RFB 7364v1 CCTV Cleaning _ Inspection of Lg Diameter WW Lines.pdf

CITY OF CORPUS CHRISTI

FINANCE & PROCUREMENT

REQUEST FOR BIDS

(“RFB”)

Closed Circuit Televised Cleaning and Inspection of

Large Diameter Wastewater Lines

RFB No. 7364

Release Date: August 24, 2026

Table of Contents

Section 1 – Notice of Request for Bids ______________________________________________ 1

Request for Bids __________________________________________________________________ 1

Term _____________________________________________________________________________ 1

Schedule _________________________________________________________________________ 1

Delivery Address and Procurement Officer ________________________________________ 1

Section 2 - Instructions to Bidders __________________________________________________ 2

2.1 Pre-bid Conference _______________________________________________________________ 2

2.2 Requests for Clarification (Questions and Answers) _______________________________ 2

2.3 Bid Requirements __________________________________________________ 2

2.4 Submission of Bid __________________________________________________ 4

2.5 Evaluation Factors __________________________________________________ 5

Section 3 - Conditions Governing the Procurement ________________________________ 6

3.1 RFB Procedural and Content Questions ___________________________________________ 6

3.2 Basis for Bid ______________________________________________________ 6

3.3 Terms and Conditions _______________________________________________ 6

3.4 Signing of Bids ____________________________________________________ 6

3.5 Cost of Bids _______________________________________________________ 6

3.6 Ownership of Bids __________________________________________________ 7

3.7 Disqualification or Rejection of Bids _______________________________________________ 7

3.8 Right to Waive Irregularities ______________________________________________________ 7

3.9 Withdrawal of Bids _________________________________________________ 7

3.10 Amending of Bids __________________________________________________ 7

3.11 Bid Offer Firm _____________________________________________________ 7

3.12 Bidder’s Qualifications _______________________________________________ 8

3.13 Exceptions to RFB Specifications __________________________________________________ 8

3.14 Consideration of Bids _______________________________________________ 8

3.15 City’s Reservation of Rights _______________________________________________________ 8

3.16 No Obligation _____________________________________________________ 8

3.17 Sufficient Appropriation ___________________________________________________________ 8

3.18 Recommendation for Award ______________________________________________________ 9

3.19 Service or Supply Agreement _____________________________________________________ 9

3.20 Execution of Contract _______________________________________________ 9

3.21 Disputes _________________________________________________________ 9

3.22 Contract Term _____________________________________________________ 9

3.23 Right to Publish ____________________________________________________ 9

3.24 Public Information __________________________________________________ 9

3.25 Contractor’s Ethical Behavior ____________________________________________________ 10

3.26 Quantities _______________________________________________________ 10

3.27 Use of Subcontractors ______________________________________________ 10

3.28 Protest Procedure _________________________________________________ 10

3.29 Insurance Requirements ____________________________________________ 12

Section 4 - Scope of Work ________________________________________ 16

4.1 General Requirements/Background Information __________________________________ 16

4.2 Scope of Work ____________________________________________________ 16

4.3 Work and Materials Provided by CCW ____________________________________________ 18

4.4 Work Site and Conditions ________________________________________________________ 19

4.5 Pipe Cleaning______________________________________________________25

Section 5 – Bid Forms ___________________________________________ 38

Section 6 – Sample Agreement _____________________________________ 2

Revised February 2026

Section 1 – Notice of Request for Bids

Date Issued: August 24, 2026

Request for Bids The City of Corpus Christi (“City”) hereby issues this request for bids (“RFB”).

The City is seeking bids from firms interested in and qualified to provide Closed Circuit Televised (CCTV) inspection and cleaning of large-diameter wastewater lines within the City of Corpus Christi.

Term The term of this contract will be for one year with one one-year option.

Schedule

The following is the schedule for this procurement:

Date/Time Activity August 24, 2026 Request for Bids issued September 3, 2026, 10:00 am

CT

Pre-Bid Conference

September 9, 2026, by 5:00 pm CT

Requests for Clarification from Bidders are due

September 16, 2026

Responses to Requests for Clarification will be posted via Addendum in the City’s Supplier Portal

September 24, 2026, 2:00 pm CT

BIDS DUE/BID OPENING

October 2026 Projected Date Award of Contract October 2026 Anticipated Notice to Proceed

Delivery Address and Procurement Officer

Minerva Alvarado

City of Corpus Christi – Finance and Procurement Department 1201 Leopard St., 1st Floor Corpus Christi, Texas 78401

Phone: (361) 826-3163 MinervaA@corpuschristitx.gov mailto:MinervaA@corpuschristitx.gov

Section 2 - Instructions to Bidders

2.1 Pre-bid Conference

A Pre-Bid Conference will be held as follows:

Date: September 3. 2026 Time: 10:00 am CT Location: via WebEx

Instructions for WebEx meeting:

1) Type Webex.com in your browser window

2) When the WebEx site comes up, press “Join” in the upper right of the screen

3) Input meeting number (access code): 2667 178 0705

4) Input Meeting Password: qdXyr44Q9Yv

5) To join the meeting, select join from your computer or use the selected call-in numbers shown on the WebEx portal after logging in.

