RFB-OTGOV-016-25.pdf

OTSEGO COUNTY BOARD OF REPRESENTATIVES

COUNTY OFFICE BUILDING

197 MAIN STREET

COOPERSTOWN, NEW YORK 13326-1129

PHONE: (607) 547-4202 FAX: (607) 547-4260

BID REFERENCE: OTGOV-016-25

Date: August 12, 2025

BID PROPOSAL

Sealed bids for the Old Jail Barn Roof Replacement for Otsego County will be received at the Office of the Purchasing Director, 421 Montgomery Street, Syracuse, NY 13202 until two (2) o’clock P.M. (local time) on September 10, 2025.

Otsego County reserves the right to reject any or all bids.

A bid security, in the form of a bid bond, certified check, bank cashier/teller/treasurer’s check, payable to the County of Otsego, or cash, in the amount of 5% of the bid, must accompany each proposal, as a guarantee that if the proposal is accepted, a contract will be entered into.

The successful bidder will be required to furnish a performance surety bond, issued by a bonding company authorized to do business in New York State, in the amount of 100% of the total amount of the contract, as a guarantee for the faithful performance thereof. Cash, irrevocable letter of credit, or certified check, payable to the County of Otsego, are the only acceptable alternate forms of performance guarantees, in lieu of a performance bond.

Bidders must submit bids in a securely sealed envelope that is clearly marked with your company name and the date the bid is due, when submitting their proposals. Envelopes must be sealed when submitted.

Faxed bids are unacceptable.

Required for: Otsego County Building Services

Daniel Hammer

Director

TO: THE COUNTY OF OTSEGO, COOPERSTOWN, N.Y. 13326

The undersigned, having a principal place of business at the address listed below, and being experienced and responsible for the performance of the same, agrees to furnish and deliver to the Otsego County, Old Jail Barn Roof Replacement, at the price as herein stated, and in accordance with the attached specifications.

The following documents in the request for bid must be signed and attached to the bid:

-Proposal & Signature Page.

-Prevention of Sexual Harassment Certification.

-Iranian Divestment Certification.

All prices must be firm for 60 days.

The County reserves the right to reject any and all bids.

Do not detach the specifications from this form.

All bidders must submit their bid proposals on the accompanying forms. Make no changes or additions to these forms.

DATED: _________________________

BIDDER: _________________________________

BY: ___________________________________

SIGNATURE

TITLE: __________________________________

ADDRESS: ______________________________

TELEPHONE NO.: ( ) _________________________ FAX NO.: ( ) _______________________

Bid Ref No. OTGOV-016-25, Page 2 of 44

SPECIAL CONDITIONS

Contract: This solicitation is for a one-time purchase for a service described in this Request for Bid specification.

Term: This is a one-time purchase, and this agreement shall commence on October 9, 2025 and shall continue until the project is complete, unless terminated earlier.

Contractor Responsibilities: The contractor warrants that all services performed herein under shall be the kind and quality necessary to assure performance of the equipment in accordance with the manufacturer’s published specifications.

Pre-Bid Meeting and Site Tour: A Pre-Bid meeting and site tour will occur on August 25, 2025 at 9:00 am at the Old Jail Barn 183 Main Street, Cooperstown, NY 13326 (Town of Otsego). Bidder's Attendance at this meeting and site tour is strongly recommended to view the site and to understand the scope of this project.

Implementation and Timeline: Work shall commence as soon as possible after receipt of contract and

Purchase Order. Time is of the essence. All work shall be completed by December 31, 2025.

Warranty: Contractor shall furnish a written guarantee of the items or items against all defects due to faulty or imperfect workmanship and materials for a period of ninety (90) days on all repair, parts, and labor.

Manufacturer fifty (50) year material warranty shall be included. No deductible shall be allowed during the

100% warranty period.

Work Schedule: All work shall be completed during the hours of 8:00 am and 4:30 pm Monday through

Friday. With advance notice, accommodations to this schedule may be granted to the contractor.

Prevailing Wage Rates: New York State Prevailing Wage Rates apply to this Request for Bid. PRC No.

2025009915.

Insurance: Insurance is required. Please refer to Instructions in Exhibit C.

Damages: The Contractor shall be responsible for repairing any damage to other surfaces or finishes caused by, or resulting from his/her operation, the work of this contract, or the activity of his/her personnel. The County reserves the right to reduce payment to the Contractor for any repairs or damage the Contractor fails to remedy within fourteen (14) days of written notice by the County.

Contractor’s Equipment: Contractor is responsible to secure all equipment each day to the satisfaction of the building supervisor. Contractor’s equipment/materials may be stored onsite; however, it is to be out of the way of County staff. While working, Contractor’s equipment/materials/supplies shall not be placed in an area where it causes a hazard to the employees. Otsego County will not be responsible for any equipment that may be stolen or damaged.

Bid Ref No. OTGOV-016-25, Page 3 of 44

SPECIAL CONDITIONS (cont.)

