RFB-WC-25257 CLOSED TOP EJECTOR TRAILERS 10-15-25.pdf

Return Bid To:

COUNTY OF WESTCHESTER

BUREAU OF PURCHASE AND SUPPLIES

148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601

TELEPHONE (914) 231-1872

TITLE: CLOSED TOP EJECTOR TRAILERS BID NUMBER: RFB-WC-25257

Submission must be sealed with vendor name, BID DUE BEFORE 2 PM ON: 10/15/2025 bid number and due date on outside of envelope. Emailed & Faxed Bids Are Not Permitted Bureau of Purchase and Supplies contact and telephone number: JANICE DUARTE 914-995-4001

REQUEST FOR BID

COMPANY NAME: _________________________________________________________________________________ (Print or Type)

FEDERAL TAX ID NUMBER: __________________Mailing Address: ______________________________________ (PO Box, if applicable)

PHYSICAL ADDRESS: ______________________________________________________________________________ (Required)

SIGNATURE PRINTED NAME PRINTED TITLE

DATE SIGNED TELEPHONE NUMBER E-MAIL ADDRESS

COUNTY TERMS OF PAYMENT ARE 2% 10 NET 30. Bidder may offer alternate terms here:___________________

DISCOUNT AND ALTERNATE TERMS WILL NOT BE USED IN AWARD DETERMINATION

DELIVERY: Delivery is FOB Destination (See Section D1) and is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

Bidder’s guaranteed delivery is _____ days. Note: Delivery time may be a factor in determining the winning bidder.

The County reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

NO BIDDER MAY WITHDRAW HIS BID WITHIN 45 DAYS AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

Completed bids will be accepted until the above date and time indicated and should be sent to the Bureau of Purchase and Supplies address shown. Bids will be publicly opened at that time and may be read aloud. Late bids will NOT be considered and failure to complete this bid in its entirety may result in disqualification. By submitting a bid you are asking The County of Westchester to accept your offer for the sale of goods or services and you agree to all terms and conditions herein as well as understand the laws that govern Municipal Purchasing. Once the County has opened the bids, there can be no changes to price(s) or terms. In addition, there are no provisions to cancel after an award is made, except by the County, which maintains a unilateral right of cancellation.

IMPORTANT NOTICE: Copies of this bid may be downloaded from the Empire State Purchasing Group website at http://www.empirestatebidsystem.com the national BidNet website, or received from the office above. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

We strongly suggest you obtain/submit an official bid form.

Non-Bidder’s Response --We are not participating because: ___________________________________________________

Indicate if company submitting this bid is: _______ MBE and/or _______ WBE or _______ SDVOB

**Return this bid in its entirety and make a copy for your records**

GENERAL TERMS AND CONDITIONS

A. INFORMATION FOR BIDDERS

A1. Each bid must be in a separate sealed envelope and addressed to the County Purchasing Agent at the County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601 and shall have endorsed on the envelope the name and address of bidder, the date and time of Bid opening, and the Bureau of Purchase Bid number.

A2. In order to be valid, all bids must be properly signed and received by the Bureau by the time and date specified. It is recommended that proposals be submitted in advance to the specified due date and time to allow for a timely receipt. Late bids will not be considered.

A3. All bids must be priced per unit specified in the bid.

A4. All quotes should be for new equipment unless otherwise stated.

A5. Specifications contained herein are intended to be descriptive and not restrictive and to indicate the quality and the characteristics of the product that will be satisfactory. The use of a brand name, if listed, is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the County of Westchester Purchasing Department to fully meet the salient characteristic requirements referenced in this inquiry. BPS will be the sole judge of the acceptability and may reject any bid for any reason including, but not limited to, Westchester County’s inability to determine that the item is an equivalent.

A6. Bidder shall note any deviation from specifications or the indicated brand clearly on the BPS bid form and submit circulars, specification sheets or samples with the bid as explanation. BPS reserves the right to accept equals when approved by the County, however, if exception is not noted on bid, the bidder is required to deliver brand specified. Only adding attachments to bid response is not acceptable.

