Request for Bids

RFB #27-001

Toledo Bend Project Joint Operation

Hydro Station Outage Unit #1

August 2026

SRA-TX Authority General Office 12777 Hwy. 87 N.

Orange, TX 77632

409.746.2192

450 Spur 135

Burkeville, TX 75932 409.565.2273

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Table of Contents

Notice to Bidders

General Information and Instructions

Execution of Agreement

Scope of Work

Bid Proposal

Bid Bond

Bid Opening

Vendor Certification to State Law

Attestations

Affidavits

Bonding Company Information

Non-Collusion Affidavit

Form W-9 Request for Taxpayer Identification Number and Certification…………………...……………….49

Conflict of Interest Questionnaire Form………………………………………………..…………………………..………..56

Prevailing Wage Rates

Qualification Statements

General Conditions

Special Conditions of the Agreement

Agreement

Performance Bond

Payment Bond

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Notice to Bidders

The Sabine River Authority of Texas (SRA-TX) and the Sabine River Authority, State of Louisiana (SRA-LA), acting jointly as Toledo Bend Project Joint Operation (TBPJO), “Owner”, is seeking bids for Hydro Station Outage Unit #1 at the Toledo Bend Project Joint Operation Office (TBPJO). Sealed bids for the Project will be received electronically at www.CivcastUSA.com, until August 12th, 2026, at 2:00 pm local time. At that time, the bids will be virtually opened and read aloud. Public attendance will be at the TBPJO Office at 450 Spur 135 Burkeville, TX, 75932. A Zoom meeting invitation will be posted to CivCast and SRA-TX website for the opening of the bids.

Bids must be submitted and received no later than the opening date and time specified above. The Owner is not responsible for ensuring the submittal of Bids through www.CivcastUSA.com. Bids shall be clearly marked, “Request for Bid – TBPJO Hydro Station Outage Unit #1 (RFB #27-001).”

A mandatory pre-bid meeting will be held at the Toledo Bend Project Joint Operation Office at 450 Spur 135 Burkeville, TX, 75932 on Thursday, July 30, 2026, at 10:00 a.m. to make certain that the scope of work is fully understood. All interested parties are required to attend.

The Owner reserves the right to adopt the most advantageous interpretation of the bids submitted in the case of ambiguity or lack of clearness in stating proposal prices, to reject any or all bids, and/or waive any formalities.

Contract documents may be obtained from (1) SRA-TX Authority General Office, 12777 Hwy. 87 N., Orange, TX or (2) Toledo Bend Project Joint Operation Office, 450 Spur 135, Burkeville, TX or (3) by download from www.sratx.org under doing business “bid opportunities” or www.civcast.com under project “Sabine River Authority of Texas – TBPJO Hydro Station Outage #2” or (4) by email request to purchasing@sratx.org.

Questions regarding contract documents may be emailed to purchasing@sratx.org or directed to Stephanie Stanley at 409.746.2192.

http://www.sratx.org/ http://www.civcast.com/ mailto:purchasing@sratx.org

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General Information and Instructions

This Request for Bid is for the Hydro Station Outage Unit #1 at the Toledo Bend Project Joint Operation Office (TBPJO) for the Sabine River Authority of Texas (SRA-TX) and the Sabine River Authority, State of Louisiana (SRA-LA), acting jointly as Toledo Bend Project Joint Operation (TBPJO), “Owner”, at the Toledo Bend Project Joint Operation Office in Newton County, Texas. A detailed scope of work and specifications are provided later in this package.

Below is the calendar of events associated with this request:

Date Description July 15, 2026 First publication date for Notice to

Bidders July 22, 2026 Second publication date for Notice to

Bidders July 29, 2026 Third publication date for Notice to

Bidders July 30, 2026, at 10:00 am Mandatory Pre-Bid Meeting

August 4, 2026 Deadline to submit questions or request additional information

August 7, 2026 Responses to questions distributed as an addendum to the bid package

August 12, 2026, at 2:00pm

Bids will be opened and read out loud Public can attend at the Toledo Bend Project Joint Operation Office 450 Spur 135 Burkeville, TX 75932

September 2026 Anticipated time frame for delivery of Hydro Station Outage

At the Sabine River Authority of Texas and the Sabine River Authority, State of Louisiana, our goal is to purchase goods and services that are determined to be the best value to meet our business needs.

