RFB Bid 27-010 for Janitorial Downtown Offices.pdf

CITY OF BIG SPRING

SOLICITATION, OFFER AND AWARD FORM

SOLICITATION INFORMATION

REQUEST FOR BIDS (RFB)

1. BID NO.: 27-010 4. BRIEF DESCRIPTION:

Janitorial Services Downtown Offices

2. ISSUE DATE: August 7, 2026

3. FOR INFORMATION CONTACT:

NAME: Albert Belez, Purchasing Agent

PHONE: (432) 264-2388 FAX: ( 432) 264-2582

E-MAIL: abelez@mybigspring.com

5. PRE-BID CONFERENCE/GENERAL

CONTRACTORS MEETING:

*** There will be NO conference. ***

6. ADVERTISING DATES:

1st Week of Advertisement Date: 08/09/2026

2nd Week of Advertisement Date: 08/16/2026

7. SUBMIT OFFER TO:

Mailing/Hand/Commercial Courier Delivery

City of Big Spring

Purchasing Department

310 Nolan Street

Big Spring, TX 79720

Bid # 27-010

8. OFFER SUBMISSION DUE DATE AND TIME:

DATE: 08/26/2026

TIME: 3:00 PM CST

9. No Facsimiles or late arrivals will be accepted. Any bids received after offer submission due date and time will not be opened and will be returned.

City of Big Spring Purchasing Department time stamp clock will be the governing time for acceptability of bids. Overnight mail must also be properly labeled on the outside of the express envelope or package in reference to RFB.

10. SUBMIT WITH OFFER: Original offer and 2 photocopies including documents and attachments so indicated on Page 2 of this form.

11. Offers submitted in response to an RFB will be opened publicly by the City of Big Spring Purchasing Department immediately after the submission due date and time. Offers submitted in response to an RFP will NOT be publicly opened.

12. FIRM OFFER PERIOD: Offers submitted shall remain firm for a period of 60 calendar days from the final due date for bids.

13. NOTE: For Invitation for Bids, “offer” and “offeror” mean “bid” and “bidder”.

OFFER

(To be completed by Offeror)

14. In compliance with the above, the undersigned agrees, if this offer is accepted within the period specified in Block 12, above, to furnish any or all items, or provide the service(s), upon which prices are offered in the Schedule at the price set opposite each item or service, and to deliver the item(s) and or perform the service(s) at the designated location(s) within the time specified.

15. BIDDERS NAME, ADDRESS: (Type or Print)

TELEPHONE: E-MAIL:

CELL PHONE: FAX:

16. NAME AND TITLE OF PERSON AUTHORIZED TO

SIGN THE OFFER: (Type or Print)

17. BIDDERS SIGNATURE & DATE:

AWARD

(To be completed by City of Big Spring)

18. TOTAL AMOUNT OF AWARD:

19. PURCHASING SUPERVISOR SIGNATURE & DATE OF AWARD:

Name: Albert Belez, Purchasing Agent Signature: Date: /_ /

SOLICITATION INDEX

20. CONTENTS: (DOCUMENTS WITH A YES ARE TO BE SUBMITTED WITH OFFER)

NAME FORM DESCRIPTION SUBMIT WITH OFFER?

Cover Sheet Solicitation, Offer and Award Form (Complete in its entirety to include Sign and Date)

YES

Instructions to Bidders

General Terms & Conditions YES

Bid Bond of 5% of Total Amount of Bid NO

Delivery Terms YES

Insurance Certificate NO

Specifications/Scope of Work Description of Supplies YES

Non-Collusive Bidding Certificate Vendor Acknowledgement Form YES

Pricing Schedule Signed and completed YES

Addenda Checklist Confirmation Receipt of Addendum(s) YES

Disclosure of Interested Parties Certificate of Interested Parties HB 1295 Required online Submission NO

Bidder’s General Questionnaire General Questions (Supporting Documentations) YES

Chapter 176 CIQ Questionnaire Conflict of Interest Questionnaire YES

21. ACKNOWLEDGMENT OF ADDENDUMS:

Offeror acknowledges receipt of the following addendum(s) to the solicitation:

(Identify addendum number and date of each.)