A7. FUEL SURCHARGES: Westchester County will not pay any type of fuel surcharge on any items or contract. Any fuel surcharge added will be deleted from any payments made to vendor.

A8. SAMPLES: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder’s expense and bidder is required to arrange for pick up.

A9. Full consideration is given to items meeting specifications and made with recycled materials.

A10. The County encourages and supports significant participation by business enterprises that are service-disabled veteran-owned and minority and/or woman owned for County contracts and purchases. We encourage all certified MBE and WBE to register their business online with our Office of Economic Development at https://westchestercatalyst.com/ to receive additional benefits.

A11. Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright and that Bidder will, at his expense, defend any claims charging such infringement and will save the County harmless from all expensed, adverse judgments or losses resulting from such claim. In the event that such a rightful claim is made the Bidder shall either 1) secure permission for the County to rightfully use the goods; or

2) replace the goods with equivalent goods free and clear from all rightful claims for infringement of patents, trademarks or copyright; or 3) refund to the County the full purchase price of the goods.

A12. Vendors protesting or disputing bid specifications must do so in writing during the bid opening period (prior to the due date) to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening. Verbal protests may not be entertained.

A13. Should the vendor fail to perform as required by the specifications, the County may cancel the order and terminate the order/contract. In such event, the County will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.

The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

A14. NON ASSIGNMENT: In accordance with NYS General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written consent from Westchester County.

A15. If Bidder is a corporation, the Bid shall be signed in its correct corporate name by a duly authorized officer.

A16. If the Bidder is a partnership, the Bid shall be signed in the full name of the partnership by a duly authorized partner.

A17. BID DISTRIBUTION: Westchester County officially distributes its bidding documents through the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office directly. Copies of bidding documents obtained from any other sources are not considered official copies. Only those vendors who obtain bidding documents from either the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from another source, it is recommended that you obtain an official copy.

Westchester County does not offer or supply anyone a list of people who have obtained a copy of these bid specifications.

A18. In the event of any conflict between the terms of this agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this agreement shall be controlling.

A19. Any vendor receiving an award as a result of this bid recognizes that this agreement does not grant the vendor the exclusive right to perform the work for the County and that the County may enter into similar agreements with other vendors on an "as needed" basis.

B. AWARD INFORMATION

B1. Awards may be made by individual item, grouped items or lot. The County reserves the right to reject any or all bids or any portion thereof.

B2. The Purchasing Agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the County may reject bids. It is not obligatory to make any such examinations however.

B3. The County of Westchester reserves the right to extend the use of bid pricing, in the event that the same item is required again, within a 12 month period of award.

Such extension shall be at the same prices, terms and conditions as set forth in the initial bid and must be mutually agreeable to both the vendor and the County of Westchester.

B4. For price and service agreements that go beyond a one-time purchase, The County of Westchester reserves the right to extend the contract under the same terms and conditions for up to twelve (12) months from date of expiration provided such extension is mutually agreeable to both the County and the Vendor.

B5. MATERIAL SAFETY DATA SHEETS: On any order containing a hazardous chemical, vendor must provide one (1) copy of the Material Safety Data Sheet for each item type with the shipment.

B6. SPECIAL NOTE REGARDING PUBLIC BID

OPENINGS: If this “Invitation For Bid” contains many line items and it is anticipated that there may be multiple responses, it may render an oral reading of every line item bid in every bid at the time of opening as impractical. Subsequent to bid opening, a bid summary sheet will be prepared and made available.

C. PAYMENT

C1. EFT POLICY: The County of Westchester remits vendor payments via an Electronic Funds Transfer ("EFT") program known as Vendor Direct. In lieu of receiving a check from the County, payments are remitted by EFT and automatically credited to the vendor’s designated bank account at the vendor’s financial institution. Vendors doing business with Westchester County, who are not already enrolled in the Vendor Direct program, will be required to promptly complete and submit an EFT authorization form supplied by the County in order to be paid. In rare cases, a hardship waiver may be granted if vendor presents proof that it is warranted. Any bidder taking exceptions to this requirement may be considered non responsive and bid may be rejected.

