RFB-RC-2023-031 AWARD.pdf

COUNTY OF ROCKLAND

Department of General Services Purchasing Division

Title: Manholes, Risers, Catch Basins, Frames, Grates & Curbs

Contract Period: June 24, 2023 through December 23, 2023 w/3-6-month options

Ext through 6/24/24 w/2-6-month options

Ext through 12/23/24 w/ 1-6month option

Ext through 6/24/25

Original Date of Issue: 06/27/23

Date of Revision: 12/28/23

BID No: RFB-RC-2023-031

Catalog: Highway and Road

Authorized Users: Rockland County Highway Department, All Political Subdivisions

Address Inquiries To:

Name: Nicholas Chodor

Title: Purchaser I

Phone: 845-364-3808

Fax: 845-364-3809

E-mail: chodorn@co.rockland.ny.us

Description

This contract is to provide frames, grates and curbs Contract # Vendor Number Contractor & Address Telephone No.

BID 23-031

NOT RENEWED

AS OF 12/23/2024

0000006698 Expanded Supply Products, Inc.

3330 Route 9

Cold Spring, NY 10516

Charlie Kehr espinvoice@gmail.com

PHONE: 845/265-3771

BID 23-031-A 0000027536 Ferguson Enterprises LLC

200 Atlantic Avenue

New Hyde Park, NY 111040

Contact: Elliot Breslav

Elliot.breslav@ferguson.com

PHONE: 518-881-3583

mailto:espinvoice@gmail.com mailto:Elliot.breslav@ferguson.com

RFB-RC-2023-031 MANHOLES, RISERS, CATCH BASINS, FRAMES, GRATES AND CURBS Award Page 1

LINE

NO.

DESCRIPTION ITEM

NUMBER

EST. QTY. UNIT UNIT PRICE MANUFACTURER/

MODEL# VENDOR

#1-1 Frame Only-8" Campbell pattern #1203, or approved equal Minimum Order Qty. 5

89031000001 45 Each $180.00 GENERAL

FOUNDRY

12683F Ferguson Waterworks

#1-2 Cover Only Campbell pattern #1203, or approved equal Minimum Order Qty. 5

89031000002 50 Each $160.00 GENERAL

FOUNDRY

12683C Ferguson Waterworks

#1-3 Additional charge for lettering to be determined at time of order for above items

89031000004 5 Each $45.00 N/A Ferguson Waterworks

Section 2

#2-1 Manhole Risers-25-3/4 Dia Extension 1- 1/2" Risers to fit Campbell pattern #1203, or approved equal Minimum Order Qty. 5

89031000008 20 Each $73.57 GENERAL

FOUNDRY

12615 Ferguson Waterworks

#2-2 Manhole Risers-25-3/4 Dia Extension 2" Risers to fit Campbell pattern #1203, or approved equal Minimum Order Qty. 5

89031000009 20 Each $78.64 GENERAL

FOUNDRY

12620 Ferguson Waterworks

#2-3 Manhole Risers-23-in Dia Extension 1- 1/2" Risers to fit Campbell pattern 1005, or approved equal Minimum Order Qty. 5

89031000010 10 Each $166.66 CUSTOM

Ferguson Waterworks

#2-4 Manhole Risers-23-in Dia Extension 2" Risers to fit Campbell pattern 1005, or approved equal Minimum Order Qty. 5

89031000011 10 Each $188.89 CUSTOM

Ferguson Waterworks

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

MANHOLE CASTINGS WITH LETTERING TO BE DETERMINED AT TIME OF ORDER

MANHOLE RISER EXTENSIONS

RFB-RC-2023-031 MANHOLES, RISERS, CATCH BASINS, FRAMES, GRATES AND CURBS Award Page 2

NO.

DESCRIPTION ITEM

NUMBER

EST. QTY. UNIT UNIT PRICE MANUFACTURER/

MODEL# VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

Section 3 #3-1 Manhole Castings Frame Only-6"

Campbell pattern #1203B, or approved equal Minimum Order Qty. 5

89031000024 10 Each $180.00 GENERAL

FOUNDRY

12683F Ferguson Waterworks

#3-2 Manhole Castings Cover Only Campbell pattern #1203B, or approved equal Minimum Order Qty. 5

89031000025 10 Each $160.00 GENERAL

FOUNDRY

12683C Ferguson Waterworks

#3-3 Additional charge for lettering to be determined at time of order for above items

89031000004 5 Each $45.00 N/A Ferguson Waterworks

Section 4 #4-1 Locking Manhole Cover Only 6"

Campbell pattern #1487, or approved equal Minimum Order Qty. 5

89031000027 10 Each $331.11 GENERAL

FOUNDRY

QY/QZ-CAM

Ferguson Waterworks

#4-2 Additional charge for lettering to be determined at time of order for above item

89031000028 10 Each $45.00 N/A Ferguson Waterworks

Section 5

#5-1 Heavy -Duty Frame Grate 30 x 30- 4" High Square Holes Campbell 1485 Expanded Supply Pattern ESP 30x30 or Approved Equal

21007000018 15 Each $339.00 GENERAL

FOUNDRY

23134 Ferguson Waterworks

FRAMES AND GRATES

MANHOLE CASTINGS 6"

LOCKING MANHOLE COVER WITH LETTERING TO BE DETERMINED AT TIME OF ORDER

RFB-RC-2023-031 MANHOLES, RISERS, CATCH BASINS, FRAMES, GRATES AND CURBS Award Page 3

NO.