ADDENDUMS # DATE ADDENDUMS # DATE

Janitorial Services Downtown Offices Bid No. 27-010 Page 1 of 10

Instructions to Bidder – General Terms & Conditions Bid

Name/No.: Janitorial Services Downtown Offices/27-010

Please read your specifications thoroughly and be sure that the offer complies with all requirements. Any variation from the specifications will not be allowed. If you are the successful bidder, it will be required that

“Janitorial Services Downtown Offices” be provided as specified.

(1) Sealed bids will be received for “Janitorial Services Downtown Offices” in accordance with the specifications attached hereto.

(2) The item(s) under this proposal shall be new and unused. All specifications shown are minimum requirements. There is no intention to disqualify any bidder who can meet these specifications.

(3) One (1) original and two (2) copies of RFB must be enclosed in a sealed envelope with vendor’s name and return address clearly typed/printed on upper left hand corner and proper notation clearly type/printed on the lower left hand corner “Request for Bids” – “Janitorial Services Downtown Offices - Bid Number

27-010 and delivered to City of Big Spring Purchasing Department, 310 Nolan Street, Big Spring, Texas

79720 on or before 3:00 p.m., 08/26/2026. No Facsimiles or late arrivals will be accepted. Any RFB received after that time will not be opened and will be returned. Overnight mail must also be properly labeled on the outside of express envelope or package in reference to RFB. The City of Big Spring is not responsible for the lateness of mail carrier, etc. and time/date stamp in the HR department shall be the official time of receipt.

(4) Bids must give the full firm name and address of the bidder and be manually signed. Failure to do so will disqualify your bid. The person signing the bid must show his/her title or THE AUTHORITY TO BIND HIS

FIRM IN A CONTRACT. Firm name and authorized signature must appear on each page that calls for this information.

(5) Acknowledgment of Addendums to Invitation for Bids

a. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

b. Bidders shall acknowledge receipt of any addendums to this solicitation: (1) by signing and returning the addendums; or (2) by identifying the addendums number and date in the space provided for this purpose on the bid form; or (3) by letter or telegram. The city must receive the acknowledgment by the time and at the place specified for receipt of bids.

(6) Bids cannot be altered or amended after opening time. Alterations made before opening time must be initialed by the bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Big Spring.

(7) STATE SALES TAX MUST NOT BE INCLUDED IN THE BID. Contractors are not tax exempt.

(8) Any additions, deletions, or variations from the following specifications will not be allowed. Any parts not specifically mentioned which are necessary for the work to be complete and for use or which are normally furnished as standard equipment shall be furnished by the successful bidder and shall confirm in strength, quality, and workmanship to the accepted standard of the industry.

(9) Evaluation and Basis for Award

(A) One Award

One contract award is anticipated under this solicitation. Multiple contract awards shall not be made. It is the intent of the City of Big Spring to award the bid to the lowest responsive and responsible bidder or to the bidder who provides goods or services at the best value for the municipality. Upon the City’s issuing an award of this bid, this bid shall be countersigned by an authorized representative of the City which will result in a binding contract without further action by either party.

Janitorial Services Downtown Offices Bid No. 27-010 Page 2 of 10

EVALUATION CRITERIA AND FACTORS

The award of the contract shall be made to the responsible vendor whose proposal is determined to be the best evaluated offer. Proposals will be evaluated, but not necessarily limited to, the following factors:

Criteria Points

Unit and/or Total Price 60

Experience with the Products Proposed 20

Past Performance Record with the City of Big Spring, TX 5

Estimated Time for Completion 5

Evaluation of Offerors Ability to Perform 5

Completeness of Response to this RFP 5

The City of Big Spring reserves the right to select evaluation methods deemed most appropriate. Each proposal will be evaluated on a case-by-case basis, regardless of any previous evaluation method. Negotiations may be conducted with responsible Offerors who submit proposals determined to be reasonably susceptible of being selected for an award.

