RFB-WC-25236 TONER _ INK CARTRIDGES 9-23-25.pdf

Return Bid To:

COUNTY OF WESTCHESTER

BUREAU OF PURCHASE AND SUPPLIES

148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601

TELEPHONE (914) 231-1872

TITLE: TONER & INK CARTRIDGES BID NUMBER: RFB-WC-25236

Submission must be sealed with vendor name, BID DUE BEFORE 2 PM ON: 9/23/2025 bid number and due date on outside of envelope. Emailed & Faxed Bids Are Not Permitted Bureau of Purchase and Supplies contact and telephone number: LADIA MONTALVO 914-231-1174

REQUEST FOR BID

COMPANY NAME: _________________________________________________________________________________ (Print or Type)

FEDERAL TAX ID NUMBER: __________________Mailing Address: ______________________________________ (PO Box, if applicable)

PHYSICAL ADDRESS: ______________________________________________________________________________ (Required)

SIGNATURE PRINTED NAME PRINTED TITLE

DATE SIGNED TELEPHONE NUMBER E-MAIL ADDRESS

COUNTY TERMS OF PAYMENT ARE 2% 10 NET 30. Bidder may offer alternate terms here:___________________

DISCOUNT AND ALTERNATE TERMS WILL NOT BE USED IN AWARD DETERMINATION

DELIVERY: Delivery is FOB Destination (See Section D1) and is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

Bidder’s guaranteed delivery is _____ days. Note: Delivery time may be a factor in determining the winning bidder.

The County reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

NO BIDDER MAY WITHDRAW HIS BID WITHIN 45 DAYS AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

Completed bids will be accepted until the above date and time indicated and should be sent to the Bureau of Purchase and Supplies address shown. Bids will be publicly opened at that time and may be read aloud. Late bids will NOT be considered and failure to complete this bid in its entirety may result in disqualification. By submitting a bid you are asking The County of Westchester to accept your offer for the sale of goods or services and you agree to all terms and conditions herein as well as understand the laws that govern Municipal Purchasing. Once the County has opened the bids, there can be no changes to price(s) or terms. In addition, there are no provisions to cancel after an award is made, except by the County, which maintains a unilateral right of cancellation.

IMPORTANT NOTICE: Copies of this bid may be downloaded from the Empire State Purchasing Group website at http://www.empirestatebidsystem.com the national BidNet website, or received from the office above. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

We strongly suggest you obtain/submit an official bid form.

Non-Bidder’s Response --We are not participating because: ___________________________________________________

Indicate if company submitting this bid is: _______ MBE and/or _______ WBE or _______ SDVOB

**Return this bid in its entirety and make a copy for your records**

GENERAL TERMS AND CONDITIONS

A. INFORMATION FOR BIDDERS

A1. Each bid must be in a separate sealed envelope and addressed to the County Purchasing Agent at the County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601 and shall have endorsed on the envelope the name and address of bidder, the date and time of Bid opening, and the Bureau of Purchase Bid number.

A2. In order to be valid, all bids must be properly signed and received by the Bureau by the time and date specified. It is recommended that proposals be submitted in advance to the specified due date and time to allow for a timely receipt. Late bids will not be considered.

A3. All bids must be priced per unit specified in the bid.

A4. All quotes should be for new equipment unless otherwise stated.

A5. Specifications contained herein are intended to be descriptive and not restrictive and to indicate the quality and the characteristics of the product that will be satisfactory. The use of a brand name, if listed, is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the County of Westchester Purchasing Department to fully meet the salient characteristic requirements referenced in this inquiry. BPS will be the sole judge of the acceptability and may reject any bid for any reason including, but not limited to, Westchester County’s inability to determine that the item is an equivalent.

A6. Bidder shall note any deviation from specifications or the indicated brand clearly on the BPS bid form and submit circulars, specification sheets or samples with the bid as explanation. BPS reserves the right to accept equals when approved by the County, however, if exception is not noted on bid, the bidder is required to deliver brand specified. Only adding attachments to bid response is not acceptable.

A7. FUEL SURCHARGES: Westchester County will not pay any type of fuel surcharge on any items or contract. Any fuel surcharge added will be deleted from any payments made to vendor.

A8. SAMPLES: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder’s expense and bidder is required to arrange for pick up.