Inspection of Work: County personnel will make an inspection of the work as soon as possible following notification of service provided by the Contractor. The contractor shall assist the County, as may be required, in making the inspection. Cost to the Contractor, if any, to assist the County in making the required inspection shall be included in the bid price and no additional payment will be made to the Contractor for his work. After making the inspection, the County will notify the Contractor in writing of the results, including particulars regarding any part of the work which, in his opinion is incomplete or requires attention. The Contractor shall make good any incomplete or defective work before again asking for another inspection. If in the opinion of the

County the work has been completed in a satisfactory manor, the County will issue a Notice of Completion allowing the Contractor to invoice the Owner for services provided.

Contractor Requirements:

• Contractor shall abide by all OSHA Rules and Regulations including all applicable Covid -19 rules and regulations per New York State. All workers must adhere to all required safety measures when in any building and while working.

• The Contractor shall remove all service materials and debris from the site when the work included in the Contract is completed and leave the site in a neat, restored condition. The Contractor shall thoroughly clean the work completed under the Contract and leave in a bright and new condition. The

Contractor shall provide all labor, materials, and equipment to load, transport and dispose of refuse at no additional cost to the County.

• Contractor is responsible for all appropriate signage necessary when working.

• The Contractor shall furnish, if required in the Request for Bid, all labor, materials, installed equipment, tools, scaffolding, shoring, bracing, appliance and equipment necessary to perform and safely complete the work under the Contract, and within the time specified.

• The Contractor represents and warrants that he/she is familiar with all Federal, State, County and

Municipal Laws, ordinances, and regulations, which may in any way affect the work or those employed therein, including, but not limited to, any special acts relating to the work or to the project of which it is a part.

• The Contractor shall be solely responsible for complying with the requirements of all applicable Federal and State Occupational Safety and Health Act provisions and requirements of any and all other laws, rules and regulations pertaining to employee health, safety and accident prevention.

Bid Results: Bid results will be available on our website by 3 PM on the date of the bid opening. Go to www.ongov.net, follow the departmental link to “Purchasing”, select the “Bid Results” tab on the left, and then follow the instructions. Please be sure to have the Bid Reference number available.

Contact Person: Please address any and all questions, in writing, to Brian Chairmonte, Specification Writer, Division of Purchase at brianchairmonte@ongov.net, by close of business on September 2, 2025.

Bid Ref No. OTGOV-016-25, Page 4 of 44 http://www.ongov.net/ mailto:brianchairmonte@ongov.net

PUBLIC WORKS CONTRACTOR AND SUBCONTRACTOR REGISTRY

Public Work Contractor and Subcontractor Registry: All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor

Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law

Section 220-i.

https://dol.ny.gov/contractor-and-subcontractor-landing

The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law defines “subcontractor” as any entity subcontracting with a contractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, which is subject to Article 8 of the Labor Law. Contractors are responsible for verifying that any subcontractors they work with are registered.

1. Contractors need to register before submitting any new bids or commencing new work on an

Article 8 project.

2. Bidders are required to submit with their bid the Certificate of Registration. Failure to submit the

Certificate of Registration may render the bidder non-responsive and the bid could be disqualified.

Bid Ref No. OTGOV-016-25, Page 5 of 44 https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/220-I https://www.nysenate.gov/legislation/laws/LAB/220-I https://dol.ny.gov/contractor-and-subcontractor-landing

MINIMUM SPECIFICATIONS

Project Overview

The Otsego County Building Services Department is seeking a qualified vendor to remove and replace the existing roof at the Old Jail Barn location.

Project Location

Old Jail Barn

183 Main Street

Cooperstown, NY 13326 (Town of Otsego)

Project Scope

Furnish the removal and installation of new metal shingle roofing on the Old Jail Barn, Cupola and adjoining

Shed as specified; or equal.

• Approx. 2300 sq. ft. of roofing is to be replaced.

• Remove (down to roof boards) existing metal shingle roof and legally dispose or recycle.

• Supply and install 5/8 CDX plywood underlayment over existing roof boards.

• Supply and install Grace brand ice and water barrier on entire deck surface.

• Install 26 Gauge Steel, Galvalume 14” x 9.5” Victorian Style Shingles in Horseshoe Pattern per manufacturer installation specs by “Best Buy Metals”.

• Install drip edge as per manufactures specs. See the included manufactures installation spec sheet.

• Color: Horseshoe-Galvalume.

• Supply and install Snow Guards recommended by metal roof manufacturer.

• Scrape and paint Cupola exterior (before new roof installation) with one coat oil based primer and one coat latex finish. Color to be approved by Otsego County.

• Include aluminum flashing at all roofs to vertical transitions at the adjoining shed, Brick Chimney and

Cupola.

• Fabricate and install new Cricket at Chimney.

• Remove and reinstall existing Lightening rod protection.

• Manufacturer fifty (50) year material warranty shall be included.

General Notes

• The contractor shall furnish all labor, tools, materials and equipment required and necessary to complete the work required in the bid specification. However, it is the express intent of the contract documents to all for a complete and finished job, including all materials, equipment, accessories and incidental components, whether or not specifically described herein.

