RFB_FVFD_2026_01_SCBA.pdf

CITY OF FORT VALLEY, GEORGIA

Fire Department | 204 West Church Street, Fort Valley, GA 31030

RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL

REQUEST FOR BIDS (RFB)

Purchase of Self-Contained Breathing Apparatus (SCBA), Cylinders, and Facepieces - Fire Department RFB Number: FVFD-2026-01 Issued by: Danny Lamonte, Municipal Central LLC, on behalf of the City of Fort Valley, Georgia - Fire Department (Chief Brandon Walker) Bid due date & time: Tuesday, November 24, 2026, at 2:00 p.m. Eastern Bid opening: Immediately following the due time, Fort Valley City Hall, 204 West Church

Street (emailed bids are opened and logged at that time) Submit bids by email to:

dlamonte@fortvalleyga.org

Email subject line: "BID - RFB No. FVFD-2026-01 - FIRE DEPARTMENT SCBA" Questions deadline: Five (5) business days before bids are due - written questions only Questions to: Fire Chief Brandon Walker - bwalker@fortvalleyga.org - (478) 501-2609 Delivery to: Fort Valley Fire Department, 204 W. Church Street, Fort Valley, GA 31030

1. Invitation - Two-Tier Bid Structure The City of Fort Valley, Georgia (the "City"), through Danny Lamonte of Municipal Central LLC acting on the City's behalf, invites bids, submitted by email, for self-contained breathing apparatus (SCBA), spare cylinders, and facepieces for the Fort Valley Fire Department. This purchase is funded with proceeds of the Peach County Special Purpose Local Option Sales Tax approved in 2008 ("SPLOST 2008"), under the Public Safety Equipment project category. The City has confirmed that sufficient SPLOST 2008 funds are available for this purchase. Section 4 states the SPLOST clauses that apply to this procurement.

This RFB is structured in TWO TIERS covering the same quantities. A bidder may bid Tier 1, Tier 2, or both. The City will award ONE tier only - all lines within that tier - to the lowest responsive and responsible bidder for that tier, and will select the tier that serves the City's best interest, considering price, equipment condition and remaining service life, warranty, and delivery. The City reserves the right to reject any or all bids, to waive informalities, and to award in the City's best interest.

- TIER 1 - BASE BID: NEW equipment to the Department's current configuration (Section 3.2).

- TIER 2 - ALTERNATE BID: professionally REFURBISHED equipment, tested and certified (Section 3.3).

2. Instructions to Bidders

- Submit bids BY EMAIL to dlamonte@fortvalleyga.org, using the Bid Form in Section 6 (signed, scanned, and attached as a PDF). The subject line must read: "BID - RFB No. FVFD-2026-01 - FIRE

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RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL

DEPARTMENT SCBA." A bid is received only when it is delivered to that inbox; the inbox received timestamp controls. Bids received after the due date and time will not be accepted or opened.

Emailed bids will not be opened or reviewed before the bid opening. Bidders bear the risk of transmission delay or failure and should request a delivery/read receipt and allow time for delivery before the deadline.

- Bid only the tier(s) you are pricing; leave the other tier's table blank and mark it "NO BID."

- Prices must be firm and include all charges: equipment, freight/delivery to the Fire Department (F.O.B. destination), training/orientation, and manuals. Each tier is priced independently so tier totals can be compared.

- The City is exempt from Georgia sales and use tax. Do not include sales tax in bid prices; a tax exemption certificate will be provided to the successful bidder.

- Unit prices govern if an extension error occurs. Bid prices must remain firm for 60 days after the bid opening.

- Questions must be submitted in writing by the questions deadline. Answers that change this RFB will be issued only as written addenda. Oral explanations are not binding.

- Bidders must list every exception to this RFB on the Bid Form. Exceptions not listed are waived.

- Payment terms are Net 30 after delivery, inspection, and acceptance of all equipment. The City will not accept prepayment or C.O.D. terms.

- State the delivery time for each tier bid, in calendar weeks after receipt of order.

3. Specifications

3.1 Quantities and requirements common to both tiers

- Line 1: SCBA packs - 11 each. Line 2: spare cylinders WITH valves - 11 each. Line 3: facepieces - 15 each, all size Medium.

- All equipment must be compatible as a working system (packs, cylinders, valves, and facepieces fully interchangeable).

- The successful bidder must provide in-service training/orientation for Fire Department personnel at no additional charge, plus operation and maintenance manuals and a parts list.

- Optional Line 4 (either tier): a second set of 11 cylinders with valves, priced separately. Line 4 is NOT included in either tier total; the City may add it to the award at its option.

3.2 TIER 1 - NEW equipment

- Equipment must be NEW and unused, current production, covered by the manufacturer's full warranty.

- SCBA: 3M Scott Air-Pak X3 Pro or approved equal, 4,500 psig, certified by NIOSH under 42 CFR Part 84 and compliant with NFPA 1981 (2018 edition) and NFPA 1982 (2018 edition, PASS).

