RFB 7399.pdf

CITY OF CORPUS CHRISTI

FINANCE & PROCUREMENT

REQUEST FOR BIDS

(“RFB”)

ONSWTP Navigation Pump Station

Improvements

PROJECT NO. 22405

RFB No. 7399

Release Date: July 12, 2026

Table of Contents

Section 1 – Notice of Request for Bids ___________________________________ 1

Request for Bids _____________________________________________ 1

Term______________________________________________________ 1

Schedule __________________________________________________ 1

Delivery Address and Procurement Officer _________________________ 2

Section 2 - Instructions to Bidders _____________________________________ 3

2.1 Pre-bid Conference ___________________________________________ 3

2.2 Requests for Clarification (Questions and Answers) __________________ 3

2.3 Bid Requirements ____________________________________________ 4

2.4 Requirements for Selected Bidder: _______________________________ 7

2.5 Submission of Bid ____________________________________________ 7

2.6 Evaluation Factors ___________________________________________ 8

2.7 Bid Acknowledgments ________________________________________ 9

Section 3 - Conditions Governing the Procurement ________________________ 13

3.1 RFB Procedural and Content Questions __________________________ 13

3.2 Basis for Bid _______________________________________________ 13

3.3 Terms and Conditions ________________________________________ 13

3.4 Signing of Bids _____________________________________________ 13

3.5 Cost of Bids _______________________________________________ 14

3.6 Ownership of Bids __________________________________________ 14

3.7 Disqualification or Rejection of Bids _____________________________ 14

3.8 Right to Waive Irregularities __________________________________ 15

3.9 Withdrawal of Bids __________________________________________ 15

3.10 Amending of Bids ___________________________________________ 15

3.11 Bid Offer Firm ______________________________________________ 15

3.12 Bidder’s Qualifications _______________________________________ 16

3.13 Exceptions to RFB Specifications _______________________________ 16

3.14 Consideration of Bids ________________________________________ 16

3.15 City’s Reservation of Rights ___________________________________ 16

3.16 No Obligation ______________________________________________ 16

3.17 Sufficient Appropriation ______________________________________ 17

3.18 Recommendation for Award ___________________________________ 17

3.19 Construction Contract ________________________________________ 17

3.20 Execution of Contract ________________________________________ 17

3.21 Disputes __________________________________________________ 17

3.22 Contract Term _____________________________________________ 17

3.23 Contractor’s Ethical Behavior __________________________________ 18

3.24 Use of Subcontractors _______________________________________ 18

3.25 Protest Procedure ___________________________________________ 18

3.26 Insurance Requirements _____________________________________ 21

Section 4 - Scope of Work ___________________________________________ 22

4.1 General Requirements/Background Information ___________________ 22

4.2 Scope of Work _____________________________________________ 22

4.3 Work Site and Conditions _____________________________________ 22

4.4 Contractor Quality Control and Superintendence ___________________ 22

4.5 Special Instructions _________________ Error! Bookmark not defined.

Section 5 – Bid Forms ______________________________________________ 23

Section 6 – Construction Contract Documents (Including Plans and Specifications) 1

Page 1 of 23 Revised 9.18.2023

Section 1 – Notice of Request for Bids

Date Issued: July 12, 2026

Request for Bids A. The City of Corpus Christi (“City” or “Owner”) hereby issues this request for bids (“RFB”). The City is seeking bids from firms interested and qualified in Water pump station and distribution system improvements and upgrades.

B. The project consists of improvements at the Navigation Pump Station (PS) and replacement and upsizing of 36-inch and 24-inch distribution piping within city street and railroad right-of-way.

Navigation Pump Station improvements consist of:

• site work, yard piping,

• valving,

• electrical,

• HVAC,

• ground storage tank repairs

• and other items as identified in the contract documents.

C. The solicitation consists of a single base bid

D. Contractor Self Performance Requirement– 50%

Term The work is to be substantially completed within 480 days.

Schedule The following is the schedule for this procurement:

Date/Time Activity Sunday, July 12, 2026 Request for Bids published Wednesday, July 22, 2026, at 9:00 AM CT Pre-Bid Conference Wednesday, July 22, 2026, at 2:30 PM CT Site Visit Wednesday, July 29, 2026, at 4:00 M CT Requests for Clarification from

Bidders are due Wednesday, August 5, 2026 Responses to Requests for

Clarification will be posted via Addendum in CivCast

Wednesday, August 12, 2026, at 2:00

PM CT BIDS DUE/BID OPENING

August Projected Date Award of Contract September Anticipated Notice to Proceed

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Delivery Address and Procurement Officer Ariel Bueno-Cortinas

City of Corpus Christi – Finance and Procurement Department 1201 Leopard St., 1st Floor Corpus Christi, Texas 78401

Phone: (361) 826-3277 Fax: (361) 826-3174 arielbc@corpuschristitx.gov mailto:arielbc@corpuschristitx.gov

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Section 2 - Instructions to Bidders

2.1 Pre-bid Conference

A. A Pre-bid Conference will be held as follows:

Date: July 22, 2026 Time: 9:00 AM CT Location: via WebEx

Instructions for WebEx meeting:

Link to Meeting:

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?

