RFB FOR THE PURCHASE OF

ROAD AGGREGATE AND OIL SUPPLIES

FOR FISCAL YEAR 2026-2027 PAGE 1

REQUEST FOR BIDS R:2026-081

FOR THE PURCHASE OF ROAD AGGREGATE AND OIL

SUPPLIES FOR FISCAL YEAR 2026-2027

DUE AUGUST 6TH, 2026 BY

2:00 PM CST

Sealed bids will be accepted by mail or hand delivery no later than 2:00 PM, AUGUST 6TH, 2026 at the following physical or mailing address:

Mailing / Physical address:

City of Del Rio Attention: Maria C. Acosta, City Secretary 109 W. Broadway St.

Del Rio, TX 78840

FOR FISCAL YEAR 2026-2027 PAGE 2

I. REQUEST FOR BIDS

The City of Del Rio is seeking to obtain sealed bids for the purchase of road aggregate and oil supplies for fiscal year 2026-2027. The City will be accepting sealed bids up until 2:00 PM on August 6th, 2026. Bids can be mailed, or hand delivered. All bids received after this time will not be accepted and will be returned unopened.

This solicitation does not commit the City of Del Rio to award a contract, to pay any costs associated with the submission or preparation of any bid submitted, or the procurement of the items or services listed. The City of Del Rio reserves the right to consider any other factors that it deems to be relevant to its needs. The City reserves the right to request additional information from an individual or to request all submitters to submit supplemental materials in fulfillment of the content requirements of this request for bids (RFB) or to meet additional information needs of the City. The City also reserves the unilateral right to waive any technical or format requirements contained in the RFB. The City has previously posted a request for bids for road aggregate and oils supplies. This RFB will focus only on any items for which the City has not already received a viable bid.

II. PROJECT

These materials are primarily utilized by the City of Del Rio Streets and Drainage Department in the daily operation of maintaining and improving all City of Del Rio streets. Weather conditions and daily traffic can cause the streets to deteriorate. Failure to have road materials available to fix streets related problems could lead to transportation problems causing accidents and harm to the citizens of the City of Del Rio. Total amounts to be purchased are only limited by amount of funding and number of projects to be completed. Annual usage estimates are based on previous years' activity. The road materials are mainly used in the daily operations of the Streets division. They are essential for the construction of new streets, upgrading, patching, and fixing other related street maintenance within the City of Del Rio.

The City of Del Rio uses the Texas Department of Transportation 2024 Standard specifications for Construction of Highways, Streets & Bridges. Vendor must provide test report to verify their products meet TxDOT 2024 Standard specifications.

III. TAX EXEMPT PURCHASE

As a local government, the City of Del Rio’s departments and divisions and other political subdivisions are Sales Tax and Federal Excise Tax exempt by law and are not required to apply for exemption. The contracted services for the City of Del Rio will be tax exempt.

IV. DISCLOSURE OF INTERESTED PARTIES

Effective January 1, 2016 the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. The online filing application is available on the Texas Ethics Commission (TEC)’s website. A copy of the completed form which will include a certification of filing that with a unique certification number, will be required with the signed contract. For additional information, Bidders may go to the Texas Ethics commission website at the following link:

https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm

FOR FISCAL YEAR 2026-2027 PAGE 3

V. INSURANCE REQUIREMENTS

Contractors providing goods, materials and services for the City of Del Rio shall, during the term of the contract with the City of Del Rio or any renewal or extension thereof, provide and maintain the types and amounts of insurance set forth herein. All insurance and certificate(s) of insurance shall contain the following provisions:

1. Name the City of Del Rio as additional insured as to all applicable coverage with the exception of workers compensation insurance.

2. Provide for at least thirty (30) days prior written notice to the City of Del Rio for cancellation, non-renewal, or material change of the insurance.

3. Provide for a waiver of subrogation against the City of Del Rio for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

INSURANCE COMPANY REQUIREMENTS

Insurance Company Qualifications; All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

CERTIFICATE OF INSURANCE

Certificate of Insurance: A certificate of insurance evidencing the required insurance shall be submitted upon request within 10 business days after request has been received.