Includes backframe and harness, mask-mounted E-Z Flo regulator with heads-up display, integrated PASS, and UEBSS buddy-breathing system; priced LESS cylinder and facepiece.

- Cylinder connection: Snap-Change quick connection. Personnel accountability: SEMS II Pro telemetry.

- Cylinders: fully wrapped carbon fiber, 4,500 psig, 45-minute nominal duration, DOT/TC certified, 15-year service life, manufacture date within 12 months of delivery, valves included, shipped

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RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL empty.

- Facepieces: 3M Scott AV-3000 HT or approved equal, Kevlar 5-strap head harness, size Medium, compatible with the Line 1 regulator.

3.3 TIER 2 - REFURBISHED equipment (alternate)

- Equipment must be professionally refurbished by the vendor and fully tested and certified before delivery. Each SCBA must pass a documented function/flow test, and the vendor must deliver the test record for every unit and cylinder with the equipment.

- SCBA: 3M Scott X3 platform (NFPA 1981, 2013 edition or later) or approved equal, 4,500 psig, complete with backframe and harness, mask-mounted regulator with heads-up display, integrated PASS, and buddy-breathing system; priced LESS cylinder and facepiece.

- Cylinder connection: CGA threaded connection is acceptable in this tier. SEMS II Pro telemetry is NOT required in this tier; the bid must state what accountability/telemetry equipment, if any, is included.

- Cylinders: fully wrapped carbon fiber, 4,500 psig, 45-minute nominal duration, valves included, shipped empty. Every cylinder must be within its DOT service life with a current hydrostatic test;

the bid must state each cylinder type's manufacture-date range and most recent hydrostatic test date.

- Facepieces: 3M Scott AV-3000 HT or approved equal, cleaned and tested, size Medium, compatible with the Line 1 regulator.

- Warranty: a written warranty of at least two (2) years on all Tier 2 equipment is required; state the actual warranty offered and its conditions (including any inspection cycle required to keep it in effect) on the Bid Form.

4. SPLOST Compliance - Required Clauses This procurement is funded with SPLOST 2008 proceeds and is subject to O.C.G.A. sections 48-8-110 through 48-8-123 and the Peach County SPLOST intergovernmental agreement. The following clauses apply and will be incorporated into any contract resulting from this RFB:

- Restricted use of proceeds. SPLOST proceeds may be expended only for the capital outlay projects approved in the 2008 SPLOST referendum, which for this purchase is the Public Safety Equipment category. Proceeds for this purchase will be held in the City's separate SPLOST fund/account and will not be commingled with other funds, as required by O.C.G.A. section 48-8-121(a)(1).

- Contractor acknowledgment. The successful bidder acknowledges that this purchase is SPLOST-funded and that the goods supplied must fall within the approved Public Safety Equipment project category.

- Itemized invoicing. All invoices must reference RFB No. FVFD-2026-01 and SPLOST 2008 - Public Safety Equipment, and must itemize each line billed (equipment, unit prices, freight) so the expenditure can be tracked to the approved project in the City's SPLOST records and annual reporting.

- Reporting support. SPLOST expenditures are reported in the annual report published under O.C.G.A. section 48-8-122 and are subject to the independent accountant's performance review

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RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL under O.C.G.A. section 48-8-123. The vendor will provide, on request, copies of invoices, packing lists, serial-number lists, and certification/test records supporting this purchase.

- Records retention and audit. The vendor must retain all records relating to this purchase for five

(5) years after final payment (or until any audit or review covering the period is closed, if longer) and make them available to the City, Peach County, and their auditors and reviewers on request.

- E-Verify (O.C.G.A. section 13-10-91). Before award, the successful bidder must execute and submit the Contractor Affidavit Verifying Status of Contractor under O.C.G.A. section 13-10-91(b)(1), confirming enrollment in and use of the federal E-Verify program; if the bidder uses subcontractors for any part of this contract, the flow-down affidavits required by O.C.G.A.

section 13-10-91 and Rule 300-10-1-.02 also apply. No award will be made until the affidavit is received.

- Drug-free workplace. For a contract of $25,000 or more, the successful bidder must certify that it provides a drug-free workplace in accordance with O.C.G.A. section 50-24-3 and will include the required drug-free workplace language in any subcontracts.

- Non-collusion. By submitting a bid, the bidder certifies that its bid is made without collusion with any other bidder or party, that it is in all respects fair and made in good faith, and that no City official or employee has any direct or indirect financial interest in the bid. The City may require a signed non-collusion affidavit before award.

- Sales tax. The City is exempt from Georgia sales and use tax; no sales tax may be added to invoices on this SPLOST-funded purchase, and no bid price may include it.

- No debt or pledge. Nothing in this RFB or any resulting contract creates a debt of the City or pledges the City's full faith and credit; the City's payment obligation is limited to the appropriated SPLOST 2008 proceeds for this project.