• Quantities are for estimating purposes only and must be verified in field. Dimensions of the work shall not be determined by scale or rule, but figured dimensions shall be followed at all times and verified in field. If dimensions cannot be readily determined by the information provided in this bid document, the County shall be contacted before proceeding with the work.

Bid Ref No. OTGOV-016-25, Page 6 of 44

MINIMUM SPECIFICATIONS (cont.)

• The use of the facilities inside the building is permitted.

Site Protection

• The Contractor is responsible for all site protection during construction.

• The general contractor shall take all necessary precautions to protect the owner's property, the adjacent tenants and the property's adjacent common areas and improvements and the safety of the project residents, workers on the job site and the public at large. The site shall be kept in a neat and orderly condition at all times and shall be secured at the end of each work day.

Construction Waste Management

• Contractor shall be responsible for the legal disposal of all discarded materials including packing materials to an offsite location.

• A dumpster is permitted onsite for the disposal of construction materials, but has to be kept on the parking lot and away from the main entrance.

Material Storage

• The Contractor will coordinate with Owner to secure storage onsite for all materials and equipment.

• All materials will be properly stored as per manufacturer’s product requirements.

• Storage containers are permitted onsite, but have to be kept on the parking lot and away from the main entrance.

Project Work

• All work shall be performed in accordance with all current state, local and federal codes, rules and regulations.

Bid Ref No. OTGOV-016-25, Page 7 of 44

800-728-4010 bestbuymetals.com

Victorian Install Guide/Concepts Victorian is a historic metal shingle - details shown may not be applicable in some scenarios. Custom trim details are available for proper match on historic buildings.

Bid Ref No. OTGOV-016-25, Page 8 of 44

Victorian - Trim Profiles

Flat Ridge (add 2 J-Clip)

4.75"

0.5" hem 0.5" hem

Specify Slope

Finish

Eave

3"

1.5" 0.5" hem

Specify Slope

Finish

0.5"

Rake (add J-Clip)

0.5" hem

1.5" 0.5" hem

3" Finish

0.5"

Valley

Specify Slope

8.625" 1" 1" 8.625"

0.5" hem 0.5" hem Finish

Transition (add J-Clip) Gambrel (add J-Clip)

Specify Slopes Specify Slopes

4.75"

4.75"

0.5" hem

4.75"

4.75"

0.5" hem

Finish

Finish

Upper Chimney High Side (add J-Clip)

Specify Slope Specify Slope

6" 18" 1.5"

0.5" hem

FinishFinish 4.75"

0.5" hem

One Piece Ridge

3.25"

5" 2"

Specify Slope

Finish

Sidewall (add J-Clip) One Piece Endwall Endwall (add J-Clip)

Specify Slope Specify Slope

3" 4.75"

0.5" hem

3"

2"

Finish

5"

3.25"

3"

4.75"

0.5" hem

Finish Finish

J-Clip Open J-Clip Reglet

3"

0.5"

Finish 3" 0.6875"

Finish 2"

0.5" hem 1"

0.5" Finish

0.1875"

All trim is 10' long. Flat Sheets and custom trim are available.

Bid Ref No. OTGOV-016-25, Page 9 of 44

Ea ve

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Victorian - Install Sequence

Gable Roof (shown uses One Piece Ridge)

a. Install Eave

b. Install Rake

c. Install J-Clip on starting rake edge (left if looking at roof toward the eave from the ground) and Open J-Clip on ending rake edge (right if looking at roof toward the eave from the ground).

d. Install One Piece Ridge at ridges - each will need the bottom open hem flange removed before lapping.

e. Install Ice & Water Shield over entire roof, lapping over Eave and J-Clip by 2” - 2.5”. At ridge, final row of Ice & Water Shield should tuck inside open hem flange if possible.

f. Install Victorian Shingles from left to right, with the first shingle tucked into the J-Clip and extending over the Eave by 1/4” - 1/2”.

g. Stagger rows by 1/2 shingle. Chalk lines between each row to keep rows straight. When needed adjust the bottom shingle to keep the top aligned with the chalk line. (Keep at least 75% of any specific shingle engaged).

h. Fold down hem on Open J-Clip at ending rake.

Hip Roof with Dormer (shown uses One Piece Ridge)

a. Install Eave

b. Install Rake

c. Install Sidewall

d. Install J-Clip on starting rake and sidewall edges (left if looking at roof toward the eave from the ground) and Open J-Clip on ending rake and sidewall edge (right if looking at roof toward the eave from the ground).

e. Install One Piece Ridge on hips - each will need the bottom open hem flange removed before lapping.

f. Install Ice & Water Shield over entire roof, lapping over Eave and J-Clip by 2” - 2.5”. At ridges/hips, final row of Ice & Water Shield should tuck inside open hem flange if possible.

g. Install Victorian Shingles on main roof - stopping the rows when you get up to the lower edge of valley on dormer.

h. Install valley, running lower edge over that row of shingles on main roof, overlapping at top.

i. Install One Piece Ridge on both dormer and main roof ridges - each will need the bottom open hem flange removed before lapping. On dormer, ridge will go over valleys and the top section flattened to fit under shingles on main roof.

j. Install Victorian Shingles on the remainder of main roof and dormer.

k. Fold down hem on Open J-Clip at ending rake and sidewall.