C2. PREPAYMENTS: Prepayments prior to shipment of item(s) ordered as a result of this bid will not be permitted unless specifically stated in the bid specifications set forth by the County of Westchester.

C3. Purchases by the County of Westchester are NOT subject to any Federal, State and Local Taxes. Do not include any of these taxes when bidding or invoicing.

C4. Westchester County does not complete credit applications. All Prices are in US Currency. Federal

ID# 13-6007353.

C5. Third party billing is not acceptable unless approved by the Purchasing Agent.

D. DELIVERY

D1. Prices shall be net, F.O.B. destination including transportation and delivery charges fully prepaid by the bidder to destination indicated in the proposal unless otherwise instructed in the bid specifications.

D2. Failure to deliver items or equipment that do not meet County specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor. The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

D3. All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be rejected and returned to sender at vendors’ expense.

D4. All deliveries are to be considered PLATFORM DELIVERY unless otherwise indicated.

D5. Where deliveries are inside, such deliveries must be made to the specific floor, or area specified.

E. PURCHASES BY OTHER SCHOOL

DISTRICTS AND GOVERNMENTS

E1. As per New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s), if mutually agreeable by both parties.

E2. All political subdivisions will make purchases directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchases and shall accept sole responsibility for any payment due.

E3. All Purchases shall be subject to audit and inspection by other political subdivisions for which the purchase was made.

E4. All bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State, if called upon to do so. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

E5. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities or delivery points shall be resolved between the successful bidder and the other political subdivisions.

F. LAWS & EXECUTIVE ORDERS

F1. Bidder agrees to comply with the provisions of Executive Order No. 6-2007 which requires that all toys, jewelry or other similar items intended for use by children under the age of six which are sold to the County are lead-free and further agrees to complete a lead free merchandise certification upon award if applicable to the subject of this bid.

F2. The contractor shall comply with all the provisions of the laws of the State of New York and the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, The Workmen’s Compensation Law, the Lien Law, Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law, State, Local and Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunder with the same force and effect as if set forth at length herein.

F3. All items furnished shall comply in all respects with applicable Federal, State and County Laws, rules, orders and regulations, including but not limited to the Federal Food, Drug and Cosmetic Act and subsequent decisions of the Department of Agriculture or any other administering agency.

F4. If the Bidder is an unincorporated business firm other than a partnership and a trade name is used, the bid shall be signed by the person(s) conducting the business. If applicable, the certificate required by the New York State General Business Law, Section 130 must be filed with the County Clerk of Westchester County.

F5. By submission of this bid, each bidder and each person signing on behalf of any bidder, certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder to any competitor: and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

F6. The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the County Treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less than 1% of the stock of a corporation.

F7. If this project is a “Public Work” project and is subject to all the provisions contained in the New York State Labor Law. Any Contractor submitting a bid on this project shall acknowledge that said project is a “Public Work”. Contractor shall comply with all the provisions of the Labor Law, including but not limited to Article 8, 8-A and 9 of said Law. Contractor shall pay prevailing wages as defined by said Law to all laborers, workers and mechanics, and shall require all subcontractors to do the same. In order to ensure compliance with these provisions, the County shall be entitled to review and/or audit the Contractor’s payroll records from time to time and may require the Contractor to make such records available to the County either at the Contractor’s place of business or at a location designated by the County. The Contractor and subcontractor(s) if any shall submit to the County with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury.

F8. Any bidder indicating a State of New York or Federal GSA contract as the basis for their bid must complete this bid form fully and agree to the County’s use of the bid as the sole document supporting the price(s), terms and conditions offered herein.

F9. IRANIAN ENERGY SECTOR DIVESTMENT:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State finance law. The vendors signature on the bid form will be considered certification that the vendor is in compliance with all aspects of this regulation.

