RFB R2026084 Request for Bids for Natural Gas System Supplies for Fiscal Year 20262027.pdf

RFB FOR THE PURCHASE OF

GAS SYSTEM SUPPLIES

FOR FISCAL YEAR 2026-2027 PAGE 1

REQUEST FOR BIDS R:2026-084

FOR THE PURCHASE OF GAS SYSTEM SUPPLIES

FOR FISCAL YEAR 2026-2027

DUE AUGUST 6TH,

2026 BY 2:00 PM

Sealed bids will be accepted by mail or hand delivery no later than 2:00 PM, AUGUST 6TH, 2026 at the following physical or mailing address:

Mailing / Physical address:

City of Del Rio Attention: Maria C. Acosta, City Secretary 109 W. Broadway St.

Del Rio, TX 78840

FOR FISCAL YEAR 2026-2027 PAGE 2

I. REQUEST FOR BIDS

The City of Del Rio is seeking to obtain sealed bids for the purchase of gas system supplies for fiscal year 2026-2027. The City will be accepting sealed bids up until 2:00 PM on August 6th, 2026.

Bids can be mailed, or hand delivered. All bids received after this time will not be accepted and will be returned unopened.

This solicitation does not commit the City of Del Rio to award a contract, to pay any costs associated with the submission or preparation of any bid submitted, or the procurement of the items or services listed. The City of Del Rio reserves the right to consider any other factors that it deems to be relevant to its needs. The City reserves the right to request additional information from an individual or to request all submitters to submit supplemental materials in fulfillment of the content requirements of this request for bids (RFB) or to meet additional information needs of the City. The City also reserves the unilateral right to waive any technical or format requirements contained in the RFB.

II. PROJECT

Gas System Supplies are primarily utilized by the City of Del Rio Gas Department in the daily operation of maintaining and improving all City of Del Rio natural gas supply lines and system.

Constant need to repair and maintain the system requires the need to have materials available.

Failure to properly maintain the system could lead to a failure to provide adequate natural gas and a potential for possible damage or injury.

The materials to be advertised for annual submission of bids, include all types of fittings, clamps, tees, extensions, adapters, and the many other types of materials and supplies. Most materials on hand for disbursement are of regulated materials which significantly increases the effective life of the connection, once in place. Currently, the City of Del Rio maintains an inventory of several hundred items that typically are used at one time or another, depending on the work required at the time.

III. TAX EXEMPT PURCHASE

As a local government, the City of Del Rio’s departments and divisions and other political subdivisions are Sales Tax and Federal Excise Tax exempt by law and are not required to apply for exemption. The contracted services for the City of Del Rio will be tax exempt.

IV. DISCLOSURE OF INTERESTED PARTIES

Effective January 1, 2016 the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. The online filing application is available on the Texas Ethics Commission (TEC)’s website. A copy of the completed form which will include a certification of filing that with a unique certification number, will be required with the signed contract. For additional information, Bidders may go to the Texas Ethics commission website at the following link:

https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm

FOR FISCAL YEAR 2026-2027 PAGE 3

V. INSURANCE REQUIREMENTS

Contractors providing goods, materials and services for the City of Del Rio shall, during the term of the contract with the City of Del Rio or any renewal or extension thereof, provide and maintain the types and amounts of insurance set forth herein. All insurance and certificate(s) of insurance shall contain the following provisions:

1. Name the City of Del Rio as additional insured as to all applicable coverage with the exception of workers compensation insurance.

2. Provide for at least thirty (30) days prior written notice to the City of Del Rio for cancellation, non-renewal, or material change of the insurance.

3. Provide for a waiver of subrogation against the City of Del Rio for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

INSURANCE COMPANY REQUIREMENTS

Insurance Company Qualifications: All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

CERTIFICATE OF INSURANCE

Certificate of Insurance: A certificate of insurance evidencing the required insurance shall be submitted upon request within 10 business days after request has been received.

INSURANCE REQUIREMENTS

Statutory Workers compensation insurance as required by state law.

i) Workers’ compensation. Workers Compensation covering all employees per the state statutory requirement is required on all contracts.

ii) Liability insurance. The following insurance is required on all contracts over $15,000.00:

(1) Employer’s Liability of $100,000.

(2) Comprehensive General Liability and Bodily Injury & Property Damage $1,000,000 (per occurrence and aggregate); and

(3) Business Automobile Liability covering owned vehicles, rented and non‐owned vehicles, and employee non‐ownership Bodily Injury Property Damage $1,000,000 (per occurrence and aggregate).