(B) Estimated Quantities

The quantities specified in the Schedule are estimates only, are used as a basis for determining the award of the contract.

(C) All or None Pricing

Failure of an offeror to provide prices for all line items listed on the Schedule shall be cause for rejection of the entire offer. However, an offeror may enter “No Cost” in the unit price and extended amount columns to indicate that the item is being offered at “No Cost.”

(10) When a delay can be foreseen, bidder shall give prior notice to the City of Big Spring. Bidder must keep City of

Big Spring advised at all times of status of order. Default in promised delivery (without acceptable reasons) or failure to meet specifications, authorizes the City of Big Spring to purchase such delivery/service “Janitorial Services Downtown Offices” off contract. The contractor will be liable for any increase in cost incurred due to defaulting for “Janitorial Services Downtown Offices.”

(a) Acceptable reasons for delayed delivery(ies) are as follows; Act of God (floods, tornadoes, hurricanes, etc.), acts of government, fire strikes, war. Actions beyond the control of the successful bidder.

(11) Quote F.O.B. Big Spring, Texas and show exact cost to deliver. Bids in units of quantity specified extend and show total.

(12) The City may hold bids 60 days after bid opening without taking action. Bidders are required to hold their bids firm for the same period of time.

(13) The City of Big Spring reserves the right to reject any or all bids, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the

City of Big Spring.

(14) Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type, style or quality of material desired.

If a bidder quotes on an article other than the one specified, which he/she considers comparable, the name and grade of said article must be specified in the bid and sufficient specifications and descriptive date must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the article called for.

(15) The bidder agrees to indemnify and save harmless the City, the Purchasing Supervisor and any assistants from all suits and actions of every nature and descriptive brought against them or any of them, for or on account of the

Janitorial Services Downtown Offices Bid No. 27-010 Page 3 of 10 use of patented appliances, products or processes, and he/she shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing Supervisor, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

(16) The bidder shall carefully examine the bid forms, general terms and conditions, and specifications.

Should the bidder find discrepancies in, or omissions from bid forms, general terms and conditions, specifications, or other documents, or should he/she be in doubt as to their meaning, he/she should at once notify the Purchasing

Agent (Big Spring City Hall, (432) 264-2388) and obtain clarification by addendum prior to submitting any bid.

(17) BILLING AND PAYMENT INSTRUCTIONS:

Invoices must include:

a. Name and address of successful vendor.

b. Name and address of receiving department or official.

c. Purchase Order Number (if any)

d. Notation - “Janitorial Services Downtown Offices”:

1) Descriptive information as to the items or services delivered, including product code, item number, quantity etc.

The City of Big Spring will execute payment by mail within thirty (30) working days. No other method of payment will be considered.

(18) Funds for this procurement have been provided through the City budget for this fiscal year only. The City, on an annual basis, has the right to reconsider a contract during the budget process for the ensuing years if the financial resources of City are insufficient to meet the liabilities of said contract. The award of a bid or contract hereunder will not be construed to create a debt of the City which is payable out of funds beyond the current fiscal year.

(19) The bidder is specifically advised that the bid must be accompanied by a bid bond from a reliable surety company licensed to operate in the State of Texas, totaling five percent (5%) of the total amount of the bid, as a guaranty that if awarded the bid, the bidder shall meet all specification requirements and delivery date(s). A certified cashier’s check will be allowed in lieu of a bid bond for five (5%) of the total amount for the project.

a. Bidder’s failure to comply with specification requirements and delivery date(s) shall forfeit the check(s) or bid bond(s) as identified in this paragraph of these general terms and conditions to bidders. Such check(s) or bid bond(s) will be returned to all except three lowest bidders within ten

(10) business days after opening of bids, and the remaining check(s) or bid bond(s) to exclude the successful bidders will be returned promptly after an official awarded of contract.

b. Certified cashier’s check or bid bond from a reliable surety company of the awarded bidder shall be returned upon receipt of final delivery/acceptance of said goods or services along with payment/performance bond(s) by the Owner. If no award has been made within (60) days after opening of bids, check(s) and/or bid bond(s) will be returned accordingly.