Revised 08/27/2025

Closed Top Ejector Trailers - Bid Requirements

Westchester County Department of Environmental Facilities

CLOSED TOP EJECTOR TRAILERS

1. SCOPE

1.1. Please quote the delivered pricing to provide Westchester County Department of Environmental

Facilities (DEF) with Closed Top Ejector Trailers per the requirements and specifications outlined in this Solicitation.

2. RESPONSE REQUIREMENTS

2.1. Bid Response Forms and Papers:

Bidder must complete and include the:

a. Specifications Form;

b. Exceptions to the Specifications;

c. Bid Quotation Form;

d. Insurance Requirements Form – Failure to include will render bid disqualified;

e. Any additional papers/literature with this bid, which he/she intends to be a part of the bid response.

Bidder is advised that anything contained therein which is contradictory to or takes exceptions to the bid Terms and Conditions shall be disqualified and the bid will not be considered.

Specific exceptions to the Technical Specifications must be noted and detailed separately in the space provided.

3. QUESTIONS AND CLARIFICATION OF SPECIFICATIONS

3.1. Please contact Mario Parise at (914) 813-5453 with any questions regarding the trailer specifications.

4. EXCEPTIONS TO SPECIFICATIONS:

4.1. Exceptions:

Bidder shall indicate whether any exceptions to the Technical Specifications have been taken in this bid. All exceptions/deviations from the specifications shall be noted and detailed separately in the space provided and included with the bid response. NO deviations material in nature and below "minimum" specifications as written will be accepted. In addition, NO verbal interpretations will be accepted!

ALL EXCEPTIONS ARE SUBJECT TO END USING DEPARTMENT’S APPROVAL.

Has the bidder taken any exceptions to this bid?

Yes _________ No _________

Closed Top Ejector Trailers - Bid Requirements

5. ESTIMATED QUANTITY

5.1. The quantity of trailers listed is an estimated quantity only and is not to be considered as a guaranteed order. All pricing provided must be on a firm fixed-price per unit basis, irrespective of the final quantity ordered. The County reserves the right to increase, decrease, or cancel any part of the order at its sole discretion, based on available funding, operational needs, or other factors, without incurring any penalty. The vendor agrees that they will be compensated only for the actual trailers delivered and accepted, and not for any estimated or undelivered quantities.

6. AWARD DETERMINATION & CANCELLATION

6.1. The County shall award this bid as a whole, offering the most competitively priced response while adhering to the guidelines and requirements detailed in this Solicitation.

6.2. At the County’s sole option, any agreement resulting from this solicitation can be terminated at any time by giving 30 days written notice, via certified mail, to the awarded Bidder.

Westchester County

Vehicle Terms and Conditions

INSTRUCTIONS TO BIDDER AND GENERAL CONDITIONS

1. Each bidder must specify in the space provided the actual unit offered in order that proper consideration be given to their bid. All exceptions to the attached specifications are to be clearly noted on the bid form, and fully explained in outline format, referencing page number and component, on the attached “EXCEPTIONS TO SPECIFICATIONS” page.

2. If there are exceptions to the attached specifications, the Deputy Purchasing Agent shall determine whether said exceptions are minor in nature or represent a serious departure from the purpose and intent of the specifications and whether or not the best interests of the County will be prompted by waiving the original requirements and accepting the said exceptions.

3. The Deputy Purchasing Agent may ignore minor irregularities or deviations incorporated in any bid.

4. Each bidder is to give a certified delivery date for each unit being offered. Early delivery may be considered an important factor in awarding the bid.

5. All bidders shall be in position to demonstrate the unit they are offering upon request of the County.

6. The Deputy Purchasing Agent reserves the right to reject any or all bids, to waive any portion of this bid, and to make the award when in their opinion, the respective action serves to promote the best interests of the County.

7. The County reserves the right to order additional quantities of the vehicle mentioned in this bid at the same prices, terms and conditions within a 12-month period of date of award.

ALL UNITS ARE TO BE DELIVERED TO:

WESTCHESTER COUNTY

DEPT. OF ENVIRONMENTAL FACILITIES

MATERIAL RECOVERY FACILITY

1100 RIDGE HILL BLVD (I-87 Exit 6A)

YONKERS, NY 10710

48 HOURS PRIOR TO DELIVERY CONTACT

MR. MATT MIDDLEMASS AT (203) 410-2020.

