RFB-IS-26200997.pdf

This is a Request for Bids (RFB) document issued by the State of California for the procurement of Ricoh FI-8930 document scanners on a brand-only basis, with bids due June 11, 2026. The solicitation specifies that no substitute brands or equivalent models are permitted, establishing a single-source specification that restricts competition to authorized Ricoh dealers and resellers. Bidders must complete all forms specified in Appendix A and submit required documentation to be considered responsive. The technical specifications for the Ricoh FI-8930 establish mandatory performance standards including scanning speed, image quality, document handling capacity, connectivity, and compatibility requirements, with all bids required to demonstrate compliance with stated technical parameters. The specific quantity of scanners, contract term, delivery timeline, warranty provisions, estimated contract value, and questions due date are not specified in the posted materials.

The procurement may be accessed through the California Universities Foundation (CUF) cooperative purchasing program, which enables participating California public agencies to reference pre-negotiated contracts rather than conduct independent competitive procurements, with CUF pricing and terms applying if the awardee holds a valid CUF contract for this equipment. A Certified Business Enterprise (CBE) form is required as part of bid submission, indicating that CBE set-asides or preferences may apply under California procurement regulations. Bidders must include CBE certification documentation with their submissions to be considered responsive.