We support open, fair, and unrestricted competition in selecting products and services with equal opportunity provided to all qualified parties including small business enterprises, Historically Underutilized Businesses, and Disadvantaged Business Enterprises.

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Preparation of Bids

Sealed bids shall be prepared and submitted in compliance with the specifications outlined in this Request for Bid package and the Notice to Bidders. All blank places on the Bid Proposal form must be filled in. No changes shall be made in any prices which may be prescribed for specific bid items.

All requested documentation in this bid package must be submitted to have a complete bid.

Interpretation of Contract Documents, Technical Specifications, and Drawings

Bidders desiring further information or interpretation of the contract documents, technical specifications, and drawings must make request for such information in writing to the purchasing representative. The email address to submit these questions is: purchasing@sratx.org. Such requests should be received five (5) days prior to the date for the Bid opening. The purchasing representative will direct any inquiries to the appropriate Owner personnel, and any answers to such requests will be given in writing to all Bidders, in addendum form, and all addenda will be bound and made a part of the contract. No other explanation or interpretation will be considered official or binding. Should a Bidder find discrepancies in, or omissions from the contract documents, technical specifications, or drawings, or should he be in doubt as to their meaning, he should at once notify the purchasing representative in order that a written addendum may be sent to all Bidders. It is the responsibility of the Bidders to know if they have received all such addenda, complete files of which will be maintained at both the Authority General Office and the Toledo Bend Project Joint Operation Office.

Examination of Contract Documents and Site

In preparation of the Bid for the project, consideration must be taken to examine contract documents, make observations and investigations, and correlate knowledge and observations with the requirements set forth such as:

a. Read the contract documents and related technical data and reports thoroughly. Use the complete set of contract documents in preparing bids. Assume responsibility for errors or misinterpretations resulting from the use of partial or incomplete contract documents.

b. Visit the site to become familiar with general, local, and site conditions that may affect cost, progress, or performance of the work in any manner.

c. Become familiar with federal, state, and local laws, ordinances, rules, and regulations affecting cost, progress, or performance of work.

Surveys and investigation reports of latent physical conditions at the site, or conditions or situations affecting the design of the project used in preparing the contract documents are referenced in the supplementary conditions.

a. These reports are available for information only and the OWNER does not guarantee their accuracy or that any opinions expressed in the report are correct.

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b. Make additional surveys and investigations as necessary to determine the bid price for performance of the work in compliance with the terms of the contract documents before submitting a bid.

c. The cost for these investigations is to be paid by the bidders.

Acknowledge sole responsibility for job site safety, including trench excavation and confined space entry safety, by the submission of a Bid for this project. The submission of a Bid is incontrovertible representation by the Bidder that he has complied with every requirement of this section.

Bid Security

As a guarantee that the Bidder will promptly enter into a contract and execute both performance and payment bonds on the forms included in the contract documents if awarded the contract, the Bidder must meet the following bid security requirements as set forth in Texas Water Code Chapter 49 Subchapter I. If the Bid proposal exceeds $50,000 up to $250,000, the Bidder must submit a bid security in the amount of at least two (2%) percent of the amount of the maximum total bid in the form of a certified or cashier’s check on a responsible bank in the state. If the Bid exceeds $250,000, the Bidder must submit a bid bond in the amount of five (5%) percent of the amount of the maximum total bid in the form of an approved Bidder’s Bond underwritten by a surety authorized to conduct business in the respective state.

Qualification Statement of Bidder

Bidders must submit documentation with the bid package to demonstrate that the contractor is qualified by experience and capability of successfully executing the contract within the contract time and for the contract amount. Bidder must complete Qualification Statements Article 1-4 found in the bid documents.

The following additional information may be required upon request:

a. Qualification and experience of subcontractors.

b. Qualifications of manufactures proposed to furnish the principal items of material or equipment.

c. Financial data consisting of audited financial statements for the last five years.

d. Previous experience and present contracts.

e. List of available equipment.

f. Evidence of authority to conduct business in the jurisdiction where the project is located.

The Owner may conduct investigations as considered necessary to establish the responsibility, qualifications, and financial ability of the Bidders, proposed subcontractors, and other persons or organizations to do the work as described. The Owner may reject the Bid of any Bidder who does not meet any such evaluation to our satisfaction.