A9. Full consideration is given to items meeting specifications and made with recycled materials.

A10. The County encourages and supports significant participation by business enterprises that are service-disabled veteran-owned and minority and/or woman owned for County contracts and purchases. We encourage all certified MBE and WBE to register their business online with our Office of Economic Development at https://westchestercatalyst.com/ to receive additional benefits.

A11. Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright and that Bidder will, at his expense, defend any claims charging such infringement and will save the County harmless from all expensed, adverse judgments or losses resulting from such claim. In the event that such a rightful claim is made the Bidder shall either 1) secure permission for the County to rightfully use the goods; or

2) replace the goods with equivalent goods free and clear from all rightful claims for infringement of patents, trademarks or copyright; or 3) refund to the County the full purchase price of the goods.

A12. Vendors protesting or disputing bid specifications must do so in writing during the bid opening period (prior to the due date) to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening. Verbal protests may not be entertained.

A13. Should the vendor fail to perform as required by the specifications, the County may cancel the order and terminate the order/contract. In such event, the County will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.

The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

A14. NON ASSIGNMENT: In accordance with NYS General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written consent from Westchester County.

A15. If Bidder is a corporation, the Bid shall be signed in its correct corporate name by a duly authorized officer.

A16. If the Bidder is a partnership, the Bid shall be signed in the full name of the partnership by a duly authorized partner.

A17. BID DISTRIBUTION: Westchester County officially distributes its bidding documents through the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office directly. Copies of bidding documents obtained from any other sources are not considered official copies. Only those vendors who obtain bidding documents from either the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from another source, it is recommended that you obtain an official copy.

Westchester County does not offer or supply anyone a list of people who have obtained a copy of these bid specifications.

A18. In the event of any conflict between the terms of this agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this agreement shall be controlling.

A19. Any vendor receiving an award as a result of this bid recognizes that this agreement does not grant the vendor the exclusive right to perform the work for the County and that the County may enter into similar agreements with other vendors on an "as needed" basis.

B. AWARD INFORMATION

B1. Awards may be made by individual item, grouped items or lot. The County reserves the right to reject any or all bids or any portion thereof.

B2. The Purchasing Agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the County may reject bids. It is not obligatory to make any such examinations however.

B3. The County of Westchester reserves the right to extend the use of bid pricing, in the event that the same item is required again, within a 12 month period of award.

Such extension shall be at the same prices, terms and conditions as set forth in the initial bid and must be mutually agreeable to both the vendor and the County of Westchester.

B4. For price and service agreements that go beyond a one-time purchase, The County of Westchester reserves the right to extend the contract under the same terms and conditions for up to twelve (12) months from date of expiration provided such extension is mutually agreeable to both the County and the Vendor.

B5. MATERIAL SAFETY DATA SHEETS: On any order containing a hazardous chemical, vendor must provide one (1) copy of the Material Safety Data Sheet for each item type with the shipment.

B6. SPECIAL NOTE REGARDING PUBLIC BID

OPENINGS: If this “Invitation For Bid” contains many line items and it is anticipated that there may be multiple responses, it may render an oral reading of every line item bid in every bid at the time of opening as impractical. Subsequent to bid opening, a bid summary sheet will be prepared and made available.

C. PAYMENT

C1. EFT POLICY: The County of Westchester remits vendor payments via an Electronic Funds Transfer ("EFT") program known as Vendor Direct. In lieu of receiving a check from the County, payments are remitted by EFT and automatically credited to the vendor’s designated bank account at the vendor’s financial institution. Vendors doing business with Westchester County, who are not already enrolled in the Vendor Direct program, will be required to promptly complete and submit an EFT authorization form supplied by the County in order to be paid. In rare cases, a hardship waiver may be granted if vendor presents proof that it is warranted. Any bidder taking exceptions to this requirement may be considered non responsive and bid may be rejected.

C2. PREPAYMENTS: Prepayments prior to shipment of item(s) ordered as a result of this bid will not be permitted unless specifically stated in the bid specifications set forth by the County of Westchester.

C3. Purchases by the County of Westchester are NOT subject to any Federal, State and Local Taxes. Do not include any of these taxes when bidding or invoicing.

C4. Westchester County does not complete credit applications. All Prices are in US Currency. Federal

ID# 13-6007353.

C5. Third party billing is not acceptable unless approved by the Purchasing Agent.

