RFB Retroreflective sheeting and misc sign materials..pdf

REQUEST FOR BIDS

FOR

RETROREFLECTIVE VINYL SHEETING AND MISC. SIGN MAKING MATERIALS

SOLICITATION NO. 240988

Action Date Time

RFB issued 08/06/24 3:00 P.M Pre-Bid Question Deadline

(purchasing.questions@wcaa.us) Reference RFB #240988 in all emails

08/13/24 2:00 P.M

Bid Deadline 08/27/24 2:00 P.M Public Bid Opening* 08/27/24 2:15 P.M

Board Date** 10/16/24

*As Read Bid Totals will be posted to MITN the next the Business Day.

**Anticipated dates. Subject to change.

Bid Submittal Location: https://www.bidnetdirect.com/mitn/wayne-county-airport-authority Registration and Submittal technical assistance: 1-800-835-4603 Monday – Friday, 8:00 am – 7:30 pm (Eastern Time)

Free and paid subscription registration options available

Public Bid Opening: In lieu of an onsite meeting, a virtual (audio-only) Bid Opening will be held, at the date, and time indicated on the cover of this RFB. The telephone access information is as follows:

Phone number: 888.278.0296 Access Code: 2554780# To expedite preparing the virtual sign-in list of attendees, for the record and distribution, submit a list of potential virtual participants via email to purchasing.questions@wcaa.us. The list should include the participant’s name, company name and phone number.

Procurement Contact: Alexander Hamdan, Solicitation Manager Phone: (734) 247-7900, Fax: (734) 955-5648 purchasing.questions@wcaa.us

All questions regarding this RFB must be submitted to the Procurement Contact at the above number and email address. Contact concerning this RFB with any other employee, officer or Board Member of the Airport Authority is not permitted during the solicitation process.

DESCRIPTION: Bids are being solicited for the purchase of retroreflective vinyl sheeting misc. sign making materials for the Wayne County Airport Authority. The contract will be for a term of 3 (three) year with 1 (one) two year renewal option.

It is the Bidder’s responsibility obtain and view all solicitation documents and addenda issued by the Wayne County Airport Authority (Airport Authority) for this RFB.

This RFB, all attachments and addenda are available via the Michigan Intergovernmental Trade Network (MITN) website at https://www.bidnetdirect.com/mitn/wayne-county-airport-authority, which is also where all Proposals must be uploaded and submitted through. Free and paid subscription registration options available.

The documents may also be accessed via the Wayne County Airport Authority website at:

http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open, and then clicking on the desired solicitation name.

mailto:purchasing.questions@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority mailto:purchasing.questions@wcaa.us mailto:purchasing.questions@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open

WAYNE COUNTY AIRPORT AUTHORITY Page 2 of 32

REQUEST FOR BIDS #240988

04.04.2024

TABLE OF CONTENTS

SECTION 1 – GLOSSARY OF TERMS

SECTION 2 – INSTRUCTIONS AND SPECIAL REQUIREMENTS

SECTION 3 – PROJECT OVERVIEW

SECTION 4 – KEY TERMS AND CONDITIONS

SECTION 5 – REQUIRED FORMS & ATTACHMENTS

SUBMITTAL DOCUMENTS CHECKLIST (not required)

BID FORM

PRICING SCENARIO

BUSINESS INFORMATION QUESTIONNAIRE

SAFETY VERIFICATION FORM

ATTACHMENTS INCLUDED AS SEPARATE DOCUMENTS (A)

SECTION 6 –AIRPORT AUTHORITY TERMS & CONDITIONS

WAYNE COUNTY AIRPORT AUTHORITY Page 3 of 32

SECTION 1 – GLOSSARY OF TERMS

To the extent in this solicitation document the following are defined as:

1) Airports: Detroit Metropolitan Wayne County Airport and Willow Run Airport.

2) Air Trade Area (ATA): Michigan counties of Genesee, Lapeer, Lenawee, Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne.

3) Bid Guarantee: sum of money or a bond provided by a Bidder to the Airport Authority with a Bid to guarantee that the Bidder will not withdraw the Bid for a specified period of time, and will enter into a contract with the Airport Authority within the time specified in the Bid, based upon the substantive terms and conditions contained in the RFB or Form of Agreement included in the RFB.

4) Bidder: Business that submits a Bid in response to an RFB issued by the Airport Authority.

5) Board: the governing body of the Airport Authority.

6) Broker: a firm does not itself perform, manage or supervise the work of its contract or subcontract in a manner consistent with the normal business practices for contractors or subcontractors in its line of business.

7) Business: an individual, firm, vendor, association, corporation, limited liability company, partnership, joint venture, sole proprietorship, or other legal entity.

8) Certified Small Business Enterprise (SBE): Business certified by the Wayne Country Airport Authority as being headquartered within the ATA, and not exceeding the Small Business Administration (SBA) Size Standards.

9) Contractor: the successful awarded Bidder of a solicitation, who is legally bound to the contract.

10) Currency: All monetary references in this document are in U.S. Dollar.

11) Detroit Metropolitan Wayne County Airport or DTW: Detroit Metro Airport

12) Form of Agreement or FOA: the contract document for the solicitation.

13) Freedom of Information Act (FOIA): regulates and sets requirements for the disclosure of public records and defines when, how, and what information may be obtained from the Airport Authority by an interested party.