All bidders are highly encouraged to attend this online conference to learn more about the requirements of this solicitation.

2.2 Requests for Clarification (Questions and Answers)

All inquiries or requests regarding this RFB must be submitted to the Procurement Officer indicated above, or designee as specified in writing, and online, via the City’s Supplier Portal (Supplier Portal Information | City of Corpus Christi) using the electronic question submission feature specific to this RFB. Such inquiries or requests must be submitted by the due date and time for clarifications provided in this RFB.

Other employees do not have the authority to respond on behalf of the City, and any attempt to question other employees regarding this RFB may result in the City disqualifying that Bidder. Only written responses from the Procurement Officer or designee will be binding concerning inquiries requesting clarification or additional information. The Procurement Officer’s written responses will be released simultaneously to all prospective Bidders in the form of an Addendum. Bidders must acknowledge receipt of all Addenda.

2.3 Bid Requirements

A. The Bidder must have operated continuously for a minimum of five years as an established firm in providing closed circuit televised inspection and clean of large diameter wastewater lines. The bidder must submit proof of the required experience with the bid.

B. The Bidder must not have any outstanding lawsuits nor have been involved in any lawsuits during the last five years that may materially affect its ability to provide the work described herein. Provide information on any lawsuits that would materially affect your ability to provide the work with your bid.

C. The Bidder must not have any outstanding regulatory issues nor had any regulatory issues during the last five years that may materially affect its ability to https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ provide the work described herein. This includes payment of all required taxes.

Provide information on any outstanding regulatory issues that would materially affect your ability to provide the work with your bid.

D. The following are requirements for bidding:

1. References - On the two-page “REFERENCES” form provided in the bid, the Bidder must provide three current client references and three former client references (or as many current and former client references as Bidder has available) for which the same services have been provided. This information will be used to determine the extent to which the Bidder is able to provide the services described herein to an entity the size of the City of Corpus Christi, as well as the level of customer service exhibited by the Bidder.

2. Conflict of Interest Questionnaire - Bidder agrees to comply with Chapter 176 of the Texas Local Government Code which requires a person who enters or seeks to enter into a contract with the City of Corpus Christi to file a Conflict of Interest Questionnaire Form (Form CIQ) with the City of Corpus Christi City Secretary’s Office, if the Bidder has certain business and/or family relationships with officers of the City of Corpus Christi or has given any gifts exceeding $100 in the aggregate to an officer or a family member of an officer. For more information on Form CIQ and to determine if you need to file a Form CIQ, please review the information on the City Secretary’s website at:

Conflict Disclosures | City of Corpus Christi

3. Disclosure of Interest - the City of Corpus Christi’s Code of Ordinances, Section 2-349, as amended, requires all persons and Bidders seeking to do business with the City to provide the Disclosure of Interest information on the City-supplied form included herewith. Every question must be answered. If the question is not applicable, answer with N/A. Bidders are obligated to provide updated information concerning the Disclosure of Interest, as warranted, for the duration of time the bids are under consideration.

4. Business Designation Form – Bidder shall complete, sign, and submit the

Business Designation Form in the Forms Section. The information requested is for statistical reporting purposes only.

5. Contractor’s Ethical Behavior Form - By submission of its bid, the Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date the City Manager or designee executes a Contract.

Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

6. Form 1295 “Certificate of Interested Parties” (to be submitted if chosen for award) - Bidder must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that https://www.corpuschristitx.gov/department-directory/city-secretary/conflict-disclosures/

Bidder has been recommended for award. Form 1295 requires disclosure of “interested parties” with respect to entities that enter into contracts with cities.

These interested parties include:

a. persons with a “controlling interest” in the entity, which includes:

i. an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent;

ii. membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

iii. service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers; or

b. a person who acts as an intermediary and who actively participates in facilitating a contract or negotiating the contract with a governmental entity or state agency, including a broker, adviser, attorney, or representative of or agent for the business entity who has a controlling interest or intermediary for the business entity.