D. DELIVERY

D1. Prices shall be net, F.O.B. destination including transportation and delivery charges fully prepaid by the bidder to destination indicated in the proposal unless otherwise instructed in the bid specifications.

D2. Failure to deliver items or equipment that do not meet County specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor. The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

D3. All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be rejected and returned to sender at vendors’ expense.

D4. All deliveries are to be considered PLATFORM DELIVERY unless otherwise indicated.

D5. Where deliveries are inside, such deliveries must be made to the specific floor, or area specified.

E. PURCHASES BY OTHER SCHOOL

DISTRICTS AND GOVERNMENTS

E1. As per New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s), if mutually agreeable by both parties.

E2. All political subdivisions will make purchases directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchases and shall accept sole responsibility for any payment due.

E3. All Purchases shall be subject to audit and inspection by other political subdivisions for which the purchase was made.

E4. All bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State, if called upon to do so. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

E5. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities or delivery points shall be resolved between the successful bidder and the other political subdivisions.

F. LAWS & EXECUTIVE ORDERS

F1. Bidder agrees to comply with the provisions of Executive Order No. 6-2007 which requires that all toys, jewelry or other similar items intended for use by children under the age of six which are sold to the County are lead-free and further agrees to complete a lead free merchandise certification upon award if applicable to the subject of this bid.

F2. The contractor shall comply with all the provisions of the laws of the State of New York and the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, The Workmen’s Compensation Law, the Lien Law, Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law, State, Local and Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunder with the same force and effect as if set forth at length herein.

F3. All items furnished shall comply in all respects with applicable Federal, State and County Laws, rules, orders and regulations, including but not limited to the Federal Food, Drug and Cosmetic Act and subsequent decisions of the Department of Agriculture or any other administering agency.

F4. If the Bidder is an unincorporated business firm other than a partnership and a trade name is used, the bid shall be signed by the person(s) conducting the business. If applicable, the certificate required by the New York State General Business Law, Section 130 must be filed with the County Clerk of Westchester County.

F5. By submission of this bid, each bidder and each person signing on behalf of any bidder, certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder to any competitor: and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

F6. The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the County Treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less than 1% of the stock of a corporation.

F7. If this project is a “Public Work” project and is subject to all the provisions contained in the New York State Labor Law. Any Contractor submitting a bid on this project shall acknowledge that said project is a “Public Work”. Contractor shall comply with all the provisions of the Labor Law, including but not limited to Article 8, 8-A and 9 of said Law. Contractor shall pay prevailing wages as defined by said Law to all laborers, workers and mechanics, and shall require all subcontractors to do the same. In order to ensure compliance with these provisions, the County shall be entitled to review and/or audit the Contractor’s payroll records from time to time and may require the Contractor to make such records available to the County either at the Contractor’s place of business or at a location designated by the County. The Contractor and subcontractor(s) if any shall submit to the County with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury.

F8. Any bidder indicating a State of New York or Federal GSA contract as the basis for their bid must complete this bid form fully and agree to the County’s use of the bid as the sole document supporting the price(s), terms and conditions offered herein.

F9. IRANIAN ENERGY SECTOR DIVESTMENT:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State finance law. The vendors signature on the bid form will be considered certification that the vendor is in compliance with all aspects of this regulation.

Revised 08/27/2025

PLEASE READ THIS DOCUMENT IN IT’S ENTIRELY AND QUOTE DELIVERED PRICES TO SUPPLY HEWLETT PACKARD INKJET PRINTER CARTRIDGES AND LASER TONER PRINTER CARTRIDGES, TO THE COUNTY OF WESTCHESTER. PRICES TO BE HELD FIRM FOR A PERIOD OF TWELVE (12) MONTHS, WITH AN OPTION TO RENEW THE AGREEMENT FOR FOUR (3) ADDITIONAL PERIODS, EACH NOT TO EXCEED ONE (1) YEAR, UPON MUTUAL WRITTEN CONSENT PRIOR TO THE EXPIRATION DATE.

CONTRACT PERIOD SHALL BE FOR A PERIOD OF ONE (1) YEAR, STARTING FROM THE DATE OF AWARD.