(20) The geographical location(s) of bidder’s facilities referenced “Janitorial Services Downtown Offices” given due consideration in determining the lowest responsible bidder. All items will be evaluated and awarded individually or in any combination thereof.

(21) Bidders are advised that any part of the specifications that are not met within the time of completion/delivery, regardless of how major or minor it might be, shall be grounds for no acceptance of delivery and forfeiture of bid bond.

(22) The City of Big Spring reserves the right to waive or take exception to any part of the specifications when in the best interest of the City of Big Spring.

(23) LIQUIDATED DAMAGES FOR DELAY: The CONTRACTOR agrees that time is the essence of this contract, and that for each day of delay beyond the number of working days herein agreed upon for the completion of the work herein specified and contracted for (after due allowance for such extension of time as is provided for under

Extension of Time herein) above the OWNER may withhold permanently for the CONTRACTOR’S total

Janitorial Services Downtown Offices Bid No. 27-010 Page 4 of 10 compensation, the sum of two hundred fifty dollars per day ($250.00/day) as stipulated damages for such delay.

Bids will be received and publicly acknowledged at the location, date, and time identified in the "Notice to Bidders".

Bidders, their representatives, and interested people may be present. Trade secrets and such confidential information contained in the bid and identified as such by the bidder shall not be disclosed at any time, unless required by law.

(24) Bidders must comply with all applicable federal, state and local laws, rules, regulations and ordinances and statutes relating to purchasing in the State of Texas in addition to the requirements of this form.

(25) Bidders are advised that they must be in compliance with the below mentioned law:

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator of the City of Big

Spring not later than the 7th business day after the date the person becomes aware of facts that require the statement be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

For more information or to obtain Questionnaire CIQ go to the Texas Ethics Commission web page at www.ethics.state.tx.us/forms/CIQ.pdf.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL

COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF

A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS

A CLASS “C” MISDEMEANOR.

No public official or city employee shall enter a contract with the City that violates Local Government Code, Section

171.003

(28) Insurance Requirements for Supply/Services and/or Construction

(a) Required Coverage. The Contractor shall, at all times during the term of this contract and extended terms thereof, provide and maintain the following types of insurance protecting the interests of the City of Big Spring and the

Contractor with limits of liability not less than those specified below.

Commercial General Liability insurance or its equivalent, listing City of Big Spring as an additional insured, providing limits of not less than $500,000 for bodily injury and property damage per occurrence, consistent with potential exposure to City under the Texas Tort Claims Act. Coverage should include injury to or death of persons and property damage claims arising out of the services, construction, etc. provided with a general aggregate of

$1,000,000, and a product and completed operations aggregate of $1,000,000.

Coverage should include damage to rented premises at a minimum of $100,000 per occurrence. There shall not be any policy exclusions or limitations for the following as well:

Contractual Liability covering Contractor's obligations herein Personal

Injury Advertising Liability

Medical Payments

Fire Damage Legal Liability Broad

Form Property Damage

Liability for Independent Contractors

(b) Automobile liability insurance policy with combined single limit of at least Five Hundred Thousand Dollars

($500,000.00) per occurrence, consistent with potential exposure to the City under the Texas Tort Claims Act.

(c) Uninsured/Underinsured motorist coverage in an amount equal to the bodily injury limits set forth immediately http://www.ethics.state.tx.us/forms/CIQ.pdf

Janitorial Services Downtown Offices Bid No. 27-010 Page 5 of 10 above.

(d) A Five Hundred Thousand Dollar ($500,000.00) Comprehensive General Liability insurance policy providing additional coverage to all underlying liabilities of the City consistent with potential exposure of the City under the Texas

Tort Claims Act.

(e) Workers’ Compensation and Employers’ Liability insurance is equivalent to State of Texas Workers’

Compensation Statutory Limits, providing limits of not less than $1,000,000 for each accident, each disease per employee $1,000,000, and policy limit of no less than $1,000,000. There shall not be any policy exclusions or limitations.