Form 1295 must be electronically filed with the Texas Ethics Commission at 1295 Filing Info. The form must then be printed, signed, and filed with the City. For more information, please review the Texas Ethics Commission Rules at Commission Rules Chapter 46. A sample copy of Form 1295 has been provided for reference only.

2.4 Submission of Bid

A. BIDDER SHALL SUBMIT ITS BIDS, AS INSTRUCTED HEREIN. All bids must be complete, accurate, and in the City-approved format specified herein.

B. BIDDER SHOULD SUBMIT ITS BID EITHER ELECTRONICALLY OR IN HARD-COPY,

AS INSTRUCTED IN THE RFB. IF SUBMITTING ELECTRONICALLY, SUBMIT VIA THE

CITY OF CORPUS CHRISTI SUPPLIER PORTAL AT:

(Supplier Portal Information | City of Corpus Christi)

C. The City of Corpus Christi allows Bidders to submit their bid via the Supplier Portal.

However, if the bidder prefers to submit a hard copy of the bid offer, the submittal shall be returned, as instructed in the RFB, in a sealed envelope marked on the outside with the RFB number and title, the bidder’s name, and address.

D. The City’s Procurement Policy requires that all bids submitted be sealed, secret, and unopened through the DUE DATE FOR BIDS specified in this RFB. Therefore, bids submitted directly to the City by facsimile machine (fax) or e-mail will be considered non-responsive and eliminated from consideration.

E. Bids must be received by the date and time specified in this RFB. Without exception, bids received after this deadline are late, and shall be deemed non-responsive and will not be considered. The City’s Contracts and Procurement physical and electronic time stamps will govern the cutoff time for accepting bids.

https://www.ethics.state.tx.us/filinginfo/1295/ https://www.ethics.state.tx.us/rules/commission/ch46.php https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/

F. Bids should not include taxes, as the City is tax-exempt. The City’s Tax Exemption

Certificate will be provided upon request.

G. Should there be any shipping involved in this bid, shipping shall be F.O.B.

destination and included in the pricing unless specifically listed as a bid item.

H. Any time stated in this RFB as a number of days shall be construed as calendar days.

I. If the bid indicates “or equal”, bid as specified in the RFB documents unless the City has approved alternate products in writing via Addendum.

J. Bids submitted on other than the City’s forms or with different terms and conditions not approved explicitly during the RFB process will be considered nonresponsive.

K. Both hard copy and electronic bids will be publicly opened and read aloud immediately after the date, time, and place at which bids are due. Bidders are welcome and encouraged to attend the bid opening via WebEx as follows:

Date: September 24, 2026 Time: 2:00 pm CT Location: Via WebEx

Instructions to participate are as follows:

1) Type https://web.webex.com/sign-in in your browser window

2) When the WebEx site comes up, press “Join” in the upper right side

3) Input meeting number: 2668 130 0009

4) Input meeting Password: tdP3GNDey83

5) To join the audio, select “Join” from your computer or use one of the selected call-in numbers shown on the WebEx portal after you’ve logged in.

2.5 Evaluation Factors

Lowest Responsive, Responsible Bidder The City will award purchase orders and contracts to the Lowest Responsive, Responsible Bidder. In determining the Lowest Responsive, Responsible Bidder, the City may consider the quality of the product, adaptability to the particular use required, and the ability, capacity, experience, efficiency, and integrity of the bidders, as well as their financial responsibility.

Bidders shall comply with the additional detailed instructions regarding submission of bids found in this RFB.

https://web.webex.com/sign-in

Section 3 - Conditions Governing the Procurement

3.1 RFB Procedural and Content Questions

A. Any Bidder requiring further clarification of the RFB procedures should submit specific requests for clarification to the Procurement Officer as described in this

RFB.

B. During a review of this RFB and preparation of the bid, certain errors, omissions, or ambiguities may be discovered. If so, or if there are doubts or concerns about the meaning of any part of this RFB, questions should be submitted to the Procurement Officer as described in this RFB.

C. Addenda will be issued to address the questions and answers, along with any changes to the documents as a result of these clarifications.

3.2 Basis for Bid

Only the information contained in this RFB, questions and answers, addenda hereto, and information supplied by the City in writing through the Procurement Officer should be used in the preparation of the bid.

3.3 Terms and Conditions

With its bid, the Bidder commits to the terms and conditions outlined in the Sample

Agreement. Any concerns about the terms and conditions must be resolved during the procurement stage through the Request for Clarification (question-and-answer) process.

3.4 Signing of Bids

By submitting and signing a bid, the Bidder indicates its intention to comply with the provisions of this RFB. Bids signed for a partnership shall be signed in the Bidder’s name by at least one general partner or designee. Bids signed by a corporation shall bear the correct corporate name. They shall bear the president’s, vice president’s, or designee’s original signature with the name and title written below the corporate name. Any other signature must be accompanied by a resolution of the board of directors authorizing such signature to contract in the corporation’s name.