ITEMS WILL BE ORDERED ON AN AS-NEEDED BASIS DURING CONTRACT PERIOD. HISTORICALLY, THE TOTAL ANNUAL PURCHASE VALUE OF TONERS PURCHASED HAS BEEN APPROXIMATELY $50,000.00. THIS IS ONLY

AN ESTIMATE BASED ON PAST PURCHASES. THE COUNTY GUARANTEES NO MINIMUM OR MAXIMUM

PURCHASES AS A RESULT OF THIS OR ANY CONTRACT REACHED WITH THE SUCCESSFUL VENDOR.

WESTCHESTER COUNTY RESERVES THE RIGHT TO ADD ITEMS TO THE AWARDED BID AS REQUIRED. THE UNIT PRICES FOR THESE ADDED ITEMS WILL BE “AS NEGOTIATED” BY THE COUNTY AND THE SUCCESSFUL BIDDER. ADDITIONS, IF ANY, SHALL BE AT SIMILAR PRICING STRUCTURE AND UPON MUTUAL CONSENT, CONFIRMED IN WRITING. THE COUNTY MAY ALSO ELECT TO SOLICIT “MINI QUOTES” FROM THE THREE (3)

BIDDERS WHO RESPOND WITH THE LOWEST GROSS BID TOTALS.

METHOD OF AWARD

THE QUANTITIES LISTED ARE APPROXIMATE ANNUAL QUANTITIES BASED ON HISTORICAL ORDERING AND ARE FOR INFORMATIONAL PURPOSES ONLY; HOWEVER, THE COUNTY MAKES NO GUARANTEE AS TO THE ACTUAL QUANTITIES THAT MAY BE ORDERED USING THE RESULTING CONTRACT(S) FROM THIS BID. THE QUANTITIES MAY BE HIGHER, LOWER, OR THERE MAY BE NO ORDERS AT ALL FOR A LISTED CARTRIDGE.

ACTUAL AMOUNTS WILL VARY WITH DIFFERENT ORDERS, BOTH LARGE AND SMALL QUANTITIES.

PRICES QUOTED SHALL BE PER CARTRIDGE AND FOR THE EXACT PRODUCT SPECIFIED, WITH ALL NEW

COMPONENTS, OEM ONLY.

AWARD WILL BE MADE BASED ON THE NUMBER OF ANTICIPATED ORDERS INDICATED WITH AN ASTERISK (*) ON THE SPREADSHEET MULTIPLIED BY BID PRICES (EXTENDED PRICE) FOR A TOTAL GROSS AMOUNT.

LOWEST GROSS WILL CONSTITUTE LOW BIDDER. AWARD CAN BE MADE TO MORE THAN ONE VENDOR BY ITEM OR GROUPED ITEMS. VENDORS NOT QUOTING ON THE ALL ASTERISK (*) MAY BE DISQUALIFIED. ALL

ITEMS MUST BE QUOTED ASTERISK AND NON-ASTERISK.

BIDDERS MUST BE AN APPROVED HP DISTRIBUTOR, NO THIRD PARTIES. THE COUNTY

RESERVES THE RIGHT TO REQUEST DISTRIBUTORSHIP APPROVAL DOCUMENTATION

IF IT IS SUSPECTED THAT BIDDER HAS SUBMITTED AN UNBALANCED BID, THE BIDDER MAY BE

DISQUALIFIED.

THE COUNTY RESERVES THE RIGHT TO CANCEL AN AWARD IF IT HAS BEEN DETERMINED THE

PRODUCT RECEIVED IS NOT OEM PRODUCT AND HAS BEEN PURCHASED BY THE AWARDED

CONTRACTOR THROUGH THE OPEN MARKET.

IF AN ITEM LISTED IS DISCONTINUED, PLEASE INDICATE ON BID SHEET. IN THE EVENT THE MAJORITY OF BIDDERS LIST AN ITEM AS DISCONTINUED (NO LONGER MANUFACTURED), THE COUNTY MAY EXCLUDE THAT

PARTICULAR ITEM FROM THE AWARD CALCULATION.

VENDORS SHALL NOT LEAVE BLANK SPACE. BIDDERS MUST PROVIDE PRICING, MARK ITEM AS NO BID OR

INDICATE IF ITEM IS DISCONTINUED.

VENDORS LEAVING MORE THAN 20% BLANK SPACES MAY BE DISQUALIFIED.