(f) Certificates of Insurance. Before commencing execution of this contract, and within seven calendar days from date of award of contract, the Contractor shall furnish original proof of insurance via Certificates of Insurance satisfactory to the City of Big Spring at the following addresses:

Albert Belez, Purchasing Agent

310 Nolan Street

Big Spring, Texas 79720

Bid # 27-010

Evidence that insurance as required by paragraph (a) above is in force, stating policy number dates of expiration and limits of liability thereunder. All copies of policies and Certificates of Insurance submitted to the City shall be in a form and content acceptable to the City.

(g) Approval of Forms and Companies. All coverage described in this contract shall be in a form and content satisfactory to the Purchasing Supervisor. No party subject to the provisions of this contract shall violate or knowingly permit to be violated any of the provisions of the policies of insurance described herein. All insurance should be provided by insurance companies with a Best’s rating of A- or better. Please include proof of such a rating with your coverage documents.

(h) Additional Insured Endorsement. The policy or policies providing Commercial General Liability, and as otherwise required above, shall be endorsed to name the City of Big Spring, their directors, officers, representatives, agents, and employees as Additional Insurers with respects to operations performed by or on behalf of the

Contractor in the performance of this contract via ISO endorsements CG 2037 or its equivalent. The policy shall also be endorsed to name other interests as directed by City of Big Spring.

(i) Notice of Cancellation or Material Changes. Policies and/or Certificates shall specifically provide that thirty

(30) day notice of cancellation, non-renewal, or material change be sent to the City.

(j) Multiple Policies. The limits of liability as required above may be provided by a single policy of insurance or a combination of primary, excess, or umbrella liability policies. But in no event shall the total limit of liability of any one occurrence or accident be less than the amount shown above.

(k) Deductibles. Companies issuing the insurance policies and the Contractor shall have no recourse against the

City for payment of any premiums or assessments for any deductibles, as all such premiums and deductibles are the sole responsibility and risk of the Contractor.

(l) Subcontractors. If any part of the work is sublet, the Contractor shall require any and all subcontractors performing work under this contract to carry General Liability and Products, and Construction Liability Insurance, with limits of liability that Contractor shall deem appropriate and adequate to protect the interests of the City. In the event a subcontractor is unable to furnish insurance in accordance with section (a) above, the Contractor shall endorse the subcontractor as an Additional Insured. Insurance certificates for subcontractors shall be furnished to the City of Big Spring upon request.

(m) No Release. The carrying of the above-described coverage shall in no way be interpreted as relieving the

Contractor of any other responsibility or liability under this agreement, or any applicable law, statute, regulation, or

Janitorial Services Downtown Offices Bid No. 27-010 Page 6 of 10 order.

(29) Disclosure of Interested Parties: Contractor is to comply with Government Code Section 2252.908 enacted by

H.B. 1295, which prohibits a government entity or state agency from entering into certain contracts with a business entity unless the business entity submits a disclosure of interested parties. For more information, go to the Texas

Ethics Commission web page at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

(30) Termination of Contract: The City of Big Spring reserves the right to terminate the contract if, in the opinion of the

City of Big Spring, the successful vendor’s and/or contractors’ performance is not acceptable, if the City is being repeatedly overcharged, improperly charged, no funds available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Janitorial Services Downtown Offices Bid No. 27-010 Page 7 of 10

Bid Name/No.: Janitorial Services Downtown Offices/ RFB 27-010

Scope of Work / Specifications

Scope of Work:

The City of Big Spring is accepting bids for the annual purchase of Downtown City Offices Janitorial Services.

Specifications:

The bid detail sheets included with this packet will provide you with the quantities that we may be purchasing during the next twelve (12) months.

ITEM I. DESCRIPTION

The City of Big Spring is seeking sealed bids for a Janitorial Service for:

• City Hall, 310 Nolan Street

• Water Office, 410 East 3rd Street

• City Council Chambers, 307 East 4th Street, 1st floor.

