provided.

3.2. All parts not specifically mentioned, which are necessary to provide a complete street sweeper, shall be included in the bid and shall conform in strength and quality of material and workmanship to what is provided to the trade in general.

3.3. The County’s Department of Public Works has evaluated different types of Street Sweepers and has determined that the products specified are best suited for the County’s intended requirements in safety, quality, performance, environmental compliance and long-term maintenance costs.

These specifications shall not be interpreted as restrictive, but rather as a measure of the safety, quality and performance against which all machines will be compared to.

3.4. Bids will be accepted for consideration on any make or model that is equal or superior to the

Heavy-Duty, Mid-Sized, Dual Engine, 4 Cubic Yard Capacity, Mechanical Broom Sweeper, Mounted on a Highly Maneuverable, Non-CDL, Cab-Over Chassis specified. Decisions of equivalency will be at the sole interpretation of the County’s Purchasing Agent and approved by the end using departments.

3.5. In comparing proposals, consideration will not be confined to price only. Successful bidder will be one whose product is judged to best serve specific interests of the County when price, performance, safety, quality and field experience of specific model bid are considered.

3.6. Bidder shall provide complete product specifications and brochures as described above. The information submitted by bidder shall be complete and sufficient for the County to evaluate compliance with the requirements of this bid. Failure to submit these technical support documents at the time of the bid shall render the bid non-responsive.

3.7. Westchester County reserves the right to request a demonstration within ten (10) working days of notification. Demonstration will be conducted at a designated location within The County of Westchester free of charge. Failure to comply with a request for demonstration may result in disqualification of bid.

4. QUESTIONS AND CLARIFICATION OF SPECIFICATIONS

4.1. Please contact Jay Haviland at (914) 995-6231 with any questions regarding the street sweeper specifications.

5. EXCEPTIONS TO SPECIFICATIONS:

5.1. Exceptions:

Bidder shall indicate whether any exceptions to the Technical Specifications have been taken in this bid. All exceptions/deviations from the specifications shall be noted and detailed separately in the space provided and included with the bid response. NO deviations material in nature and below "minimum" specifications as written will be accepted. In addition, NO verbal interpretations will be accepted!

ALL EXCEPTIONS ARE SUBJECT TO END USING DEPARTMENT’S APPROVAL.

Has the bidder taken any exceptions to this bid?

Yes _________ No _________

6. ESTIMATED QUANTITY

6.1. The quantity of sweepers listed is an estimated quantity only and is not to be considered as a guaranteed order. All pricing provided must be on a firm fixed-price per unit basis, irrespective of the final quantity ordered. The County reserves the right to increase, decrease, or cancel any part of the order at its sole discretion, based on available funding, operational needs, or other factors, without incurring any penalty. The vendor agrees that they will be compensated only for the actual sweepers delivered and accepted, and not for any estimated or undelivered quantities.

7. AWARD DETERMINATION

7.1. Bid will be awarded to the lowest responsible and responsive bidder offering the most competitively priced response while adhering to the guidelines and requirements detailed in this Solicitation.

Delivery time may also be a factor. Please bid accordingly.

8. CANCELLATION

8.1. At the County’s sole option, any agreement resulting from this solicitation can be terminated at any time by giving 30 days written notice, via certified mail, to the awarded Bidder.

Street Sweeper Specifications 1 of 6

YES NO

INTENT - To provide for the purchase of two new and unused current model year, mid-sized, mechanical broom street sweeper mounted on a commercially available, current year 19,500 GVWR, non-cdl chassis. It must be capable of traveling at highway speeds up to 65 mph, have a six wheel configuration, separate engines for propulsion and sweeping, 4 yd³ variable dumping height side discharge hopper, automatic transmission, and dual gutter brooms.

Specifications are not to be interpreted as restrictive, but rather as a measure of the safety, quality, and performance against which all sweepers bid will be compared. The contract will be awarded for the product which best serves the interests of the County when cost, product safety, quality, and delivery are considered.

The County reserves the right to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will be awarded to the bidder submitting the lowest responsible bid.