PRICE ADJUSTMENTS

UNLESS OTHERWISE STATED IN THIS DOCUMENT, AT NO TIME DURING THE TERM OF ANY CONTRACT ARISING FROM AN AWARD MAY THE CONTRACT PRICING BE CHANGED FOR ANY REASON WITHOUT WRITTEN APPROVAL

BY WESTCHESTER COUNTY.

ALL PRICING SHALL REMAIN FIRM FOR THE FIRST TWELVE MONTHS FROM THE DATE OF AWARD. PRICE ADJUSTMENTS FOR THE EXTENSION OF THE AWARD SHALL NOT EXCEED 7% OVER THE PRIOR ANNUAL PRICE, ON A LINE BY LINE BASIS. ESCALATION SHALL APPLY ONLY IF NECESSARY DURING THE RENEWAL PERIOD.

THE TERMS AND CONDITIONS OF EACH EXTENDED PERIOD SHALL BE THE SAME. THE OPTION TO EXTEND SHALL BE EXERCISED IN WRITING PRIOR TO THE EXPIRATION DATE, INCLUDING A PRICE QUOTE WHICH

CLEARLY INDICATES ANY PRICE CHANGES, AS REQUIRED.

VENDOR AGREES TO SUPPLY WESTCHESTER COUNTY WITH ORIGINAL DOCUMENTATION FROM THE

MANUFACTURER UPON REQUEST INDICATING THE MSRP FOR ALL ITEMS THROUGHOUT THE TERM OF THE CONTRACT TO ALLOW TH COUNTY TO VERIFY THAT THE PERCENTAGE OFF OF MSRP INDICATED IN THE BID

WAS USED AS A BASIS FOR THE PRICES OFFERED.

SHOULD THE COUNTY DEEM THE REQUESTED ADJUSTMENT UNACCEPTABLE, THE COUNTY RESERVES THE RIGHT TO TERMINATE THE CONTRACT IN ACCORDANCE WITH THE TERMS OF THE BID AND SEEK PRICING

FROM WHATEVER SOURCES LEGALLY AVAILABLE.

BIDDER MINIMUM QUALIFICATIONS

BIDDERS MUST MAINTAIN AN ADEQUATE BUSINESS ESTABLISHMENT WHEREIN SUBSTANTIAL INVENTORIES

OF THE SUPPLIES BEING BID ARE STOCKED.

**IMPORTANT NOTE: TO BE ELIGIBLE FOR AN AWARD, BIDDER MUST HAVE PRIOR SUCCESSFUL EXPERIENCE PROVIDING TONER AND INKJET CARTRIDGES, IN THE CATEGORY IN WHICH THEY ARE SUBMITTING BID PRICES, FOR A MINIMUM OF THREE (3) YEARS, AT A RATE OF AT LEAST TWO HUNDRED (200) CARTRIDGES

PER MONTH.

BIDDERS MUST LIST THREE (3) REFERENCES HEREIN SO THAT AWARD ELIGIBILITY CAN BE VERIFIED AND

CONFIRMED. FAILURE TO COMPLETE THIS PORTION MAY RESULT IN DISQUALIFICATION.

COMPANY NAME CONTACT NAME EMAIL ADDRESS PHONE NUMBER

DELIVERIES

THERE SHALL BE NO MINIMUM/MAXIMUM ORDERING REQUIREMENTS.

DELIVERIES MAY RANGE FROM SINGLE CARTRIDGES TO MULTIPLE CASE LOTS.

DELIVERIES SHALL TAKE PLACE NO LATER THAN FIVE (5) DAYS AFTER VENDOR RECEIPT OF ORDER.

ALL DELIVERIES SHALL BE MADE AT THE EXACT DELIVERY POINT SPECIFIED ON THE PURCHASE

ORDER. INSIDE; IN-PLACE DELIVERY.

DELIVERIES ARE ACCEPTED DURING NORMAL BUSINESS DAYS BETWEEN THE HOURS OF 9:00AM

AND 3:00PM.

VENDOR MUST HAVE THE CAPABILITY TO SERVICE THE COUNTY’S 100 PLUS DELIVERY

LOCATIONS THROUGHOUT THE COUNTY OF WESTCHESTER, NEW YORK AND MUNIPALITIES,

TOWNS AND VILLAGES.