Conflict of Interest

Pursuant to Chapter 176 of the Texas Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local government entity (i.e., Sabine River Authority of Texas) must disclose in the Conflicts of Interest

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Questionnaire Form (CIQ) the person’s affiliation or business relationship that might cause a conflict of interest with the local government entity. By law, the CIQ must be filed with the Owner’s Records Management Officer no later than seven (7) days after the date the person begins contract discussions or negotiations with the Owner or submits an application or response to a Request for Bids, correspondence, or another writing related to a potential agreement with Owner. Updated Questionnaires must be filed in conformance with Chapter 176.

A copy of the CIQ is attached. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 carries a penalty up to a Class A misdemeanor.

Unit Price and Quantities

The unit price for each of the items in the Bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price represents the total bid. Any Bid not conforming to this requirement may be rejected as informal.

Special attention is drawn to this condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

Unless stated otherwise in this Bid package, the Owner is obligated during the period stipulated to purchase all its normal requirements from the successful Bidder and the Bidder is obligated to supply the quantities which the Owner requires. The quantities stated are given as a general guide for bidding but are not guaranteed amounts, they represent the best estimated usage. The Owner reserves the option to purchase more or less of those services at the Bid price.

Sales Tax

The Owner is exempt by law from payment of Texas State Sales and Use Tax Laws and Federal Excise Tax and is also an exempt agency as defined by the statutes of the State of Louisiana. The Bidder shall not include such taxes in the Bid.

Contract Time

The commencement and completion time for the project shall be as stipulated in the Bid proposal.

Wage Rates and Employment Qualifications

The Bidder’s attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and Related Acts) wage rate as contained in the contract documents must be paid on this project.

Modification or Withdrawal of Bids

Any modifications or withdrawals to Bid submissions which occur prior to the Bid opening can be done upon written request to the Owner. Modified Bids must still be submitted before the Bid

8 | P a g e opening and meet all stated requirements. Modifications cannot be made to any Bid submission after the Bid opening. No Bid may be withdrawn for a period of ninety (90) days after Bid opening, except by mutual consent of the Owner and the Bidder.

Time for Receiving Bids

Bids received prior to the advertised hour of opening will be kept securely sealed. The representative appointed to open the Bids will decide when the specified time has arrived, and no Bid received thereafter will be considered.

Required Bid Response Documents

The following documents are required to be completed and be considered as a responsive bidder to this request for bid.

a. Bid Proposal documents completed and signed as described above.

b. Bid Bond

c. Bid Opening Form – This form is to be completed which will be read publicly at the public bid opening.

d. Vendor Compliance to State Law Form

e. Attestations

f. Affidavits

g. Bonding Company Information – Identification of bonding company to be used for performance and payment bonds in the event of being awarded as successful Bidder.

h. Non-Collusion Affidavit

i. Form W-9 Request of Taxpayer Identification Number and Certification

j. Conflict of Interest Questionnaire Form

k. Additional items as stipulated in the request for bid

l. Qualifications Statement

Opening of Bids

The Owner will, at the time and placed fixed for the opening of Bids, open each Bid, and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present at the public bid reading.

Representation

By executing and submitting a Bid, the Bidder hereby represents and warrants to the Owner that the Bidder has read and understands the Bid documents and the Bid is made in accordance with the Bid documents. The Bidder also represents and warrants that the individual submitting the documents made part of the bid response is authorized to sign such documents on behalf of the Bidder and to bind the Bidder under any contract that may result from the submission of the response.

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Confidentiality of Documents

The Owner is subject to the Texas Public Information Act (PIA). Any information submitted to the Owner by the Bidder shall be considered non-confidential and available to the public, except as follows:

In the event a Bidder considers a specific portion of their Bid to be confidential and subject to an exception to disclosure under the PIA, such portion must be clearly identified and marked “CONFIDENTIAL”. Do not mark an entire proposal confidential, as this is not in conformance with the PIA and is not acceptable. Only the specific portion or portions of the Bid that the Bidder considers to be confidential pursuant to the PIA should be marked. IF AN ENTIRE BID IS MARKED

CONFIDENTIAL, THE OWNER WILL NOT TREAT ANY PORTION OF THE BID AS CONFIDENTIAL

AND THE BID MAY BE REJECTED AS NON-CONFORMING. The Owner will honor notations of confidentiality in accordance with this paragraph and decline to release such information initially;

however, final determination of whether a particular portion of a Bid may in fact be withheld pursuant to the PIA will be made by the Texas Attorney General or a court of competent jurisdiction.