INSURANCE REQUIREMENTS

Statutory Workers compensation insurance as required by state law.

i) Workers compensation. Workers Compensation covering all employees per the state statutory requirement is required on all contracts.

ii) Liability insurance. The following insurance is required on all contracts over $15,000.00:

(1) Employer’s Liability of $100,000;

(2) Comprehensive General Liability and Bodily Injury & Property Damage $1,000,000 (per occurrence and aggregate); and

(3) Business Automobile Liability covering owned vehicles, rented and non-owned vehicles, and employee non-ownership Bodily Injury Property Damage $1,000,000 (per occurrence and aggregate).

VI. SUBMITTAL INSTRUCTIONS

Bidders should submit a physical copy of their sealed bid, addressed as follows:

City of Del Rio RFB R:2026-081 Request for Bids for the

Purchase of Road Aggregate and Oil Supplies for Fiscal Year 2026-2027 Attention: Maria C. Acosta, City Secretary

109 West Broadway Del Rio, TX 78840

It is the responsibility of the offeror to ensure their sealed bid is received by the City of Del Rio City Secretary’s Office by the due date and time. Bids received after the deadline shall be considered void and unacceptable. The City of Del Rio reserves the right to reject any and all sealed bids, to waive any informalities or irregularities, as it shall deem to be in the best interest of the City.

The offeror shall sign and date the Bid Affidavit (Attachment 1). The person signing the bid must have the authority to bind the firm in a contract. Bids which are not signed and dated in this manner will be rejected.

FOR FISCAL YEAR 2026-2027 PAGE 4

Any questions concerning bid specifics should be addressed to Luis Menchaca, Purchasing Agent via e-mail at Purchasing@cityofdelrio.com by July 23rd, 2026 at the end of business day.

Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening by the City must be initialed by the signer of the bid, guaranteeing authenticity.

A submittal may not be withdrawn or canceled by the offeror without the permission of the City for a period of ninety (90) days following the date designated for the receipt of sealed bids, and offeror so agrees upon submittal of their statement of qualifications.

All sealed bids submitted meeting the intent of this request will be considered for award. Offerors taking exception to the specifications, or offering substitutions, shall state these exceptions by attachment as part of the submittal. The absence of such a list shall indicate that the offeror has not taken exception and shall hold the offeror responsible to perform in strict accordance with the specifications in this document.

Any interpretations, corrections or changes to this Request for bids will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Del Rio Purchasing Agent. Addenda will be added as an attachment to the original posting. Offerors shall acknowledge receipt of all addenda by including a signed copy of each addenda submitted as part of their submittal.

Bids must comply with all applicable federal, state, county, and local laws concerning these types of service.

Any annual contract awarded will have an effective date of October 1, 2026 and expire on September 30, 2027 at end of business day.

mailto:Luis.Menchaca@cityofdelrio.com

FOR FISCAL YEAR 2026-2027 PAGE 5

Attachment 1 – SUBMITTAL AFFIDAVIT Instructions: All pages in offeror's submittal containing statements, letters, etc., shall be signed by the offeror or a duly authorized agent of the offeror, whose signature is binding on the submittal. The period of acceptance of this submittal will be calendar days from the date of the submittal opening. (Period of acceptance will be ninety (90) calendar days unless otherwise indicated by offeror.)

STATE OF

COUNTY OF

BEFORE ME, a Notary Public in and for the State of , on this day, the undersigned authority personally appeared, who after being by me duly sworn, did depose and say:

"I, , am:

a duly authorized officer of/agent for the offeror named below and have been duly authorized to execute the foregoing submittal on behalf of the said offeror.”

the only owner of the sole proprietorship named as the offeror below.”

“The offeror offers and agrees to furnish all of the services upon which information is submitted in the accompanying submittal.

“The offeror has carefully read and understands all documents relating to the work for which the statement of qualifications is submitted. Offeror is not relying on any verbal interpretations or changes to the packet. The offeror has personally made a thorough investigation accepts full responsibility for any pre-existing conditions that would affect the statement of qualifications that were obvious and could have been ascertained by direct observation.

“I hereby certify that the foregoing submittal has not been prepared in collusion with any other offeror or other persons engaged in the same line of business prior to the official receipt of this submittal.

Further, I certify that the offeror is not now, nor has been in the past six (6) months, directly or indirectly concerned in any pool or agreement or combination, to control the price of services offered, or to influence any person or persons to offer or not to offer thereon.