(1) Victorian is a water shedding roof system - not a water-tight roof system. As such, Ice & Water shield must be installed over the entire roof surface prior to installation.

(2) Victorian locks right to left. Because of it’s historic design, Victorian does not have the 4-way interlock found on most of our other metal shingles.

(3) Victorian is not recommended for slopes under 4:12, nor over existing shingles.

Bid Ref No. OTGOV-016-25, Page 10 of 44

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Victorian - Ridge or Hip: One Piece Ridge

Pancake Screw One Piece Ridge

Bid Ref No. OTGOV-016-25, Page 11 of 44 e

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Victorian - Ridge or Hip: Flat Ridge

J-Clip Pancake Screw

Flat Ridge Cap Pop Rivet

Bid Ref No. OTGOV-016-25, Page 12 of 44 e

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Victorian - Eave

Eave Pancake Screw

Bid Ref No. OTGOV-016-25, Page 13 of 44

Rake

J-Clip (Or Open J-Clip for Ending/Right side)

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Victorian - Gable/Rake

Bid Ref No. OTGOV-016-25, Page 14 of 44 e

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Victorian - Valley

Pancake Screw Valley

Pop rivet short panels to panels above to avoid penetrating valley pan

Bid Ref No. OTGOV-016-25, Page 15 of 44

Sidewall

J-Clip (Or open J-Clip for Ending/Right side)

Siding

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Victorian - Sidewall

Bid Ref No. OTGOV-016-25, Page 16 of 44 e

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Victorian - Endwall: One Piece Endwall

Pancake Screw One Piece Endwall

Siding

Bid Ref No. OTGOV-016-25, Page 17 of 44 e

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Victorian - Endwall: Simple Endwall

Pancake Screw Endwall

Optional Pop Rivet

Siding

J-Clip

Bid Ref No. OTGOV-016-25, Page 18 of 44 e

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Victorian - Transition

Pancake Screw Transition

Optional Pop Rivet

Pancake Screw

Bid Ref No. OTGOV-016-25, Page 19 of 44 e

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Victorian - Upper Chimney

Siding

Pancake Screw Upper Chimney

Bid Ref No. OTGOV-016-25, Page 20 of 44 e

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Victorian - Upper Skylight

Pancake Screw Upper Skylight

Bid Ref No. OTGOV-016-25, Page 21 of 44 e

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Victorian - High Side

J-Clip Pancake Screw

High Side Peak Pop Rivet Wood Screw

Bid Ref No. OTGOV-016-25, Page 22 of 44 e

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Victorian - Gambrel

Pancake Screw Optional Pop Rivet

Pancake Screw

Transition

Bid Ref No. OTGOV-016-25, Page 23 of 44

800-728-4010 bestbuymetals.com

Metal Roofing, Nationwide

Bid Ref No. OTGOV-016-25, Page 24 of 44

Traditional Formed Design

Quality steel roofing, affordably priced

Since their invention in the 1800s, Victorian style metal shingles have protected and beautified roofs across America. It is with this in mind we offer two classic designs, formed from 26 gauge steel, and protected with an advanced Galvalume finish. These shingles offer a hidden fastener interlocking side-lap design.

Diamond Pattern Horseshoe Patternvictorian shingle

Bid Ref No. OTGOV-016-25, Page 25 of 44

Timeless, Inspired, Permanent

1652 South Lee Highway Cleveland, Tennessee 37311

Timeless Not every metal shingle can claim a heritage of over 100 years. Our Victorian shingles are designed from a shingle found on buildings across America in the 1880’s. Many roofs with this design are still functioning, over 100 years later.

Inspired Noticing a church with a gorgeous metal shingle roof, a man discovered the roof was over 100 years old and still functional. Amazed at the beauty and performance, he set out to recreate this long-lost work of art.

Permanent Install it and be done with it. These shingles are easy to install, and last decades with virtually no maintainance. The Galvalume® zinc-aluminum protective finish is designed to last longer than older galvanized zinc technology.

Tested and Tried Coating

For a long and useful life, our Victorian shingles are finished with an advanced Galvalume (zinc-aluminum) coating

Specifications:

· 50 Year Warranty

· 26 Gauge

· 9.5” Width

· 14” Height

· 138 Shingles per SQ

· Fire, Hail, & Wind Resistant

· Walkable

· Energy Efficient

· Mill Finish Galvalume®

· Installs Over Solid Decking

· Minimum Slope: 4:12 victorian shingle

1. CLEAR ACRYLIC OVERCOAT

2. PROTECTIVE GALVALUME

3. STEEL

Galvalume: This 55% zinc, 45% aluminum finish is long lasting and much more corrosive resistant than galvanized (zinc) finishes.

Steel: A heart of high-tensile steel guarantees strength and endurance, ensuring Victorian shingles are ready to weather anything nature throws its way.

www.bestbuymetals.com (800) 728-4010

9.5"

14"

Bid Ref No. OTGOV-016-25, Page 26 of 44

Otsego County Old Jail Barn Roof

0 350175 Feet¯ Roofing Project Area 2025

Legend

Bid Ref No. OTGOV-016-25, Page 27 of 44

WAGE RATES

Otsego County does not represent or warrant that the accompanying schedule of wages with the specified work classifications as required by Section 220 of the Labor Law, is complete and it reserves the right to revise such schedule when required.