In the event a public information request is received for a portion of a Bid that has been marked confidential, the Owner will ask the affected Bidder if the information may be released. If the release is agreed to, the Owner shall release the information.

If the release is denied, the matter shall be referred to the Texas Attorney General’s Office in accordance with the process set forth in the PIA. The Bidder shall be fully and solely responsible for submitting arguments and evidence within the statutory timeframes to the Texas Attorney General’s Office regarding its claim of confidentiality. The Owner will NOT submit arguments on behalf of the Bidder.

The Texas Attorney General’s Office shall rule on the matter. In the event that it is determined by the opinion of the Texas Attorney General or court of competent jurisdiction that such information may not be withheld, then such information will be made available to the requestor. If it is determined that the information may be withheld, Owner will withhold the information from the requestor.

Pricing information contained in bids or contracts is not considered confidential under the PIA and will be disclosed without making a request to the Texas Attorney General.

Award of Contract

The Owner shall have the right to reject any and all bids in accordance with the specifications of this document or any applicable state law. Unless the Owner elects to reject all Bids, the contract will be awarded as promptly as possible, consistent with the time required for a thorough analysis of all Bids submitted. Bidders are required to hold bids for the minimum time frame as stipulated in this Request for Bid. The award will be made to the lowest responsive, responsible Bidder or to the Bidder who provides goods or services at the best value for the Owner.

In determining the best value for the Owner, the following may be considered:

a. The amount bid;

b. Reputation of the bidder and the bidder’s goods or services;

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c. Quality of the bidder’s goods or services;

d. Extent to which the goods or services meet the needs of the Owner;

e. Bidder’s past relationship with the Owner;

f. Total long-term cost to the Owner to acquire the bidder’s goods or services;

g. Bidder’s past experience in performing similar work;

h. Bidder’s financial record indicating the stability of the bidder;

i. Bidder’s history of successfully completing projects; and

j. Any relevant criteria specifically listed in the request for bids or proposals.

Each Bidder agrees to waive any claim it has or may have against the Owner, Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any Bid.

Evaluation of Bid Proposals

In considering Proposals, Owner will evaluate, score and rank the Proposals in accordance with the evaluation criteria and weighting set forth in this RFB to determine the Proposal that offers the best value to the Owner.

The Proposals will be evaluated using the criteria and weighting indicated in the table below.

Evaluation Criteria Weight

Compliant Bid Proposal; Bid Bond Pass/Fail

Proposer Reputation and Quality of Good and Services 25

Proposed Cost of Project 25

Proposer Qualifications and Experience 25

Proposer Successful Project Completion Rate and Approach

Total 100

Material misstatements and/or inaccuracies in the information submitted in the Proposals that was a basis for evaluation, scoring and ranking may be grounds for rejection of the Proposal for this Project. Any material misstatements and/or inaccuracies, if discovered after award of the Agreement may be grounds for immediate termination of the Agreement, at the Owner’s sole discretion. Additionally, the Proposer will be liable to the Owner for any additional costs or damages to the Owner resulting from such misstatements and/or inaccuracies, including costs and attorney's fees for collecting such costs and damages.

Submission of a Proposal indicates Proposer’s acceptance of the evaluation criteria and weighting contained in the RFB as well as Proposer’s recognition and acknowledgement that subjective judgments must be made by the selection committee during the evaluation.

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Execution of Agreement

Upon award to the successful Bidder, the following conditions and requirements are part of the execution of the agreement by the Contractor as specified herein.

Insurance Requirements

The Contractor shall, at their sole expense, maintain insurance coverage as outlined in the General Conditions. The Contractor must provide proof of the required insurance coverage and obtain approval from the Owner prior to entering into the contract.

Performance and Payment Bonds

The Contractor must provide performance and payment bonds for this contract as stated herein.

Performance Bond: By Texas State statute, local governments must require a performance bond from all contractors where such contracts involve construction, alteration, or repair of buildings or other public works projects in excess of $100,000.00. Such bonds must be executed by a corporate surety authorized to do business in the State of Texas in accordance with Article 7.19-1 Bond of Surety Company; Chapter 7 of the Insurance Code, must be for not less than one-hundred percent (100%) of the contract price, and remain in effect for one year beyond the date of acceptance by the Owner.