SPECIFICATIONS

1. If your product is as specified, please place a check mark in the “Yes” column next to the specification line item. Complete delivered pricing on Quotation Page.

2. If your product is not as specified, please place a check mark in the “No” column next to the specification line item, and fully explain the deviation in the attached “EXCEPTIONS TO SPECIFICATIONS” section as described above. Complete delivered pricing on Quotation Page.

3. For any deviation, please include supporting literature.

COMPANY NAME:__________________________________________

Closed Top Ejector Trailers Specifications 1 of 2

YES NO

CUBIC YARDS: 75

BODY TYPE: STEEL

LENGTH: 38'-6" X 96" WIDE

SIDES: 96" X 10 GA.LAST 59-1/2" 3/16"

TOP RAIL: 4" X 3" X 3/16" STRUCTURAL TUBE

SIDE POSTS: 6" X 10 GA. ON 24" CENTERS

REAR POST: 4" X 3" X 3/8" STRUCTURAL TUBE

BOX BRACING: ONE ROW EACH SIDE / TRIPLED LAST 8 POSTS

CLEANER PL.: OUTSIDE

GRABBERS: SIDE GRABS / 61" / 12-1/4"

ROOF:

10 GA. LAST 59-1/2" X 3/16"

12GA ROOF CAP BETWEEN POSTS #US-FFRC

ROOF POSTS: 6" X 10 GAUGE ON 24" CENTERS

ROOF BOXES: ONE ROW CENTER, TRIPLE ROW LAST 8 POSTS

FLOOR: 3/16" 50,000# MIN. YIELD

CROSSMEMBER:

4" JR I-BEAM 12" O.C. W/ 4" X 7.7# I-BEAMS 12" O.C. OVER

SUSPENSION

FLOOR GUIDE: 5" X 3" X 1/4" FLOOR ANGLE/5" SHELF

BLADE: 10 GAUGE W/ 1/4" AR-450 WELD ON SLIDES

CYLINDER: 95-384 W/ MID CYLINDER SUPPORT

TAILGATE:

10 GA. UPPER HINGED CURBSIDE / 3 HINGE & LATCH SETS

18" WATERTIGHT LOWER DOOR / 1" x 1" RUBBER

2" X 2" X 1/4" X 60" PUSHER ANGLE LATCH SIDE #SDDPA

BULKEAD:

30" X 92" X 10GA. MOUNTED @ TOP

12" X 92" X 3/16". MOUNTED@ FLOOR

CHASSIS: 10" X 17# I-BEAM REAR TO LANDING GEAR

CLOSED TOP EJECTOR TRAILERS - SPECIFICATIONS

For each line item of specification, please check "YES" or "NO" for compliance.

All Exceptions / Deviations from the Specifications Should be

Noted ("Alternate Offered") and Detailed Separately.

Instructions to Bidder: The bidder shall indicate 100% compliance by checking "YES" or non-compliance by checking "NO" for each line item of specification. Any space left blank shall be considered non-compliant.

Bidder must also indicate alternate for each line item that deviates from the specification.

Any deviation from the specification, or where submitted literature does not fully support the meeting of specifications, and bidder can meet the specifications by modification, must be clearly cited in detail (including listing all modifications), by the bidder and submitted with the bid. NO verbal interpretations will be accepted! In addition, NO deviations below "minimum" specifications as written will be accepted.

Please indicate MAKE AND MODEL of the unit being bid:______________________________________________ Bid submitted shall be on the latest current model of equipment meeting specifications.

Specification Detail COMPLY ALTERNATE OFFERED

COMPANY NAME:__________________________________________

Closed Top Ejector Trailers Specifications 2 of 2

YES NO

For each line item of specification, please check "YES" or "NO" for compliance.

All Exceptions / Deviations from the Specifications Should be

Noted ("Alternate Offered") and Detailed Separately.

