RFB 8970.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 8970-0-2021-BP

Title: Owen Parkway Overlook Stair Improvements

City Agency: Parks

Due Date: Wednesday, March 3, 2021

2:00 PM CST

REQUEST FOR BIDS RFB # 8970-0-2021-BP

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries, Clarifications, and Exceptions

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 SCOPE OF WORK

2.2 SECTION 104.4: INCREASED OR DECREASED QUANTITIES

2.3 SECTION 105.1: AUTHORITY OF THE ENGINEER

2.4 SECTION 105.9: SURVEYS, POINTS, AND INSTRUCTION

2.5 SECTION 105.12: COOPERATION BY CONTRACTOR

2.6 SECTION 105.13: ORDER OF COMPLETION

2.7 SECTION 109.2: PROSECUTION OF THE WORK

2.8 SECTION 109.7: TIME OF COMPLETION

2.9 SECTION 110.1: MEASUREMENT OF QUANTITIES

2.10 BID ITEM 10803 - ROOT CUTTING

2.11 BID ITEM 10911 - MOBILIZATION

2.12 BID ITEM 20101 – EXCAVATION CUT

2.13 BID ITEM 20140 – GEOTEXTILE FABRIC TYPE SAS NON WOVEN

2.14 BID ITEM 21017 - SILT SOCK (8 INCH) - COMPLETE

2.15 BID ITEM 21061 - EROSION MATTING, CLASS I URBAN TYPE A

2.16 BID ITEM 30454 – LANNON STONE RETAINING WALL

2.17 BID ITEM 90000 - CONSTRUCTION FENCE (PLASTIC)

2.18 BID ITEM 90001 – NATURAL STONE STEPS

2.19 BID ITEM 90002 – LIMESTONE SCREENINGS

3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Fee Bid

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Form E: References Appendix A: Standard Terms & Conditions Appendix B: Contract for Purchase of Services Appendix C: Owen Parkway Stair Improvement Drawings and Specifications

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Parks is soliciting Bids from qualified vendors for Owen Parkway Overlook Stair Improvements. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Wednesday, February 3, 2021 Questions Due Date: Wednesday, February 17, 2021

Answers Posted Date: Friday, Febraury 19, 2021 Due Date: Wednesday, March 3, 2021, 2:00 PM CST

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Electronic Only. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Wednesday, March 3, 2021, 2:00 PM CST.

1.4 Labeling

All email correspondence must include RFB #8970-0-2021-BP in the subject line.

1.5 Delivery of Bids

Delivery of electronic copy to: via email to bids@cityofmadison.com

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing this attachment prior to submission of their Bids. City of Madison Standard Terms and Conditions are the minimum requirements for the submission of Bids.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The terms of this template contract shall become contractual obligations following award of the RFB. By submitting a Bid, Bidders affirm their willingness to enter into a contract containing these terms.

1.8 Affirmative Action Notice

mailto:bids@cityofmadison.com

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms online, here: https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, if applicable, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

The City of Madison Parks Division is the procuring agency:

Sarah Close City of Madison Parks Division

PH: (608) 263-6850

sclose@cityofmadison.com

The City of Madison Purchasing Services administers the procurement function:

Brian Pittelli Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 267-4969

FAX: (608) 266-5948

bpittelli@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf mailto:bpittelli@cityofmadison.com mailto:dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries, Clarifications, and Exceptions

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 39-73-0411-K) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

It is the intent of these Description of Services/Commodities to set forth the final contractual intent as to the matter involved and shall prevail over the Standard Specifications and plans whenever in conflict therewith. In order that comparisons between the Description of Services/Commodities can be readily made, the numbering system for the Description of Services/Commodities is equivalent to that of the Specifications.

Whenever in these Specifications the term “Standard Specifications” appears, it shall be taken to refer to the City of Madison Standard Specifications for Public Works Construction and Supplements thereto.

2.1 SCOPE OF WORK

This project is for repairs to the existing natural stone staircases at the Owen Parkway overlook, located at 3902 Regent St, Madison, WI 53705. The locations of these staircases are included in this Request for Bids in Appendix C.