Performance bonds are conditioned upon “the faithful performance of the work in accordance with the drawings, specifications, and contract documents". These are in effect performance guarantees to assure completion of construction. These bonds are solely for the protection of the Owner.

Payment Bond: A payment bond is one executed in connection with a contract (construction, alteration, or repair) to assure payment as required by law to all persons supplying labor and materials in the execution of work provided for in the contract. These bonds are required solely for the protection of all such claimants. These, like performance bonds, must be issued by a State approved corporate surety in accordance with Article 7.19-1 Bond of Surety Company; Chapter 7 of the Insurance Code, must also be for not less than one hundred percent (100%) of the contract price, and remain in effect for one year beyond the date of acceptance by the Owner. The $25,000.00 State requirement (i.e., all contracts over that amount will require the Owner to have one hundred percent (100%) payment bonds) is also the same.

Failure of the successful Bidder to execute such an Agreement and to supply the required bonds within ten days after the prescribed forms are presented for signature, or within such extended period as the Owner may grant, based upon reasons determined sufficient by the Owner shall constitute a default, and the Owner may either award the Contract to the next lowest responsible Bidder or re-advertise for bids, and may charge against the Bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, up to the amount of the Bid Bond. If a more favorable bid is received by re-advertising, the defaulting Bidder shall have no claim against the Owner for a refund.

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Equal Opportunity

The Owner provides equal opportunity for all qualified parties including Historically Underutilized Businesses (HUBs). If your organization or any associated sub-contractors on the project are a certified HUB with the State of Texas, please submit documentation of the certified organization, including description of the work, percentage of the contract expected to be completed by the HUB, and the certification number of the HUB.

Executed Documents

Agreement and Bonds will be prepared in not more than six counterpart (original signed) sets. The Owner will furnish Contractor three sets of conforming contract documents, technical specifications, and drawings free of charge. Any additional sets will be obtained at commercial reproduction rates.

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Request for Bids – Scope of Work Toledo Bend Project Joint Operation

Hydro Station Outage Unit #1

RFB #27-001

GENERAL PLANT SITE INFORMATION

LOCATION: The Toledo Bend Hydro plant is in Newton County, Texas (near Burkeville, Texas) and Sabine Parish, Louisiana (near Hornbeck, Louisiana). This site forms part of the Texas-Louisiana border.

RESERVOIR: The lake covers 185,000 acres, is 15 miles across at its widest point, and has 1,264 miles of shoreline. The reservoir has a storage capacity of 4,777,000 acre-feet (one acre-foot is the volume of water required to cover an acre of land to a depth of one foot), and it has an average depth of 60 feet.

POWER PLANT CAPABILITY: The two hydroelectric power generators have a generating capacity of 75,000 kilowatts. The estimated annual energy output is approximately 200 million kilowatt-hours.

GNERAL WORK SCOPE:

Toledo Bend Unit 1 Fall 2026 Outage is scheduled for 6 weeks (breaker-to breaker), tentative start date, September 8th, 2026, and completed October 13th ,2026. The outage schedule is subject to be, changed depending on the lake level. SRA will reconfirm the outage schedule approx. (30) Days prior to the above start date. Note that all work shall be, completed on or before the end of week #6.

Outage general work scope is, listed as follows:

1. Intake Gate #1 In-place Inspection Clean by pressure washing and perform a painting inspection for the Head Gate #1

2. Replace Bottom Seal If Needed.

3. Remove and Install new Chains. (New Chains will need to be, built).

4. Install/Remove Outlet Gates.

5. Install/Remove Bulkhead gates.

6. Remove debris from the sump.

7. Oil Head bearing inspections/replacement.

8. Wicket Gate Inspection.

9. Turbine/ Runner Inspection.

10. Generator Cooler Inspection.

11. Generator guide bearing adjustment.

12. Thrust Bearing Cooler Inspection

13. Clean and inspect Tanks and reservoirs.

14. Air vent valves remove/inspect/replace.

15. Main Shaft packing/Gland.(Inspection and Adjustment).

16. Install New Station Sump Pump #1.

17. Remove and Install Governor Oil Pumps and Motors.

18. Clean the Clean Oil tank during pre-outage.

The successful Bidder shall provide: Safety coordination and oversight on project, supervision, labor, quality control (“QC”), certified crane operator/ signal person/qualified rigger, rigging, 14 | P a g e scaffolding, rentals, misc. materials, consumables, safety equipment, safety audits and Job Hazard Analysis. Details of these items are, discussed in the body of the scope below.