The following minimum hourly rates of pay are hereby established in accordance with Federal and State laws and regulations.

In the event that the contractor shall fail to pay the prevailing wages and supplements in accordance with the applicable articles of the New York State Labor Law, Section 220 Et Seq., and as described in this contract, it shall be considered a material breach of contract. For the breach or violation of this provision, without limiting any other rights, remedies, or recovery to which the County or any individual may be entitled or any civil or criminal penalty for which any violator may be liable, the County shall have the right, in its discretion, to terminate this agreement immediately upon notice. In such event, the contractor shall be liable to the County for any additional costs or expenses incurred by the County in the completion of the project, and for any other recovery, costs, and expenses to which the County may be entitled.

It is the responsibility of every prospective bidder to disclose whether the bidder has been found in willful violation of the New York State Labor Law for failure to pay prevailing wages and supplements, as those terms are defined by New York State Labor Law, within the three years immediately preceding the submission of the bid. This disclosure must be included with their proposal.

Original copy of the Prevailing Wage rates will be found at www.labor.state.ny.us.

Please refer to PRC # 2025009915

Bid Ref No. OTGOV-016-25, Page 28 of 44 http://www.labor.state.ny.us/

PRICING PAGES

Furnish services for Meadows Building Window Replacement; as specified; or equal; delivered.

Total Cost for the Complete Project:

TOTAL COST WRITTEN IN WORDS TOTAL COST IN FIGURES

Please provide the manufacturer name and model/part number of the equipment you are quoting if other than specified. Also, provide product specification sheets if applicable.

MANUFACTURER MODEL/PART NUMBER

Bid Ref No. OTGOV-016-25, Page 29 of 44

PROPOSAL AND SIGNATURE PAGE

Director of Purchasing

Onondaga County Division of Purchase

421 Montgomery St.

Syracuse, NY 13202

I agree to provide all the material and/or labor in accordance with the furnished specifications to the

County of Otsego and/or its political subdivisions. I have clearly identified variations from the published specifications where applicable.

I have received, read, and agree to the terms and conditions as set forth in the Instructions to

Bidders/General Conditions and any special terms or conditions as set forth in the special conditions or minimum specifications. I specifically read, understand, and certify in accordance with section 16.2.1 (non-collusion certification required for public bids) and the Fair Employment reporting requirements (16.2.6) and the Iran Divestment (16.2.8). I am authorized by my company to make this commitment.

REFER TO PRICING PAGES

Addenda acknowledgment:

I have received and considered the following addenda in submitting this bid:

No. ___________ Dated: _____________

Signature: __________________________

Printed Name:________________________

Title: ______________________________

Firm Name: _________________________ Contact person: ______________________

Address: ___________________________

___________________________ Phone ______________________________

Purchase Order Address (if different than above): Fax Number: ________________________

___________________________________ Federal ID Number:____________________

E-Mail Address: ________________________________________________________________

Note: Vendor MUST provide a W-9 Form with their bid. This form is attached at the end of Instructions to

Bidders/General Conditions.

This page Must be Signed and Returned or your bid will be declared Informal!

Bid Ref No. OTGOV-016-25, Page 30 of 44

PREVENTION OF SEXUAL HARASSMENT CERTIFICATION

New York State Labor Law §201-g requires employers to adopt a sexual harassment prevention policy, make such policy available to its employees and provide sexual harassment training to its employees, consistent with model policies, guidance, and regulations developed by the New York State Department of Labor.

(https://www.ny.gov/combating-sexual-harassment-workplace/employers)

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace that, at a minimum, meets the requirements of NY Labor Law §201-g and provides annual sexual harassment prevention training to all of its employees.

Consistent with the requirements of NY Finance Law §139-L, this bid shall not be considered for award nor shall any award be made to a bidder who has not completed this certification; provided, however, that if a bidder cannot make the foregoing certification, such bidder shall so state at the time of bid submission and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

Under penalty of perjury, by signing below, I submit this bid on behalf of the below named Firm and certify that said Firm has and has implemented a written policy addressing sexual harassment prevention in the workplace that, at a minimum, meets the requirements of NY Labor Law §201-g and provides annual sexual harassment prevention training to all of its employees. I further certify that I am duly authorized by the Firm to make this certification on behalf of the Firm.

Firm Name: __________________________________________ Date: _________________________

Signature of Authorized Person: ________________________________________________________

Printed Name and Title of Authorized Person: ________________________________________________________

BID PROPOSAL

BID TITLE: ____________________________

BID NUMBER: # ___________________________

Bid Ref No. OTGOV-016-25, Page 31 of 44

IRANIAN DIVESTMENT CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief that each bidder is not on the list created pursuant to NY State Finance Law §165-a

(3)(b) (https://ogs.ny.gov/iran-divestment-act-2012).