14) Holiday: the legal holidays observed by the Airport Authority. (New Year’s Day, Martin Luther King Jr. Birthday, Friday before Easter, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve)

15) Joint Venture: A partnership or other legal cooperative agreement between two or more persons or entities.

16) Metro Airport or DTW: Detroit Metropolitan Wayne County Airport.

17) Nonresponsible Bid: a Bid submitted in reply to an RFB issued by the Airport Authority, where the

Bidder does not meet all required minimum qualifications or SBE goal requirements, if required, or is not in compliance with the Airport Authority’s requirements concerning ethics, debarment and/or arrearage.

18) Nonresponsive Bid: a Bid submitted in reply to an RFB issued by the Airport Authority, which does not conform to all material requirements of the RFB.

19) Notice of Award: written notification from the Airport Authority to the successful Bidder that they have been awarded the contract.

20) Notice to Proceed: written authorization from the Airport Authority to the successful Bidder to proceed with the work defined in the contract.

WAYNE COUNTY AIRPORT AUTHORITY Page 4 of 32

21) Partnership: an agreement under which two or more persons agree to carry on a business, sharing in the profit or losses, but each liable for losses to the extent of his or her personal assets.

22) Procurement and Contracting Ordinance (Purchasing Ordinance): the common name of the Wayne County Airport Authority Procurement and Contracting Ordinance, which is the policy governing procurement and contracting at the Wayne County Airport Authority.

23) Reciprocity: an expedited application process available to firms headquartered within the Air Trade Area that are already certified as a small business with the Small Business Administration or maintains small business certification with any Public Agency located in the Air Trade Area (at the discretion of the Procurement Administrator).

24) Responsible Bidder: a Bidder who is qualified in all respects to fully perform the required services or to provide the required goods, and who possesses the integrity, experience and reliability necessary for good faith performance. A responsible Bidder meets the minimum qualification requirements and conforms to the Airport Authority’s requirements concerning ethics, debarment, arrearage, and where applicable, SBE participation goal.

25) Responsive Bid: a bid timely submitted by a Bidder in reply to, and in conformity with all material requirements of a Request for Bids issued by the Airport Authority.

26) Small Business Enterprise (SBE) Program - Program created by Wayne County Airport Authority to increase opportunities for qualified small businesses to participate on Airport Authority contracts that are not federally funded.

27) Subcontractor: Any person or business entity employed to perform part of a contractual obligation under the control of the principal contractor. Any supplier, distributor, or firm that furnishes supplies or services to a prime contractor or another subcontractor.

28) Willow Run or YIP: Willow Run Airport

WAYNE COUNTY AIRPORT AUTHORITY Page 5 of 32

SECTION 2 – INSTRUCTIONS AND SPECIAL REQUIREMENTS

1) SOLICITATION INFORMATION AND QUESTIONS: Bidders are advised to review this document in its entirety and to rely only upon the contents of this RFB and accompanying documents and any written clarifications or addenda issued by the Airport Authority. THE AIRPORT AUTHORITY IS NOT RESPONSIBLE FOR ANY VERBAL INSTRUCTIONS. If a Bidder finds a discrepancy, error, or omission in the RFB or any accompanying documents thereto, the Bidder shall promptly notify the Procurement Contact noted on the Cover Page of this RFB, so that written clarification may be sent to all prospective Bidders. All questions must be submitted in writing by the pre-bid question deadline.

No contact with other Airport Authority employees, officers or Board members regarding this document is permitted.

2) RFB MODIFICATIONS/ADDENDA: Clarifications or modifications may be made to this solicitation at the discretion of the Airport Authority. Any and all Addenda issued by the Airport Authority will be posted as noted on the Cover Page of this RFB. It is the responsibility of the Bidder to obtain from MITN any issued Addenda and to acknowledge the Addenda on the Bid Form. If any changes are made to this solicitation document by any party other than the Airport Authority, the original document in the Airport Authority’s files takes precedence.

3) BID DEADLINE / LATE SUBMISSIONS: The bid is due not later than the date and time listed on the Cover Page of this RFB. The MITN system does not accept late Bids and will cut you off at the exact deadline date and time, so allow yourself plenty of time when submitting your Bid. The deadline date may in some instances change during the solicitation issuance period. If any deadline date for submission changes, such change will be issued in a published Addendum to this solicitation prior to the deadline date indicated on the Cover Page of this solicitation.

4) SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: The Airport Authority encourages participation from small businesses headquartered in the ATA on all non-federally funded contracts. A 5% SBE goal with adequate good faith efforts has been set on this solicitation. SBE participation can be achieved by a combination of any SBE prime contractor, subcontractors and/or suppliers. Responses including voluntary participation of 30% or more may be eligible to receive SBE Equalization Credits during the evaluation process. Details about the Airport Authority’s SBE Program, including equalization credits, the application forms, and a directory of current SBE companies may be found on the following website: Small Business Enterprises (SBE) | Wayne County Airport Authority (metroairport.com). For more information, please contact the Business Diversity Unit at business.diversity@wcaa.us or (734) 955-5785.

NOTE: WCAA SBE Certification status must be active as of the bid/quote deadline.