• City Hall Annex, 217 East 3rd Street

• Convention and Visitors Bureau, 113 and 115 East 3rd Street, Big Spring, Texas

• Airpark Terminal 3200 Rickabaugh Dr. Big Spring, Texas

• Comanche Trail Golf Course 800 Comanche Trail Walking Path, Big Spring, TX

The service will entail the cleaning and janitorial upkeep of the first and second floors of City Hall, the Water Office, and the first floor of the City Council Chambers. The term of the contract is for the fiscal year beginning October 1, 2026, and continuing through September 30, 2027, with the option to extend the contract every six (6) months up to an additional twelve (12) month period.

The following will be the minimum requirements of services. If the service offered by the bidder does not include the requirements noted, please indicate in the space provided. The time specified "as needed" will be determined by the janitorial service or the City of Big Spring.

ITEM II. MINIMUM SPECIFICATIONS

Indicate yes or no if requested service is included in bid.

A. Restrooms

1. Toilets, urinals, sinks – clean and sanitize daily __________

2. Trash containers – empty, clean and reline daily __________

3. Mirrors and chrome hardware – clean and polish, as needed __________

4. Doors and partitions – damp wipe and spot clean, as needed __________

5. Walls – damp wipe, as needed __________

6. Dispensers (soap, towel) – fill and wipe, as needed __________

7. Floors – sweep daily, mop and sanitize weekly __________

B. Floors

1. Hard Surfaces – Sweep and damp mop weekly. Wax as needed __________

2. Carpet – Vacuum and spot clean as needed __________

Janitorial Services Downtown Offices Bid No. 27-010 Page 8 of 10

ITEM II. MINIMUM SPECIFICATIONS (continued)

Indicate yes or no if requested service is included in bid.

C. Doors and Walls

1. Glass Doors – clean daily (NOTE: CVB front windows to be cleaned once quarterly) __________

2. Windowsills, ledges – Dust and clean, as needed __________

3. Doors, Frames, Walls – Spot clean, as needed __________

4. Baseboards – Dust and clean, as needed __________

5. Interior Windowpanes – Dust and clean, as needed __________

D. Miscellaneous

1. Trash Containers – Empty, reline and clean daily __________

2. Ash trays, Urns – Empty and damp wipe weekly __________

3. Chairs, Wall hangings, Desks, Tables, Shelves, Equipment, Dust and damp wipe __________

4. Upholstered Furniture, Drapes, Vents, Blinds, Ceiling Fans, Louvers

Vacuum and Clean weekly __________

5. Appliances (Refrigerator, Microwave, Coffee Maker) – Dust and damp wipe exterior weekly __________

6. Appliances (Microwave) – Damp wipe interior weekly __________

7. Baseboards and bathroom doors-Dust and wipe down __________

D. Frequency

1. City Hall - Five (5) times per week (Monday - Friday) __________

2. City Council Chambers - once (1) a week on the first floor __________

3. City Hall Annex

(Code Enforcement/Permits/Planning/Mapping)

Twice per week __________

4. Water Office First Floor - Three (3) times per week __________

5. CVB Offices - Once (1) per week

6. Airpark Terminal-Once (1) per week-(Saturday or Sunday) __________

7. Comanche Trail Golf Course pro shop-Once (1) per week (Saturday) __________

ITEM III. RESPONSIBILITY

The City of Big Spring will furnish the Janitorial Service with cleaning supplies (trash can liners, light bulbs, ladders, and paper goods, etc.). If bidders require any additional supplies or equipment, please note in the space provided below

Janitorial Services Downtown Offices Bid No. 27-010 Page 9 of 10

City of Big Spring Pricing Schedule

Bid Name/No: Janitorial Services Downtown Offices / 27-010 For any questions directly regarding the “Janitorial Services Downtown Offices - Bid No. 27-010”, please call or email:

Albert Belez, Purchasing Agent/ abelez@mybigspring.com

Telephone: (432) 264-2388

NOTE:

For invitations for Bids the terms “Offer” and “Offeror” shall mean “Bid” and “Bidder”, respectively; and for Requests for Proposal terms “Bid” and “Bidder” shall mean

“Offer” and “Offeror”, respectively, in this solicitation and any associated exhibits. Bids must be submitted on all quantities specified on this schedule.