The goal of this project is to add additional steps to the existing natural stone staircases to increase safety and accessibility. These staircases were most likely constructed with stone from the existing site, which was at one time a quarry. Throughout the years the landing at the bottom of the staircases has eroded, resulting in a significant drop between the bottom steps and natural surface hiking trail below.

There are two staircases at the Owen Parkway Overlook as identified on the attached plans: Staircase North and Staircase South.

The Contractor shall view the site prior to bidding to become familiar with the existing conditions. The Contractor shall work with the existing utilities to resolve conflicts during the construction process.

2.2 SECTION 104.4: INCREASED OR DECREASED QUANTITIES

It is agreed and understood that the quantities of any items of work shown on the plans or in the proposal are subject to increase or decrease during the progress of the work. The Engineer reserves the right to increase or decrease the quantities of any items of work, including increase or decrease of quantities by alteration of plans, as may be considered necessary or desirable during the progress of the work to satisfactorily complete the project. Such increases or decreases in quantities shall not be considered as a waiver of any conditions of the contract nor invalidate any of the provisions thereof. All terms of Section

104.5 Increase Items and Section 104.6 Decreased and Deleted Items of the Standard Specifications for Public Works Construction are applicable to this project.

2.3 SECTION 105.1: AUTHORITY OF THE ENGINEER

The Engineer shall resolve all questions which arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress of the work, interpretation of the plans and Specifications, acceptable fulfillment of the contract, compensation, and disputes and mutual rights between Contractors under the Specifications. The Engineer shall determine the amount and quantity of work performed and materials furnished.

All decisions of the Engineer shall, when so requested, be rendered in writing. They shall be final and conclusive in all matters unless within ten (10) days after such decision the Contractor applies in writing to the Board of Public Works for a review of such decision.

2.4 SECTION 105.9: SURVEYS, POINTS, AND INSTRUCTION

The City of Madison Parks Division will be responsible for setting all lines and/or grades required to complete the work. Any questions regarding the layout/staking of this project should be directed to Dan Rodman at (608) 658-3087.

2.5 SECTION 105.12: COOPERATION BY CONTRACTOR

Several utilities exist on the site. The Contractor shall perform a One Call through Digger's Hotline for the site at least three days prior to beginning construction. To ensure that Parks-owned utilities are also marked, include the PARK NAME AT THE BEGINNING OF THE MARKING instructions field on the ticket, and send a copy of the ticket to the City of Madison Parks Surveyor (Dan Rodman / drodman@cityofmadison.com / tel (608) 658-3087/ fax (608)267-1162).

The Contractor shall secure materials at the end of each work day to deter any potential vandalism and theft. The Contractor shall attend a pre-construction meeting prior to the start of construction.

The Contractor will be allowed to store equipment and materials at the Hoyt Park parking lot as determined at the pre-construction meeting. The contractor shall secure materials at the end of each work day to deter any potential vandalism and theft.

The Contractor warrants that its services are performed, within the limits prescribed by the City, with the usual thoroughness and competence of the consulting profession; in accordance with the standard for professional services at the time those services are rendered. The Contractor shall be responsible for the accuracy of the work performed under this Agreement, and shall promptly make necessary revisions or corrections resulting from their negligent acts, errors or omissions without additional compensation. The Contractor shall be responsible for any damages incurred as a result of their errors, omissions, or negligent acts and for any losses or costs to repair or remedy construction.

The Contractor shall take care when accessing the sites not to damage the existing utilities, concrete curb, sidewalk, sport court surface, or asphalt pavement. Any damage shall be repaired by the Contractor per the Standard Specifications and considered incidental to this contract.

2.6 SECTION 105.13: ORDER OF COMPLETION

Prior to beginning construction, the Contractor shall submit to the City a detailed schedule showing the sequence and anticipated dates including time of completion of all construction activities.