DESCRIPTION ITEM

NUMBER

EST. QTY. UNIT UNIT PRICE MANUFACTURER/

MODEL# VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

#5-2 Frame Grate 6" Curb Piece Campbell 1486 Expanded Supply Pattern #ESP 2639BP or Approved Equal

21007000022 15 Each $846.00 GENERAL

FOUNDRY

22639-6R

Ferguson Waterworks

#5-3 Curb Piece 6" for ESP Campbell 1487 Expanded Supply Pattern #2617 or Approved Equal

21007000019 20 Each $155.55 GENERAL

FOUNDRY

22617-8N

Ferguson Waterworks

#5-4 Heavy Duty Inlet Frame and Grate 30x48 Campbell pattern # 3408, ESP3408 or Approved Equal

21007000007 25 Each $657.00 GENERAL

FOUNDRY

23408 Ferguson Waterworks

#5-5 Heavy Duty Inlet Frame with Bicycle Safe Grate 22x48 Campbell pattern # 3405, Signma 3405 or Approved Equal

21007000008 20 Each $510.00 ESP 3405 Expanded Supply

#5-6 Inlet Frame and Grate 30x48 inlet casting with Type N 8" Eco Curb Campbell pattern # 2617, ESP 26178 or Approved equal

21007000009 20 Each $695.00 ESP 26178 Expanded Supply

#5-7 Frame and Grate 30x36 inlet casting with Type N 8" Eco Curb Campbell pattern # 2633, ESP26338 or Approved equal

21007000021 20 Each $547.99 GENERAL

FOUNDRY

22633-8R Ferguson Waterworks

#5-8 Unmountable Curb Campbell CF pattern CM/CU #2611 or Approved Equal

21007000010 15 Each $464.44 GENERAL FOUNDRY 3193-7100/3193-7001 Ferguson Waterworks

#5-9 F3, Frame Campbell Pattern #2611 or Approved Equal

21007000011 5 Each $542.22 GENERAL FOUNDRY 3193-2001 Ferguson Waterworks pabond Typewriter

NOT RENEWED AS OF 12/23/24

pabond Typewriter

NOT RENEWED AS OF 12/23/24

pabond Typewriter

INACTIVE 12/23/24

pabond Typewriter

INACTIVE 12/23/24

RFB-RC-2023-031 MANHOLES, RISERS, CATCH BASINS, FRAMES, GRATES AND CURBS Award Page 4

NO.

DESCRIPTION ITEM

NUMBER

EST. QTY. UNIT UNIT PRICE MANUFACTURER/

MODEL# VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 2ND FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

#5-10 G3, Grate Campbell Pattern #2611 or Approved Equal

21007000012 5 Each $687.78 GENERAL

FOUNDRY

9994-3193

Ferguson Waterworks

#5-11 CU3 Curb Piece Campbell Pattern #2611 or Approved Equal

21007000013 5 Each $464.44 GENERAL

FOUNDRY

3193-7007

Ferguson Waterworks

#5-12 Heavy Duty Adjustable CM/CU Curb Campbell Pattern #2610 or Approved Equal

21007000014 15 Each $444.44 GENERAL

FOUNDRY

3192-7100/7001 Ferguson Waterworks

#5-13 Frame Grate 6" Curb Piece Expanded Supply Pattern #ESP 26396 or Approved Equal

21007000022 15 Each $845.99 GENERAL

FOUNDRY

22639-6R

Ferguson Waterworks

PAGE: 6

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

FRAMES, GRATES AND CURBS

RFB #: RFB-RC-2023-031

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

PURCHASES BY OTHER

LOCAL GOVERNMENTS, SCHOOL DISTRICTS, AND NON-PROFIT AGENCIES

As per the New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy, Non-Profit

Agencies approved to participate in New York State’s Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to other political subdivisions and non-profit agencies through our website: www.rcpurchasing.com

2. Any other political subdivision or Rockland County non-profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non-profit agencies for which the purchase was made.

4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the

County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland

County non-profit agencies authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non-profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

6. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non-profit agencies.