QUOTED PRICES ARE F.O.B. DESTINATION. WINNING VENDOR ASSUMES ALL FREIGHT CHARGES

REGARDLESS OF THE QUANTITY ORDERED. PLEASE BID ACCORDINGLY.

ORDERS AND BILLING

ORDERS WILL BE PLACED WITH PURCHASE ORDERS SENT TO THE AWARDED VENDOR.

VENDOR SHALL ALLOW ITEMS TO BE RETURNED WITHIN THIRTY (30) DAYS OF RECEIPT, FOR ANY REASON

WITHOUT ANY PENALTY OR RESTOCKING CHARGE OF ANY KIND.

VENDOR SHALL INVOICE EACH ORDER SEPARATELY AND MUST REFERENCE THE COUNTY’S PURCHASE

ORDER NUMBER ON EACH INVOICE.

VENDOR MUST HAVE A METHOD IN PLACE (TELEPHONE TO CUSTOMER SERVICE OR ONLINE) TO ENABLE

INDIVIDUAL COUNTY DEPARTMENTS TO CHECK ON AND TRACK THEIR ORDERS.

VENDOR MAY BE REQUESTED TO PROVIDE A DETAILED QUARTERLY REVIEW OF ACCOUNT ACTIVITY TO

WESTCHESTER COUNTYS PURCHASING DEPARTMENT, UPON REQUEST.

WARRANTY

ALL NEW OEM BEING BID SHALL BE COVERED UNDER FULL MANUFACTURER’S WARRANTY FOR A PERIOD OF NO LESS THAN ONE (1) YEAR FROM THE DATE OF MANUFACTURE. ALL DEFECTIVE CARTRIDGES WILL BE

RETURNED TO VENDOR AT VENDOR’S EXPENSE.

GENERAL TERMS

THE COUNTY RESERVES THE RIGHT TO BID SEPARATELY, ANY ORDER THAT, IN THE OPINION OF THE PURCHASING AGENT, MAY BE MORE COMPETITIVELY PRICED IF BID SEPARATELY IN LIEU OF UTILIZING THE

CONTRACT.

AT THE COUNTY’S SOLE OPTION, THIS AGREEMENT MAY BE TERMINATED AT ANY TIME BY GIVING THIRTY

{30} DAYS NOTICE IN WRITING, VIA CERTIFIED MAIL, TO THE CONTRACTOR.