2.7 SECTION 109.2: PROSECUTION OF THE WORK

Work cannot start on this contract until after the “Start to Work” letter has been received. Construction work must begin within seven (7) calendar days after the date appearing on the mailed notice to do so that was sent to the Contractor. Construction work shall be carried at a rate so as to secure full completion within the contract times outlined in Section 109.7, the rate of progress and the time of completion being essential conditions of this Agreement. Definite notice of intention to start work shall be given to the Engineer at least seventy-two (72) hours in advance of beginning work.

The fixed, agreed upon, liquidated damages for failure to complete all work within the contract, unless otherwise specified in this section, shall be calculated in accordance with Article 109 of the Standard Specifications. The Contractor shall limit workdays from 7:00 am to 7:00 pm, Monday - Friday, unless approved by the Engineer in writing.

2.8 SECTION 109.7: TIME OF COMPLETION

The Contractor shall begin work on the Owen Parkway Overlook Stairs Repair contract on or before May 3, 2021 and shall be completed by June 4, 2021.

2.9 SECTION 110.1: MEASUREMENT OF QUANTITIES

All bid items listed in the proposal page will be paid for at the quantity listed on Form D: Cost Proposal, and will not be measured in the field unless otherwise indicated in these Descriptions of Services/Commodities, or there is a significant change approved by the Engineer.

2.10 BID ITEM 10803 - ROOT CUTTING

DESCRIPTION

Work under this item shall include all costs associated with root cutting as described in Section 107.13 Tree Protection Specifications.

METHOD OF MEASUREMENT

Root Cutting shall be measured per each individual tree marked NRC on the plan.

BASIS OF PAYMENT

Root Cutting shall be measured as described above and shall be paid for at the contract price which shall be full compensation for all work, materials, tools, equipment, labor and incidentals required to complete the work as set forth in the description.

2.11 BID ITEM 10911 - MOBILIZATION

DESCRIPTION

Work under this item shall include all costs associated with mobilization of the Contractor to the site.

Parking of equipment, storage of materials, and staging shall be allowed within project area as necessary.

THE CONTRACTOR MAY NOT DRIVE OR STORE EQUIPMENT ON ANY PORTION OF THE PARK

OUTSIDE THE PROJECT AREA UNLESS INDICATED OTHERWISE ON PLANS OR DIRECTED IN

THE FIELD. The Contractor is responsible for restoration of any damage to the site due to construction access.

METHOD OF MEASUREMENT

Mobilization shall be paid for mobilization related to the project site.

BASIS OF PAYMENT

Mobilization shall be measured as described above and shall be paid for at the contract price which shall be full compensation for all work, materials, tools, equipment, labor, and incidentals required to complete the work as set forth in the description.

2.12 BID ITEM 20101 – EXCAVATION CUT

DESCRIPTION

Excavation Cut shall consist of the loosening, loading, hauling and disposal of all materials. Excavation cut shall be in accordance with Article 201 of the Standard Specifications.

Excess excavated material deemed unusable shall be disposed of at a suitable location determined by the Contractor at no additional cost to the City of Madison.

Suitable materials (to be determined by the Engineer) may be reused as fill within the project limits.

Placement of these fill materials shall be considered incidental to this bid item and shall not be compensated separately. All double handling and subsoil placement is included in this bid item.

Any additional undercut required due to field conditions shall be paid for at the Excavation Cut unit bid price.

Contractor to note all excavated areas shall be filled at the end of each work day. No excavated areas shall be “open” during non-work hours.

2.13 BID ITEM 20140 – GEOTEXTILE FABRIC TYPE SAS NON WOVEN

DESCRIPTION

Work under this bid item shall include all necessary work, labor and incidentals required to install Geotextile Fabric Type SAS Non Woven between the existing subgrade and the limestone screenings as indicated per plans and details.

Geotextile fabric shall have a minimum 4 oz/square yard fabric strength.

Overlap and staple pattern shall be in accordance with the manufacturer’s recommendations, or as modified or approved in the field to accommodate existing conditions on site. The Contractor shall provide to the City the manufacturer’s recommended staple pattern.