5) COUNTING SBE PARTICIPATION TOWARDS MEETING THE GOAL: Eligibility for award of the construction contract, the respondent, in lieu of actual SBE participation, must perform adequate good faith efforts (GFE) to meet the contract commitment for SBE participation for this contract. A respondent makes good faith efforts by documenting efforts made to attain enough SBE participation to meet the goal but was unable to do so. If a Bid is submitted with SBE participation at a percentage lower than the contract goal, then the Bid must include adequate documentary evidence of “good faith efforts” the Respondent made in its attempt to meet the goal. The Airport Authority cannot commit to contracting with a business that has not provided adequate documentation of the Respondent’s good faith efforts” to meet a SBE goal. Adequate “Good faith efforts” documentation must be submitted by the Bid Deadline. “Good Faith Efforts” made after the Bid Deadline will not be considered. Failure to provide SBE participation that meets the goal or written evidence of adequate good faith efforts may result in the Bid being deemed non-responsive and rejected without any further evaluation.

A respondent must demonstrate that it has made adequate GFE in its attempt to meet the goal.

Documentation of GFE must be provided as part of the Bid submission, with evidence of pre-Bid, i.e.

before the Bid Deadline, efforts to achieve SBE participation. Such evidence shall include, but not be limited to, the following:

https://metroairport.com/business/doing-business-wcaa/small-business-enterprise-sbe https://metroairport.com/business/doing-business-wcaa/small-business-enterprise-sbe mailto:business.diversity@wcaa.us

WAYNE COUNTY AIRPORT AUTHORITY Page 6 of 32

(a) The method, means, and date(s) by which the Respondent timely notified SBEs of the potential for bidding on the subject contract, such as:

• E-mail or facsimile communication with a specific list of SBE potential subcontractors.

• Documentation of advertising in general circulation trade publications and other media whose target audience is SBE potential subcontractors such as women or minority trade publications; and/or

• Highlighting the potential Bid opportunity on the Respondent’s website or other Respondent originated or controlled communications.

All such notification efforts should be timely, aggressive and thorough.

(b) Identification of all the SBEs whom the Respondent specifically notified. Such information shall include:

• Name, address and number of the SBE(s).

• SBE’s principal(s).

• Date(s) of contact.

• Method of contact.

• Description of the information provided regarding the plans and specifications of the opportunity.

• Meeting notes.

• Bids or quotes provided by the SBE; and

• Evidence as to why agreements could not be reached with contacted SBE(s).

Mere pro forma efforts are not adequate good faith efforts to meet the SBE contract goal.

Providing documentation of the above factors is not a guarantee that the respondent’s purported GFE will be deemed adequate. A respondent may include any additional information with the bid it believes to be relevant to support a finding by the Airport Authority Business Diversity Unit that the efforts made could have reasonably been expected to obtain sufficient SBE participation to meet the SBE goal.

Submitted GFEs will be evaluated as a whole through an assessment of the following items:

• Adequacy of information provided to SBE(s).

• Use of all reasonable and available means of solicitation (e.g., attendance at pre-bid meetings, advertising and/or written notices).

• Extent of any follow-up done with the SBE(s).

• Good faith negotiation tactics and use of industry standards when making a determination of whether to reject an SBE on the basis of qualifications.

• Efforts to assist interested SBEs in obtaining bonding, lines of credit, insurance, equipment, supplies, materials, or other related assistance or services as needed/appropriate; and

• Consideration given to make available to SBEs other aspects of the scope of services of the contract that would otherwise have been respondent-performed or gone to non-SBE*s) in order to obtain the SBE participation goals.

The above list is not intended to be exhaustive, exclusive or a checklist. In addition, the Airport Authority specifically reserves the right to seek additional or different information in evaluating a respondent’s Good Faith Efforts to meet the SBE Contract Goal.

Notwithstanding the foregoing, if the respondent fails to include an SBE Contract Commitment sufficient to meet the SBE Contract Goal, and:

• Provides no evidence of adequate Good Faith Efforts; or

• Provides only conclusory statements of Good Faith Efforts.

Then, the Airport Authority has the right to reject the respondent’s bid in its entirety as non-responsive.

The Airport Authority will strongly consider the evidence of negotiation with SBEs in determining the adequateness of a respondent’s good faith efforts. Simply obtaining quotes from SBEs may not suffice.

The Airport Authority may consider evidence of the following:

“Negotiating in good faith with interested SBEs. It is the respondent's responsibility to make a portion of the work available to SBE subcontractors and suppliers and to select those portions of the work or material needs consistent with the available SBE subcontractors and suppliers, so as to facilitate SBE

WAYNE COUNTY AIRPORT AUTHORITY Page 7 of 32 participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of SBEs that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional agreements could not be reached for SBEs to perform the work.”

Existing SBE vendors can be found on the Airport Authority’s website at Small Business Enterprises (SBE) | Wayne County Airport Authority (metroairport.com). Vendors interested in becoming SBE certified can also use this link to connect with the online application portal. Firms intending to be counted as an SBE for this opportunity must be certified as a WCAA SBE by the solicitation submission deadline

6) ELECTRONIC BID SUBMISSION: Failure to submit a timely bid including: 1) a signature binding the offer; 2) a completed Price Form, may result in your bid being deemed nonresponsive.

a. The Bidder is also to submit the following required information:

i. Electronic copy of the complete Bid must be uploaded and submitted via the MITN website at https://www.bidnetdirect.com/mitn/wayne-county-airport-authority. The electronic file(s) submitted will be considered the original Bid.

ii. Verification of Minimum Qualifications Form (or provide the required information to show the Bidder meets each of the Minimum Qualifications as listed in this solicitation document).

