RFB.Cylinder Scale.8.9.23.pdf

City of Jacksonville Finance Department

PO Box 128 • Jacksonville NC 28541-0128 • 910 938-5200

Request for Bids

SCALETRON MODEL 2350 DIGITAL DUAL CYLINDER SCALE W/ ACCUPRO 5000

DIGITAL CONTROLLER

8/9/2023

I. Bids Due All Bids are due on 8/15/2023 by 4:00 P.M. for the purchase of:

SCALETRON MODEL 2350 DIGITAL DUAL CYLINDER SCALE W/ ACCUPRO

5000 DIGITAL CONTROLLER

Interested bidders can either sign this Request for Bids or provide a detailed Quote on their letterhead and send via email to Angela Stewart at astewart@jacksonvillenc.gov.

The City of Jacksonville is not responsible for delays in delivery via email for any reason.

II. Qualifications If not currently a Vendor for The City of Jacksonville, upon notice, the successful bidder must be able to provide a Vendor Application and W-9 to the City of Jacksonville within 3 business days. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

III. Rights The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.

IV. Inspection All materials/supplies shall be the subject of inspection by the Project Manager at time of delivery.

V. Bids to be Retained Bids are to remain valid for SIXTY (60) days after the bid due date.

VI. Payment Terms and Purchase Order Terms and Conditions

The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges, finance charges or surcharges assessed by the seller for any reason. By responding to this bid, bidder accepts and agrees to City of Jacksonville Purchase Order Terms and Conditions, which are incorporated into this bid solicitation by reference. Purchase Order Terms and Conditions may be viewed here:

https://www.jacksonvillenc.gov/DocumentCenter/View/657 mailto:astewart@jacksonvillenc.gov https://www.jacksonvillenc.gov/DocumentCenter/View/657

VII. Questions Potential bidders may direct questions in writing to Angela Stewart at astewart@jacksonvillenc.gov, bidders must reference this RFB in their email.

Questions must be received by 4 p.m. two days prior to the bid closing. No phone calls please.

VIII. Specifications –

Scale will be designed for weighing two 12″ diameter and smaller cylinders simultaneously and offer a gross capacity range of up to 349 lbs. Featuring corrosion resistant construction and three point suspension on the weighing disks, scale will include two weighing platforms for one cylinder each, and a two (2) channel Digital Controllers housed in a NEMA 4X UL approved enclosure with encoder knob or 3 button keypad control. A post, cross bar and chains will be provided to secure cylinders.

Base will be molded fiberglass reinforced thermoplastic and will have stainless steel hardware. Will include 4-20 mA output and 85/265 VAC.

ITEM UNIT PRICE QUANTITY

EXTENDED

PRICE

SCALETRON MODEL

2350 DIGITAL

DUAL CYLINDER

SCALE W/

ACCUPRO 5000

DIGITAL

CONTROLLER

SUBTOTAL

SHIPPING

(if applicable)

7% SALES TAX

TOTAL AMOUNT

LEAD TIME:________________________________________

BUSINESS NAME :___________________________________

THE CITY OF JACKSOVNVILLE MAY CONSIDER LEAD TIME WHEN SELECTING A VENDOR

VENDOR UNDERSTANDS THAT UPON NOTICE OF AWARD, A PURCHASE ORDER WILL BE ISSUED.

AND ONCE MERCHANDISE IS RECEIVED BY THE CITY INVOICES SHALL BE SENT TO

AP@JACKSONVILLENC.GOV FOR PROCESSING.

VENDORS WITHIN THE STATE OF NORTH CAROLINA MUST CHARGE 7% SALES TAX ON INVOICE.

IF SHIPPING CHARGES APPLY, THEY MUST BE LISTED ABOVE. IF YOU ARE ESTIMATING

SHIPPING, PLEASE CALCULATE A “NOT TO EXCEED” AMOUNT.

(CONTINUE TO NEXT PAGE)

mailto:astewart@jacksonvillenc.gov mailto:AP@JACKSONVILLENC.GOV

Delivered to: City of Jacksonville Water Treatment Plant

ATTN: Jonathon Himsworth, Plant Superintendent

177 New Frontier Way

Jacksonville, NC 28546

Basis of BID:

Bidder will complete the work in accordance with the Request for Bids for the following price(s):

TOTAL AMOUNT: $

We hereby certify that this proposal is made in good faith and without collusion or connection with any other person bidding on this proposal or that any official or employee of the City of Jacksonville will be admitted to any share or part of the Contract or any benefit that may arise there from if the Contract is awarded to this company.

Name of Corporation, Firm or Individual

Address

Telephone number

Email Address

By:

Authorized Signature

Type or print name DATE

Title of Authorized Signature