EQUIVALENT PRODUCTS - Bids will be accepted for consideration on any make or model that is equal or superior to the sweeper specified. Decisions of equivalency will be at the sole interpretation of the County Purchasing Agent and approved by the end using departments. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalency. Original manufacturer's brochures of the proposed unit are to be submitted with the proposal. All modifications made to the standard production unit described in the manufacturer's brochures must be certified by the manufacturer and submitted with the bid, or the bid will be deemed "non-responsive" and rejected without further review. Bidder must be prepared to provide a demonstration of the exact chassis and body being offered at no cost to the County.

GENERAL - The specifications herein state the minimum requirements. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. Any bid not prepared and submitted in accordance with the bid documents and specifications or any bid lacking sufficient technical literature to enable the County to make a reasonable determination of compliance to the specifications will be consider as "non-responsive" and rejected without further review. It shall be the bidder's responsibility to carefully examine each item of the specifications.

Failure to offer a completed bid or failure to respond to each section of the technical specification will cause the proposal to be rejected without further review. All variances, exceptions and/or deviations shall be fully described on a properly identified “EXCEPTIONS TO SPECIFICATIONS” sheet. Deceit in responding to the specification will be cause for rejection.

1.0

1.01 The sweeper shall have a turbo-diesel engine with 4 cylinders, Tier 4 interim with electric throttle control.

1.02 The rated horsepower shall be 59 HP (+/-5%) continuous at 2700 rpm.

1.03 The engine control system must include a auto reset shutdown system for low oil pressure and high water temperature.

1.04 Engine shall be equipped with a 40 AMP alternator.

1.05 Engine shall be equipped with a remote engine oil drain hose for ease of maintenance.

SWEEPER ENGINE

G

EN

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A

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COMPANY NAME: __________________________________________________________

MECHANICAL BROOM STREET SWEEPER VEHICLES

Instructions to Bidder: It shall be the bidder's responsibility to examine each item of specification. The bidder shall indicate 100% compliance by checking "YES" or non-compliance by checking "NO" for each line item of specification. Any space left blank shall be considered non-compliant.

Any deviation from the specification, or where submitted literature does not fully support the meeting of specifications, and bidder can meet the specifications by modification, must be clearly cited in detail (including listing all modifications), by the bidder and submitted with the bid. NO verbal interpretations will be accepted! In addition, NO deviations below "minimum" specifications as written will be accepted.

Please indicate YEAR, MAKE AND MODEL of the unit being bid:_________________________________________ Bids submitted shall be on the latest current model of equipment meeting specifications.

Bid Specifications for Two (2) 2025 or Newer Model Year, Heavy-Duty, Mid-Sized, Dual Engine, 4 Cubic Yard Capacity, Mechanical Broom Sweeper, Mounted on a Highly Maneuverable, Non-CDL, Cab-Over Chassis per the Following Specifications

SECTION BROOM STREET SWEEPER SPECFICATIONS COMPLY

Street Sweeper Specifications 2 of 6

YES NOSECTION BROOM STREET SWEEPER SPECFICATIONS COMPLY

2.0

2.01 The reservoir shall have a capacity of 45 gallons with outside level and temperature indicator.

2.02 Remote electric type hydraulic oil cooler that operates continuously during sweeping operation shall be mounted above the auxiliary engine and away from other components.

2.03 The pump shall be cast iron, tandem gear type having a capacity of 24 gpm at 2000 rpm. Load sensing hydraulic systems, because of their increased complexity and maintenance, will not be accepted.

2.04 All hydraulic circuits shall emanate from a 4-section and a 6-section valve with aluminum manifold distribution configuration.

2.05 All hydraulic valves shall be readily exposed atop the hydraulic reservoir for ease of service and accessibility.

2.06 All hydraulic motors (gutter brooms, main broom & elevator) shall be interchangeable.

2.07 To make troubleshooting quick and easy, the hydraulic system shall incorporate built in hydraulic pressure monitoring gauges readable from the operators control panel in cab.