Specification Detail COMPLY ALTERNATE OFFERED

AXLES: PDC TP 5" ROUND, 5/8" WALL, 25,000# CAPACITY

BRAKES:

16-1/2" X 7" AIR W/ AUTO SLACK ADJUSTERS

4S/2M ABS BRAKE SYSTEM

WHEELS: 10 HOLE, HUB PILOTED, OUTBOARD DRUMS

RIMS: 9 - 8.25" X 24.5" TUBELESS STEEL DISC

TIRES: 9 - 11R24.5 16-PLY

SUSPENSION: REYCO 21B / 17" RIDE HEIGHT / 52,000# CAPACITY

KING PIN: 30" ON A 3/8" PIN PLATE

FIFTH WHEEL HT: 49" STANDARD

LANDING GEAR: HOLLAND MARK V #LGH-4A305 SAND SHOE

TIRE CARRIER: NA

LIGHTS: LED MOUNTED IN UPPER GATE

LIGHT PLUG: 7-WAY (LIGHT BOX MOUNTED PASSENGER SIDE)

FLAPS: I.C.C.

BUMPER: STD. PUSHER BUMPER W/I.C.C. 18" FROM GROUND

OIL TANK: NA

OIL FILTER: NA

CONTROL VALVE: SINGLE-SPOOL #BLBBM180-1X4CS

HYD. FITTINGS:

(1) 5100-S2-16B PRESSURE (1) 5100-S5-20B RETURN

RECESS HYDRAULIC MANIFOLD #US-217

HYD. HOSES: NA

PAINT:

BLUE PPG #60-11027 MIN. 3 MIL THICKNESS

ARMOUR-SEAL (#RH-415-12)

OPTIONS: 3-YEAR WARRANTY • 100% PARTS & LABOR

5-YEAR PAINT WARRANTY

1/2" X 4" REAR SPREADER PAN

AIR FLOW 3 - RAIL RTS SYSTEM

UNDERCARRIAGE:

ALL TRAILERS WILL BE TREATED WITH ARMOUR-SEAL TO DETER

RUST CORROSION

-END OF SPECIFICATIONS-

EXCEPTIONS TO SPECIFICATIONS

COMPANY NAME: ___________________________

Bidder shall indicate below whether any exceptions have been taken to this bid.

All exceptions/deviations from these specifications, bidder must make note and include detailed specifications with the bid response to allow for proper evaluation.

NO deviations material in nature and below "minimum" specifications as written will be accepted.

Are you taking Exceptions to any of the specifications? Y____ N____ If yes, please detail all exceptions below and add extra pages, if necessary.

STANDARDIZED INSURANCE REQUIREMENTS FOR VENDORS

The Contractor, upon award of the contract, shall provide at their own cost and expense the following insurance to the County of Westchester from insurance companies licensed in the State of New York, carrying a Best’s financial rating of A or better, which insurance shall be evidenced by certificate. Each certificate shall require that, thirty days prior to cancellation or material change to the policies, notice thereof shall be given to the Bureau of Purchase and Supplies of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies. All such notices shall name the Contractor and identify the contract number. The County of Westchester reserves the right to request the actual policy, as necessary.

A. Worker’s Compensation – Statutory-in compliance with the Compensation Law of the State of New York:

Each Contractor (employer) shall evidence compliance with Section 57 of the Workers’ Compensation Law and Section 220, Subdivision 8 of the Disability Benefits’ Law, by submitting to the County for its approval, prior to the start of any part of his contract work, the following attested documentation:

1. Workers’ Compensation – Statutory, New York State Workers’ Compensation certificate form C-105.2 (rev. 09/07) or State Fund Insurance Company form U-26.3 prescribed for proof of compliance with the Compensation Law.

NOTE: Other generally recognized forms/certificates may be substituted for the above at the sole discretion of the Director of Risk Management.

2. Disability Benefits: The Contractor shall provide proof of compliance with the Disability Benefits Law (Form DB-120.1)

Location of Operation shall be “All Locations in Westchester County, New York.”