Each bidder and each person signing on behalf of any bidder further certifies under penalty of perjury, that to the best of their knowledge and belief, the bidder:

(a) Does not provide goods or services of twenty million dollars or more in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran; AND

(b) Is not a financial institution that extends twenty million dollars or more in credit to another person, for forty-five days or more, if that person will use the credit to provide goods or services in the energy sector of Iran.

Under penalty of perjury, by signing below, I the above certification on behalf of the below named Firm. I further certify that I am duly authorized by the Firm to make this certification on behalf of the Firm.

Firm Name: ________________________________ Date: _________________________

Signature of Authorized Person:

Printed Name and Title of Authorized Person: ________________________________________________________

Bid Ref No. OTGOV-016-25, Page 32 of 44

EXHIBIT C

INSURANCE AGREEMENT - CONTRACTORS

1. Notwithstanding any terms, conditions, or provisions, in any other writing between the parties, the contractor hereby agrees to effectuate the naming of the County or other Entity as an unrestricted additional insured on the contractor's insurance policies, with the exception of workers' compensation.

2. The policy naming the County or other Entity as an Additional Insured shall:

• Be an insurance policy from an A.M. Best rated "secured" or better, New York State admitted insurer.

• Provide for 30 days’ notice of cancellation.

• State that the organization's coverage shall be primary coverage for the County or other Entity, its

Board, employees, and volunteers.

• The County or other Entity shall be listed as an Additional Insured by using endorsement CG 2026 or broader. The certificate must state that this endorsement is being used. If another endorsement is used, a copy shall be included with the certificate of insurance.

3. The contractor agrees to indemnify the County or other Entity for any applicable deductibles.

4. Required insurance:

• Commercial General Liability Insurance $1,000,000 per occurrence/$2,000,000 general and products/completed operations aggregates. The general aggregate shall apply on a per-project basis.

• Automobile Liability $1,000,000 combined single limit for owned, hired, and borrowed and non-owned motor vehicles.

• Workers' Compensation Statutory Workers' Compensation and Employers' Liability Insurance for all employees.

• Owners Contractors Protective Insurance (Required for construction projects in excess of $200,000.)

$1,000,000 per occurrence/$2,000,000 aggregate, with the Entity as the Named Insured.

Bid, Performance and Labor & Material Bonds If required in the specifications, these bonds shall be provided by a New York State admitted surety company, in good standing.

5. The insurance producer must indicate whether or not they are an agent for the companies providing the coverage.

6. Contractor acknowledges the failure to obtain such insurance on behalf of the County or other Entity constitutes a material breach of contract and subjects it to liability for damages, indemnification, and all other legal remedies available to the County or other Entity.

Bid Ref No. OTGOV-016-25, Page 33 of 44

Instructions to Bidders/General Conditions

1. Submission of bids:

1.1 Bids are publicly opened and read at 2 p.m. in the office of the Onondaga County Division of

Purchase, 421 Montgomery Street, Syracuse, NY 13202 on the day bids are scheduled to be received.

1.2 Bids must be date and time stamped by the Division of Purchase prior to the specified time of the opening. No late bids are accepted for any reason. Bidder assumes all responsibility for on-time delivery to the

Division of Purchase.

1.3 Bidders must use an envelope that is clearly marked with your company name, the bid reference number, and the date the bid is due when submitting their proposals. Envelopes must be sealed when submitted. Faxed bids are unacceptable.

1.4 Separate bid envelopes must be submitted for each bid reference number.

1.5 Bidders may submit bids on any one or group of items, provided that the unit prices are shown as requested.

1.6 Equipment offered in response to this bid request must be standard, new, the latest model or a regular stock product, with parts available and that the equipment and parts are not currently scheduled to be discontinued. Further, the bidder will guarantee that no attachment or part has been applied contrary to manufacturer’s recommendations.

1.7 Special conditions in the specifications shall take precedence over any instructions to bidders/general conditions.

2. Required submissions:

2.1 Each bid must be signed by the bidder.

2.2 Bids by partnerships must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing.

2.3 Bids by corporations must be signed with the name of the corporation, followed by the signature and designation of the president, vice-president or person authorized to bind in the matter. A corporate resolution may be required to confirm authorization.

2.4 Bids by agents of a manufacturer must be accompanied by a certification the agent is authorized if required.

2.5 Bid security, performance or other bonds when required shall be issued by a bonding company authorized to do business in New York State.

Bid Ref No. OTGOV-016-25, Page 34 of 44

Instructions to Bidders/General Conditions (cont.)

2.6 Bid security, when required, must be in the amount and form as stated in the legal advertisement, as a guarantee that if the bid is accepted a contract will be executed. Bid security deposits will be released when the written intent to award is issued of all but the three lowest bidders. Bids lacking bid security, when required, will not be eligible for award.

2.7 Performance Security, when specified, must be in the amount and form as stated in the legal advertisement. Performance security is generally required only in public works, construction, installation and certain term and service contracts. Performance security shall be of sufficient value to:

2.7.1 guarantee the contract for the faithful performance thereof;

2.7.2 guarantee all work and/or materials against all defects not due to ordinary wear and use for a period of one (1) year from date of the Municipality(ies) acceptance of the goods and/or services rendered and;

2.7.3 guarantee payment of any and all obligations arising as the result of the contract.