2.14 BID ITEM 21017 - SILT SOCK (8 INCH) - COMPLETE

DESCRIPTION

Work under this item shall include all work, materials, labor, and incidentals required to install, maintain and remove silt sock at locations shown on the plans and around any subsoil/topsoil staging piles and to install, maintain and remove additional undistributed silt sock as a precautionary measure to address emergency erosion control.

2.15 BID ITEM 21061 - EROSION MATTING, CLASS I URBAN TYPE A

DESCRIPTION

Work under this item shall include all work, materials, labor and incidentals necessary to install Erosion Matting, Class I Urban Type A on all disturbed areas as noted in the plans.

The Class and Type requirements match those of the Wisconsin Department of Transportation Product Acceptability List (PAL) nomenclature. Products listed in the PAL as Class I Urban Type A are all 100 percent biodegradable, and therefore do not need to be designated ORGANIC.

Work under this bid item shall be as set forth in the latest edition of the Standard Specifications, except the Contractor shall note that special care with anchorage devices shall be required so as to not injure park users. Anchorage devices for the mat are required to be a product identified on the Wisconsin Department of Transportation Erosion Control Product Acceptability List (PAL) under the category of “Anchoring Devices for Class I, Urban Erosion Mat.”

Anchorage devices shall be completely biodegradable. Photobiodegradable or metal anchorage devices shall not be allowed. Materials deemed to present a hazard from splintering or spearing shall not be approved, including solid wood devices.

Erosion Matting, Class I Urban Type A shall be installed correctly with correct anchorage, staple pattern, and overlap. To verify the staple pattern, the Contractor shall provide to the Engineer a manufacturer’s recommended staple pattern for the type of matting installed.

Trimming of the Erosion Matting, Class I Urban Type A required to accommodate existing tree locations shall be considered incidental to this bid item.

2.16 BID ITEM 30454 – LANNON STONE RETAINING WALL

DESCRIPTION

This bid item includes all work, materials, equipment and incidentals to install Lannon Stone Retaining Wall at Owen Overlook as indicated on the plan sheets. All excavation, base materials, geotextile fabric, clear stone backfill, and stone shall be considered incidental to this bid item.

MATERIALS

Materials furnished under this contract shall conform to the following requirements:

Stone: The stone shall be of a type and sourced as outlined in Bid Item 90001- Natural Stone Steps. The stone shall not have significant sharp or jagged edges and shall be free of mud and debris. It is the intention of the Engineer that the stone match, as closely as is reasonable, the existing stone outcroppings on site.

The Contractor shall coordinate a site visit with the Engineer to the Contractor's designated supplier to review the proposed boulders prior to delivery. If the Contractor delivers stone to the site without preapproval by the Engineer, the Contractor shall be responsible for their replacement per the direction of the Engineer at no additional cost to the City

Leveling Pad: The wall leveling pad shall be non-frost susceptible, well graded compacted crushed aggregate (GW-Unified Soil Classification). The wall leveling pad shall be as wide as the proposed boulders or 12 inches (minimum) whichever is greater and shall be compacted to 98% Standard Proctor Density. The leveling pad shall step to follow the general slope of the ground line. The leveling pad steps shall keep the bottom of the wall within 0.5’ thickness of the minimum embedment. Additional embedment may be detailed, but will not be measured for payment.

Backfill Materials: Wall backfill material shall comply with the requirements for City of Madison Standard Specifications for Public Works Construction for Clear Stone.

All other backfill materials required to finish the wall and restore the ground surface may be selected material available on the project which meets the Engineer’s approval.

CONSTRUCTION METHODS

After completion of excavation, the Engineer will inspect the site and determine if the foundation is adequate for the intended loads. The Engineer shall be allowed two working days to perform the inspection.

At the end of each working day, the Contractor shall provide good temporary drainage such that the backfill shall not become contaminated with run-off soil or water if it should rain. No materials or large equipment shall be stockpiled or stored within 10 feet of the front face of the wall.

Backfill: Materials shall be placed in the areas as indicated on the plans and as detailed in this specification. Backfill lifts shall be no more than 8-inches in depth. Backfilling shall closely follow erection of each course of stone. Compaction of wall backfill shall be accomplished by at least three passes of lightweight manually operated compaction equipment acceptable to the Engineer.