3. If a Contractor (employer) claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits' Policy, or both, the employer must complete affidavit form WC/DB-100 (revised 9/07), sign and notarize the form, and send to the NYS Workers’ Compensation Board for (stamped) approval. The stamped approval (valid for 1 year) should then be provided to the County of Westchester with all other insurance documentation.

4. If a Contractor (employer) is self-insured for Workers’ Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers’ Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers’ Compensation Group Self-Insurance).

B. Commercial General Liability Insurance with minimum limits of liability per occurrence of

$1,000,000 for bodily injury and $100,000 for property damage, or a combined single limit (c.s.l) of $1,000,000 with the County of Westchester named as an additional insured. This insurance shall indicate on the certificate of insurance include the following coverages:

1. Premises – Operations

2. Products and Completed Operations

3. Broad Form Contractual

C. Automobile Liability Insurance with minimum limits of liability of $1,000,000 per person/per occurrence for bodily injury, and $100,000 per occurrence for property damage, unless otherwise indicated in the “Special Clauses” of the Contract specifications. The certificate of insurance shall indicate coverage for the following:

1. Owned automobiles

2. Hired automobiles

3. Non-owned automobiles

All policies and certificates of insurance shall be approved by the Westchester County Director of Risk Management prior to the inception of any work.

Other coverages may be required by the County of Westchester based on specific needs. If such other coverages are required for a specific contract, those coverages will be described in the “Special Clauses” of the contract specifications.

If at any time any of the foregoing policies shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Contractor shall upon notice to that effect from the County, promptly obtain a new policy, submit the same to the Bureau of Purchase and Supplies of the County of Westchester for approval and submit a certificate thereof as herein above provided. Upon failure of the Contractor to furnish, deliver and maintain such insurance as above provided, this contract, at the election of the County, may be forthwith declared suspended, discontinued or terminated. Failure of the Contractor to take out and/or maintain or the taking out and/or maintenance of any required insurance, shall not relieve the Contractor from any liability under the contract, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of the Contractor concerning indemnification.

In the event that claims, in excess of the insured amounts provided herein, are filed by reason of any operations under the contract, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims as may be determined by the County of Westchester.

All policies of the Contractor shall be endorsed to contain the following clauses:

(1) Insurers shall have no right of recovery or subrogation against the County of Westchester (including its agents and agencies as aforesaid), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance.

(2) The clause “other insurance provisions” in a policy in which the County of Westchester is named as an insured, shall not apply to the County of Westchester.

(3) The insurance companies issuing the policy or policies shall have no recourse against the County of Westchester (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(4) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.

VENDOR AFFIRMATION

Vendor affirms that he will comply in the performance of the contract with all applicable provisions of the labor law, worker’s compensation law, Federal social security law and any and all rules and regulations promulgated by Federal Department of Labor and/or The Industrial Commissioner of the State of New York, and any other applicable laws, rules and regulations and all amendments and additions thereto.

Failure to sign may result in bid disqualification.

BID NUMBER: RFB – WC - ____________________

COMPANY NAME:___________________________

PRINT NAME:_____________________________ OFFICIAL TITLE:_________________________

SIGNATURE:______________________________ DATE:_________________________

05/18/2012

WESTCHESTER COUNTY

BUREAU OF PURCHASE AND SUPPLIES

148 MARTINE AVE., ROOM 713

WHITE PLAINS, NY 10601

DOC ID: RFB-15-WC-25257 Commodity Page 1 of 1

LINE NO.

Transfer Trailers Closed Top Ejector per specifications attached.

All Trailers MUST be treated with Armour-Seal To deter rust & corrosion.

Please specify MAKE and MODEL of Trailer being bid: ________________

PLEASE NOTE: All trailers are to be delivered to the Material Recovery Facility NYS Thruway I-87 Exit 6a, 1A Stew Leonard Drive, Yonkers, NY 10710 Delivery Point: White Plains, NY, 10601

ITEM DESCRIPTION QUANTITY

EA

UNIT OF MEASURE UNIT PRICE EXTENDED PRICE