2.8 Labor and material bonds may be required in specific contracts to guarantee payment to workers and subcontractors.

2.9 When required, bidders shall fill out the material list and state clearly any variation from proposed products from that specified. Brand name and other information as necessary to be furnished on all items.

Bidder should submit with bid any information, specifications, circulars, etc. that will explain or clarify the differences or compliance with the specifications.

3. Use of Brand names:

3.1 References in the specifications to a particular trade name, manufacturer's catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other types of materials and supplies or for performing the work in a manner other than specified, providing that the materials and supplies and manner of performing the work are offered are of equal quality to that specified and equally acceptable to the Municipality(ies) for its purposes. Exceptions must be clearly stated.

3.2 Otsego County will determine equal products or services.

4. Pricing:

4.1 Prices must be stated in units of quantity specified. Prices submitted by bidders must be firm for 60 days from the date of the bid opening. Prices shall be in US funds only.

Bid Ref No. OTGOV-016-25, Page 35 of 44

4.2 Prices bid shall be FOB prepaid to destination as designated. All charges for packing, crating, containers, etc. are included and being in strict accordance with specifications as shown. The price bid by the contractor shall be the price paid for all items to be furnished under this contract, irrespective of the time of shipment or delivery, unless otherwise provided.

4.3 Purchases by the Municipality(ies) are exempt from any Federal, state or city sales tax. Exemption certificates or proof of sales tax exemption will be provided upon request.

4.4 Where pricing is described in both words and numerals, the words will govern.

4.5 Cash or early payment discounts will not be considered in determining low bidder.

5. Withdrawal of bids and errors:

5.1 Bids may be withdrawn at any time prior to the bid opening by written request of the bidder.

5.2 Errors in math or omission may be grounds for withdrawal of the bid after the opening at the request of the bidder and at the discretion of Otsego County upon written request. Such requests must be made as soon as the error is identified.

5.3 In case of error in extending the amount of the bid, the unit prices will govern.

6. Purchases by other governmental or authorized entities:

6.1 Purchases at prices quoted that result in a contract or purchase order contract with Municipality(ies) may be made by the, each town and village, each school, fire and soil and water conservation district eligible to purchase from this contract for the term of the contract.

In addition, the Municipality(ies) allow(s) all municipal entities authorized under the General Municipal Laws of the State of New York to purchase goods and/or services under this contract from anywhere in the state at the discretion of the vendor.

6.2 Any minimum order requirements, delivery charges or other deviations from the prices offered to

Municipality(ies) applicable to eligible organizations must be clearly stated in the bid. No such charges will be permitted if not contained in the original bid.

7. Interpretations:

7.1 It is understood and agreed that in questions of interpretation in the specifications, Otsego County does expressly have the right to determine the meaning and shall control the decision and such decision shall be binding and final. Corrections to errors, or omissions in specifications, may be made by Otsego County, when such corrections are necessary for the proper fulfillment of the intention of such specifications.

Bid Ref No. OTGOV-016-25, Page 36 of 44

7.2 Interpretations and questions relating to bid requirements, specifications, drawings, etc. must be submitted in writing to the contact person identified in Special Conditions not later than 7 calendar days prior to the bid opening. No interpretation will be made to any bidder orally. Interpretations made will be by addendum, if required, and provided to all known prospective bidders. Bidders bear full responsibility for accepting interpretations that are not by addendum issued through Onondaga County. Failure of any bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit its bid or to have inadvertently bid on certain items.

7.3 The Municipality(ies) reserve(s) the right to waive informalities in a bid if such waiver does not provide a competitive advantage to any bidder.

7.4 The bidder understands and agrees that no plea of ignorance relating to data, conditions, policies, or requirements of the Municipality(ies) will be accepted as a reason for failure or default on the part of the bidder to fulfill in every respect all the requirements of the contract. Nor will such claim of ignorance be the basis for any claim for increased compensation.

8. Method of Award:

8.1 The Municipality(ies) reserve(s) the right to reject any and all bids at their discretion, at any time before award, or if it is in the best interest of the Municipality(ies) to do so. The Municipality(ies) reserve(s) the right to accept any item in the bid, and to award the bid in whole or in part to the lowest responsible bidder within 45 days, unless otherwise specified, including the right to increase or reduce quantities.

8.2 Bids will be evaluated by Otsego County and the department requiring the goods or services. A notice of intent to award will be issued only by the Division of Purchase.

8.3 Protests of companies, products or services being offered from competing bidders must be made as soon as possible, in writing, to Onondaga County as Otsego County’s agent.

8.4 In the event a lower bid is being rejected for any reason, the bidder will have 48 hours to explain before an intent to award will be issued to another bidder.

9. Inspection, Samples and Testing:

9.1 Material offered shall be available for inspection before delivery at a point agreed upon between the bidder and Otsego County.