iii. Business Information Questionnaire

1. Certification concerning Iran: The Bidder certified that its business neither (a) engages in investment activities in the energy sector of Iran, including the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran, nor (b) extends credit to another person or entity, if that person or entity will use the credit to engage in investment activities in the energy sector of Iran.

iv. Subcontractor Form

1. The Bidder must include information about each subcontractor that will be utilized in the contract. Subcontractors cannot be added or replaced after submittal of the bid without the prior written approval of the Airport Authority.

v. Bidder must be in Good Standing with the State in which their business is domiciled. The Bidder must certify on its Business Information Questionnaire that it is in Good Standing or not required to obtain such a certificate or otherwise register with that state. If the Bidder is domiciled outside of Michigan, the Bidder will also be required to be in Good Standing with the State of Michigan or certify on its Business Information Questionnaire that it is not required to obtain such standing or otherwise register with the State of Michigan. How to obtain information regarding obtaining a Certificate of Good Standing from the State of Michigan may be found at https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx.

b. Bids must be submitted via the MITN portal: https://www.mitn.info

c. Submission of a bid establishes a conclusive presumption that the Bidder is thoroughly familiar with the Request for Bids (RFB), and that the Bidder understands and agrees to abide by each and all of the stipulations and requirements contained therein.

d. All documentation submitted with the bid will become the property of the Airport Authority.

https://www.bidnetdirect.com/mitn/wayne-county-airport-authority https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx https://www.mitn.info/

WAYNE COUNTY AIRPORT AUTHORITY Page 8 of 32

e. All costs incurred in the preparation and presentation of the bid is the Bidder’s sole responsibility; no pre-bid costs will be reimbursed to any Bidder.

f. Bids must be held firm for a minimum of 120 days from the Bid Deadline date of the RFB.

g. The Airport Authority has the right to request samples from Responsive and Responsible

Bidder. The requested samples must be provided within two (2) business days of the request by the Airport Authority, or the bid will be considered nonresponsive.

7) BROKER: The Airport Authority will not accept any Proposals from a broker. Any Proposer that is determined to be a broker will be deemed nonresponsive.

8) EXCEPTIONS: Bidder shall clearly identify any proposed deviations from the language in the Request for Bids (including its Terms and Conditions). Each exception must be clearly defined and referenced to the proper paragraph in this RFB or its Terms and Conditions. The exception shall include, at a minimum, the Bidder's proposed substitute language and opinion as to why the suggested substitution will provide equivalent or better service and performance. If no exceptions are noted in the Bidder's Bid, the Airport Authority will assume complete conformance with this specification and the successful Bidder will be required to perform accordingly. Bids not meeting all requirements may be rejected.

Bids taking exception to material terms and conditions (i.e., indemnification, subrogation, insurance, ownership of documents, governmental requirements) will not be considered. The Airport Authority reserves the right to accept or to allow the Bidder to withdraw any or all exceptions.

9) WITHDRAWAL: Bids may be withdrawn or revised via the MITN portal up to the deadline date and time. No Bid may be withdrawn after the deadline for submission.

10) REJECTION OF BIDS: Bids will be rejected for the following reasons:

a. Bidder’s failure to submit all required information of RFB.

b. Bidder’s failure to meet minimum qualifications of RFB.

c. Bidder is in arrears or in default to the Airport Authority on any contract, debt, or other obligation.

d. Bidder is debarred by the Airport Authority or federal government (for federally funded contracts) from consideration for a contract award.

e. Bidder has committed a violation of the Airport Authority’s Ethics Ordinance which resulted in a termination of a contract or other material sanction within the two (2) years immediately preceding the date of issuance of this document.

f. Bidder has a contract or other relationship with a client that is determined by the Airport Authority to be a legal or business conflict that is unwaivable or that the Airport Authority, at its sole discretion, is unwilling to waive.

g. In the event a Bidder, including its subsidiaries, affiliated companies and franchises, submits more than one (1) bid, the Airport Authority, at its sole option, will have the right to determine which bid will be considered, or reject all such multiple bids.

11) CANCELLATION OF RFB The Airport Authority reserves the right to cancel this solicitation, in whole or in part, as well as reject any or all bids, or to accept or reject any bid in part, and to waive any minor informality or irregularity in bids received if it is determined by the Chief Executive Officer (CEO) or his designee that the best interest of the Airport Authority will be served by so doing. If the solicitation is cancelled or all bids are rejected by the Airport Authority, a notice will be posted on MITN.

12) PROCUREMENT POLICY: Procurement for the Airport Authority will be handled in a manner providing fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of the Airport Authority. The Chief Executive Officer has the vested authority to execute a contract, subject to Board approval where required.

13) BID SIGNATURES: Bids must be signed by an authorized official of the Bidder. Each signature represents binding commitment upon the Bidder to provide the goods and/or services offered to the

WAYNE COUNTY AIRPORT AUTHORITY Page 9 of 32

Airport Authority if the Bidder is determined to be the lowest Responsive and Responsible Bidder.