The title of the office held by the person signing for the corporation shall appear below the signature of the officer.

3.5 Cost of Bids

This RFB does not commit the City to pay any costs incurred by a Bidder for preparation and submission of a bid or for procuring or contracting for the items to be furnished under this RFB. All costs directly or indirectly related to preparing and responding to this RFB, including all costs incurred for supplementary documentation, shall be borne solely by the Bidder.

3.6 Ownership of Bids

All documents submitted in response to this RFB shall become the property of the City.

3.7 Disqualification or Rejection of Bids

Bidders may be disqualified and or have their bid rejected for any of the following reasons:

1. There is reason to believe that collusion exists among the Bidders;

2. The Bidder is involved in any litigation against the City;

3. The Bidder is in arrears on an existing contract or has defaulted on previous agreements with the City;

4. The Bidder lacks financial stability;

5. The Bidder has failed to perform under previous or existing contracts with the

City;

6. The Bidder has failed to use the City’s approved forms;

7. The Bidder has failed to adhere to one or more of the provisions established in this RFB;

8. The Bidder has failed to submit its bid in the format specified herein;

9. The Bidder has failed to submit its bid before the deadline established herein;

10. The Bidder has failed to adhere to generally accepted ethical and professional principles during the bid process;

11. The Bidder has failed to provide a detailed cost summary in the bid if required.

12. Bids received from a Bidder when the Bidder or principals are currently debarred or suspended by Federal, State, or City governmental agencies;

13. Failure to acknowledge receipt of Addenda;

14. Failure to provide unit pricing.

3.8 Right to Waive Irregularities

Bids shall be considered “irregular” if they show any omissions, alterations of form, additions or conditions not called for, unauthorized alternate bids, or irregularities of any kind. The Procurement Officer reserves the right to waive minor irregularities and mandatory requirements, provided that all responsive bids failed to meet those requirements and the failure to do so does not otherwise materially affect the procurement. This right may be exercised at the sole discretion of the Procurement Officer.

3.9 Withdrawal of Bids

The Bidder may withdraw bids before the exact hour and the due date for the Bids.

3.10 Amending of Bids

A Bidder may amend a bid before the exact hour and the due date for the Bids

3.11 Bid Offer Firm

By submission of its bid, the Bidder affirms that its bid is firm for one hundred eighty

(180) days after the DUE DATE FOR BIDS, and if awarded a contract, the bid then remains firm for the duration of the contract.

3.12 Bidder’s Qualifications

The City may make such investigations as necessary to determine the ability of the

Bidder to adhere to the requirements specified herein. The Procurement Officer may reject the bid of any Bidder who is not considered to be a responsible Bidder.

3.13 Exceptions to RFB Specifications

Although the specifications in the following sections represent the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to specifications and evaluate alternatives. If the RFB specifically allows exceptions or alternates, it is vital that the Bidder make very clear where exceptions are taken to the specifications and how the Bidder will provide alternatives.

Therefore, when allowed, exceptions, conditions, or qualifications to the provisions of the City’s specifications must be clearly identified as such, together with reasons for taking exception, and submitted as a request for clarification during the bid process. If the Bidder does not make clear that an exception is being taken, the City will assume the Bidder is, in its bid, responding to and will meet the specifications and requirements of this RFB.

3.14 Consideration of Bids

Discussions may be conducted with responsible Bidders who are qualified to be selected for award to clarify and ensure complete understanding and compliance with the solicitation requirements. Until award of the Contract is made by the City, the City reserves the right to reject any or all bids, to waive technicalities, to re-advertise for new bids, or to proceed with the work in any manner as may be considered in the best interest of the City. Should the City require clarification from the bidder, the City shall contact the individual named as the organization’s contact person in the City’s Supplier Portal. The City may elect to conduct post-submission reference checks.

3.15 City’s Reservation of Rights

The City reserves the right to:

1. cancel this RFB at any time;

2. reject any or all bids submitted in response to this RFB;

3. waive any material defect, irregularity, or informality in any bid or bidding procedure;

4. reissue the RFB;

5. extend the bid opening time and date or any other timelines outlined by the RFB;

6. procure any item by other means; and

7. increase or decrease the quantities specified in the RFB.

3.16 No Obligation

In no manner does this RFB obligate the City or any of its agencies to the eventual services offered until confirmed by an executed written Contract.