MTID=mbb4b2cdfdede606472425fbe40002251 Meeting number: 2664 451 0113 Password: EppGcjm559g

Join by video system:

Dial 26644510113@cityofcorpuschristi.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone:

+1-650-479-3208 United States Toll

Access code: 266 445 10113

All bidders are highly encouraged to attend this online conference to learn more about the requirements of this solicitation.

B. A Site Visit will be held July 22, 20206, at 2:30 PM CT. Any attempt to question City employees regarding this RFB during any site visit will result in the City disqualifying that Bidder. All Bidders visiting the 152 N. Navigation Blvd. Corpus Christi, TX 78408 must have a valid photo ID (Driver’s License or Passport), Company ID and proper PPE.

Requests for a site visit must be made directly to Arielbc@corpuschristitx.gov.

Site Visit Registration: https://forms.office.com/g/CeiBzC5aXt

2.2 Requests for Clarification (Questions and Answers)

All inquiries or requests regarding this RFB must be submitted in writing online via CivCast (https://www.civcastusa.com/bids) only using the electronic question submission feature specific to this RFB. Such inquiries or requests must be submitted by the due date and time for clarifications provided in this

RFB.

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=mbb4b2cdfdede606472425fbe40002251 https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=mbb4b2cdfdede606472425fbe40002251 mailto:26644510113@cityofcorpuschristi.webex.com mailto:Arielbc@corpuschristitx.gov https://forms.office.com/g/CeiBzC5aXt https://www.civcastusa.com/bids

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Any attempt to question City employees regarding this RFB outside of CivCast may result in the City disqualifying that Bidder. Only written responses in CivCast will be binding regarding inquiries requesting clarification or additional information. Written responses will be released in the form of an Addendum.

Bidders must acknowledge receipt of all Addenda.

2.3 Bid Requirements

A. The Bidder must have operated continuously for a minimum of 5 years as an established firm in providing relevant construction services.

B. Experience must include the satisfactory completion as a Prime Contractor of at least 5 similar projects within the last 5 years for the Bidder's organization that are equal to or greater in size and complexity than the current Project. This experience must be outlined in the Statement of Experience Form provided in this RFB.

C. The Bidder must not have any outstanding lawsuits nor have been involved in any lawsuits during the last five years that may materially affect its ability to provide the work described herein. Provide information on any lawsuits that would materially affect your ability to provide the work with your bid on the Statement of Experience form.

D. The Bidder must not have any outstanding regulatory issues nor had any regulatory issues during the last five years that may materially affect its ability to provide the work described herein. This includes payment of all required taxes. Provide information on any outstanding regulatory issues that would materially affect your ability to provide the work with your bid on the Statement of Experience form.

E. The following are requirements for bidding:

1. Statement of Experience – Bidder agrees to provide a Statement of

Experience with its bid to demonstrate the Bidder’s responsibility and ability to meet the minimum requirements to complete the Work. Failure to submit the required information in the Statement of Experience may result in the Bid being considered non-responsive.

2. Bid Security Requirements –

a. Bidders must submit an acceptable Bid Security with their Bid as a guarantee that the Bidder will enter into a contract for the Project with the Owner within 10 days of Notice of Award of the Contract. The security must be payable to the City of Corpus Christi, Texas in the amount of 5 percent (5%) of the greatest amount bid.

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b. Bid Security may be in the form of a Bid Bond or a cashier’s check, certified check, money order, or bank draft from a chartered financial institution authorized to operate in the State of Texas. Bidders submitting bids electronically shall scan and upload a copy of the Bid Security as an attachment to their bid.

Immediately after bid opening, the original Bid Bond, cashier’s check, certified check, money order or bank draft must be enclosed in a sealed envelope, plainly identified on the outside as containing bid documents, the bidder’s name and the job name and number and delivered as required in this Section.

c. Bid Bond Requirements: A Bid Bond must guarantee, without qualification or condition, that the Owner will be paid a sum equal to 5 percent (5%) of the greatest amount bid if, within 10 calendar days of Notice of Award of the Contract, the Bidder/Principal:

i. fails to enter into a contract for the Project with the Owner; or

ii. fails to provide the required Performance and Payment Bonds.

d. A Bid Bond may not limit the sum payable to the Owner to be the difference between the Bidder/Principal’s bid and the next lowest bidder.

e. The Bid Bond must reference the Project by name.

f. Bidders may provide their surety’s standard bid bond form if revised to meet these Bid Bond Requirements.

g. Failure to provide an acceptable Bid Security will constitute a non-responsive Bid which will not be considered.

h. Failure to provide the required Performance and Payment Bonds will result in forfeiture of the Bid Security to the City as liquidated damages.

i. Owner may annul the Notice of Award and the Bid Security of the Bidder will be forfeited if the apparent Selected Bidder fails to execute and deliver the Construction Contract or Amendments to the Construction Contract. The Bid Security of other Bidders whom the Owner believes to have a reasonable chance of receiving the award may be retained by the Owner until the earlier of 7 days after the Effective Date of the Contract or 90 days after the date Bids are opened.