Backfilling operations shall be conducted in such a manner as to prevent damage or misalignment of the stone, soil reinforcement, or other wall components. Any such damage or misalignment shall be corrected at the Contractor’s expense as directed by the Engineer.

No tracked or wheeled equipment may operate on the backfill within 3 feet from the back face of stone. The Engineer may order the removal of any large or heavy equipment which may cause damage or misalignment of the stone.

METHOD OF MEASUREMENT

Lannon Stone Retaining Wall shall be measured by the square foot of face on a vertical plane between the top of the leveling pad and a line indicating the top of wall and shown on the plans and listed in the proposal page. Unless ordered by the Engineer, wall area constructed above or below these limits will not be measured for payment.

BASIS OF PAYMENT

Lannon Stone Retaining Wall, measured as provided above, will be paid for at the contract unit price per linear foot, which shall be full compensation for site preparation, including all necessary excavation and disposal of surplus materials, supplying all necessary wall components to produce a functional system, construction of the retaining system, backfill, backfilling, compaction, and for furnishing all tools, labor, and equipment necessary to complete the work.

2.17 BID ITEM 90000 - CONSTRUCTION FENCE (PLASTIC)

DESCRIPTION

Work under this item shall include all work, materials, labor and incidentals necessary for the Contractor to provide, install, maintain and remove construction fence from the project site as shown on the plans.

Construction fence shall be installed to discourage access to the construction area by the general public during the course of the project. Fence shall be maintained throughout construction and adjusted or removed at the request of the Engineer.

This fence shall be highly visible (orange), constructed of a plastic web and able to withstand the expected amount of use it shall receive on a construction site. Relocation of fence may be required as the work progresses. No extra payment shall be made for temporarily opening and re-closing the fence, or relocation of the fence as needed to perform the work. Fence shall be left in place until construction operations are complete.

Construction fence shall be International Orange color, high-density polyethylene mesh conforming to the following:

• Mesh opening: 1 inch minimum to 3 inch maximum

• Height: 4 feet

• Ultimate tensile strength: Avg 3000 lb per 4’ width (ASTM D638)

Construction fence associated with tree protection is incidental to this bid item.

METHOD OF MEASUREMENT

Construction Fence (Plastic) shall be measured by the linear foot quantity as listed in the proposal page without measurement thereof.

BASIS OF PAYMENT

Construction Fence (Plastic) shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, tools, equipment, labor, hauling, placement, disposal and incidentals required to complete the work as set forth in the description.

2.18 BID ITEM 90001 – NATURAL STONE STEPS

DESCRIPTION

The Contractor shall repair the staircases as outlined below.

The numbers listed below correspond to photographs in Attachment #1.

• Bid Item #1 Staircase North.

o Add (2) steps to bottom of existing stairs

• Bid Item #2 Staircase South o Add (1) step to bottom of existing stairs

A survey of the existing staircases has been provided for the Contractor’s information.

CONSTRUCTION METHODS

The natural stone steps shall be installed as described in these special provisions. A suitable foundation, as approved by the Engineer, shall be provided to preclude settlement. Each stone shall be firmly set with no rocking or tipping, providing a firm foundation.

It is the intent of this construction project to add individual steps only, not to tear down or reconstruct the existing staircases.

1. The finished surface aesthetic is critical. The stone layers shall follow the requirements noted on the in these special provisions. The tread width shall be consistent with existing stone steps above any added stone steps. The stone step tread and face shall match texture and color (anticipated color of weathering) of the existing stone steps.

2. The stone riser and tread shall meet the below tolerances:

a. Riser height: 6”-8”

b. Tread width: 10”-13”

Any variation from that noted above must be approved by the City of Madison Project Manager prior to placement.

3. The Contractor shall note that only dirt walking paths are available to access sites, and the Contractor shall only use small construction vehicles to access the site.