The Offeror is required to Sign and Date Each Page of the Schedule

Submit All Pages with the Offer.

LOT

NO.

BASE TERM (ONE YEAR)

DESCRIPTION

UOM

QTY

UNIT COST

EXTENDED

PRICE

(a) Downtown City Offices

(b) City Hall Mthly 12 $ $

(c) City Council Chamber Mthly 12 $ $

(d) City Hall Annex

(Code Enforcement/Permits/Planning/Mapping) Mthly 12 $ $

(e) Convention And Visitors Bureau Mthly 12 $ $

(f) Water Office Mthly 12 $ $

(g) Airpark Terminal Mthly 12 $ $

(h) Golf Course Pro Shop Mthly 12 $ $

TOTAL

Owner or President Name:

Company Name:

Company Address:

City, State, Zip Code:

Telephone Number:

Email:

Tax ID Number:

**Company Representative’s Signature Date

Company Representative’s Name (Please Print)

Company Representative’s Title

**Signature on this form indicates agreement with “Pricing, Instructions to Bidder-General Terms and Conditions, and Specifications

Janitorial Services Downtown Offices Bid No. 27-010 Page 10 of 10

City Of Big Spring

Vendor Acknowledgment Form - Non-Collusive Bidding Certification

I/We have read instructions to bidder and specifications. My/Our bid conforms to all bid specifications, conditions, and instructions as outlined by CITY OF BIG SPRING.

Signing the Acknowledgment Form confirms that our company will enter into a binding contract with the CITY OF

BIG SPRING for item(s) awarded to our company. I/We have read instructions to bidder and specifications.

The undersigned Bidder, by signing and executing this bid, certifies and represents to the CITY OF BIG SPRING that Bidder has not been offered, conferred or agreed to confer any pecuniary benefit, as defined by §1.07(a)(6) of the

Texas Penal Code, or any other thing of value as consideration for the receipt of information or any special treatment or advantage relating to this bid; the Bidder also certifies and represents that Bidder has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this bid; the Bidder certifies and represents that Bidder has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent of employee of the CITY OF BIG SPRING concerning this bid on the basis of any consideration not authorized by law; the Bidder also certifies and represents that Bidder has not received any information not available to other bidders so as to give the undersigned a preferential advantage with respect to this bid; the Bidder further certifies and represents that Bidder has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Bidder will not in the future offer, confer, or agree to confer any pecuniary benefit or other thing of value to any officer, trustee, agent or member of the CITY OF BIG SPRING in return for the person having exercised the person's official discretion, power or duty with respect to this bid; the Bidder certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any officer, trustee, agent or member of CITY OF BIG SPRING in connection with information regarding this bid, the submission of this bid, the award of this bid or the performance, delivery or sale pursuant to this bid.

Date:

Company Name:

Signature:

Title:

Note: This form, along with the Execution of Offer, must be filled in and submitted with the sealed bid.

Janitorial Services Downtown Offices Bid No. 27-010 Page 11 of 10

City of BIG SPRING

Addenda Checklist

Bid of:

(Bidder Company Name)

To: City of Big Spring

Ref.: “Janitorial Services Downtown Offices / 27-010”

Ladies and Gentlemen:

The undersigned Bidder hereby acknowledges receipt of the following Addenda to the captioned RFB (initial if applicable).

No. 1 No. 2 No. 3 No. 4 No. 5

Respectfully submitted, Bidder:

By:

(Authorized Signature for Bidder)

Name:

Ti t le :

Date:

GENERAL BUSINESS QUESTIONNAIRE

(SUPPLIES, SERVICES AND CONSTRUCTION)

This questionnaire, the requested list of references and the authorization to release financial information are used in part to assist in determining a potential contractor’s responsibility. Offerors shall submit the General Business

Questionnaire information within two (2) workdays from the date of notification by the City, or with the offer, if so indicated in the Table of Contents page 2 of the Solicitation, Offer and Award Form. All information must be current and traceable. Each venturer of a joint venture must submit a separate signed form.