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j. Bid Securities are to remain in effect until the Contract is executed. The Bid Securities of all but the three lowest responsible Bidders will be returned within 14 days of the opening of Bids. Bid Securities become void and will be released by the Owner when the Contract is awarded, or all Bids are rejected.

3. Conflict of Interest Questionnaire - Bidder agrees to comply with Chapter 176 of the Texas Local Government Code which requires a person who enters or seeks to enter into a contract with the City of Corpus Christi to file a Conflict of Interest Questionnaire Form (Form CIQ) with the City of Corpus Christi City Secretary’s Office, if the Bidder has certain business and/or family relationships with officers of the City of Corpus Christi or has given any gifts exceeding $100 in the aggregate to an officer or a family member of an officer. For more information on Form CIQ and to determine if you need to file a Form CIQ, please review the information on the City Secretary’s website at: www.cctexas.com/departments/city-secretary/conflict-disclosure

4. Disclosure of Interest - the City of Corpus Christi’s Code of

Ordinances, Section 2-349, as amended, requires all persons and Bidders seeking to do business with the City to provide the Disclosure of Interest information on the City-supplied form included herewith. Every question must be answered. If the question is not applicable, answer with N/A. Bidders are obligated to provide updated information concerning the Disclosure of Interest, as warranted, for the duration of time the bids are under consideration.

5. Business Designation Form – Bidder shall complete, sign and submit the Business Designation Form in the Forms Section. The information requested is for statistical reporting purposes only.

Business Designation Form must include the full legal name of the Bidder’s entity. If the name provided is a dba, the Bidder must provide a valid dba certificate.

6. Contractor’s Ethical Behavior Form - By submission of its bid, the

Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date a Contract is executed by the City Manager or designee, except that Bidder may speak at public comment during open session of a City Council meeting. Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

http://www.cctexas.com/departments/city-secretary/conflict-disclosure http://www.cctexas.com/departments/city-secretary/conflict-disclosure

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7. Bid Form – Failure to provide a signed Bid Form with the Bid shall be cause to reject any Bid as non-responsive.

2.4 Requirements for Selected Bidder:

A. Form 1295 “Certificate of Interested Parties” (to be submitted if chosen for award) - Bidders must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that Bidder has been recommended for award. Form 1295 requires disclosure of “interested parties” with respect to entities that enter contracts with cities.

These interested parties include:

1. Persons with a “controlling interest” in the entity, which includes:

a. an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock or otherwise that exceeds 10 percent;

b. membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

c. service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers;

or

2. A person who acts as an intermediary and who actively participates in facilitating a contract or negotiating the contract with a governmental entity or state agency, including a broker, adviser, attorney or representative of or agent for the business entity who has a controlling interest or intermediary for the business entity.

Form 1295 must be electronically filed with the Texas Ethics Commission at https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogi n.jsf. The form must then be printed, signed, and filed with the City. For more information, please review the Texas Ethics Commission Rules at https://www.ethics.state.tx.us/filinginfo/1295/. A sample copy of Form 1295 has been provided for reference only.

B. Insurance/Payment and Performance Bonds – After award of the contract insurance certificates along with applicable Payment and Performance bonds will be required to be submitted for approval before work can begin on the project. Insurance must comply with the Insurance Requirements outlined in this RFB. Bonds must comply with Texas Government Code 2253 and be in the form approved by the City Attorney.

2.5 Submission of Bid

A. BIDDER SHALL SUBMIT ITS BID, AS INSTRUCTED HEREIN. All bids must be complete and accurate and in the City-approved format specified herein.

https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf https://www.ethics.state.tx.us/filinginfo/1295/

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B. BIDDER SHOULD SUBMIT ITS BID EITHER ELECTRONICALLY IN

CIVCAST OR ON A FLASH DRIVE / USB DRIVE, AS INSTRUCTED

IN THE RFB. IF SUBMITTING ELECTRONICALLY SUBMIT VIA

CIVCAST

AT: CivCast – City of Corpus Christi:

https://www.civcastusa.com/publishers/5867862b01ec5 a28d4524311

C. The City’s Procurement Policy requires that all bids submitted be sealed, secret, and unopened through the DUE DATE FOR BIDS specified in this RFB. Therefore, bids submitted directly to the City by facsimile machine, or e-mail will be considered non-responsive and will be eliminated from consideration.

D. Bids must be received, on or before the date and time specified in this

RFB. Without exception, bids received after this deadline are late, and shall be deemed non-responsive and will not be considered. The City’s Contracts and Procurement Department’s physical and electronic time stamps will govern the cutoff time for accepting bids.

E. Bids should not include taxes as the City is tax exempt. The City’s Tax

Exemption Certificate will be provided upon request.

F. Should there be any shipping involved in this bid, shipping shall be

F.O.B. destination and included in the pricing unless specifically listed as a bid item.