VI. SUBMITTAL INSTRUCTIONS

Bidders should submit a physical copy of their sealed bid, addressed as follows:

City of Del Rio RFB R:2026-084 Request for Bids for the

Purchase of Gas System Supplies for Fiscal Year 2026-2027 Attention: Maria C. Acosta, City Secretary

109 West Broadway Del Rio, TX 78840

It is the responsibility of the offeror to ensure their sealed bid is received by the City of Del Rio City Secretary’s Office by the due date and time. Bids received after the deadline shall be considered void and unacceptable. The City of Del Rio reserves the right to reject any and all sealed bids, to waive any informalities or irregularities, as it shall deem to be in the best interest of the City.

The offeror shall sign and date the Bid Affidavit (Attachment 1). The person signing the bid must have the authority to bind the firm in a contract. Bids which are not signed and dated in this manner will be rejected.

FOR FISCAL YEAR 2026-2027 PAGE 4

Any questions concerning bid specifics should be addressed to Luis Menchaca, Purchasing Agent via e-mail at purchasing@cityofdelrio.com no later than July 23rd, 2026 at 2:00 PM CST.

Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening by the City must be initialed by the signer of the bid, guaranteeing authenticity.

A submittal may not be withdrawn or canceled by the offeror without the permission of the City for a period of ninety (90) days following the date designated for the receipt of sealed bids, and offeror so agrees upon submittal of their statement of qualifications.

All sealed bids submitted meeting the intent of this request will be considered for award. Offerors taking exception to the specifications, or offering substitutions, shall state these exceptions by attachment as part of the submittal. The absence of such a list shall indicate that the offeror has not taken exception and shall hold the offeror responsible to perform in strict accordance with the specifications in this document.

Any interpretations, corrections or changes to this Request for bids will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Del Rio Purchasing Agent. Addenda will be added as an attachment to the original posting. Offerors shall acknowledge receipt of all addenda by including a signed copy of each addenda submitted as part of their submittal.

Bids must comply with all applicable federal, state, county, and local laws concerning these types of service.

Any annual contract awarded will have an effective date of October 1, 2026 and expire on September 30, 2027 at end of business date.

mailto:purchasing@cityofdelrio.com

FOR FISCAL YEAR 2026-2027 PAGE 5

Attachment 1 – SUBMITTAL AFFIDAVIT Instructions: All pages in offeror's submittal containing statements, letters, etc., shall be signed by the offeror or a duly authorized agent of the offeror, whose signature is binding on the submittal. The period of acceptance of this submittal will be ______ calendar days from the date of the submittal opening. (Period of acceptance will be ninety (90) calendar days unless otherwise indicated by offeror.)

STATE OF____________________________

COUNTY OF______________________

BEFORE ME, a Notary Public in and for the State of _____________, on this day, the undersigned authority personally appeared, who after being by me duly sworn, did depose and say:

"I, ___________________________________, am:

____ a duly authorized officer of/agent for the offeror named below and have been duly authorized to execute the foregoing submittal on behalf of the said offeror.”

____ the only owner of the sole proprietorship named as the offeror below.”

“The offeror offers and agrees to furnish all of the services upon which information is submitted in the accompanying submittal.

“The offeror has carefully read and understands all documents relating to the work for which the statement of qualifications is submitted. Offeror is not relying on any verbal interpretations or changes to the packet. The offeror has personally made a thorough investigation accepts full responsibility for any pre-existing conditions that would affect the statement of qualifications that were obvious and could have been ascertained by direct observation.

“I hereby certify that the foregoing submittal has not been prepared in collusion with any other offeror or other persons engaged in the same line of business prior to the official receipt of this submittal.

Further, I certify that the offeror is not now, nor has been in the past six (6) months, directly or indirectly concerned in any pool or agreement or combination, to control the price of services offered, or to influence any person or persons to offer or not to offer thereon.

“On behalf of the offeror I waive all claims against the City of Del Rio, its officers, agents, employers and contractors to the extent such claims arise out of or in connection with the administration, evaluation, or recommendation of any bids; waiver of any requirements in connection therewith;

acceptance or rejection of any bids; and the award of the contract.”

Offeror Name:

Offeror Address:

Phone Number:

Authorized Signature:____________________________________________________

SUBSCRIBED AND SWORN to before me by the above named on this day of , 2026.