HP ITEM # APPROX USAGE U/M

QUOTED

PRICE/EA

EXTENDED

PRICE

3JA00AN 10 EA

3JA01AN 10 EA

3JA02AN 10 EA

3JA03AN 10 EA

3JA04AN 10 EA

3YL65AN 10 EA

3YN97AN 10 EA

3YP00AN 10 EA

51645A 2 EA

902XL-T6M14AN 9* EA

902-COLOR - T6M 8* EA

932CN057AN 2 EA

933CN058AN 2 EA

933CN060AN 2 EA

933XLCN055AN 2 EA

950 6 EA

951 - 3 COLOR PACK 9* EA

B3P19A 5 EA

B3P20A 5 EA

B3P21A 5 EA

B3P22A 5 EA

B3P23A 5 EA

C2P04AN 36* EA

C2905AN 32* EA

C2P06AN 24* EA

C2P07AN 32* EA

C2P24AN 10

C4129X 3 EA

C6615DN 2 EA

C6656AN 5 EA

C7115A 26* EA

C8061X 5 EA

C8543X 8 * EA

C8727AN 11* EA

C8766WN 100 * EA

C8767WN 200 * EA

C4844A 8* EA

NO BLANK SPACES. BIDDERS MUST PROVIDE PRICING, MARK ITEM AS NO

BID OR INDICATE IF ITEM IS DISCONTINUED

PAGE 1 TOTAL * ASTERISK ITEMS ONLY

HP ITEM #

APPROX

USAGE U/M

QUOTED

PRICE/EA

EXTENDED

PRICE

C9351AN 2 EA

C9352AN 2 EA

C9353FN 2 EA

C9370A 3 EA

C9371A 2 EA

C9372A 4 EA

C9373A 8* EA

C9374A 6 EA

C9380A 4 EA

C9383A 4 EA

C9384A 4 EA

C9403A 5 EA

C9405A 2 EA

C9406A 2 EA

C9408A 2 EA

C9448A 2 EA

C9449A 2 EA

C9450A 2 EA

C9454A 2 EA

C9730A 1 EA

C9731A 2 EA

CC364A 20* EA

CC364X 20* EA

CD951A 2 EA

CE250X 1 EA

CE251A 4 EA

CE252A 2 EA

CE253A 2 EA

CE255X 2 EA

CE270A 24* EA

C9363WN 3 EA

PAGE 2 TOTAL * ASTERISK ITEMS ONLY

PRICE/EA

EXTENDED

PRICE

CE271A 9* EA

CE272A 9* EA

CE273A 9* EA

CE278A 8* EA

CE390A 5 EA

CE400A 5 EA

CE401A 4 EA

CE402A 2 EA

CE403A 4 EA

CE410X 5 EA

CE410A 5 EA

CE411A 5 EA

CE411X 1 EA

CE412A 5 EA

CE412X 3 EA

CE413A 5 EA

CE413X 3 EA

CE505A 28* EA

CE516A 2 EA

CE977A 4 EA

CE978A 5 EA

CE980A 2 EA

CF211A 5 EA

CF226A 88* EA

CF232A 5 EA

CF237A 31* EA

CF249A 4 EA

CF258A 10* EA

CF258X 10* EA

CF280A 102* EA

CF280X 18* EA

CF283A 20* EA

CF294A 3 EA

CF283X 5 EA

CF325X 4 EA

CF360A 7 EA

CF361A 5 EA

CF362A 5 EA

CF353A 5 EA

PAGE 3 TOTAL * ASTERISK ITEMS ONLY

PRICE/EA

EXTENDED

PRICE

CF360A 10* EA

CF360X 10* EA

CF361A 10* EA

CF361X 10* EA

CF362X 10* EA

CF363A 10* EA

CF363X 10* EA

CF370AM 10* EA

CF410A 17* EA

CF410X 10* EA

CF411A 13* EA

CF412A 13* EA

CF412X 10* EA

CF413A 12* EA

CF411X 2 EA

CN045AN 2 EA

CN046AN 2 EA

CN048AN 2 EA

CN053AN 6 EA

CN054AN 4 EA

CN055AN 4 EA

CN056AN 4 EA

F6U19AN 3 EA

F9J76A 2 EA

F9J78A 2 EA

F9J79A 2 EA

F9J80A 2 EA

L0S61AN 2 EA

L0S64AN 2 EA

L0S67AN 2 EA

M0J89AN 1 EA

M0J93AN 1 EA

M0K01AN 1 EA

N9H64FN 1 EA

N9K27AN 1 EA

Q2612A 11* EA

Q2612D 2 EA

Q2613X 3 EA

Q5942A 5 EA

PAGE 4 TOTAL * ASTERISK ITEMS ONLY

PRICE/EA

EXTENDED

PRICE

Q5942XD 30* EA

Q5949A 10* EA

Q5949X 25* EA

Q5950A 2 EA

Q5951A 4 EA

Q5952A 3 EA

Q5953A 3 EA

Q6000A 5 EA

Q6002A 5 EA

Q6470A 3 EA

Q6471A 5 EA

Q6472A 2 EA

Q6473A 3 EA

Q7504A 5 EA

Q7516A 3 EA

Q7553A 2 EA

Q7553X 15* EA

T0A38AN 4 EA

T6L98AN 4 EA

T6M02AN 5 EA

T6M06AN 5 EA

T6M10AN 5 EA

T6M14AN 5 EA

W1340A 5 EA

W1470A 5 EA

W1470Y 5 EA

W2020A 5 EA

W2021A 5 EA

W2022A 5 EA

W2023A 5 EA

W2110X 5 EA

W2111X 1 EA

W2112X 1 EA

W2113X 1 EA

W2120A 1 EA

W2121A 1 EA

W2122A 1 EA

W2123A 1 EA

PAGE 5 TOTAL * ASTERISK ITEMS ONLY

**UNBALANCED BIDS WILL BE DISQUALIFIED

GRAND TOTAL * ASTERISK ITEMS

TOTAL ASTERISK * ITEMS PAGE 1

TOTAL ASTERISK * ITEMS PAGE 2

TOTAL ASTERISK * ITEMS PAGE 3

TOTAL ASTERISK * ITEMS PAGE 4

TOTAL ASTERISK * ITEMS PAGE 5