9.2 Samples are required to be furnished by the bidder at the request of Otsego County. Samples are to be furnished at no cost to the Municipality(ies). Samples will be returned only at the cost of the bidder. Some samples may be retained for the life of the contract to verify delivery follows specifications.

Bid Ref No. OTGOV-016-25, Page 37 of 44

9.3 It is understood and agreed by the bidder that deliveries tested by the Municipality(ies) and found not to meet specifications as set forth, the bidder will be billed for the test.

10. Delivery:

10.1 Material is required on or before the delivery date in the specifications. The successful bidder is responsible for delivery in good condition to the designated destination.

10.2 No items are to be shipped or delivered until receipt of an official purchase order from the

Municipality(ies)

10.3 Guaranteed delivery date will be a consideration in making a contract award.

10.4 Failure to deliver as guaranteed may result in termination of the contract and also disqualify bidder from receiving contracts for at least two years. The Municipality(ies) will assume no liability for any expense or loss because of such termination.

10.5 All broken and/or damaged items received by the Municipality(ies) shall be replaced by the contractor, immediately, at his own cost and expense. The Municipality(ies) shall inspect all the items and notify the contractor of any damage as soon as it is discovered.

11. Notice to Proceed:

11.1 The successful bidder, when required, must return two copies of the signed contract, completed insurance certificate and performance security within fourteen (14) days from the date of the letter of intent to award.

11.2 No work shall begin, nor goods delivered until the contractor has in place the required insurance and security, and receives a written notice to proceed, completed contract, or purchase order as appropriate.

12. Hold Harmless:

12.1 The bidder, if awarded an order or contract, agrees to indemnify, defend and hold harmless the

Municipality(ies), its officers, agents and employees from and against any and all loss or expense that may arise by reason of liability for damage, injury or death, or for invasion of personal or property rights, of every name and nature, whether casual or continuing trespass or nuisance, and any other claim for damages arising at law and equity alleged to have been caused or sustained in whole or in part by or because of any omission of duty, negligence or wrongful act on the part of the bidder, its employees or agents.

13. Insurance:

13.1 The bidder or contractor will furnish the amount of insurance determined and specified by the

Municipality(ies).

Bid Ref No. OTGOV-016-25, Page 38 of 44

13.2 The contractor agrees to obtain and maintain general liability insurance including comprehensive form, premises/operations, products/completed operations, broad form contractual, independent contractors, and personal injury per specification.

13.3 The contractor will obtain automobile liability insurance, including for owned, hired and non-owned vehicles per specification.

13.4 The contractor shall provide to the Municipality(ies) a certificate of insurance evidencing the insurance requirements and shall name the Municipality(ies) as an additional insured. The certificate shall contain a provision that the issuing company will notify the Otsego County by certified mail 30 days prior to any change in or cancellation of the policy.

13.5 The contractor further agrees to comply in all respects with all Federal, State and Municipality(ies) laws which pertain regarding services for municipal corporations including but not limited to Workers’

Compensation and Employers’ Liability insurance, hours of employment, wages, and Human Rights.

14. Payments:

14.1 The Municipality(ies) will pay the bidder or contractor the amount of his bid upon the full and faithful performance of the contract, acceptance of materials and/or work by authorized municipal agent, and upon receipt of the vendor invoices from the receiving department.

14.2 Partial payments for delivered items or quantities of a bid may be made by the Municipality(ies) upon presentation of properly executed claim voucher or invoice, unless otherwise stated. The final payment will be made by the Municipality(ies) when the materials, supplies, equipment, or services have been fully delivered or completed to the full satisfaction of the Municipality(ies) and the receiving department.

14.3 Unless otherwise specified, the Municipality(ies) may in any contract involving construction work or labor retain up to five percent (5%) of the amount of the contract until final completion and acceptance of all work covered by the contract.

14.4 The contractor further agrees that the Municipality(ies) may withhold, out of any amounts due the contractor, sums sufficient to cover any unpaid claims by mechanics or laborers for work or labor performed under this contract; provided, that the notice in writing of such claims, signed by the claimants, shall have been previously filed.

14.5 The said contractor further agrees that he shall not be entitled to demand or receive any payment except in the manner set forth in this contract.

Bid Ref No. OTGOV-016-25, Page 39 of 44

15. Warranty:

15.1 Municipality(ies) requires a one-year warranty from the date of acceptance to correct at no additional cost to the Municipality(ies) any failure or defect in material and workmanship, which appears in the equipment, goods or services supplied under this bid. Should manufacturer’s, products or bidder’s warranty extend longer than Municipality(ies) one year requirement, the remaining term of the bidder’s warranty will be in effect at the conclusion of the Municipality(ies) required warranty.

15.2 Municipality(ies) do(es) not accept exceptions to implied warranties of suitability or merchantability. Municipality(ies) do(es) not accept limitations for recovery for incidental or consequential damages or on its legal remedies to secure such recovery.

16. Governing Laws and Regulations:

16.1 The bidder is required to comply with all applicable provisions of the laws of the

Municipality(ies), the State of New York and the United States of America which affect municipalities and municipal contracts and in particular the state’s Labor Law, General Municipal Law, Workmen’s Compensation

Law, the Lien Law, Personal…