RFB SODIUM HYDROXIDE.pdf

DATE: 9/19/2025

Bids may be emailed, faxed, or hand delivered, to the contact information listed SODIUM HYDROXIDE 30% herein, and by the specified deadline, or the bid will be rejected.

BIDS WILL BE RECEIVED UNTIL

Submitted by: 1:30 p.m., October 17, 2025 (Company Name AT THE OFFICE OF THE PURCHASING MANAGER

& Address) 411 W CLAY ST. CITY of UKIAH BY: Myles Fisette Email: mfisette@cityofukiah.com

BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS:

QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE

APPROX

20 DRY

TONS

NON-TAXABLE

Tax (8.875 %):

Shipping:

TOTAL:

Payment Terms: N30

1. LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent (5%), up to a maximum allowance of $2,500, on any bid for supplies, equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1) conducts business in an office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location, and 3) has conducted business in compliance with 1) and 2) for not less than six (6) months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receive the local preference. In the event that there is a tie bid, where one bidder is local, the other is not, and the bid is equal in price and quality, the award shall go to the Local Vendor.

2. Right is reserved to reject any and all bids.

3. Right is reserved to accept separate items unless specifically denied by bidder.

4. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah.

5. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs.

6. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid.

7. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless a different time period is specified in RFB.

8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above.

ALL BIDS SHALL BE F.O.B. UKIAH, CA.

TERMS:

SIGNATURE:

PRINT NAME:

DATE:

PHONE:

LEAD TIME ARO :

EMAIL:

SODIUM HYDROXIDE 30% (CAUSTIC SODA) A.W.W.A. STANDARDS B501-88 NSF

OR CURRENT VERSION OF THIS STANDARD, CHEMICAL CERTIFICATION PROOF

AS PER ATTACHED SPECIFICATION.

REQUEST FOR BID

UKIAH, CALIFORNIA 95482

P: (707) 463-6225

300 SEMINARY AVENUE

REQUEST FOR BID

SODIUM HYDROXIDE 30% (CAUSTIC SODA) PRODUCTS

The City of Ukiah invites bids to furnish all labor, materials, equipment, transportation and services necessary to provide Chlorine products.

Bids will be received until 1:30 p.m. on October 17, 2025 at the office of the Buyer, 411 West Clay Street, Ukiah, CA 95482. Emailed bids will also be accepted at mfisette@cityofukiah.com

ALL QUOTATIONS/BIDS MUST BE SIGNED.

The contract will be awarded to the lowest overall bid. Quantities shown are approximate and in no way obligate the City of Ukiah to purchase the full amount specified. Bidder guarantees unit price if fewer units are purchased.

All prices to be quoted Freight Off loaded at designated City locations and exclude State and local sales tax, and Federal and State excise taxes.

Contract shall cover a period of one (1) year from the date of Award.

NO BIDS WILL BE CONSIDERED UNLESS MADE UPON FORMS FURNISHED BY THE CITY OF UKIAH.

BILLING AND INVOICES

All billings shall be sent to: City of Ukiah – Finance Department Attn: Accounts Payable

300 Seminary Avenue Ukiah, CA 95482 Ph: 707-463-6230 Email: ap@cityofukiah.com

**Invoices for the Water Treatment Plant deliveries are NON-TAXABLE. If other charges, such as California Pesticide Assessment, Hazard Material Compliance Charges, Fuel Surcharges, etc. are to be charged on Invoices supplier MUST SPECIFY AT THE TIME OF BID or SUPPLIER WILL ABSORB COSTS.

LICENSE REQUIREMENT

Vendor/Supplier must possess a current City of Ukiah business license through the entire term of the purchase order. For information contact Liz Frausto at 707-463-6215, Finance Department or online at cityofukiah.com/businesses/business-licenses

INSURANCE REQUIREMENTS FOR VENDOR/SUPPLIER

Vendor/supplier shall furnish to the City certificates of insurance on City forms within 5 days of date. Please see attachment for complete insurance requirements.

Vendor/supplier shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with products and materials supplied to the City. The cost of such insurance shall be borne by the Vendor/Supplier.

Contact the City’s Risk Manager if you have questions regarding insurance requirements. Phone: 707-463-6244.

IMPORTANT: It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If a bidder fails to comply strictly with the insurance requirements, the bidder may be disqualified from award of the contract. If current insurance certificates are on file, verify with the Risk Manager and complete the form attached, including dates of expiration.

INJURIES AND PROPERTY DAMAGE

The Vendor/Supplier agrees to save harmless and to indemnify the City, its officials, officers, employees and volunteers from every claim or demand which may be made by reason of: any injury to person or property sustained by any subcontractor, person, firm, or corporation, caused by any act, neglect, default, or omission of the Vendor/Supplier or of any subcontractor, person, firm or corporation, directly or indirectly employed by him upon or in connection with his work whether or not the said injury or damage occurred upon the site of the work, and the Contractor/Vendor at his own cost, expense and risk shall defend any and all actions, suits, or other legal proceedings, that may be brought or instituted against the City or any claim or demand, and pay or satisfy any judgment that may be rendered against the City in any such action, suit or legal proceedings or result thereof.

REGULATIONS

The contractor shall comply with all DOT Hazardous Materials regulations and OSHA standards. The contractor’s workers shall also comply with all protective equipment requirements while shipping and unloading the product at the City site.

Estimated Description/Specification Quantity Unit Price Grand Total(w/o Taxes) (Caustic Soda) SODIUM HYDROXIDE - 30% 20 Dry Tons $_________________ /Dry Ton $__________________ A.W.W.A. Standards - B501-88 ( Frt to be included) (Frt to be included) (or current version of this standard) NSF Chemical Certification Proof

*Other Fees Charged:

Orders placed are for approximate 4,000 gallons, or 6.66 dry tons per delivery.

DELIVERY TIME

Product delivery lead time: Payment Terms: Order phone #: _______

Product will be delivered by (vendor/supplier truck, common carrier, UPS, etc.):

Time is of the essence for the delivery of this product, and deliveries shall be made within three (3) calendar days after receipt of order if possible.

DELIVERY LOCATION

City of Ukiah Water Treatment Plant, 935 Well Rd, Ukiah, CA 95482

TERMS

The City of Ukiah reserves the right to accept or reject any or all bids and waive any irregularities. In case of default, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. In submitting the above, the bidder agrees that acceptance of any or all quotations by the City of Ukiah within 30 days constitutes a contract.

The undersigned declares he has read and agrees to the terms and conditions and is familiar with the items specified and has carefully checked all of the figures stated on the attached DETAILED SPECIFICATIONS and accepts full responsibility for any error or omission in the preparation of this bid.

This bid is submitted by (check one):

_____Individual Owner _____Partnership _____Corporation _____Other

Legal name of bidder:

Address of bidder:

Phone: Fax: Tax ID #

By: Dated:

(Signature) Type or print name:

(Print or Type Name) Title:

BIDDER/CONTRACTOR STATEMENT

REGARDING INSURANCE COVERAGE

(To be submitted with Bid)

PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in this Request for Bid for:

Sodium Hydroxide Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified. And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, before commencing the performance of the work specified.

Please Print (Person, Firm, or Corporation)

Signature of Authorized Representative

Please Print (Name & Title of Authorized Representative)

Date Phone Number

Sodium Hyd 30_ - Bid Spec.pdf