G. Any time stated in this RFB as a number of days shall be construed as calendar days.

H. If the bid indicates “or equal”, bid as specified in the RFB documents unless alternate products have been approved by the City in writing via Addendum.

I. Bids submitted on other than the City’s forms or with different terms and conditions not specifically approved during the RFB process will be considered nonresponsive.

J. Electronic bids will be publicly opened and read aloud immediately following the date, time and place bids are due. Bidders are welcomed and encouraged to attend the bid opening via WebEx.

2.6 Bids Due / Bid Opening

Bid Opening will be held as follows:

Date: August 12, 2026 Time: 2:00 PM CT https://www.civcastusa.com/publishers/5867862b01ec5a28d4524311 https://www.civcastusa.com/publishers/5867862b01ec5a28d4524311 https://www.civcastusa.com/publishers/5867862b01ec5a28d4524311

Page 9 of 23 Revised 9.18.2023

Location: Via WebEx

The public bid opening shall be held via WebEx video conference.

Instructions to participate as follows:

Link to Meeting:

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID= m8a258904042b2e832e134b8237d58ec2 Meeting number: 2663 823 5662 Password: heDgnGS92G3

Join by video system:

Dial 26638235662@cityofcorpuschristi.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Join by phone:

+1-650-479-3208 United States Toll

Access code: 266 382 35662

2.7 Evaluation Factors

The City will award a contract to the Lowest Responsive, Responsible Bidder. In determining the Lowest Responsive, Responsible Bidder, the City may take into consideration the quality of the product, the adaptability to the particular use required, and the ability, capacity, experience, efficiency and integrity of the bidders as well as their financial responsibility in accordance with the Statement of Experience.

Bidders shall comply with the additional detailed instructions regarding submission of bids found in this RFB.

2.8 Bid Acknowledgments

A. By submitting a Bid, Bidder makes the following acknowledgments:

1. Bidder proposes and agrees, if this Bid is accepted, to enter into an

Agreement with Owner on the form included in the Contract Documents, to perform all Work specified or indicated in Contract Documents for the Contract Price indicated in this Bid or as modified by Contract Amendment. Bidder agrees to complete the Work within the Contract Times established in the Agreement or as modified by Contract Amendment and comply with all other terms and conditions of the Contract Documents.

2. Bidder accepts all the terms and conditions of the bid documents, including those dealing with required Bonds. The Bid will remain subject to acceptance for the period of time listed in the bid documents.

https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m8a258904042b2e832e134b8237d58ec2 https://cityofcorpuschristi.webex.com/cityofcorpuschristi/j.php?MTID=m8a258904042b2e832e134b8237d58ec2 mailto:26638235662@cityofcorpuschristi.webex.com

Page 10 of 23 Revised 9.18.2023

3. Bidder acknowledges that Owner, at its discretion, will correct mathematical errors contained in the Bid and will conform bid items in accordance with SECTION 01 29 01 MEASUREMENT AND BASIS FOR

PAYMENT.

4. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of its failure to complete Work in accordance with the schedule set forth in the Agreement.

5. Bidder acknowledges receipt of all addenda.

6. Bidder acknowledges that the Bidder selected for award of the Contract will be the Lowest Responsible Bidder that submits a responsive Bid.

Owner will, at its discretion, award the contract to the lowest responsible Bidder for the Base Bid, plus any combination of Add or Deduct Alternates.

a. Bidder acknowledges that the estimated quantities are not guaranteed, and final payment for all Unit Price items will be based on actual quantities provided, measured as provided in the Contract Documents.

B. By submitting a Bid, Bidder makes the following representations:

1. The Bidder has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

2. The Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. The Bidder is familiar with Laws and Regulations that may affect cost, progress, and performance of the Work.

4. The Bidder has carefully studied the following Site-related reports and drawings as identified in the Supplementary Conditions:

a. Geotechnical Data Reports regarding subsurface conditions at or adjacent to the Site;

b. Drawings of physical conditions relating to existing surface or subsurface structures at the Site;

c. Underground Facilities referenced in reports and drawings;

d. Reports and drawings relating to Hazardous Environmental

Conditions, if any, at or adjacent to the Site; and Technical Data related to each of these reports and drawings.

5. The Bidder has considered the:

a. Information known to Bidder;

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b. Information commonly known to contractors doing business in the locality of the Site;

c. Information and observations obtained from visits to the Site; and

d. The Contract Documents.

6. Based on the information and observations referred to in the preceding paragraphs, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

7. The Bidder is aware of the general nature of Work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

8. The Bidder has correlated the information known to the Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents with respect to the effect of such information, observations, and documents on:

a. The cost, progress, and performance of the Work;

b. The means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and

c. Bidder’s safety precautions and programs.

9. The Bidder has given the OAR written notice of all conflicts, errors, ambiguities, or discrepancies that the Bidder has discovered in the Contract Documents, and the written resolution provided by the OAR is acceptable to the Bidder.

10. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

11. Bidder’s entry into this Contract constitutes an incontrovertible representation by Bidder that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents.