3.17 Sufficient Appropriation

Any Contract awarded as a result of this RFB process may be terminated if sufficient appropriations or authorizations do not exist. The City’s decision as to whether sufficient appropriations and authorizations are available shall be accepted by the Bidder as final.

3.18 Recommendation for Award

City staff will recommend to the City Manager that an award be made to the Bidder(s) whose bid is determined by the City to be the lowest, responsive, and responsible bid for the City. To determine responsibility, the City may consider items such as:

1. ability, capacity, experience, efficiency and integrity of the Bidder;

2. Bidder’s financial responsibility;

3. Bidder’s past performance or relationship with the City or with other entities;

4. Bidder’s safety record; or

5. whether a Bidder is in pending litigation or is involved in a lawsuit or claim against the City

3.19 Service or Supply Agreement

A sample SERVICE AGREEMENT is attached hereto, and the successful Bidder will be required to sign it if selected for award. The City will conform the Contract to changes made during the solicitation process before final execution.

3.20 Execution of Contract

The City Manager shall authorize award of the Contract to the successful Bidder(s) and will designate the successful Bidder(s) (“Contractor”) as the City’s Provider(s). The City will require the Contractor(s) to sign the documents necessary to enter into the required Contract with the City and to provide the necessary evidence of insurance as required in the Contract documents. No Contract for this project may be signed by the City without the authorization of the City Manager, and no Contract shall be binding on the City unless and until it has been approved as to form by the City Attorney’s Office and executed by the City Manager or designee.

3.21 Disputes

In the case of any doubt or difference of opinion concerning the items to be furnished by a Bidder or the interpretation of the provisions of this RFB, the decisions of the City shall be final and binding upon all parties.

3.22 Contract Term

The contract will commence upon execution of the Contract by the City and the issuance of a notice to proceed, and will continue for the term specified in the contract.

3.23 Right to Publish

Throughout the procurement process and the resulting Contract term, Bidder must obtain from the City written approval before releasing any information pertaining to the potential work or activities covered by the RFB or the resulting Contract. Failure to adhere to this requirement may result in the disqualification of the Bidder’s bid or the termination of the Contract.

3.24 Public Information

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid, and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

3.25 Contractor’s Ethical Behavior

By submission of its bid, the Bidder promises that Bidder’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Bidder’s bid submitted in response to this RFB, directly or indirectly, through any contact with City Council members or other City officials between the date this RFB is released to the public and the date a Contract is executed by the City Manager or designee, except that the Bidder may speak at public comment in open session of a City Council meeting. Such behavior will be cause for rejection of the Bidder’s bid at the discretion of the City Manager or designee.

3.26 Quantities

Any quantities that may be described herein are estimates and do not obligate the City to order or accept more than the City’s actual requirements during the term of any Contract, nor do the estimates limit the City to ordering less than its actual needs during the term of any Contract, subject to the availability of appropriated funds.

3.27 Use of Subcontractors

The Bidder may use subcontractors in connection with the work performed if awarded a Contract.

3.28 Protest Procedure

A. These procurement protest procedures are applicable to procurement of goods or services by the City of Corpus Christi, including where federal funds are used in whole or in part. These protest procedures are also made applicable to recipients awarded a grant of federal funds through the city of Corpus Christi who intend to provide such funds to sub-recipients pursuant to an approved plan, project, or activity. This protest process does not create any due process rights but is intended to allow bidders/proposers to raise concerns about actions taken in connection with a bid or other competitive solicitation.

B. The City’s Finance & Procurement Management has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying the City of Corpus Christi of an alleged deficiency or filing a protest are listed below. If you fail to comply with any of these requirements, the Procurement Officer may dismiss your complaint or protest.

C. GROUNDS FOR PROTEST

Only protests alleging an issue concerning the following subjects will be considered:

1. Violation of local, state, or federal regulation.

2. Issues with the solicitation document that create an unfair advantage or an uneven playing field.

3. Errors in computing the tabulation or evaluation of a bid or proposal.

4. Discrepancies with material differences or quality of items or services

D. PROTEST PROCESS

1. Prior to Bid/Proposal Due Date: If you are a prospective Bidder/Proposer and you become aware of the facts regarding what you believe is a deficiency in the solicitation or solicitation process before the Due Date for receipt of bids/proposals, you must notify the City in writing of the alleged deficiency no later than five days before the Due Date for bids/proposals, giving the City an opportunity to resolve the situation prior to the bid/proposal Due Date.