2.08 All hydraulic motors shall be equipped with case drains to protect shaft seals from excessive pressure and leaks.

3.0

3.01 Unit shall sweep a 10' path with dual gutter brooms.

3.02 The main broom shall be driven by hydraulic motor direct mounted to broom core.

3.03 The main broom shall have no less than 10" diameter core, be no less than 36” in total diameter, and no less than 58" long.

3.04 Main Broom mandrel shaft shall be a minimum 1-3/4” in diameter. It shall be increased to 2” diameter on the bearing side.

3.05 Main broom bearing shall be a 2” diameter self-aligning 4-bolt flange design. Pillow block type bearings are unacceptable.

3.06 Main broom and elevator bearings shall be fully interchangeable.

3.07 Main Broom shall be shielded by an oversized and hinged metal hood.

3.08 Main broom hood shall have a full width secondary curtain terminating 4" above the ground to protect following vehicles from debris flung from the broom.

3.09 The main broom shall have an LED work light.

3.10 The main broom shall be hydraulically raised and lowered. Pneumatic systems are unacceptable.

3.11 The main broom shall be a "chevron" style with slotted rails on a mandrel to allow the broom segments to be replaced without removing the entire broom assembly; and it shall be angled to direct debris toward the center of the broom.

3.12 Dual gutter brooms shall be raised and lowered hydraulically. Pneumatic systems are unacceptable.

3.13 Each gutter brooms shall be driven by hydraulic motor directly mounted to broom disc plate and have vertical digger type, trailing arm design.

3.14 Gutter brooms shall be a minimum 42" diameter (wire "Tip-to-Tip") with 4 plastic segments, filled with 26" long tempered wire.

3.15 Gutter and main brooms shall incorporate a spring balanced suspension system that automatically compensates for broom bristle tip wear. Pneumatic or hydraulically applied down pressure systems will not be accepted.

3.16 Gutter brooms shall be capable of being retracted in up position yet remain spring loaded for side impacts.

3.17 Independent right & left gutter broom electric tilt shall be provided from operators compartment.

3.18 Gutter broom attachment posts shall be at least 4” X 4” x 0.25” tube steel.

3.19 Each gutter broom shall have an LED spotlight.

3.20 The gutter brooms shall have hydraulic float and automatically adjust to surface contours. Brooms shall retract hydraulically.

3.21 Gutter brooms shall be capable of sweeping continuously in reverse rotation and independently of the main broom.

3.22 All brooms shall automatically pick up & shut off when the chassis is shifted into reverse.

3.23 To maximize wear life, unit shall be equipped with minimum 2" wide carbide dirt shoes.

BROOMS

HYDRAULIC SYSTEM

Street Sweeper Specifications 3 of 6

4.0

4.01 To ensure exceptional support for all components, sweeper shall incorporate one piece main frame construction with heavy duty 2" x 5" x 3/8" outer frame wall tubing.

4.02 To provides added support to components positioned behind rear tires, additional 8" C channel support system shall interconnect with outer frame.

4.03 All sweeper mechanisms (engine compartment, elevator compartment, and water tank compartment) shall be shielded from sun/UV light damage, branches and vandalism by two lockable steel canopies. One that covers/protects the front engine & one that covers/protects the rear elevator/broom/water compartment.

4.04 Canopies shall be readily removable for easy servicing of components.

4.05 All canopy side doors shall be made of solid sheet metal to maximize durability and to minimize infiltration of excessive dust and dirt.

4.06 Each canopy door shall have lockable stainless steel T-handle twist latches.

5.0

5.01 For safety and increased productivity, the hopper shall be right side dumping.

5.02 Volumetric capacity shall be not less than 4 cubic yards.

5.03 Hopper shall dump at varying heights, ranging from frame level up to 11'.

5.04 Lift mechanism shall be a heavy duty two stage scissor lift.

5.05 Hopper lift capability shall be not less than 8,000 lbs.

5.06 For maximum stability and safety, scissor lift mechanism shall be a heavy duty double lift system consisting of four (4) sets of heavy duty steel tube “X”-style braces. No exception will be accepted to this essential safety requirement.

5.07 The scissor lift system shall have double reinforced arms connected to the sweeper and hopper frame by 1 ½” pins and 3” rollers.