12. Bidder will complete the Work in accordance with the Contract

Documents at the prices shown in the BID FORM.

a. Extended amounts have been computed in accordance with Paragraph 15.03 of SECTION 00 72 00 GENERAL CONDITIONS.

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b. Unit Price and figures column will be used to compute the actual Bid price, plus any combination of Add or Deduct Alternates.

c. Bidder will complete the Work required to be substantially completed within the time period provided in the Construction Contract. Bidder will complete the Work required for final payment in accordance with Paragraph 17.16 of SECTION 00 72 00 GENERAL CONDITIONS within the time period provided in the Construction Contract.

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Section 3 - Conditions Governing the Procurement

3.1 RFB Procedural and Content Questions

A. Any Bidder requiring further clarification of the RFB procedures should submit specific requests for clarification to the Procurement Officer as described in this RFB.

B. During a review of this RFB and preparation of the bid, certain errors, omissions or ambiguities may be discovered. If so, or if there are doubts or concerns about the meaning of any part of this RFB, questions should be submitted to the Procurement Officer as described in this RFB.

C. Addenda will be issued to address the questions and answers along with any changes to the documents as a result of these clarifications.

3.2 Basis for Bid

Only the information contained in this RFB, questions and answers, addenda hereto and information supplied by the City in writing through the Procurement Officer should be used in the preparation of the bid.

3.3 Terms and Conditions

With its bid, the Bidder is committing to the terms and conditions as outlined in the Construction Contract. Any concerns over the terms and conditions must be resolved during the procurement stage through the Request for Clarification (question and answer) process.

3.4 Signing of Bids

A. By submitting and signing a bid, the Bidder indicates its intention to adhere to the provisions described in this RFB. Bidders must include their correct legal name, state of residency, and federal tax identification number in the Bid Form. The Bidder, or the Bidder’s authorized representative, shall sign and date the Bid Form to accompany all materials included in the submitted Bid. Bids which are not signed and dated in this manner, or which do not contain the required documentation of signatory authority may be rejected as non‐responsive. The individual(s) signing the Bid must have the authority to bind the Bidder to a contract, and if required, shall attach documentation of signatory authority to the Bid Form.

B. Bidders who are individuals (“natural persons” as defined by the Texas

Business Organizations Code §1.002), but who will not be signing the Bid Form personally, shall include in their bid a notarized power of attorney authorizing the individual designated as their authorized representative to submit the Bid and to sign on behalf of the Bidder.

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C. Bidders that are entities who are not individuals shall identify in their Bid their charter or Certificate of Authority number issued by the Texas Secretary of State and shall submit with their Bid a copy of a resolution or other documentation approved by the Bidder’s governing body authorizing the submission of the Bid and designating the individual(s) authorized to execute documents on behalf of the Bidder. Bidders using an assumed name (an “alias”) shall submit a copy of the Certificate of Assumed Name or similar document.

D. Bidders that are not residents of the State of Texas must document their legal authority to conduct business in Texas. Nonresident Bidders that have previously registered with the Texas Secretary of State may submit a copy of their Certificate of Authority. Nonresident Bidders that have not previously registered with the Texas Secretary of State shall submit a copy of the Bidder’s enabling documents as filed with the state of residency, or as otherwise existing.

3.5 Cost of Bids

This RFB does not commit the City to pay any costs incurred by a Bidder for preparation and submission of a bid or for procuring or contracting for the items to be furnished under this RFB. All costs directly or indirectly related to preparing and responding to this RFB, including all costs incurred for supplementary documentation, shall be borne solely by the Bidder.

3.6 Ownership of Bids

All documents submitted in response to this RFB shall become the property of the City.

3.7 Disqualification or Rejection of Bids

Bidders may be disqualified and or have their bid rejected for any of the following reasons:

1. There is reason to believe that collusion exists among the Bidders;

2. The Bidder is involved in any litigation against the City;

3. The Bidder is in arrears on an existing contract or has defaulted on previous contracts with the City;

4. The Bidder lacks financial stability;

5. The Bidder has failed to perform under previous or existing contracts with the City;

6. The Bidder has failed to use the City’s approved forms;

7. The Bidder has failed to adhere to one or more of the provisions established in this RFB;

8. The Bidder has failed to submit its bid in the format specified herein;

9. The Bidder has failed to submit its bid before the deadline established herein;

10. The Bidder has failed to adhere to generally accepted ethical and professional principles during the bid process;

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11. The Bidder has failed to provide a detailed cost summary in the bid if required;

12. The Bid Form is not included or not signed by an individual empowered to bind the Bidder;

13. Failure to provide adequate Bid Security;

14. More than one Bid for the same Work form an individual, firm, partnership or corporation;

15. Failure to have an authorized agent of the Bidder attend the mandatory Pre-Bid Conference, if applicable;

16. Bids received from a Bidder who has been debarred or suspended by the City;

17. Bids received from a Bidder when Bidder or principals are currently debarred or suspended by Federal, State or City governmental agencies;

18. Bids received from a Bidder identified on a list prepared and maintained by the Texas Comptroller under Chapter 2252 of the Texas Government Code;

19. Failure to submit the Statement of Experience;

20. Failure to acknowledge receipt of Addenda;

21. Bidder’s Safety Experience; or

22. Evidence of Bidder’s lack of capacity to perform the Work.

23. Unbalanced Unit Price Bid: “Unbalanced Bid” means a Bid that includes a Bid that is based on unit prices that are significantly less than cost for some Bid items and significantly more than cost for others. This may be evidenced by the submission of unit price Bid items where the costs are significantly higher/lower than the cost of the same Bid items submitted by other Bidders on the project.