Notary signature:

City of Del Rio R:2026-084 Bid Form - Domestic Only

City Inventory Item #

Description City Estimated Annual Usage

Bid Amount by Each

20100 3 LB ANODE SACRIFICIAL BAGGED 17

20101 32 LB ANODE SACRIFICIAL BAGGED 12

20103 17 LB ANODE SACRIFICIAL BAGGED 14

20106 1-LB. MAGNESIUM DRIVE-IN ANODE 22

20200 1" HANDLEY VALVE BOX 11

20201 2" HANDLEY VALVE BOXES 21

20204 4" HANDLEY VALVE BOXES 2

20206 6" HANDLEY VALVE BOX 3

20401 3" X 2" GALVANIZED MALLEABLE I 8

20402 4" X 2" GALVANIZED MALLEABLE I 10

20500 1 1/2" BLACK STEEL CAP 19

20501 1" BLACK STEEL CAP 32

20502 1 1/4" BLACK STEEL CAP 42

20503 2" BLACK STEEL CAP 3

20504 3" BLACK STEEL CAP 1

20505 4" STD WELDING CAPS CARBON STE 2

20506 6" STD WELDING CAPS CARBON STE 4

20507 10" STD WELDING CAPS CARBON ST 2

20510 2" STD WELDING CAPS CARBON STE 36

20701 1" COUPLING BLACK MI 103

20702 1 1/4" IN COUPLING BLACK MI 13

20703 1 1/2" IN COUPLING BLACK MI 4

20704 2" IN COUPLING BLACK MI 11

20706 3" IN COUPLING BLACK MI 4

21001 1 IN 90 ELBOW BLACK 73

21002 1 1/4 IN 90 ELBOW BLACK 26

21003 1 1/2 IN 90 DEGREE ELBOW BLACK 15

21014 3 IN 90 DEGREE ELBOW BLACK 2

21015 2 IN 90 ELBOW BLACK 7

21102 1 1/4" X 1" REDUCING ELBOW BLA 15

21103 1 1/2" X 1 REDUCING ELBOW BLA 10

21105 1 1/2" X 1 1/4" REDUCING ELBOW 5

21109 2 X 1 REDUCING ELBOW BLACK 20

21110 2X1 1/2 REDUCING ELBOW BLACK 5

21111 2X1 1/4 REDUCING ELBOW BLACK 15

21404 2" WELD. STOPPER FITTINGS H-17 44

21405 3" WELD. STOPPER FITTINGS H-17 7

21406 4" WELDING STOPPER FITTINGS H- 8

21407 6" WELD. STOPPER FITTINGS H172 3

21408 6" WELD.STOPPER FITTINGS H1728 1

21700 LOCKSEAL ASSEMBLY FOR GAS METE 527

21701 1"METER BALL VALVE STOP FULL P 39

21702 1 1/4"METER BALL VALVE STOP FULL PORT BRASS WITH LOCKWING 6

21703 1 1/2"METER BALL VALVE STOP FULL PORT BRASS WITH LOCKWING 10

21704 2" LOCK WINGS SHUT OFF BALL VALVE STOP FULL PORT BRASS WITH LOCKING 8

21826 R-275 SENSUS METERS 17

21830 #415 SENSUS METER 3

21848 REFURBISHED AMERICAN METER AL- 1

21882 AMERICAN METERS AL-800 TC #25 4

21889 45 LT INSULATED SWIVEL,NUT,GAS 8

21901 1" 20LT WASHER 50

21903 1'X2" STD BLACK STEEL NIPPLE 5

21904 1" X 3" STD BLACK STEEL NIPPLE 44

21905 1" X 4" STD BLACK STEEL NIPPLE 22

21906 1" X 5" STD BLACK STEEL NIPPLE 9

21907 1" X 6" STD BLACK STEEL NIPPLE 31

21908 1" X 7" STD BLACK STEEL NIPPLE 20

21909 1" X 8" STD BLACK STEEL NIPPLE 19

21910 1" X 9" STD BLACK STEEL NIPPLE 31

21911 1" X 10" STD BLACK STEEL NIPPL 35

21912 1" X 12" STD BLACK STEEL NIPPL 100

21915 1 1/4" X 1 1/2" BLACK STD CLOS 8

21916 1 1/4" X 2" BLACK STD NIPPLE 8

21917 1 1/4" X 2 1/2" BLACK STD NIPP 5

21918 1 1/4" X 3" BLACK STD NIPPLES 3