City of Big Spring reserves the right to make additional inquiries based on information submitted, or the lack thereof. Questions concerning this questionnaire, or the authorization form should be directed to the contact person identified on the Solicitation, Offer and Award Form. In cases where a question does not apply or if unable to respond, the offeror should refer to the item number, repeat the question, and indicate N/A (Not Applicable) or N/R

(No Response), as appropriate. The Offeror will explain the reason when responding N/A or N/R.

1. Name of Offeror ("Business"):

2. List name(s) and business address of officers and directors for corporations, partners for partnerships, and venturers for joint ventures (attach additional pages as necessary).

3. Number of years in business under present business name:

4. If applicable, list all other names under which the Business identified above operated in the last 5 years.

5. Annual Gross Revenue (Past year): (M represents millions, K represents thousands)

$100K or less $100K-$500K $500K-$1M $1M-$5M $5M-$10M $10M-$16M $16M or Over

6. Will bidder/proposer provide a copy of its financial statements for the past two (2) years, if requested by City of Big

Spring? Yes No

7. Number of current employees:

8. Has the Business, or any officer or partner thereof, failed to complete a contract? Yes No

9. Is any litigation pending against the Business? Yes No

10. Is the offeror currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, the offeror needs to explain the expected impact, both in organizational and directional terms. Yes No

11. Has the Business ever been declared "not responsible" for the purpose of any governmental agency contract award? Yes No

12. Has the Business been debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or otherwise disqualified from bidding, proposing, or contracting?

Yes No

13. Are there any proceedings pending relating to the Business' responsibility, debarment, suspension, voluntary exclusion, or qualification to receive a public contract?

14. Has the government or other public entity requested or required enforcement of any of its rights under a surety agreement on the basis of a default or in lieu of declaring the Business in default?

15. Is the Business in arrears on any contract or debt? Yes No

16. Has the Business been a defaulter, as a principal, surety, or otherwise? Yes No

17. Have liquidated damages or penalty provisions been assessed against the Business for failure to complete work on time or for any other reason? Yes No

18. Does the offeror have a contingency plan or disaster recovery plan in the event of a disaster? If so, then

Bidder will provide a copy of the plan. Yes No

19. Does the offeror have quality assurance program? If yes, offeror will describe its quality assurance program, its quality requirements, and how they are measured. Yes No

20. If a "yes" response is given under questions 9 through 19, please provide a detailed explanation including dates, reference to contract information, contacts, etc. (attach additional pages as necessary).

I, individually and on behalf of the business named in this business questionnaire, do by my signature below, certify that the information provided in this questionnaire is true and correct. I understand that any false statements or misrepresentations regarding the Business named above may result in: 1) termination of any or all contracts which the City of Big Spring has or may have with the Business; 2) disqualification of the Business from consideration for contracts; 3) removal of the Business from the City of Big Spring’s vendors’ list; or/and 4) legal action(s) applicable under federal, state, or local law.

Name: Title:

Signature: Date:

(Owner, CEO, President, Majority Stockholder or Designated Representative)

LIST OF REFERENCES FOR SIMILAR PROJECTS

Use additional pages as necessary.

1. Project:

Date of Completion (if applicable):

Contact Person:

Company Name:

Address:

Telephone Number:

Fax Number:

E-mail Address:

2. Project:

Contact Person:

Company Name:

Address:

Telephone Number:

3. Project:

Contact Person:

Company Name:

Address:

Telephone Number:

4. Project:

Contact Person:

Company Name:

Address:

Telephone Number:

CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ

For vendor or other person doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person knowingly violates Section 176.006, Local

Government Code. An offense under this section is a Class C misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of person who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)

Name of local government officer with whom filer has employment or business relationship.

Name of Officer

This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire?

B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more?

D. Describe each employment or business relationship with the local government officer named in this section.

Signature of person doing business with the governmental entity Date

Adopted 06/29/2007