5.08 For maximum stability and safety, scissor lift mechanism shall incorporate two single stage hydraulic cylinders to accomplish heavy lifting while allowing maximum ground clearance at the bottom of the cylinder mount.

5.09 For safety, the hopper lift cylinders shall be integrated into the scissors to ensure (4) four corner positive contact hopper lifting. Under no circumstances shall the hopper lift cylinders protrude below the frame rail.

No exception will be accepted to this essential safety requirement.

5.10 Hopper dumping system shall have a permanently attached safety supports that shall manually pivot into place and be secured with a locking pin when used. No exception will be accepted to this essential safety requirement.

5.11 Hopper door shall be oversized in length having a side reach of not less than 44".

5.12 Dump door cylinders shall be connected to hopper door via flexible joints protecting both in the event of unexpected impacts when opening/dumping.

5.13 An oversized street side access door, 28.5" wide by 17.25" high, with positive latch mechanism shall be provided for throwing over sized road debris into the hopper.

5.14 Hopper floor to be a minimum of 7 gauge hardened steel.

5.15 Hopper walls to be a minimum of 10 gauge mild steel.

6.0

6.01 Debris shall be transported into the hopper by a hydraulically driven squeegee-type elevator system.

6.02 The drag pan shall consist of 2-pieces of easily replaceable, bolt-in, abrasion resistance AR400 steel (not mild steel).

6.03 Elevator shall be driven by offset hydraulic motor through a double roller chain & sprocket system to the elevator drive shaft to ensure positive mounting & prevent excess load on the motor bearing. Direct drive or any system that places the torque of the load generated by the elevator directly onto the shaft of the hydraulic motor is unacceptable.

6.04 System shall incorporate a spring idler to reduce motor shaft shocks and ensure smoother elevator speed adjustments to various sweeping conditions.

6.05 The elevator shall consists of seven flights with replaceable rubber squeegees.

DEBRIS ELEVATOR

DEBRIS HOPPER

SWEEPER FRAME

Street Sweeper Specifications 4 of 6

6.06 Unit shall be equipped with a 3-shaft elevator system with a 3rd, off-set center positioned shaft to maximize upper chain support, double chain adjustment points and allow for more effective chain tensioning. 2 shaft systems are unacceptable.

6.07 The shaft sprockets should be polyurethane split design and the elevator flight chain shall be of the heavy-duty roller type (rubber belts not acceptable).

6.08 Sweeper shall be equipped with elevator stall alarm. Both main broom and elevator chains shall be reversible in direction to clear obstructions.

6.09 To protect from impact damage, elevator shall be equipped with a system that raises assembly up a minimum of 10" over large fixed obstructions. This system must be automatic and require no operator judgment/attention.

6.10 The entire elevator system shall be encased with in a protective and easily removable steel canopy.

6.11 All elevator bearings shall be 2" diameter self-aligning 4-bolt flange design. Remote mounted grease fillings shall be provided for hard to reach lower and upper elevator bearings.

7.0

7.01 Water system shall incorporate water saving design features and shall be no less than 200 U.S. gallons.

7.02 Water tanks shall be shielded from ultra violet sun light inside protective steel canopies.

7.03 A 3.6 gpm @ 45 psi water pump system with multi-position switch shall be provided and be capable of continuous run dry operation.

7.04 The water spray nozzles shall be located according to the following specifications: (4) four under the front chassis bumper; (2) two on each gutter broom; and (4) four on the rear main broom spray bar.

7.05 Entire water system shall be made of non-ferrous components to prevent contamination. All water nozzle heads shall be brass.

7.06 To prevent the contamination of the water supply, tank shall be equipped with an anti-siphon device having a minimum 4" air gap.

7.07 The water supply system shall be protected by a built-in hand lever/slide valve system. When the hand lever closes the slide valve, the water tank fill opening is shut to prevent dust & dirt from contaminating the tank.

The water flow can then be directed to an active elevator flushing system.

7.08 An automatic flush system shall direct high pressure hydrant spray through two spray nozzles directed into the elevator. Spray nozzles will aggressively clean chains and entire elevator system. Passive "splash-over" systems have been determined to be ineffective and will be unacceptable.