21919 1 1/4" X 4" BLACK STD NIPPLES 8

21920 1 1/4" X 5" BLACK STD NIPPLES 4

21921 1 1/4" X 6" BLACK STD NIPPLES 9

21922 1 1/4" X7" BLACK STD NIPPLE 4

21924 1 1/2" X 2" BLACK STD NIPPLE 10

21925 1 1/2" X 2 1/2" BLACK STD NIP 5

21926 1 1/2" X 3" BLACK STD NIPPLES 10

21927 1 1/2" X 4" BLACK STD NIPPLES 10

21928 1 1/2" X 5" BLACK STD NIPPLES 10

21929 1 1/2" X 6" BLACK STD NIPPLES 7

21930 1 1/2" X 7" BLACK STD NIPPLES 7

21932 2" BLACK STD CLOSED NIPPLES 11

21939 2" X 3" BLACK STD NIPPLES 9

21941 2" X 4" BLACK STD NIPPLES 9

21943 2" X 5" BLACK STD NIPPLES 4

21945 2" X 6" BLACK STD NIPPLES 9

21947 2" X 7" BLACK STD NIPPLES 13

21948 2" X 8" BLACK STD NIPPLE 6

21949 2" X 9" BLACK STD NIPPLE 22

21950 2" X 10" BLACK STD NIPPLE 8

21951 2" X 12" BLACK STD NIPPLE 5

21956 3X8X2 SWAGE NIPPLE CONCENTRIC 3

21958 4X8X2 SWAGE NIPPLES CONCENTRIC 6

22012 1" PE 2406 POLYETHYLENE PIPE 2000

22015 2" PE 2406 POLYETHYLENE PIPE 2500

22020 4" PE 2406 POLYETHYLENE PIPE 200

22023 6" PE 2406 POLYETHYLENE PIPE 100

22201 1" BLACK SQ HD PLUG 89

22202 2" BLACK SQ HD PLUG 12

22203 1 1/4" BLACK SQ HD PLUG 28

22204 1 1/2" BLACK SQ HD PLUG 31

22300 1"X3/4" STEEL BELL REDUCER BLA 5

22301 1 1/4" X 1" REDUCERS BLACK-MI 14

22302 1 1/2"X 1" BELL REDUCERS BLACK 9

22303 1 1/2" X 1 1/4" REDUCERS BLACK 12

22305 2" X 1" REDUCERS BLACK-MI CPLG 15

22307 2" X 1 1/4" REDUCERS BLACK-MI 3

22309 2" X 1 1/2" REDUCERS BLACK-MI 17

22320 3X2 REDUCERS,CARBON STEEL WELD 19

22322 4" X 2" REDUCERS,CARBON STEEL 3

22324 4" X 3" REDUCERS,CARBON STEEL 14

22325 6x2 REDUCERS,CARBON STEEL WELD 2

22326 6" X 12" REDUCERS,CARBON STEEL 20

22327 6" X 8" CARBON STEEL WELD REDU 1

22328 6" X 4" CARBON STEEL WELD REDU 2

22330 10" X 6" CARBON STEEL WELD RED 2

22401 P143 STD, 1" NPT, 1/4" ORIFICE 2

22410 SENSUS 243 REGULATOR 1/4 ORIFI 5

22420 SENSUS 243,8 HP REGULATORS 3/4 2

22501 1"X1" NO-BLO SERVICE TEE 2

22505 1" BLACK IRON TEE FITTING 22

22506 1 1/4" BLACK TEE 4

22507 1 1/2" BLACK TEE 4

22510 2" 3 WAY CONTINENTAL TEE 2

22520 1" X 1/2" X 1" REDUCING TEE 5

22525 1 X 1 X 1/2 BLACK REDUCING TEE 5

22530 1-1/4" x 1-1/4" x 1/2" Black R 23

22535 2" BLACK TEE 10

22545 1" INSULATED WELD. TEE 50

22550 2" CARBON STEEL WELD TEE 39

22551 3" CARBON STEEL WELD TEE 1

22552 4" CARBON STEEL WELD TEE 7

22553 6" CARBON STEEL WELD TEE 2

22560 10 X 10 X 6 90 DEGREE WELD.TEE 5

22701 1" BLACK PIPE GROUND JOINT UNI 19

22702 2" BLACK PIPE GROUND JOINT UNI 5

22710 1" INSULATED UNIONS W/ O-RING 12

22711 2" INSULATED UNIONS W/ O-RING 2

22720 1 1/4" BLACK PIPE GROUND JOINT 5

22721 1 1/2" BLACK PIPE GROUND JOINT 5

22810 2" BALLOMAX WELD BALL VALVE CA 9