3.8 Right to Waive Irregularities

Bids shall be considered “irregular” if they show any omissions, alterations of form, additions or conditions not called for, unauthorized alternate bids or irregularities of any kind. The Procurement Officer reserves the right to waive minor irregularities and mandatory requirements. This right may be exercised at the sole discretion of the Procurement Officer.

3.9 Withdrawal of Bids

Bids may be withdrawn by the Bidder prior to the exact hour and DUE DATE

FOR BIDS.

3.10 Amending of Bids

A Bidder may amend a bid prior to the exact hour and DUE DATE FOR BIDS.

3.11 Bid Offer Firm

By submission of its bid, the Bidder affirms that its bid is firm for 90 days after the DUE DATE FOR BIDS and if awarded a contract the bid then remains firm for the duration of the contract.

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3.12 Bidder’s Qualifications

The City may make such investigations as necessary to determine the ability of the Bidder to adhere to the requirements specified herein. The Procurement Officer may reject the bid of any Bidder who is not considered to be a responsible Bidder.

3.13 Exceptions to RFB Specifications

Although the specifications in the following sections represent the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to specifications and evaluate alternatives. If the RFB specifically allows exceptions or alternates, it is vital that the Bidder make very clear where exceptions are taken to the specifications and how the Bidder will provide alternatives. Therefore, when allowed, exceptions, conditions or qualifications to the provisions of the City’s specifications must be clearly identified as such, together with reasons for taking exception and submitted as a request for clarification during the bid process. If the Bidder does not make clear that an exception is being taken, the City will assume the Bidder is, in its bid, responding to and will meet the specifications and requirements of this RFB.

3.14 Consideration of Bids

Discussions may be conducted with responsible Bidders qualified to be selected for award for the purpose of clarification to assure full understanding of and responsiveness to the solicitation requirements. Until award of the Contract is made by the City, the City reserves the right to reject any or all bids, to waive technicalities, to re-advertise for new bids or to proceed with the work in any manner as may be considered in the best interest of the City.

Should the City require clarification from the bidder, the City shall contact the individual named as the organization’s contact person in Bid Form. The City may elect to conduct post-submission reference checks.

3.15 City’s Reservation of Rights

The City reserves the right to:

1. cancel this RFB at any time;

2. reject any or all bids submitted in response to this RFB;

3. waive any material defect, irregularity or informality in any bid or bidding procedure;

4. reissue the RFB;

5. extend the bid opening time and date or any other timelines outlined by the RFB; and procure any item by other means.

3.16 No Obligation

In no manner does this RFB obligate the City or any of its agencies to the eventual services offered until confirmed by an executed written Contract.

Page 17 of 23 Revised 9.18.2023

3.17 Sufficient Appropriation

Any Contract awarded as a result of this RFB process may be terminated if sufficient appropriations or authorizations do not exist. The City’s decision as to whether sufficient appropriations and authorizations are available shall be accepted by the Bidder as final.

3.18 Recommendation for Award

City staff will recommend to the City Manager that award be made to the

Bidder(s) whose bid is determined by the City to be the lowest, responsive, responsible bid for the City. To determine responsibility, the City may consider items such as:

1. ability, capacity, experience, efficiency and integrity of the Bidder;

2. Bidder’s financial responsibility;

3. Bidder’s past performance or relationship with the City or with other entities;

4. Bidder’s safety record; or

5. whether a Bidder is in pending litigation or is involved in a lawsuit or claim against the City

3.19 Construction Contract

A copy of the Construction Contract form is attached hereto. The successful

Bidder will be required to sign such Construction Contract if selected for award. The City will conform the Contract to changes made during the solicitation process prior to final execution of the Contract.

3.20 Execution of Contract

The City Manager shall award or make recommendation of award to City

Council of the Contract to the successful Bidder(s) and will designate the successful Bidder(s) (“Contractor”) as the City’s Provider(s). The City will require the Contractor(s) to sign the documents necessary to enter into the required Contract with the City and to provide the required bonds and the necessary evidence of insurance as required in the Contract documents. No Contract for this project may be signed by the City without the authorization of the City Manager and/or City Council, and no Contract shall be binding on the City unless and until it has been approved as to form by the City Attorney’s Office and executed by the City Manager or designee.

3.21 Disputes

In the case of any doubt or difference of opinion with regard to the items to be furnished by a Bidder or the interpretation of the provisions of this RFB, the decisions of the City shall be final and binding upon all parties.