7.09 The water fill system shall have an active mechanical "tank-open" fail-safe system that prevents the side access door from closing if the water tank hand lever slide valve is not fully closed. No exception will be accepted to this essential safety and performance requirement.

7.10 The water system shall incorporate an air purge system and drain valves to completely drain the water lines to prevent freezing.

7.11 The fill hose storage basket shall also provide storage for a hydrant wrench.

7.11 A water tank level site gauge shall be plainly visible to operator from inside the cab.

8.0

8.01 An electric automatic audible back-up alarm and LED-lighted rear license plate holder shall be provided.

8.02 (2) Amber warning strobe LED lights positioned on top of the canopies (center front and center rear) shall be provided.

8.03 Electrical system circuit breakers, main power relays and auto reset fuses shall be housed in a NEMA-4 "weather proof" auxiliary box mounted outside the cab.

8.04 Electrical wiring shall be numbered and heat stamped.

8.05 Controls for all sweeping functions shall be in a pedestal mounted central control panel within the cab.

8.06 Control box shall be vertically mounted to prevent spilled liquids from contaminating the switches.

8.07 For operator ergonomic comfort, the control box shall have three in and out swivel points and height adjustment for better visibility and accessibility.

8.09 A console light shall be provided for night operation.

8.10 Unit shall be equipped with one touch sweeping allowing operator to preset all sweeping functions, When activated functions will automatically activate and shut off when the broom up function is activated.

WATER SYSTEM

LIGHTING AND ELECTRICAL SYSTEM

Street Sweeper Specifications 5 of 6

8.11 Brooms & elevator shall automatically shut off and raise when the chassis is shifted into reverse.

9.0

9.01 The chassis shall be a current model "cab-over-engine" design ISUZU Model NRR - 19,500 GVWR or equal.

CDL or purpose built units will not be acceptable.

9.02 Wheel base shall not exceed 109".

9.03 Turning radius shall not exceed 16'9".

9.04 The cab-to-axle distance shall be less than 70".

9.05 Vehicle shall be able to maintain highway speed of 65 MPH.

9.06 Rear axle ratio shall be 5.875 to 1.

9.07 Rear suspension minimum capacity shall be 13,660 lbs. GAWR.

9.08 The front and rear tires shall be first line quality radial tires, 225/70R 19.5F (12 ply-tubeless).

9.09 All wheels shall be 19.5” x 6” 6-hole disc, interchangeable to allow for proper tire rotation and provide for emergency change at the job site.

9.10 Full Size plastic fenders with mud flaps shall be provided over each of the dual rear wheels.

9.11 Chassis engine shall be 4-cylinder, overhead cam turbocharged diesel or equal. Horsepower rating shall be 215 HP @ 2700 RPM, 452 ft. lbs. torque @ 1850 RPM or equivalent.

9.12 Anti-freeze/water mixture shall be rated at -30 degrees.

9.13 The chassis engine control system must include a shutdown system for low oil pressure and high water temperature with automatic reset controls.

9.14 A common diesel fuel tank shall supply both the propulsion and the sweeper engines and shall have a minimum capacity of 36 U.S. gallons.

9.15 Automatic transmission shall be AISIN A465 with full electronic control 6-speed overdrive with lock-up and park lock.

9.16 Chassis shall include two (2) outside west coast type mirrors.

9.17 Cab interior environment shall be fully conditioned by fresh air heater / ventilator / defroster.

9.18 Windshield wiper shall be 2-speed with washer.

9.19 Interior of cab shall have acoustical insulation, automotive type trim, and center console.

9.20 Left hand steering shall be full power integral hydraulic, with tilt and telescopic features.

9.21 Instrument panel shall be full vision illuminated with key locking ignition; tachometer: speedometer; odometer;

trip odometer; fuel gauge; water temperature and oil pressure with warning chime and light; warning light for battery, cab latch, and voltmeter gauge.

9.22 An automatic electronic back-up alarm shall be provided.

9.23 All glass shall be tinted safety glass.

9.24 Chassis alternator shall be 110 amp.

9.25 Dual batteries for chassis shall be maintenance free, 12 volt, 1500 CCA total.

9.26 To minimize dust and water from affecting battery life and performance, the batteries shall be located high and forward of the gutter brooms, and within the auxiliary engine compartment.