The contractor shall inspect and repair (see above) Intake Gate #1 and all its components at the Toledo Bend Plant on Unit 1. This should occur while the unit is offline.

The contractor shall remove external housing from the Intake Gate Hoist. Contractors shall install stop logs while supporting divers. Contractors shall install temporary support on the Intake Gate. The contractor shall also supply all necessary scaffolding in turbine areas such as draft tube, scroll case and any other scaffolds requested by SRA personnel. Contractor shall also provide all necessary assistance with debris removal from draft tube/Sump.

Schedule:

The contractor shall begin to mobilize on September 1st, 2026, upon issuance of notice to proceed (NTP). and first official outage workday will be September 8th,2026. Outage work duration shall be no longer than 6 weeks from the outage, official start date. The contractor is also responsible for providing a detailed Microsoft Project schedule for all work within 30 days once purchase order has been awarded.

WORK SCOPE OUTLINE:

A- Site Preparation

B- Startup support

C- Site Restoration

D- Details work scope.

1. Preparation for intake gate “in-place” inspection and repairs

2. Intake gate inspection and repairs. Remove/Build/replace chains.

3. Intake gate reassembly

4. Install/remove outlet and bulkhead gates.

5. Remove debris from the sump.

6. Wicket gate inspection

7. Oil Head bearing inspections/replacement.

8. Turbine/Runner blocks, inspections

9. Auxiliary work

10. Generator cooler inspection

11. Thrust bearing inspection/adjustments.

12. Thrust Bearing cooler removal/inspection/reinstall.

13. Air vent valves remove/inspect/replace.

14. Main shaft packing gland inspection/adjustments.

15. Install new Station Sump Pump #1.

16. Remove/Install Governor oil pumps and motors.

17. Clean/Inspect Clean Oil tank.

E- Furnish by contractor.

F- Provide by SRA

DETAIL WORK SCOPE:

A – ON SITE SAFETY TRAINING SITE PREPARATION

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1. Set up office trailer, break room, tool trailers, etc.

2. Set up equipment.

3. Order and receive scaffolding materials.

4. Clean/Inspect Clean Oil Tank

5. Onsite Safety orientation: Attend pre-outage readiness meetings.

B - STARTUP SUPPORT

1. Provide supervision and workers required to support during unit startup:

a. Contractor startup team includes Superintendent, Foreman, workers (4), certified crane operator (1)

C - SITE RESTORATION

1. Work area cleanup.

2. Remove office, break room and tool trailer.

3. Remove equipment and ship off site.

4. Final approval and complete demobilization and contractor released form.

D- DETAILS WORK SCOPE

1. Preparation for Intake Gate “In-place” Inspection and repairs

a. Remove the gear box cover (doghouse)

b. Remove the center guardrails.

c. Set maintenance beams next to gate (See block marks for proper direction. Also need support rods and nuts). SRA provides beams, rods, nuts, and washers.

d. Remove steel grating and install fiberglass grating, SRA provided grating.

e. Divers to inspect the outlet gate seating area (SRA schedule the divers)

f. Install outlet gates. Note: Assist divers to install outlet gate. If cherry picker is, used, SRA will install the ground chain.

g. Remove the top two sections of #1 bay Trash racks for divers’ access to stop logs.

h. Intake gate, stop log installation: Assist Divers to inspect the intake gate stop log seal area.SRA schedule the divers. Raise and lower the bottom stop log three times, remove stop log. Diver to inspect the seal area.