Properly authenticated electronic signatures are acceptable and shall be treated the same as if the signee had put pen to paper

14) CONTRACT AWARD AND CONTRACT EXECUTION: The Airport Authority reserves the right to award by item, group of items, or total proposed items and to award more than one contract at its sole discretion, to the lowest Responsive and Responsible Bidder, or Bidders.

i. All contract award recommendations must be approved by either the Airport Authority’s CEO or Board.

ii. The Bidder(s) to whom the award is being recommended will be notified and provided the Airport Authority’s contract for execution at the earliest possible date. If for any reason, the awarded Bidder(s) does not execute a contract within the time specified by the Airport Authority, then the Airport Authority may recommend award to the next lowest Responsive and Responsible Bidder. A final Notice of Award, and if required, a Notice to Proceed, will be issued after completion of a fully executed contract.

iii. If a Bidder requires an agreement beyond any agreement (e.g. Terms and Conditions) required by the Airport Authority, or required as a part of this solicitation by the Airport Authority, the Airport Authority reserves the right to reject execution of any additional agreements required by the Bidder. In instances where the Airport Authority rejects execution of additional agreements that are required by the Bidder, the Airport Authority reserves the right to deem the bid as Nonresponsive, and to recommend award to the next most Responsive and Responsible Bidder.

15) NO RFB RESPONSE: Bidders who receive this RFB but do not submit a Bid are asked to submit a notice stating the reason(s) for not responding.

16) FREEDOM OF INFORMATION ACT (“FOIA”) REQUIREMENTS: Bids are subject to public disclosure after the Bid Deadline in accordance with state law. For additional information, contact the Airport Authority’s FOIA Coordinator at FOIA@wcaa.us.

17) PROTESTS: A protest must be filed in writing and within the timeframes outlined in Section 9 of the Airport Authority Procurement and Contracting Ordinance. A copy of the Procurement Ordinance is available from Procurement Department at the Airport Authority, and accessed at https://www.metroairport.com/business/about-wcaa/important-documents

18) SECURITY BADGES: It is not anticipated that security badges are required; however, if restricted access is necessary under escort by the Airport Authority, individuals will be required to produce a valid government issued identification with a photograph. Information regarding the requirements, process and fees for obtaining a badge is available via: https://www.metroairport.com/business/dtw-airport-id-badges .

19) PROOF OF INSURANCE REQUIREMENTS: No Insurance is required.

20) BASIS FOR CONTRACT AWARD: The determination of the lowest responsive and responsible Bid shall be based upon total bid amount including SBE equalization credits. The scenario quantities listed will be applied to the unit prices submitted on the Price Form to calculate a total solely for the purpose of comparing bids.

21) AIRPORT AUTHORITY ETHICS ORDINANCE: To report an ethics violation or for more information, go to www.wcaa.ethicspoint.com or call 1-888-447-8643. To view or download the WCAA Ethics Ordinance, access the following link:

https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf

22) TITLE VI: The Wayne County Airport Authority , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and related Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all businesses, including disadvantaged business enterprises OR airport concession disadvantaged mailto:FOIA@wcaa.us https://www.metroairport.com/business/about-wcaa/important-documents https://www.metroairport.com/business/dtw-airport-id-badges http://www.wcaa.ethicspoint.com/ https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf

WAYNE COUNTY AIRPORT AUTHORITY Page 10 of 32 enterprises, will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

23) VENDOR SELF SERVICE: To do business with the Airport Authority, the selected vendor must be registered through our on-line Vendor Self Service (VSS) to receive payments. Click the following web link to register: https://wcaavendors.munisselfservice.com/default.aspx https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwcaavendors.munisselfservice.com%2Fdefault.aspx&data=05%7C01%7CAlexander.Hamdan%40wcaa.us%7C025a81bfa95b47bcac1d08db99e95142%7C3dd77ff24b51432bb1fac6b44af89de7%7C0%7C0%7C638272999594742914%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=%2F4d3oyR4bgX9uZwTK6NA8A15n80b2b%2FxXwOWGHvziAc%3D&reserved=0

WAYNE COUNTY AIRPORT AUTHORITY Page 11 of 32

SECTION 3 – PROJECT OVERVIEW

1) INTRODUCTION: Through this Request for Bids (RFB), the Wayne County Airport Authority (Airport

Authority) hereby invites businesses that meet the qualifications set forth herein to submit Bids for retroreflective vinyl sheeting and misc. sign making materials for the Wayne County Airport Authority.

2) GENERAL INFORMATION: The Airport Sign Shop is tasked with repairing or replacing all types of signs all over the airport campus. This includes but not limited to signs on roadways, airfield, terminal signage both inside and outside and vehicle graphics.

SCOPE OF WORK:

Contractor Responsibilities: The successful Bidder (Contractor) will be required to provide all materials, tools, equipment, supplies, etc. for the purpose of vinyl sheeting misc. sign making materials on an as-needed basis.

Delivery:

1. All deliveries must be FOB Destination, unless otherwise pre-approved by designated Airport Authority personnel.

2. Delivery must be guaranteed within 30 calendar days after the order is placed. Advanced notice with Airport Authority approval is required for items that cannot meet the 30 day requirement with a new delivery guarantee.

3. The Airport Authority will not be charged for delivery.

WAYNE COUNTY AIRPORT AUTHORITY Page 12 of 32

SECTION 4 – KEY TERMS AND CONDITIONS

1. CONTRACT TERM: The contract shall be for a term of 3 (three) years with 1 (one) two year renewal option, effective upon the Notice of Award.

