RFB_Specifications-Disposable_Food_Service_Supplies.docx

REQUEST FOR BID -- THIS IS NOT AN ORDER

COUNTY OF SACRAMENTO

DEPARTMENT OF GENERAL SERVICES

CONTRACT AND PURCHASING SERVICES DIVISION

RFB #2022-RFB-0066

COMMODITY/SERVICE: DISPOSABLE FOOD SERVICE SUPPLIES

SPECIFICATIONS

SCOPE OF SUPPLIES:

Successful bidder(s) shall provide Disposable Food Service Supplies in accordance with the RFB to the institutions and departments of County of Sacramento. All documents in this solicitation are hereby incorporated by reference and made part of any resulting contract.

PRIMARY SPECIFICATIONS

This Request for Bid (RFB) is to establish multiple award contract(s) for Disposable Food Service Supplies in accordance with all the terms, conditions and specifications. Annual projected expenditures for the resulting contract(s) are expected is $800,000.00.

A. GENERAL REQUIREMENTS:

All the products defined in this solicitation shall be safe for use at County of Sacramento correctional institutions (i.e. products shall not be easily made to cause harm).

B. PAPER PRODUCTS:

The County is required to purchase paper products that contain recycled content (at least 30% by fiber weight, postconsumer fiber) when:

C. COMPLIANCE WITH ALL LAWS:

Contractor shall comply with all applicable federal, state and County statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of California and construed with and governed by the laws of the State of California.

D. ESTIMATED QUANTITIES:

The quantity listed is an estimated annual requirement and no minimum purchase commitment is implied. This figure is to be used as a means for estimating a pricing structure only and is not meant to be minimum purchase, nor will it bind the County in any way. The figure is based on past usage and is accurate to the best our ability.

E. Unrestricted Quantities:

The County is not limited to purchase all of its requirements from any contract resulting from this request for bid.

F. Transitional Period:

In the event that services will be terminated either by contract expiration or by the County of Sacramento, it shall be incumbent upon the contractor to continue the level of service and quality of product as to ensure a smooth transition period. Vendor will be reimbursed at the contract rate.

G. Substitutions:

Product lines that are offered on the Pricing (Appendix I) shall be the same product line provided during the term of this agreement. There shall be no substitutions for an item unless approved in writing by County representatives and a copy mailed to the Contract Services Officer that is listed on the bid cover sheet. If an item is substituted, that item shall be priced at the same price as original item on the bid sheet or at the same discount offered for the items that was bid.

H. Changes:

During the period of contract, no change is permitted in any of its conditions and specifications unless the contractor receives written prior approval from Contract and Purchasing Services Division.

I. Acceptability:

The County reserves the sole right to determine whether goods and / or services are acceptable for County use.

J. False or Misleading Statements:

Bids which contain false or misleading statements or which provide reference which do not support an attribute or condition contended by the vendor, may be rejected. If, in the opinion of the County, such information was intended to mislead the County in its evaluation of the bid and the attribute condition, or capability is a requirement of the RFB, the bid shall be rejected.

K. Site Inspection:

Prior to the award of the contract the County may require a site visit to evaluate your company, its shipping methods, invoicing procedures and its way of doing business.

L. Decision Final:

The County of Sacramento intends to award a contract, or purchasing agreement, to the best qualified bidder submitting the bid that will best serve the interest of the County of Sacramento. The County reserves the right to award all or part of this bid. The decision of the Purchasing Agent is final.

M. Orders Placed:

The successful proposer will be awarded a blanket purchasing agreement. Any orders placed must be must be written against the blanket agreement by way of a unique CSO (contract Shipping Order) that must accompany the order. The respective CSO must be referenced on all invoices.

N. Delivery:

Deliveries are to be FOB Destination. Orders are to be delivered by vendors own truck or a delivery company paid by the vendor. The County will not pay extra delivery charges. Deliveries are to be FOB Destination.

O. Delivery Receipt:

In order to ensure timely payment, the County requires priced delivery receipts to accompany the goods upon delivery.

P. Delivery Hours:

8:00 a.m. to 3:30 p.m. Monday to Friday, except on holidays unless otherwise agreed to by the County ordering representative.

Q. Surcharges:

No fuel or energy related surcharges of any kind will be allowed during the contract period.

R. Right to Audit:

Sacramento County reserves the right to verify, by examination of vendors' records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

S. Recall Notice:

The Contractor must, upon receipt of a recall notice from the manufacturer or government, notify the Director of Culinary Services immediately. The Contractor shall facilitate the timely return and credit of all recalled product.

T. Changes to Proposal:

The County retains the right to negotiate changes in a proposal by any offeror, and/or to reject any or all proposals if none of the submittals are responsive to the County’s.

U. Licenses and Permits:

Vendor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by County. Failure to maintain the licenses, permits, certificates and credentials shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Agreement by County.

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