2. After Bid/Proposal Due Date: If you submit a bid/proposal to the City and you believe that there has been a deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation process or the recommended award as follows:

a) You must file a written notice of your intent to protest within five calendar days of the date that you know or should have known of the facts relating to the protest. If you do not file a written notice of intent within this time, you have waived all rights to protest the solicitation process or the award.

b) You must file your written protest within seven calendar days of the date that you notified the City of your intent to protest.

c) You must submit your protest in writing and must include the following information:

i) your name, address, telephone, and fax number; and

ii) the solicitation number; and

iii) a detailed statement of the factual grounds for the protest, including copies of any relevant documents; and

iv) signature of the protestor and its representative, and evidence of authority to sign; and

v) the form of relief requested.

d) Your protest must be concise and presented logically and factually to help with the City’s review.

e) When the City receives a timely written protest, the Procurement

Officer will determine whether the grounds for your protest are sufficient. If the Procurement Officer decides that the grounds are sufficient, the Contracts and Procurement Office will schedule a protest hearing, usually within five (5) working days. If the Procurement Officer determines that your grounds are insufficient, the City will notify you of that decision in writing.

3. Informal Protest Hearing - The protest hearing is informal and is not subject to the Open Meetings Act. The purpose of the hearing is to give you a chance to present your case; it is not an adversarial proceeding. Those who may attend from the City are: representatives from the department that requested the purchase, the Legal Department, the Finance and Procurement Department, and other appropriate City staff. You may bring a representative or anyone else who will present information to support the factual grounds for your protest with you to the hearing.

4. Protest Decision – A written decision will usually be made within 15 calendar days after the hearing. The City will send you a copy of the hearing decision after it has been reviewed by the appropriate City staff.

5. Exceptions; Restrictions – When a protest is filed, the City usually will not make an award until a decision on the protest is made. However, the City will not delay an award if the City Manager or the Procurement Officer determines that:

a) the City urgently requires the supplies or services to be purchased, or

b) failure to make an award promptly will unduly delay delivery or performance.

In those instances, the City will notify you and make every effort to resolve your protest before the award is made.

6. Federal Agency Review – Every protestor must exhaust all administrative remedies with the City of Corpus Christi as are provided in this Protest Procedure before pursuing a protest to the appropriate federal agency. Reviews of protests by the federal agency are limited to:

a) violations of federal law or regulations and the standards set out in the relevant regulations (44 CFR § 13.36.10, 24 CFR § 85.36(b)(12), 24 CFR § 84.41 or as otherwise may be applicable);

and

b) violations of the City’s Protest Procedures for failure to review a complaint or protest.

Any protests received by the federal agency other than those specified above will be referred to the City for handling and resolution.

3.29 Insurance Requirements

I. CONTRACTOR’S LIABILITY INSURANCE

A. Contractor must not commence work under this agreement until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor Agency to commence work until all similar insurance required of any subcontractor Agency has been obtained.

B. Contractor must furnish to the City’s Risk Manager and Contract Administer one (1) copy of Certificates of Insurance (COI) with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City’s Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation is required on all applicable policies. Endorsements must be provided with COI. Project name and or number must be listed in Description Box of COI.

TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE

Commercial General Liability Including:

1. Commercial Broad Form

2. Premises – Operations

3. Products/ Completed Operations

4. Contractual Liability

5. Independent Contractors

6. Personal Injury- Advertising Injury

$1,000,000 Per Occurrence

AUTO LIABILITY (including)

1. Owned

2. Hired and Non-Owned

3. Rented/Leased

$500,000 Combined Single Limit

WORKERS’ COMPENSATION

EMPLOYER’S LIABILITY

Statutory

$500,000 /$500,000 /$500,000

POLLUTION LIABILITY

Including:

1. Sudden and Accidental

2. Cleanup and Remediation

$1,000,000 Per Occurrence

C. In the event of accidents of any kind related to this agreement, Contractor must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident.

II. ADDITIONAL REQUIREMENTS

A. Applicable for paid employees, Contractor must obtain workers’ compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers’ compensation coverage provided must be in an amount sufficient to assure that all workers’ compensation obligations incurred by the Contractor will be promptly met.

B. Contractor shall obtain and maintain in full force and effect for the duration of this

Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII.

C. Contractor shall be required to submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Contractor shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address:

City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277

D. Contractor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions:

• List the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations, completed operation and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation policy;

• Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy;

• Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and

• Provide 30 calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than 10 calendar days advance written notice for nonpayment of premium.

E. Within 5 calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract.

Failure to provide and to maintain the required insurance shall constitute a material breach of this contract.

F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to remove the exhibit hereunder, and/or withhold any payment(s) if any, which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof.

G. Nothing herein contained shall be construed as limiting in any way the extent to which

Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor’s performance of the work covered under this agreement.

H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this agreement.

I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this agreement.