PAGE: 7

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

SPECIFICATIONS

1. SCOPE

1.1. The scope of this bid is to provide pricing for specified catch basins, frames, grates, and curbs for the County of

Rockland Highway Department, specified manhole castings and risers for the Rockland County Sewer District

#1 and other county agencies as needed and various locations in Rockland County. Estimated quantities will be placed on an as needed basis.

2. GENERAL REQUIREMENTS

2.1. Catch Basins, Frames, Grates, and Curbs,

2.1.1. Bids submitted for frames and grates shall show a unit price for the pattern listed on the proposal pages. A separate price shall be quoted for delivery and unloading of the frames and grates at the Highway

Department Yard on Wood Ave, Stony Point, NY 10980 if not included in the unit price.

2.1.2. Pattern numbers for frames and grates to be furnished are those used by Campbell Foundry, Harrison, NJ , Expanded Supply Products, Cold Spring, NY, or an approved equal. Any deviations in dimensions must be noted.

2.1.3. Frames and grates to be furnished are similar to Campbell 3408, 3405, 2617, 2611, 2610 and ESP 2639BP or approved equal. See proposal pages for specifications and measurements. All grates are to be bike safe.

2.1.4. All frames and grates are to be New York State Department of Transportation approved.

2.1.5. Bidders are advised that the delivery of catch basins, frames, grates and curbs, will only be accepted between the hours of 7:00 am and 2:00 pm, Monday through Friday, vendor must call in advance to arrange delivery.

2.1.6. Bidders shall ensure that the catch basins, frames, grates, and curbs are unloaded in the presence of a designated representative and a receipt signature of acceptance is provided.

2.1.7. The County of Rockland reserves the right to reject any catch basins, frames, grates, and curbs found damaged upon delivery, damaged during unloading, or in the opinion of the designated representative does not meet these specifications.

2.1.8. In accordance with paragraph 2.1.7, the bidder shall replace any catch basins, frames, grates and curbs rejected by the County of Rockland, at no additional cost.

2.1.9. Bids will only be considered from firms normally engaged in providing the type of commodity specified herein. The County of Rockland reserves the right to inspect the bidder’s facility, equipment, personnel, and organization at any time, or to take any other action needed to determine bidder’s ability to perform. The

County shall reject bids where evidence or evaluation is determined to indicate inability to perform.

2.2. Manhole castings and risers,

2.2.1. Manhole Castings and Risers shall conform to the requirements of current A.S.T.M. specifications for gray iron castings (designation A48-48). Manhole Castings and Risers and covers shall be heavy duty and be rated for a minimum of A.A.S.H.T.O. H20-16-wheel loads.

2.2.2. Bids submitted for Manhole Castings and Risers shall show a unit price for the pattern listed on the Proposal pages. The unit price shall include delivery and unloading of the Manhole Castings and Risers at any location within Rockland County. Delivered price shall be for a minimum quantity of 5 pieces.

PAGE: 8

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

2.2.3. Pattern numbers for Manhole Castings and Risers to be furnished are those used by Campbell Foundry, Harrison, NJ, General Foundries, North Brunswick, NJ or by Neenah Foundry Company, Neenah, Wisconsin or an approved equal. Any deviations in dimensions must be noted.

2.2.3.1. If offering an equal, vendor shall be required to set up a field test for approval of items offered within

5 business days after notification.

2.2.4. Manhole Castings to be furnished as needed are, Campbell 1203&B, Neenah R-1559 or General 12683, Storm Manhole Frame & Cover. Cover shall have two penetrating pick holes approximately 1 ½” wide by

2” long and be of non-skid design. Cover shall have a minimum weight of 120 pounds and measure 25 ¾” in diameter. Cover shall have 1 ¾” raised lettering on its non-skid design. Lettering to be determined at time of order.

2.2.5. Riser Extensions are to be for 25-3/4" and 23" diameter covers for Campbell 1203 and 1005 Manhole

Castings. 25-3/4" diameter covers for Neenah R-1559 Manhole Castings and 25-3/4" diameter covers for

General Foundry 12683 Manhole Castings. Also supply locking cover 1478.

2.2.6. Bidders are advised that the delivery of Manhole Castings and Risers will only be accepted between the hours of 8:00 am and 3:00 pm, Monday through Friday, unless other arrangements are made.

2.2.7. Bidders shall ensure that Manhole Castings and Risers are unloaded in the presence of a designated representative and a receipt signature of acceptance is provided.

2.2.8. The County of Rockland reserves the right to reject any Manhole casting or riser found damaged upon delivery, damaged during unloading, or in the opinion of the designated representative does not meet these specifications.

2.2.9. Any Manhole Castings or Risers rejected by the County of Rockland in accordance with paragraph 2.2.8 above shall be replaced by the bidder at no additional cost, including return and re-supply shipping, to the

County of Rockland.