3.22 Contract Term

The contract will commence on execution of the Contract by the City and the issuance of a notice to proceed.

Page 18 of 23 Revised 9.18.2023

3.23 Contractor’s Ethical Behavior

By submission of its bid, the Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date a Contract is executed by the City Manager or designee, except that the Bidder may speak at public comment in open session of a City Council meeting. Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

3.24 Use of Subcontractors

The Bidder may use subcontractors in connection with the work performed if awarded a Contract. When using subcontractors, however, the Bidder must comply with the terms of the Construction Contract. In using subcontractors, the Bidder is responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of the Bidder. All requirements set forth as part of the Contract are applicable to all subcontractors and their employees to the same extent as if the Bidder and its employees had performed the services.

3.25 Protest Procedure

A. These procurement protest procedures are applicable to procurement of goods or services by the City of Corpus Christi including where federal funds are used in whole or in part. These protest procedures are also made applicable to recipients awarded a grant of federal funds through the city of Corpus Christi who intend to provide such funds to sub recipients pursuant to an approved plan, project or activity. This protest process does not create any due process rights, but is intended to allow bidders/proposers to raise concerns regarding actions taken pertaining to a bid or other form of competitive solicitation.

B. The City’s Contracts and Procurement Department has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying the City of Corpus Christi of an alleged deficiency or filing a protest are listed below. If you fail to comply with any of these requirements, the Procurement Officer may dismiss your complaint or protest.

C. GROUNDS FOR PROTEST

Only protests alleging an issue concerning the following subjects will be considered:

1. Violation of local, state or federal regulation.

2. Issues with the solicitation document that creates an unfair advantage or unleveled playing field.

Page 19 of 23 Revised 9.18.2023

3. Errors in computing the tabulation or evaluation of a bid or proposal.

4. Discrepancies with material differences or quality of items or services

D. PROTEST PROCESS

1. Prior to Bid/Proposal Due Date: If you are a prospective Bidder/Proposer and you become aware of the facts regarding what you believe is a deficiency in the solicitation or solicitation process before the Due Date for receipt of bids/proposals, you must notify the City in writing of the alleged deficiency no later than five days before the Due Date for bids/proposals, giving the City an opportunity to resolve the situation prior to the bid/proposal Due Date.

2. After Bid/Proposal Due Date: If you submit a bid/proposal to the

City and you believe that there has been a deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation process or the recommended award as follows:

a. You must file written notice of your intent to protest within five calendar days of the date that you know or should have known of the facts relating to the protest. If you do not file a written notice of intent within this time, you have waived all rights to protest the solicitation process or the award.

b. You must file your written protest within seven calendar days of the date that you notified the City of your intent to protest.

c. You must submit your protest in writing and must include the following information:

i. your name, address, telephone, and fax number; and

ii. the solicitation number; and

iii. a detailed statement of the factual grounds for the protest, including copies of any relevant documents; and

iv. signature of the protestor and its representative and evidence of authority to sign; and

v. the form of relief requested.

d. Your protest must be concise and presented logically and factually to help with the City’s review.

e. When the City receives a timely written protest, the Procurement

Officer will determine whether the grounds for your protest are

Page 20 of 23 Revised 9.18.2023 sufficient. If the Procurement Officer decides that the grounds are sufficient, the Contracts and Procurement Office will schedule a protest hearing, usually within five (5) working days. If the Procurement Officer determines that your grounds are insufficient, the City will notify you of that decision in writing.

3. Informal Protest Hearing - The protest hearing is informal and is not subject to the Open Meetings Act. The purpose of the hearing is to give you a chance to present your case, it is not an adversarial proceeding. Those who may attend from the City are: representatives from the department that requested the purchase, the Legal Department, the Contracts and Procurement Department, and other appropriate City staff. You may bring a representative or anyone else that will present information to support the factual grounds for your protest with you to the hearing.

4. Protest Decision – A written decision will usually be made within 15 calendar days after the hearing. The City will send you a copy of the hearing decision after the appropriate City staff has reviewed the decision. City staff will inform the Bidder of the date on which the Construction Contract is set to go to City Council for award.

5. Exceptions; Restrictions – When a protest is filed, the City usually will not make an award until a decision on the protest is made.

However, the City will not delay an award if the City Manager or the Procurement Officer determines that:

a. the City urgently requires the supplies or services to be purchased, or

b. failure to make an award promptly will unduly delay delivery or performance.

In those instances, the City will notify you and make every effort to resolve your protest before the award.

6. Federal Agency Review – If applicable, every protestor must exhaust all administrative remedies with the City of Corpus Christi as are provided in this Protest Procedure before pursuing a protest to the appropriate federal agency. Reviews of protests by the federal agency are limited to:

a. violations of federal law or regulations and the standards set out in the relevant regulations (44 CFR § 13.36.10, 24 CFR § 85.36(b)(12), 24 CFR § 84.41 or as otherwise may be applicable);

and

b. violations of the City’s Protest Procedures for failure to review a

Page 21 of 23 Revised 9.18.2023 complaint or protest.