2026 Insurance Requirements Exhibit 4-C Contracts for General Services – Services Performed Onsite - Pollution 01/01/2026 Risk Management – Legal Dept.

Section 4 - Scope of Work

4.1 General Requirements/Background Information

The Contractor shall provide closed-circuit television (CCTV) inspection and cleaning of large-diameter wastewater lines throughout the city of Corpus Christi.

4.2 Scope of Work

A. The Contractor shall furnish all labor, materials, equipment, and supervision necessary to internally inspect, clean, and record the condition of designated wastewater collection system pipelines, ranging in diameter from 18” to 54”.

B. Work includes cleaning of the pipeline, using high-pressure water jets, use of mechanical cleaning equipment, or other means as may be required.

C. The removal of remote obstructions, and the transport and disposal of waste materials generated by the cleaning process. No bypassing of the system will be performed.

D. All work will be performed with active flow conditions during all phases of work.

E. City crews will not be available for a large portion of the assistance on any portion of the project.

F. Approved methods for conducting the internal inspection of pipelines include the use, or combination of, closed-circuit television cameras, sonar equipment, or pipeline scanners that are specifically designed for use in and for the inspection of large-diameter wastewater collection system pipelines.

G. The City will not be held responsible for any delays in the work.

H. The Contractor shall work with the City to minimize any delays.

I. All work will be performed in accordance with the specifications, with regard to quality, workmanship, deliverables, and schedule.

J. CCW will provide reference maps highlighting the wastewater line segments to be cleaned and inspected.

K. CCW will provide reference ID asset numbers for all manholes and pipelines on the maps.

1. These reference numbers must be utilized by the Contractor on the video inspection reports.

2. An Excel spreadsheet will be provided to the Contractor that will list ID asset numbers for all upstream and downstream manholes, pipelines, and Geographic Information System (GIS) footage.

3. The Contractor must record dates, work performed, linear footage cleaned, segment CCTV footage, reversal linear footage, direction of camera travel, type of cleaning, comments, and section complete status.

L. The Contractor shall be responsible for adhering to all applicable Occupational Safety and Health Administration (OSHA) rules and regulations while performing work on any and all City-related projects or jobs (to include, but not necessarily limited to “Confined Space Entry”).

M. The Contractor shall obtain all required municipal and other governmental licenses and permits.

N. The Contractor shall obtain approval or consent from utilities or carriers, such as telephone companies or other persons or organizations or authorities, whose proper performance of work under the contract might be affected.

O. The Contractor shall request written release from responsibility for the performance of work under this contract if, and to the extent, such work is precluded by the inability to obtain such approval or consent. The Contractor shall abide by all federal, state, and local laws and regulations.

P. The Contractor shall notify third parties (Such as public and private utilities) of their intent to perform work in an area where such parties may have rights to underground property or facilities, and request maps or other descriptive information as to the nature and location of such underground facilities or property, and assurance of the Contractor’s ability to enter upon any public or private lands to which access is required for performance of the work. The Contractor shall obtain written permission for access to private property where the easement is inadequate.

Q. The Contractor shall review all available information pertinent to the project site, including reports prepared under previously accomplished studies or surveys, and any other data relating to the design of the project, including maps, drawings, construction specifics, sewer system records, etc., as provided by the City. The Contractor shall request these documents at least five days in advance.

R. The Contractor shall have a cellular telephone at which the Contractor’s superintendent can be reached at any time. The Contractor shall provide daily notification of work locations to the City’s contract representative. The Contractor shall also immediately notify the City in the event that a point repair is required or if lodged equipment causes a blockage, spill, or overflow.

S. If, during the Contractor’s operation in the collection system, evidence of an imminent or potential pipe collapse (such as pieces of pipe, fresh soil, or backfill are noted in the debris removed from the system), or other situations that would result in a public hazard, the Contractor shall immediately halt all work on that line segment and contact the City’s contract representative.

T. The Contractor shall make every reasonable effort to control sewer and other offensive odors in the areas surrounding the work by placing odor blocks and venting or covering opened manholes.

U. In the area where brush and other vegetation make access to the sewer mains designated for cleaning and inspecting less than desirable, and/or the route to the sewer access points is not via a recorded easement, the Contractor shall provide its own access to sewer access points for the purpose of cleaning and inspection.

V. The Contractor will coordinate with property owners and residents to unlock gates or secure livestock or pets during field activities. Any fence removal and replacement, clearing, mowing, or trimming of trees, bushes, grass, plants, etc., for the ingress and egress by the Contractor to a designated project site will be the Contractor’s responsibility.