2.2.10. Bids will only be considered from firms normally engaged in providing the type of commodity specified herein. The County of Rockland reserves the right to inspect the bidder’s facility, equipment, personnel, and organization at any time, or to take any other action needed to determine bidder’s ability to perform. The

County of Rockland shall reject bids where evidence or evaluation is determined to indicate inability to perform.

3. GUARANTIES/WARRANTEES

3.1. Bidder shall submit all guaranties and warrantees with the Bid Proposal.

4. BRAND NAME

4.1. The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition.

5. APPROVED EQUAL OR EQUIVALENT ITEMS

5.1. Bidder shall submit specifications, cut sheets, and brochure data with his bid if bidding on an equal or equivalent item. If bidders do not include required information on alternate items, bid will be rejected.

5.2. The County of Rockland will consider imported items but would prefer domestic castings.

5.3. Bids containing equal or equivalent product shall contain a written side by side comparison to the Campbell, Neenah, or General Foundry product. This analysis (Section 8) shall be included with the bid submittal.

PAGE: 9

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

5.4. Bidder shall submit a written affirmation that the product being offered meets or exceeds the specified product.

5.5. Bidder shall indicate Mfg. and Model # on the proposal pages.

6. CONTRACT PRICE ADJUSTMENTS

6.1. The County of Rockland recognizes this product or service has a price component that may have a commodity with changing costs. The Supplier may request a Price Adjustment no more frequently than once each quarter (3-month period).

6.2. A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request (i.e., commodity increases), the current pricing, and the requested revised pricing.

6.3. The County of Rockland will review the Price Adjustment request. If the Price Adjustment is deemed reasonable the Price Adjustment request will be accepted by written acknowledgement. If the request is not accepted the County may entirely reject the request or may counter with revised pricing. In either case the County of Rockland will provide a written explanation in support of the decision.

6.4. The Director of Purchasing may use available indexes (e.g., CPI or PPI) to determine if the requested

Price Adjustment is reasonable. Typically, a Price Adjustment that exceeds 5% will not be approved unless very unusual and significant changes have occurred in the industry.

6.5. In the event industry costs decline, the County of Rockland shall have the right to receive, from the

Supplier, a reasonable reduction in prices/pricing that reflect such cost changes in the industry. The

County of Rockland will make a written request to the Supplier for a Price Adjustment in writing with supporting documentation

7. AWARD

7.1. Sections 1-4 of the proposal pages shall be awarded by Section to the lowest responsive/responsible bidders meeting the stated requirements.

7.2. Section 5 of the proposal pages shall be awarded line by line to the lowest responsive/responsible bidders meeting the stated requirements.

7.3. No awards will be made until all alternate product specifications, if applicable, are reviewed by the Rockland

County Department utilizing the items requested on the proposal pages.

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

8. MANHOLES AND CATCH BASINS

AS PER MANUFACTURERS SPECIFICATIONS

BIDDER TO LIST MODEL NUMBERS AND NOTE

COMPLY OR LIST ALTERNATIVE

SPECIFICATIONS

Campbell Pattern 1203 Frame only – 8”

Campbell Pattern 1203 Cover only

Campbell Pattern 1203 Riser 25-3/4” Dia. 1-1/2” Ext

Campbell Pattern 1203 Riser 25-3/4” Dia. 2” Ext

Campbell Pattern 1005 Riser 23” Dia. 1-1/2” Ext

Campbell Pattern 1005 Riser 23” Dia. 2” Ext

Campbell Pattern 1203B Frame only – 6”

Campbell Pattern 1203B Cover only – 6”

Campbell Pattern 1487 Locking Cover only – 6”

Expanded Supply Pattern ESP 30x30-4” High Square

Holes Frame Grate

Expanded Supply Pattern 2639BP Frame Grate 6”

Curb Piece

Expanded Supply Pattern 2617 Curb Piece 6”

Heavy Duty Inlet Frame and Grate 30x48

Campbell 3408, ESP3408

Heavy Duty Inlet Frame with Bicycle Safe Grate

22x48 Campbell 3405

Inlet Frame and Grate 30x48 Type N 8” Eco Curb

Campbell Pattern 2617, ESP26178

Inlet Frame and Grate 30x36 Type N 8” Eco Curb

Campbell Pattern 2633, ESP26338

Unmountable Curb Campbell CF Pattern CM/CU

Campbell Pattern 2611 F3 Frame

Campbell Pattern 2611 G3 Grate

Campbell Pattern 2611 CU3 Curb Piece

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: MANHOLES, RISERS, CATCH BASINS,

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

Campbell Pattern 2610 HD Adjustable CM/CU Curb

Expanded Supply Pattern ESP 29396 Frame Grate 6”

Curb Piece

* Minimum specifications page must be completed and included with Bid if offering an or equal for an award to be considered