- Compliance with law. The vendor must comply with all applicable federal, state, and local laws in performing this contract, including Georgia's Open Records Act as it applies to records the vendor creates for the City.

5. Terms and Conditions

- Award: the City will select one tier and make one award for all lines in that tier (plus Optional Line 4 if exercised) to the lowest responsive and responsible bidder for that tier. In selecting the tier, the City may weigh price against condition, remaining service life, warranty, and delivery time. The City may reject any or all bids.

- Delivery and acceptance: title and risk of loss pass to the City only after delivery, inspection, and acceptance. Equipment failing inspection, testing, or certification review may be rejected and returned at the vendor's expense.

- Warranty: the warranty stated in the bid applies in full. For Tier 1, the manufacturer's standard warranty passes to the City.

- Governing law: Georgia law governs any contract resulting from this RFB. Bid documents are public records under the Georgia Open Records Act once opened.

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RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL

6. Bid Form Complete the tier(s) you are bidding. Prices include freight, training/orientation, and manuals. Do not include sales tax (the City is tax-exempt).

Section A - TIER 1 (NEW) Lin e

Description Qty Unit Price

Extended Price ($)

1 SCBA - 3M Scott Air-Pak X3 Pro or approved equal, per Section 3.2 (less cylinder and facepiece).

Brand/model bid: ____________

11 ea

2 Cylinder & valve assembly - carbon fiber, 4,500 psig, 45-min, per Section 3.2. Brand/model bid:

11 ea

3 Facepiece - AV-3000 HT or approved equal, 5-strap, per Section 3.2. Brand/model bid: ____________

15 ea

TOTAL TIER 1 BID (Lines 1-3)

Section B - TIER 2 (REFURBISHED ALTERNATE) Lin e

Description Qty Unit Price

Extended Price ($)

1 SCBA - refurbished, tested & certified, per Section 3.3 (less cylinder and facepiece). Brand/model & NFPA edition bid: ____________

11 ea

2 Cylinder & valve assembly - carbon fiber, 4,500 psig, 45-min, per Section 3.3. Cylinder manufacture range / last hydro: ____________

11 ea

3 Facepiece - AV-3000 HT or approved equal, cleaned & tested, per Section 3.3. Brand/model bid: ____________

15 ea

TOTAL TIER 2 BID (Lines 1-3)

Optional Line 4 - either tier (not included in tier totals) Lin e

Description Qty Unit Price

Extended Price ($)

4 Second set of cylinders with valves, same spec as the tier bid. Tier: [ ] 1 [ ] 2 Brand/model bid:

11 ea

Delivery time: Tier 1: ______ weeks ARO Tier 2: ______ weeks ARO Warranty: Tier 1 (manufacturer, per line): ____________________ Tier 2 (state term & conditions): ____________________ Tier 2 testing: Tier 2 equipment is vendor-tested & certified, with per-unit test records at delivery: [ ] Yes [ ] No Telemetry (Tier 2): Accountability/telemetry included in Tier 2 bid, if any: ____________________ Exceptions: List every exception to this RFB here, or write "NONE":

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RFB No. FVFD-2026-01 | ISSUED NOVEMBER 5, 2026 | v8 - BIDS SUBMITTED BY EMAIL

SPLOST / Sec. 4: Bidder acknowledges the Section 4 SPLOST clauses, including itemized invoicing and records retention: [ ] Acknowledged

E-Verify affidavit: Contractor Affidavit under O.C.G.A. section 13-10-91(b)(1): [ ] Attached [ ] Will submit before award (required)

Non-collusion: Bid is made without collusion and in good faith (Section 4): [ ] Certified by signature below

Company name:

Address:

Contact name / title:

Phone / Email:

Federal Tax ID (EIN):

By signing below, the bidder agrees that its prices are firm for 60 days after the bid opening, that the equipment offered meets Section 3 for each tier bid (except as listed under Exceptions), and that payment terms are Net 30 after delivery and acceptance.

Signature: ______________________________________ Date: ______________ Printed name / title: ______________________________________

Issuance note: RFB No. FVFD-2026-01 was issued November 5, 2026 (v8; supersedes v7 - v8 adds the City of Fort Valley and Municipal Central logos). It is issued by Danny Lamonte, Municipal Central LLC, on behalf of the City of Fort Valley Fire Department. Bids are submitted by email to dlamonte@fortvalleyga.org. Bids are due Tuesday, November 24, 2026, at 2:00 p.m. Eastern. The City confirmed on November 5, 2026 that sufficient SPLOST 2008 Public Safety Equipment funds are available for this purchase (allocation $500,000 per the Peach County FY2017 audited financial report). The two-tier structure lets the Department's new-equipment configuration (Tier 1) and the certified refurbished market (Tier 2) be priced on identical quantities and compared on one record.

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