2. CHANGES TO KEY PERSONNEL AND SUBCONTRACTORS: It is essential that the Contractor provides adequate experienced personnel and subcontractors, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Contractor must agree to assign specific individuals to the key positions.

a. Contractor agrees that once assigned to work under the contract, key personnel and subcontractors shall not be removed or replaced without written notice to the Airport Authority.

b. If key personnel and subcontractors are not available for work under the contract for a continuous period exceeding thirty (30) calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the Airport Authority, and shall, subject to the concurrence of the Airport Authority, replace such personnel with personnel of substantially equal ability and qualifications.

3. PROJECT ACCEPTANCE: Acceptance is predicated on all Scope of Work objectives or any other specifically identified criteria being completed to the Airport Authority’s satisfaction.

4. PERFORMANCE REVIEW: The Airport Authority may conduct regular contract performance reviews to ensure Contractors consistently meet all aspects of performance.

5. CONFLICTS OF INTEREST: The Airport Authority reserves the right to reject a Bid if the Bidder has a contract or other relationship with a client that is determined by the Airport Authority to be a legal or business conflict that is unwaivable or that the Airport Authority, at its sole discretion, is unwilling to waive.

6. FORCED LABOR: The Bidder certifies that it does not use forced labor or engage in human trafficking/modern slavery in any of its operations or supply chains. This includes, but is not limited to, the use of forced or compulsory labor, bonded or indentured labor, and involuntary servitude. The Bidder also certifies that it is in compliance with all applicable laws and regulations related to forced labor and human trafficking/modern slavery, including but not limited to The Uyghur Forced Labor Prevention Act (Public Law 117-78), and the Victims of Trafficking and Violence Protection Act (Public Law 106-386). The Bidder shall maintain records of its compliance with this provision and shall make such records available to the Airport Authority upon request and agrees to promptly notify the Airport Authority of any violations of this provision that are discovered during the performance of the contract. Failure to comply with this provision may result in disqualification of the bid/solicitation response or termination of the contract.

7. SCENARIO QUANTITIES: The scenario quantities will be applied to the unit prices submitted on the Price Form to calculate a total solely for the purpose of comparing bids. The scenario quantities may vary based upon the Airport Authority’s actual needs throughout the duration of any contract(s) resulting from this solicitation. By bidding, you acknowledge that the scenario quantities below do not obligate or constitute a commitment by the Airport Authority to purchase all, or even any, of the scenario quantities.

8. EVALUATION: The Airport Authority reserves the right to exclude from evaluation any sample item listed (e.g. if a part number was recently discontinued and was unknown by the Airport Authority when this document was prepared).

9. SAMPLES: The Airport Authority has the right to request samples from the lowest responsive responsible Bidder. The requested samples must be provided within two (2) business days of the request by the Airport Authority, or the Bid will be considered nonresponsive.

10.

WAYNE COUNTY AIRPORT AUTHORITY Page 13 of 32

SECTION 5 – REQUIRED FORMS & ATTACHMENTS

SUBMITTAL DOCUMENTS CHECKLIST (not required)

BID FORM

PRICING SCENARIO

PRICE FORM

BUSINESS INFORMATION QUESTIONNAIRE

SAFETY VERIFICATION FORM

ATTACHMENTS INCLUDED AS SEPARATE DOCUMENTS (A)

ATTACHMENT A – Subcontractor Form……………………………………………………………….25

WAYNE COUNTY AIRPORT AUTHORITY Page 14 of 32

SUBMITTAL DOCUMENTS CHECKLIST (not required)

The following information forms and documentation shall be included with the response to the solicitation:

Form or Documentation:

☐ Bid Form ☐ Business Information Questionnaire ☐ Safety Verification Form ☐ Pricing Scenario ☐ Price Form ☐ Attachment A – Subcontractor Forms ☐ W9

WAYNE COUNTY AIRPORT AUTHORITY Page 15 of 32

BID FORM

Failure to submit a signature binding the offer with your Bid may result in your Bid being deemed nonresponsive and rejected without any further evaluation.

OFFER

TO: WAYNE COUNTY AIRPORT AUTHORITY:

The Undersigned hereby offers and agrees to furnish the goods and/or services in compliance with all terms, scope of work, conditions, specifications, and addenda in the Request for Bid.

ADDENDA:

The undersigned has read, understands and is fully cognizant of the Information to Bidders, Offer and Form of Agreement, all Exhibits thereto, together with any written addendum issued in connection with any of the above. The undersigned hereby acknowledges receipt of the following addendum(s): _____, _____, _____, _____ (write “none” if none). In addition, the undersigned has completely and appropriately filled out all required forms.

SUPPORTING DOCUMENTATION:

List all files uploaded to www.MITN.info that constitute your total bid package. MITN references files as “Supporting Documentation”.

Total number of files uploaded to www.MITN.info?

List document titles and number of pages: (insert additional page if necessary)

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

Title: Pages: ______

OBLIGATION:

The undersigned, by submission of this Bid Form, hereby agrees to be obligated, if selected as the Contractor, to provide the stated goods and/or services to the Airport Authority, for the term as stated in the RFB, and to enter into an Agreement with the Airport Authority in accordance with the Airport Authority’s Purchase Order Terms and Conditions, as attached to the RFB and as may be revised by the Airport Authority from time to time, together with any written addendum as specified above. However, if a Form of Agreement (FOA) was issued with the RFB, the Purchase Order Terms and Conditions shall not apply, and the FOA shall govern. The Contractor hereby certifies its receipt and understanding of, and accepts and agrees to be bound by (1) the Airport Authority’s Terms and Conditions and as may be revised by the Airport Authority from time to time or (2) the FOA, as applicable, based on the previous two sentences.

http://www.mitn.info/ http://www.mitn.info/

WAYNE COUNTY AIRPORT AUTHORITY Page 16 of 32

BID FORM (CONTINUED)

COMPLIANCE:

By submitting this Bid Form, the Bidder represents that: 1) the Bidder is in compliance with any applicable provisions of the Airport Authority’s Ethics Ordinance, and 2) if awarded a contract to provide the Construction, Goods or Services required in the RFB, the Bidder will comply with the Airport Authority’s Ethics Ordinance.