4. The Contractor shall provide a description of the means and method of construction of each staircase prior to construction for approval by the City. The description of the means and method of construction should include construction methods, as well as either a written description or a plan including the proposed dimensions of the additional steps (including riser height and tread width), as well as the riser height and tread width of the existing stone steps above. The goal of the approval of the submittal is to ensure that there is uniformity in adjacent tread widths and riser heights and that construction is sensitive to the park environment.

5. If the Contractor temporarily stores bedding stone on site during construction, they are required to install tarp below the bedding stone. All bedding stone shall be Gradation No.

2 per Standard Specifications.

6. Significant efforts have been made towards native plant restoration in this area. The Contractor shall take extra precautions not to disturb any ground outside of the staircase.

The Contractor is responsible for damage of any existing vegetation, and will be liable for replacing this vegetation which may include reforesting areas with native woodland plants and forbs subject to Standard Specifications.

7. The Contractor shall obtain approval of each step prior to completing project.

8. All excess materials are to be disposed of offsite, at a location to be determined and provided by the Contractor, at no extra charge to the City.

QUALITY CONTROL

A. Stone Quality and Gradation

1. The Contractor is responsible for, and shall establish and maintain, quality control for all work performed at the quarry and at the job site to ensure compliance with the specifications.

2. The Contractor shall provide a quarry inspector for all stepped stone. The inspector's responsibilities shall include, but not be limited to:

a. A visual test shall be made at the quarry for elongation, cracks, deterioration and other defects visible to the naked eye on at least two-thirds of the surface area of the stone. Ten percent of the stone checked for cracks shall be wetted and re-inspected for minute cracks to determine if they would be detrimental to the stone quality and if additional inspections are necessary on all stone. Stones with cracks that are detrimental to a long-lasting product shall not be shipped to the project site.

b. Stones intended for each layer shall be marked on the back to identify exact location in the finished work.

3. The Project Manager reserves the right to inspect the quarry operations at any time to check for compliance to the specifications.

4. All stone shall be produced from the same quarry.

B. Delivery, Storage and Handling

1. General

a. The Contractor shall exercise care in the transportation of all stone materials to prevent cracking, splitting, spalling, etc., that would otherwise lead to rejection at the job site.

b. The Contractor shall handle and store bedding stone material to ensure that stockpiles are not contaminated with other soils and materials, and to limit the segregation of material sizes.

PRODUCTS

A. General

Materials which have been delivered to the project site and are rejected, whether in stockpile or in place in the structure, shall be removed from the project site at the Contractor's expense. Any damages to approved stone prior to completion, due to Contractor or subcontractor operations, or otherwise, shall be repaired by the Contractor at no additional cost to the City of Madison.

B. Sources for Stone Blocks

1. The stone steps shall be of either of the following:

a. Prairie du Chien dolomite from Homburg Construction Company

Quarry located on Milwaukee Street, Madison, WI.

b. Madison Block and Stone Fox Valley Dolomitic Limestone

No other stone sources than those listed above will be accepted. All cutting required to make stone step and meet the specifications outlined in this contract shall be incidental to each bid item.

C. Material Quality

1. All stone shall be highly resistant to weathering and disintegration under freezing and thawing and wetting and drying conditions, and shall be of a quality to ensure permanence of the structure in the climate in which it is to be used. The stone shall be durable, sound, and free from detrimental cracks, seams and other defects which tend to increase deterioration from natural causes or cause breakage in handling and/or placing.

A high argillaceous or shale content is often indicative of poorer quality rock being more susceptible to weathering, abrasion, thin bedding, close fracturing and other undesirable rock properties.

2. All stone shall reasonably match the texture and color of the existing stone steps. The existing stone steps are most likely Oneota dolomite. More information is available at http://wisconsingeologicalsurvey.org/citizen-science/hoyt-park.html

D. Quarry Operations

1. Quarry operations shall be conducted by the Contractor/supplier in a manner that will produce stone conforming to the requirements specified, and may involve selective quarrying, handling and loading as necessary. Blasting and handling of rock shall be controlled by the Contractor/supplier to produce stone of the size ranges and quality specified. Techniques such as the use of proper hole diameter, hole depth, hole angle, burden and spacing distances, types and distribution of explosives, delay interval and sequence, removal of muck piles between each shot and special handling techniques will be required as necessary to produce the specified materials. All specifications of blasting operations shall be specifically designed so that the end product is not damaged from the blasting technique and that the stone is suitable for the intended purpose.

