RFB-386 Mark Twain Golf Course Groundskeeping Product -legal advertisement.docx
DOCX document 17 KB Posted
- Solicitation number
- 2139388
- Issued by
- Chautauqua County, New York
About this file
This is a legal advertisement for Request for Bids (RFB-386) issued by the Chemung County-City of Elmira Purchasing Department for groundskeeping products to supply the Mark Twain Golf Course during the 2027 season. Sealed bids must be submitted to the Purchasing Department, Third Floor, Room 309, 150 Lake Street, Elmira, New York, by 1:45 P.M. on October 20, 2026, with public opening and reading of bids at 2:00 P.M. the same day via Microsoft Teams. Bidders must submit one original and two exact copies of their proposal in a sealed envelope. Contract documents became available on October 6, 2026, through the Empire State Purchasing Group online portal at www.empirestatebidsystem.com. The products are to be provided on a continuing demand basis for the 2027 season, with the expectation that products will be ordered once during the season, though additional quantities may be needed.
Each bid must be accompanied by a $50.00 deposit in the form of a certified check, bank draft, or bid bond, payable to The City of Elmira. Deposits from unsuccessful bidders will be returned promptly upon execution of the contract with the successful bidder. Faxed or electronic bids will not be accepted. The City of Elmira encourages Women and Minority Business Enterprise (W-MBE) participation and requires bidders to execute and attach a Certification regarding Equal Employment Opportunity. All bidders must comply with non-discrimination requirements covering age, race, creed, color, religion, sex, national origin, disability, marital status, military status, sexual orientation, and other protected statuses. Only proposers who obtain official bidding documents from the Empire State Purchasing Group are guaranteed to receive addendum information.
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Text version
Chemung County-City of Elmira Purchasing Department 150 Lake Street, P.O. Box 588 Elmira, NY 14901
PH: 607-737-3577 FX: 607-873-1352
Sealed Bids will be received in the CHEMUNG COUNTY – CITY OF ELMIRA PURCHASING DEPARTMENT, Third Floor, Room 309, 150 LAKE STREET, ELMIRA, NEW YORK until 1:45 P.M on October 20, 2026. Where the bid, will be publicly opened, read aloud, and broadcast via Teams at 2:00 P.M. on the date due. Login information to the Teams meeting can be found on the Purchasing website at:
https://chemungcountyny.gov/1387/10436/Purchasing-Calendar
This bid solicitation is on behalf of the City of Elmira. Bidders shall submit one (1) original and two (2) exact copies of the bid proposal IN A SEALED ENVELOPE ENTITLED:
RFB-386 MARK TWAIN GOLF COURSE GROUNDSKEEPING PRODUCTS FOR 2027
PLEASE TAKE NOTICE:
The Purchasing Department is closed between the hours 12:00 Noon to 1:00 P.M., The Purchasing Department receives one (1) mail delivery daily after 2:00 P.M.
Bids must be received in the Purchasing Department by 1:45 on the due date.
Faxed or electronic Bids will not be considered.
Each bid shall be accompanied by a deposit in the amount of $50.00 in the form of Certified Check, Bank Draft, or Bid Bond. Cash will not be acceptable as a deposit. Bid deposits of all unsuccessful bidders shall be returned promptly upon execution of the contract with the successful bidder. Checks shall be made payable to THE CITY OF ELMIRA.
Attention of Bidders is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of their age, race, creed, color, religion, sex, national origin, disability, marital status, military status, sexual orientation, predisposing genetic characteristics, familiar status or status as a victim of Domestic Violence.
The City encourages W-MBE participation.
Each Bidder submitting a Bid to the City shall execute and attach thereto, the Certification regarding Equal Employment Opportunity. Although the Bidder is not required to attach such Certification by proposed sub-contractors to his Bid, the Bidder is here advised of this requirement so that appropriate action can be taken to prevent subsequent delay in sub-contract awards.
Contract documents can be obtained on or after October 6, 2026, online at www.empirestatebidsystem.com. Vendors must first register for either the free service or the paid service at that site. The paid service is not required to obtain our bids. After registration, click on Chemung County/City of Elmira from the list of participating agencies; click on the title of the bid or search the NIGP codes. Copies from any other source are not considered official copies. Only those proposers who obtain bidding documents from the Empire State Purchasing Group are guaranteed to receive addendum information if such information is issued.
If you have obtained this document from a source other than the Empire State Purchasing Group, it is recommended that you obtain an official copy by registering with this service.
CITY OF ELMIRA
By:_____________________________________ Charmain Cattan Date Interim City Manager Advertised in Star Gazette: October 6,2026
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