Any protests received by the federal agency other than those specified above will be referred to the City for handling and resolution.

3.26 Insurance Requirements

Insurance requirements will be as outlined in the Construction Contract.

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Section 4 - Scope of Work

4.1 General Requirements/Background Information

The Contractor shall provide all construction activities associated with the project.

4.2 Scope of Work

The project scope of work includes:

1. Waterline alignments: Installation of approximately 8,600 LF of 36” waterline including all valves, fittings and appurtenances necessary to complete the work.

Installation of approximately 1,500 LF of 30” waterline including all valves, fittings, and appurtenances necessary to complete the work.

2. Wastewater alignments: Removal and replacement of various wastewater lines as required for TCEQ compliance.

3. Verification of tie-in points: Contractor shall verify location and elevation of connections to the existing waterlines prior to ordering materials.

4. Verification of existing utilities: Contractor shall verify location and elevation of all existing utilities within the project area prior to the start of construction.

This work shall be considered subsidiary and included in the Contractors bid.

5. Site restoration: Shall include all grading, revegetation, pavement restoration, and concrete restoration required to restore the project site to existing conditions.

Refer to contract documents, plans and specifications for additional information.

4.3 Work Site and Conditions

The Project is located at 152 N. Navigation Blvd. Corpus Christi, TX 78408 as described in the attached specifications. Regular working hours are between sunrise and sundown unless other times are specifically authorized in writing by City.

4.4 Contractor Quality Control and Superintendence

The Contractor shall establish and maintain a complete Quality Management Program as per the Plans and Specifications. The Contractor will also provide supervision of the work to insure it complies with the contract requirements.

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Section 5 – Bid Forms

The Bid must consist of the following items that are to be returned by the due date specified:

1) Bid Form - Bidder is to provide on the attached Bid Form a cost per unit for each construction line item associated with the project.

2) Statement of Experience

3) Disclosure of Interest Form

4) Business Designation Form

5) Ethical Behavior Form

6) Bid Security

Please refer to the “Instructions to Bidders” for more specific requirements for putting your bid together.

Please note that all forms must be completed and signed. Any erasures or other changes must be initialed by the person signing the bid.

In the case of a discrepancy between the unit price and total price, the unit price will be presumed to be correct and totals recalculated accordingly.

Only one bid will be allowed per firm/company. Bidders should either submit a bid electronically through the online system or submit a bid (on a flash drive/USB drive) in a sealed envelope as outlined in this RFB, but not both. In the event that both an electronically submitted bid and a bid in a sealed envelope are received from the same company, the City will reject the bid submitted in a sealed envelope.

00 30 01 BID FORM

Project

Name:

Project

Number:

Owner:

OAR:

Designer:

of all Addenda to the Bid and agrees, if this Bid is accepted, to enter into a Contract with the Owner and complete the work in accordance with the Contract Documents for the Bid price.

Bidder: (full legal name of Bidder)

Signature: (signature of person with authority to bind the Bidder)

Name: (printed name of person signing Bid Form)

Title: (title of person signing Bid Form)

Attest: (signature)

State of Residency: __________________________________________

Federal Tx ID No. ____________________________________________

Address for Notices: _________________________________________

Phone: ______________________ Email: ___________________________________

By its signature below, Bidder accepts all of the terms and conditions of the Bid Acknowledgement, acknowledges receipt

ONSWTP Navigation Pump Station Improvements

City of Corpus Christi

Jiangang "Daniel" Deng, P.E., Assistant Director of Treatment Construction Ted Stawasz, PE, STV, Inc.

22405

Bid Form

ONSWTP Navigation Pump Station Improvements

City of Corpus Christi Project No. 22405

00 30 01 - Page 1 of 4

Rev 9/2025

Note: All bid items must include a bid amount to be considered a responsive bid

Item UNIT

ESTIMATED

QUANTITY

UNIT PRICE EXTENDED AMOUNT

A1 LS 1 $ $

A2 AL 1 $210,000 $210,000

A4 LS 1 $ $

A5 SY 27999 $ $

A6

LF 160

A7 LF 55 $ $

A8 AL 1 $10,000 $10,000

A9 AL 1 $20,000 $20,000

A10 AL 1 $10,000 $10,000

A11 AL 1 $1,500,000 $1,500,000

B1 SF 7344 $ $

B2 SY 2569 $ $

B3 SY 10184 $ $

B4 GAL 1050 $ $

B7 LF 500 $ $

B8 LF 100 $ $

B9 EA 10 $ $

B10 EA 10 $ $

DESCRIPTION

Base Bid

Part A - General (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)

Basis of Bid

Temporary Traffic Controls During Construction

Seeding

Crushed Limestone Flexible Base (12" Depth)

Planing Asphalt Surfaces (2" Depth)

Prime Coat

Hot Mix Asphaltic Concrete Pavement (Type "D", 2"

Compacted Depth)

SUBTOTAL PART A - GENERAL (Items A1…