2. All sedimentary quarry stone from any source shall be stockpiled at the quarry a minimum of 48 hours prior to shipment to the project site. No stone production shall be allowed prior to 1 April or after 1 November; unless quarry history is available to ensure that durable stone can be quarried in freezing temperatures.

The Contractor shall notice the City of Madison when construction is complete.

Protection of trees shall be incidental to this bid item per Standard Specifications.

METHOD OF MEASUREMENT

Natural Stone Steps shall be measured lump sum for materials and lump sum for labor per bid item.

BASIS OF PAYMENT

Natural Stone Steps shall be measured as described above and shall be paid for at the contract unit prices which shall be full compensation for all work, materials, tools, equipment, labor, hauling,

2.19 BID ITEM 90002 – LIMESTONE SCREENINGS

DESCRIPTION

Work under this bid item shall consist of furnishing, placing, and compacting a surface layer of limestone screenings in accordance with the plans and details, and applicable provisions of the City of Madison Standard Specifications and as provided herein. Materials shall be 3/8-inch minus limestone screenings, produced by crushing as typically used for unpaved trail surfaces. Screenings shall be free of silt and clay. Contractor shall provide a sample of the material for approval prior to installing on site. It is the intention of the Engineer that the limestone screenings match, as closely as is reasonable, the existing limestone screenings on site.

METHOD OF MEASUREMENT

Limestone screenings shall be measured per ton of material.

BASIS OF PAYMENT

Limestone Screenings shall be measured as described above and shall be paid for at the contract unit prices which shall be full compensation for all work, materials, tools, equipment, labor, hauling, 3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

1. Form A- Signature Affidavit

2. Form B- Receipt Forms and Submittal Checklist

3. Form C- Contractor Profile Information

4. Form D- Cost Proposal

5. Form E- References

Rev. 07/28/2016-8970-FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 8970-0-2021-BP Owen Parkway Overlook Stair Improvements

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-8970-FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Improvements

This form must be returned with your response.

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Appendix C: Owen Parkway Stair Improvement Drawings and Specification N/A

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-8970-FormC-VendorProfile.doc

Form C: Vendor Profile

Improvements

This form must be returned with your response.

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

If the selected contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more, the contractor will be required to file an Affirmative Action Plan and comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9)(e), within thirty (30) days contract signature. Vendors who believe they are exempt based on number of employees or annual aggregate business must file a request for exemption. Link to information and applicable forms:

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-8970-FormD-CostProposal.doc

Form D: Cost Proposal

Improvements

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

BID

ITEM TYPE OF WORK ESTIMATED

QUANTITIES UNIT BID PRICE

EXTENDED BID

PRICE

(QUANTITY X UNIT

PRICE)

10803

ROOT CUTTING 2 EACH $ $

10911

MOBILIZATION 1 LUMP

SUM $ $

20101

EXCAVATION CUT 5 CUBIC

YARD $ $

20140

GEOTEXTILE FABRIC TYPE

SAS NON WOVEN

8 SQUARE

YARD $ $

21017

SILT SOCK (8 INCH)

COMPLETE

52 LINEAR

FOOT $ $

21061

EROSION MATTING, CLASS

1 URBAN TYPE A

SQUARE

YARD

30454

LANNON STONE

RETAINING WALL

LINEAR

FOOT

90000

CONSTRUCTION FENCE

LINEAR

FOOT

90001

NATURAL STONE STEPS

EACH $ $

Rev. 07/28/2016-8970-FormD-CostProposal.doc

90002

LIMESTONE SCREENINGS

CUBIC

YARD

TOTAL PRICE $

Rev. 07/28/2016-8970-FormE-References.doc

Form E: References

Improvements

This form must be returned with your…