“On behalf of the offeror I waive all claims against the City of Del Rio, its officers, agents, employers and contractors to the extent such claims arise out of or in connection with the administration, evaluation, or recommendation of any bids; waiver of any requirements in connection therewith;

acceptance or rejection of any bids; and the award of the contract.”

Offeror Name:

Offeror Address:

Phone Number:

Authorized Signature:

SUBSCRIBED AND SWORN to before me by the above named on this day of , 2026.

Notary signature:

City of Del Rio Central Purchasing

BID FORM

R:2026‐081 Road Aggregate and Oil Supplies

This form must be completed and returned as part of your bid.

Do not include Federal Tax or State Sales Tax. The necessary exemption certificates will be issued upon request.

BY SUBMITTING THIS BID, THE BIDDER CONFIRMS THAT HE/SHE HAS READ THE ENTIRE BID PACKAGE AND ACCEPTS ALL

TERMS AND CONDITIONS OF THE BID PACKAGE.

CHARGES NOT CLEARLY STATED WILL NOT BE HONORED AFTER BID IS AWARDED!

Vendor please note that;

1. Bid must include delivery of all materials to the City of Del Rio.

2. Bid must disclose the terms and conditions of freight charges on Road Oils if not ordered by the full capacity truck load.

3. Bids will remain firm beginning October 1, 2026 through September 30, 2027

4. All TXDOT item numbers, refer to the TXDOT 2004 Standard specifications for Construction of Highways, Streets

& Bridges.

5. All prices will be per (TON) except:

a. Road Oils – (per gallon)

6. Vendor must provide a test report on TXDOT ITEMS 302, 330, 247 & 300 upon delivery to verify they meet the

TXDOT 2014 Standard specifications.

7. Bids submitted will be considered as competitive and should reflect any and all discounts offered to the City of

Del Rio.

In accordance with the terms of your Invitation to Bid, your conditions, and with full knowledge of the terms of your contract, we agree to furnish to the City of Del Rio the bid upon items/supplies as follows:

AGGREGATE FOR SURFACE TREATMENT

(TXDOT ITEM 302, ARTICLE 302.2, TYPE PB. / natural limestone rock asphalt for Grades 3 and 4 only) PB rock will have a minimum polish value of 32

ITEM ANNUAL USAGE ESTIMATE BID PER TON

GRADE 3 MODIFIED 5,000 TONS $

GRADE 4 MODIFIED 5,000 TONS $

GRADE 5 TYPE B (uncoated) 5,000 TONS $

COLD MIX LIMESTONE ROCK ASPHALT PAVEMENT (TXDOT ITEM 330)

ITEM ANNUAL USAGE ESTIMATE BID PER TON

TYPE C VARIES $

TYPE D VARIES $

TYPE CS VARIES $

LIMESTONE ROCK ASPHALT BLACK BASE

ITEM ANNUAL USAGE ESTIMATE BID PER TON

TYPE A UP TO 5,000 TONS $

TYPE AA UP TO 5,000 TONS $

FLEXIBLE BASE (TXDOT ITEM 247)

ITEM ANNUAL USAGE ESTIMATE BID PER TON

TYPE A 10,000 TONS $

FINE FLEXABLE BASE 10,000 TONS $

ROCK ASPHALT BASE, TYPE A 10,000 TONS $

GRADE 1‐2 10,000 TONS $

ROAD OIL (TXDOT ITEM 300)

ITEM INFORMATION BID PER GALLON

RC‐250 TABLE 4 $

MC‐30 TABLE 5 2,000 gal orders due to capacity limits

VARIABLE PRODUCT

ITEM ANNUAL USAGE ESTIMATE BID PER TON

HOT MIX ASPHALT TYPE C $

CURB MIX 3000 PSI $

CONCRETE MIX 3500 PSI $

SCALPING 1,000 TONS $

PEA GRAVEL 10,000 TONS $

SANDY LOAM 10,000 TONS $

TRAP ROCK 1,000 TONS $

BULL ROCK 1,000 TONS $

I certify that I understand the specifications, have read the document in its entirety and that the bid prices contained in this bid have been carefully reviewed and are submitted as correct and final. I further certify and agree to furnish any or all products/services at the price offered, and upon conditions contained in the specifications of the Invitation to Bid.

Bidding Firm

Signature

Print Name

Date