9.27 All lighting shall comply to FMVSS 108 and be D.O.T. approved including combination stop and tail lights, sealed multiple beam halogen headlights, high beam - low beam switch, illuminated gauges and instrument panel, self canceling directional signals, and hazard switch.

9.28 Warning lights shall indicate park brake, charging system, and engine oil system.

9.29 Air conditioning, power windows, cruise control, power door locks, AM/FM/CD stereo radio shall be provided.

9.30 Eight inch (8”) sweeping mirrors shall be provided on each side.

9.31 A 6" stainless convex mirror on both sides for dump positioning shall be provided.

9.32 A camera system shall be provided including a dash mounted 7" LED color monitor with three cameras.

Monitor shall provide up to 4 camera views simultaneously.

9.32 A right side mounted camera shall provide a clear vision of rearward curb line & right gutter broom. A rear mounted camera shall automatically activated when transmission is placed into reverse.

10.0

CHASSIS

MANUALS

Street Sweeper Specifications 6 of 6

10.01 Two operation/maintenance/parts manuals for the sweeper body shall be provided.

10.02 A complete operator/service manual for the commercial chassis shall be provided.

10.03 A complete operator/service manual for the auxiliary engine shall be provided.

11.0

11.01 The sweeper manufacturer's warranty against manufacturing defects shall be no less than one year or 1000 hours (whichever occurs first), including all labor and non-wear parts.

11.02 All sweeper labor shall be covered under the warranty for one year.

11.03 Manufacturer's chassis warranty shall be not less than one (1) years, including all parts and labor.

11.04 The chassis manufacturer shall provide a 5 year or 150,000 mile drivetrain warranty.

12.0

12.01 All metal parts shall be cleaned to remove mill scale and laser edge oxidation, and to create a rough, active surface conductive to coating adhesion.

12.02 Gray epoxy automotive primer shall be used.

12.03 Body shall be painted "White".

12.04 All undercarriage components will be painted black.

12.05 Chassis cab shall be painted "White".

13.0

13.01 Vendors shall have a full parts and service facility within a reasonable distance from the buyers garage. State location and distance.

13.02 A qualified technician shall provide complete training to user personnel at user's garage. Training shall include safety, operation, maintenance and service.

14.0

14.01 Unit shall be equipped with a 12 LED light arrow stick/board mounted on the rear of the sweeper.

14.02 Hopper shall be constructed of all stainless (304) steel hopper including the sheet, tubing and structural members of the hopper.

14.03 Unit shall be equipped with an auto lubrication system - 19 points w/o feedback.

14.04 Unit shall be equipped with a self adjusting main broom debris channeler that prevents debris (leaves, straw and pine needles) from carrying over the broom & out the back of the unit. Ensures effective sweeping of heavy quantities of light & bulky debris.

14.05 A main broom motor guard shall be provided to provide added protection against impacts.

14.06 Unit shall be equipped with an on board high pressure hydraulic spray wash down system with spring tensioned reel, 50' hose & spray wand.

14.07 Steel strobe protectors cages shall be mounted over all top mounted strobes protecting them against overhead impacts.

14.08 Unit shall be equipped with bristle strips as well as standard drag shoes.

14.09 Unit shall be equiped with a Reverse Obstacle Detection System.

~End of Specifications~

SERVICE AND TRAINING

ACCESSORIES

WARRANTY

PAINT

EXCEPTIONS TO SPECIFICATIONS

COMPANY NAME: ___________________________

Bidder shall indicate below whether any exceptions have been taken to this bid.

All exceptions/deviations from these specifications, bidder must make note and include detailed specifications with the bid response to allow for proper evaluation.

NO deviations material in nature and below "minimum" specifications as written will be accepted.

Are you taking Exceptions to any of the specifications? Y____ N____ If yes, please detail all exceptions below and add extra pages, if necessary.

COMPANY NAME: ___________________________________________________

Bid Quotation Street…