22832 4" BALLOMAX WELD BALL VALVE CA 1

22850 6" BALLOMAX WELD BALL VALVE CA 2

22855 6" BROEN BALLOMAX PIPELINE VAL 1

22860 10"-BROEN BALLOMAX PIPELINE VA 5

22920 12 AWG TRACER WIRE COPPER CLAD 13

22921 20 LT SWIVEL NUTS 100

22922 1"INSULATED STRAIGHT SWIVEL 5

22923 METER CONNECTION WASHERS 20 LT 5

23000 1" END CAP YELLOW MDPE GAS BUT 28

23005 2" END CAP YELLOW MDPE GAS BUT 10

23010 4" END CAP YELLOW MDPE GAS BUT 5

23012 6" END CAP YELLOW MDPE GAS BUT 8

23015 1" 90 DEGREE ELBOW YELLOW MDPE 69

23020 2" - 90 DEGREE ELBOW YELLOW MD 6

23030 4" 45 DEGREE ELBOW YELLOW MDPE 4

23035 4" 90 DEGREE ELBOW YELLOW MDPE 4

23040 6" 45 DEGREE ELBOW YELLOW MDPE 4

23045 6" 90 DEGREE ELBOW YELLOW MDPE 2

23052 4" ELECTROFUCION CLAMP REPAIR 5

23053 6" ELECTROFUCION CLAMP REPAIR 6

23060 1" ELECTROFUSION COUPLING DIPS 15

23062 2" ELECTROFUSION COUPLING DIPS 7

23063 3" ELECTROFUSION COUPLING DIPS 6

23064 4" ELECTROFUSION COUPLING DIPS 13

23066 6" ELECTROFUSION COUPLING DIPS 6

23090 2" X 1" REDUCER YELLOW MDPE GA 4

23091 2" X 1-1/2" REDUCER YELLOW MDP 2

23095 3" x 2" REDUCER YELLOW MDPE GA 6

23100 4"x 2" REDUCER YELLOW MDPE GAS 3

23103 4 x 3 REDUCERS YELLOW MDPE GAS 3

23105 6" x 4" REDUCERS YELLOW MDPE G 4

23120 1" ANODELESS RISER, 1 IN.IPS X 18

23122 2" ANODELESS RISERS, 2 IN. IPS 6

23124 2"X2" IPS MOLDED ROUND BASE BR 10

23125 4"X2" IPS MOLDED ROUND BASE BR 27

23126 6"X2" IPS MOLDED ROUND BASE BR 21

23128 1" IPS TEE YELLOW MDPE GAS BUT 90

23129 1-1/2" IPS TEE YELLOW MDPE GAS 1

23130 2" IPS TEE YELLOW MDPE GAS BUT 19

23135 4" IPS TEE YELLOW MDPE GAS BUT 5

23136 6" IPS TEE YELLOW MDPE GAS BUT 9

23138 2" X 1" IPS SELF TAP TEE YELLO 22

23139 4" X 1" IPS SELF TAP TEE YELLO 12

23140 6" X 1" IPS SELF TAP TEE YELLO 15

23141 4"X2" IPS SELF TAP TEE YELLOW 12

23142 1" AUTOPERF TRANSITION TEES 50

23143 1" STEEL TO PE TRANSITION FITT 41

23145 2" STEEL TO PE TRANSITION FITT 35

23150 4" STEEL TO PE TRANSITION FITT 4

23155 6" STEEL TO PE TRANSITION FITT 2

23156 1" IPS EXCESS FLOW VALVE-MDPE 79

23157 2" IPS EXCESS FLOW VALVE-MDPE 4

23158 1" IPS FULL PORT POLYETHYLENE 12

23160 2" IPS FULL PORT POLYETHYLENE 22

23165 4"IPS FULL PORT POLYETHYLENE B 5

23170 6" IPS FULL PORT POLYETHYLENE 2

23175 DBSR YELLOW CONNECTORS #22-#6 128

23180 RHINO TRI-VIEW TEST STATIONS M 3

23181 HANDLEY TEST STATION 10

23182 CAUTION BURIED GAS LINE BELOW- 9

23197 MU-504224 SHELL CUTTER 4" 5

23198 MU-504222 SHELL CUTTER 1 3/4" 5

23199 MU-502906 PILOT DRILLS 5

23200 2" MU-89165 RUBBER BYPASS 5

23201 4" BY PASS MU-89947 5

23202 PILOT DRILL MU-502932 5

23216 #4 HMPE WIRE 5

SUBSCRIBED AND SWORN to before me by the above named on this day of , 2026.