NONCOLLUSION:

The undersigned, by submission of this Bid Form, hereby declares that this Bid is made without collusion with any other business making any other Bid, or which otherwise would make a Bid.

BID PRICE:

The undersigned agrees to abide by the pricing contained on the Price Form.

No Bid shall be accepted which has not been signed.

I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

For clarification of this offer, contact:

Company Name

Name:

Address (NO P.O. BOX ALLOWED)

Phone:

City State Zip

Cell Phone:

Signature of Person Authorized to Sign

Fax:

Printed Name

Email:

Title

Federal Tax ID

Date

WAYNE COUNTY AIRPORT AUTHORITY Page 17 of 32

*********************************FOR AIRPORT AUTHORITY USE ONLY BELOW******************************

ACCEPTANCE OF OFFER:

The Offer is hereby accepted for the following: the purchase of retroreflective vinyl sheeting misc. sign making materials for the Wayne County Airport Authority. The contract will be for a term of 3 (three) year with 1 (one) two year renewal options.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the Request for Bids, including all terms, conditions, specification, amendments, etc. and the Contractor's Offer as accepted by the Airport Authority.

This contract shall henceforth be referred to as Contract No. ________________. The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives a purchase order and/or a notice to proceed from the Airport Authority.

COUNTERSIGNED:

Wayne County Airport Authority Chief Executive Officer (Date)

WAYNE COUNTY AIRPORT AUTHORITY Page 18 of 32

PRICING SCENARIO

(The Pricing Scenario is Not a Contract Document)

Failure to complete this form and submit with your bid shall result in your bid being deemed nonresponsive and rejected without any further evaluation.

The scenario quantities listed below will be applied to the unit prices submitted on the Price Form to calculate a total solely for the purpose of comparing bids. Due to the inherent nature of this on call contract, the Airport Authority's actual future requirements cannot be forecasted; therefore, the items and scenario quantities shown below exist solely for the purpose of comparing bids. The scenario quantities are based upon an assessment of annual historical usage, and the Airport Authority's actual requirements may vary based upon its actual needs throughout the duration of any contract(s) resulting from this solicitation. By bidding, you acknowledge that the scenario quantities below do not obligate or constitute a commitment by the Airport Authority to purchase all, or even any, of the scenario quantities.

ITEM A: INDICATE PRICE SCHEDULE

Indicate below the type of markup used to compute the prices submitted in Item B (e.g., 5% over cost). The Airport Authority reserves the right to review Respondent's cost sheet prior to award and throughout contract term. The Price Schedule shall be the basis for pricing for all parts orders for the contract term. The Price Schedule must be completed or your quote may be deemed non-responsive.

ITEM B: PRICING

Note: The proposed unit prices shall be all inclusive which means that all related items, including labor, travel, deliverables, tools, materials, equipment, supplies, expenses, etc. shall be factored into the unit prices. Travel, including airfare, hotel, meals, and any other related accommodations are the Contractors responsibility and will not be reimbursed or paid for by the Airport Authority. The estimated quantities are based on a one-year period. Respondents are required to complete all applicable columns and prices must be submitted for all items. The Airport Authority will not be charged for delivery.

Note: Unit prices in the Price Scenario and the Price Form must match. If the unit prices do not match, the Unit Price in the Price Form will supersede. Estimated quantities are based on 5 years.

Maximum Mark-Up Over Cost:

WAYNE COUNTY AIRPORT AUTHORITY Page 19 of 32

Description Quantity Unit Each Price Extended Price Part 6631, 4’ x 50 yards translucent reflective yellow vinyl sheeting with front faced adhesive

45 Each $ $

Part S-6077, butcher paper roll white 4’ x 1,100’

10 Each $ $

Part 6630, 4’ x 50 yards translucent white vinyl sheeting with front faced adhesive

15 Each $ $

Part OL-2008SF overlay 3’ x 50 yards vinyl sheeting red in color

15 Each $ $

Part T-7500, 4’ x 50 yards white vinyl sheeting

20 Each $ $

Part T-11505 4’ x 50 yards blue vinyl sheeting

20 Each $ $

950ml black ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml red ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml blue ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml green ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml yellow ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml cyan ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

950ml magenta ink for XJ-1682SR TrafficJet Expert Printer part

998208

10 Each $ $

Total $

WAYNE COUNTY AIRPORT AUTHORITY Page 20 of 32

PRICE FORM

(THE PRICE FORM IS A CONTRACT DOCUMENT)

Failure to complete this form and submit with your Bid shall result in your Bid being deemed nonresponsive and rejected without any further evaluation. Bidders must quote on all items, leave no blanks and state "No Charge" where applicable PRICING: The price bid shall be all inclusive which means that all related expenses, including labor, travel, mileage, deliverables, tools, materials, equipment, supplies, etc. shall be factored into the unit prices below.