W. All customers that refuse to allow access, vegetation clearing, or any other work required by the Contractor shall be referred to CCW’s designated contract representative as soon as practicable and documented in writing within 48 hours for action and follow-up to be conducted by CCW.

4.3 Work and Materials Provided by CCW

CCW will provide the Contractor with the following at no cost:

A. Community awareness measures and project signage informing that sewer maintenance is scheduled for the Contractor.

B. Instructions on how to respond to the residents who approach the Contractor during the sewer cleaning and inspection process.

C. Legal and physical access to the collection system manholes on the portions of sewer within the project limits.

D. Exposure of buried manholes and assistance in opening seized manhole lids that could not be accessed or opened by the Contractor using normal industry standard procedures.

E. Any excavation, opening, backfilling, or repair of sewers or streets required to remove the Contractor’s equipment caught in the sewer pipe, due to sewer defects and not caused by the Contractor’s negligence. See Section 4.“Emergency Pipeline Blockage Plan”.

F. CCW’s designated contract representative will act as the liaison between CCW and the

Contractor for the duration of the project.

G. Debris dump location to unload materials removed from the sewer pipes during cleaning shall be the sludge-receiving unit located at the Greenwood Wastewater Treatment Plant (WWTP). This location is to be used only during the contract time limits and only for sewers in Corpus Christi that have been authorized for cleaning under this contract. The Contractor shall be responsible for dumping wet sludge to the assigned sludge-receiving unit at the Greenwood WWTP and removing and hauling dewatered sludge from the Greenwood WWTP to a landfill for appropriate disposal as per relevant regulatory requirements.

H. The Contractor shall maintain the housekeeping of the sludge-receiving unit and be responsible for all regulatorily required tests for hauling dewatered sludge to the landfill. Haulers are required to have their own manifests and submit them with each load.

4.4 Work Site and Conditions

A. Traffic Control

1. The Contractor shall be responsible for and provide sufficient traffic control measures to ensure safe conditions and to minimize inconveniences to motorists.

Temporary traffic control devices shall conform to the latest edition of the Texas Manual on Uniform Traffic Control Devices, which provides several typical temporary traffic control plans that may be implemented into the project. The Contractor shall determine if revisions or modifications to these typical plans are required for any specific site and, when required by CCW staff, shall submit the plans to the Traffic Engineering department for approval. The Contractor is responsible for determining whether the traffic control is sufficient for road or traffic conditions and for acquiring any necessary permits from the City.

2. For work adjacent to, in, or under Texas Department of Transportation (TxDOT) right-of-way (ROW), the Contractor shall coordinate with CCW to provide work notification to TxDOT as required.

3. The Contractor shall furnish, install, move, replace, and maintain all necessary temporary traffic controls, including, but not limited to, barricades, signs, barriers, cones, lights, signals, temporary striping and markers, flaggers, and the relocation of existing signs and devices as is necessary to safely complete the project.

4. Temporary traffic controls must be measured and paid for on a per day basis.

Payment for traffic control will be based on the roadway classification where traffic control measures are required. The four classifications to be utilized in this contract are:

a. Arterials: Streets that bring traffic to and from the freeway and accommodate high volumes of cross-town traffic.

b. Collectors: Defined as those streets that collect and distribute traffic to and from local streets, other collectors, arterials, and freeway frontage roads.

c. Local Access Streets: Defined as those streets that provide access to individual residences, elementary schools, and parks within a neighborhood.

d. TxDOT ROWs: TxDOT roadways/ROW are those operated and maintained by TxDOT.

5. Street classifications are defined and may be referenced in the latest edition of the

City of Corpus Christi Urban Transportation Plan, found on the City of Corpus Christi’s website in the following location:

http://www.cctexas.com/Assets/Departments/Development- Services/Files/design-standards/UrbanTransportationPlanMap.pdf

B. Construction Water Meters

1. The Contractor will obtain and place a refundable deposit on a City-provided hydrant meter to record water used for cleaning operations. Water will be provided at no cost to the Contractor, provided the Contractor submits monthly use records, as required by CCW’s designated contract representative.

2. The Contractor will be allowed to use hydrants that are near the work being performed and will adhere to any restrictions in the event that specific areas are not available to obtain water. The Contractor will use caution when opening and closing hydrants to prevent surges, damage to hydrants, or turbidity within the water main. The Contractor will be responsible for any loss or negligent damage to the hydrant meter and any damage to hydrants; it is the Contractor’s responsibility to connect to hydrants that are observed to be in good condition.

The City may withhold final payment until the water meter is returned in good condition. Connection to the vacuum truck from the public fire hydrant shall be made with an air gap for backflow prevention. The connection shall be inspected by CCW.

C. Existing…