Travel, including airfare, hotel, meals, and any other related accommodations are the Contractors responsibility and will not be reimbursed or paid for by the Airport Authority. The Bidder represents that if at any time the Bidder obtains a discount, rebate, or other consideration in any amount from any supplier in connection with equipment or parts/materials contemplated by this Agreement, the Bidder will credit the Airport Authority any such amount(s) or remit to the Airport Authority such discount, rebate, or other consideration. In the event the successful Bidder receives a rebate, credit or any other cost reimbursement for the purchase of an item paid for by the Airport Authority, the Contractor shall surrender those funds to the Airport Authority.

ITEM A: INDICATE PRICE SCHEDULE

Indicate below the type of markup used to compute the prices submitted in Item B (e.g., 5% over cost). The Airport Authority reserves the right to review Respondent's cost sheet prior to award and throughout contract term. The Price Schedule shall be the basis for pricing for all parts orders for the contract term. The Price Schedule must be completed or your quote may be deemed non-responsive.

ALL ITEMS MUST BE BID ON.

Note:

1) Prices provided in the Bidder’s bid shall be valid for the entire length of the Contract.

Description Unit Each Price Part 6631, 4’ x 50 yards translucent reflective yellow vinyl sheeting with front faced adhesive

Each $

Part S-6077, butcher paper roll white 4’ x 1,100’

Each $

Part 6630, 4’ x 50 yards translucent white vinyl sheeting with front faced adhesive

Each $

Part OL-2008SF overlay 3’ x 50 yards vinyl sheeting red in color

Each $

Part T-7500, 4’ x 50 yards white vinyl sheeting

Each $

Part T-11505 4’ x 50 yards blue vinyl sheeting

Each $

Maximum Mark-Up Over Cost:

WAYNE COUNTY AIRPORT AUTHORITY Page 21 of 32

950ml black ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml red ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml blue ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml green ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml yellow ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml cyan ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

950ml magenta ink for XJ-1682SR TrafficJet Expert Printer part

998208

Each $

WAYNE COUNTY AIRPORT AUTHORITY Page 22 of 32

BUSINESS INFORMATION QUESTIONNAIRE

Failure to complete this form or provide the required information may result in your Bid being deemed nonresponsive and rejected without any further evaluation. Use additional pages as necessary.

NAME OF BUSINESS

PRINCIPAL OFFICE ADDRESS

LOCAL OFFICE ADDRESS (SERVICING THE AIRPORT AUTHORITY): _________________________

TELEPHONE NUMBER ___________________ FAX NUMBER__________ ___________________

EMAIL ______________________________ BUSINESS WEBSITE __________________________

FORM OF OWNERSHIP (Check One)

Corporation ( ) LLC ( ) Joint Venture ( )

State of Incorporation/Registration Date of Incorporation/Registration

Partnership ( ) If Partnership, select one of the following: Limited ( ) or General ( )

Individual ( )

( ) Business is in Good Standing with the State of Michigan.

( ) Business is in Good Standing with the state in which this business is domiciled.

( ) This business is not required to obtain a Certificate of Good Standing or otherwise register with the State of Michigan (and its state of domicile, if different) Explain why_________________________

SMALL BUSINESS ENTERPRISE (SBE)

Is firm certified by the Airport Authority as a SBE? Yes ( ) No ( )

If yes, SBE Certification No. ____________

LIST OF PARTNERS, PRINCIPALS, CORPORATE OFFICERS OR OWNERS

Name Title

LIST OF CORPORATE DIRECTORS Principal Business Affiliation

Name Other Than Bidder Directorship

WAYNE COUNTY AIRPORT AUTHORITY Page 23 of 32

BUSINESS INFORMATION QUESTIONNAIRE CONTINUED

ADDITIONAL INFORMATION REQUIRED BY THE AIRPORT AUTHORITY

LIST OF PRINCIPAL STOCKHOLDERS (i.e., those holding 5% or more of the outstanding stock)

Name Address

FINANCIAL DISCLOSURE/CONFLICTS OF INTEREST: Identify any contract(s), including any contract involving an employment or consulting relationship, which the firm, or its partners, principals, corporate officers or owners currently has with the Wayne County Airport Authority, or with any of its board members or officers.

FORCED LABOR PROVISION. The undersigned certifies that it does not use forced labor or engage in human trafficking/modern slavery in any of its operations or supply chains. This includes, but is not limited to, the use of forced or compulsory labor, bonded or indentured labor, and involuntary servitude. The undersigned also certifies that it is in compliance with all applicable laws and regulations related to forced labor and human trafficking/ modern slavery, including but not limited to The Uyghur Forced Labor Prevention Act (Public Law 117-78), and the Victims of Trafficking and Violence Protection Act (Public Law 106-386) and agrees to promptly notify the Airport Authority of any violations of this provision that are discovered during the performance of the contract.

Failure to comply with this provision shall result in termination of the business relationship.

I hereby certify that the foregoing business information is true, correct and complete, that this business neither (a) engages in investment activities in the energy sector of Iran, including the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran, nor (b) extends credit to another person or entity, if that person or entity will use the credit to engage in investment activities in the energy sector of Iran:

(Name of Business)

By

(Signature) Date

(Title)

WAYNE COUNTY AIRPORT AUTHORITY Page 24 of 32

SAFETY VERIFICATION FORM

This document must be completed and turned in to Procurement prior to issuance of…