Install the stop logs (3 sections).

i. Install intake stop logs (3 sections in proper sequence). Contractor to provide 35 Ton (Cherry Picker), and certified crane operator/certified signal person. Note: Leave the cables on top stop log for activity #3. g

j. Dewater the draft tube and scroll case (SRA)

k. Raise intake gate (1 Gate) to check for leak on stop logs.

l. Take measurements and break limit switch chains (SRA)

m. Raise the head gate clear the concrete floor.

n. Lower head gate

o. Install maintenance beams (2 beams)

p. Install vertical support rods (2 rods)

q. Install full and half lock nuts on top and bottom of rods.

r. Build scaffold floor underneath (with four layers of six mill plastic sheeting to catch dropped tools and debris) and on both sides of head gate (downstream and upstream)

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2. Intake Gate In-place Inspection and Repair

a. Perform general inspection and submit the as-found inspection report on intake gate, seals, bolting, and all associated components.

b. Perform visual inspection and take back slack movement readings on sheaves. Remove sheaves if needed.

c. Upon welding repair (if required), sand blasting the gate upon completion of welding repair. Blasting shall be, done ONLY in the repaired areas.

Paint and coat the gate with Carboline 341 epoxy coating. Schedule to allow coating curing time, approx 48 hours curing time. Note: DO NOT paint on the seals and sealing area. DTF C coating thickness: 0.040 on upstream and 0.020 on downstream of the gate surface. Perform spot coating ONLY on repaired area. (Note: Blasting and coating will be, done by either firm cost with pre-approval or T&M).

d. Inspect and replace seals as required.

e. Remove existing chains.

f. Build new chains.

g. Install new chains.

3. Intake gate Reassembly

a. General clean blasting sands/debris. Perform, final inspection and remove scaffolds and weather protection enclosure if necessary.

b. Inspect the gate sealing area in scroll case by both SRA and contractor supervisors, return gate #1 back to hoist in operating position.

c. Lower gate #1. SRA to equalize by flapper valve and check for leaks at the gate seals.

d. Using cherry-picker, raise the top stop log to fill the area between stop log and gate, not to remove the top stop log. Note: Should have the cables on top stop log as per activity # 1.i (alternate method if flapper vv. Fails)

e. Water the scroll case by using gate #2 & #3, by SRA.

f. Test run the hoist and intake gate and check for operation (SRA and others)

g. Assist Divers to remove stop logs. Note: Contractor to determine schedule, SRA to schedule the Divers

h. Reinstall the doghouse.

4. Wicket gate inspection

a. Open scroll case door

b. Erect scaffold

c. Perform wicket gate squeeze check, then lock gate in open position to clean sealing surfaces, then lock gates in closed position.

d. Take gate clearances (gaps) and record (SRA to provide datasheets)

e. Inspect pins and bushings.

f. Replace bushings and pins as required (T&M basis)

g. Perform gate adjustment as needed (T&M basis)

h. Perform welding repair as required. (contractor to provide welding procedure, as T&M basis) (cavitation)

i. Final inspection on draft tube prior to removing scaffolding.

j. Final inspection prior to closing doors (scroll case)- QAQC.

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k. Close door

5. Turbine inspection

a. Unbolt and open door.

b. Install scaffolds.

c. Clean and inspect runner and buff blades as required/may need sandblasting.

d. Inspect blades and runner hub for sign of cracks.

e. Inspect cavitation area/check blocks and previously repaired areas (HDR

AND BELZONE INVOLVEMENT as needed).

f. Perform welding repair as required. (Contractor to provide welding procedure. s T&M basis)

g. Assist Belzonza/SRA rep if needed.

h. Take hub and blade clearance reading (SRA to provide datasheets)

i. Inspect lower turbine guide bearing.

j. Check and adjust as required.

k. Final inspection (QA/QC)

l. Close draft tube door

6. Generator Inspection

a. Inspect and adjust upper guide bearing as required.

b. Remove/reinstall lagging panels for generator cooler removal/installation.

c. Inspect generator lock pins.

d. Inspect generator thrust bearing, make adjustment as required.

7. Miscellaneous Electrical Testing (Allowance Item as Directed by SRA).

8. Auxiliary work

a. Clean and inspect Turbine Guide bearing oil reservoir.

b. Clean and inspect Gov. Oil pump reservoir.

c. Clean and inspect the Gov. Oil tank.

d. Clean and inspect the Gov. Air Tank

e. Supply new door gaskets. SRA provides gasket materials.

f. Pressurize the system and check for leaks (SRA)

9. Generator Cooler Inspection

a. Disconnect cooling water piping.

b. Match mark cooler and heads Remove coolers, remove cooler heads.

c. Pressure wash, cooler heads and inspect/repair if needed.

d. Setup water blasting equipment.

e. Water blast and clean cooler bundles

f. Perform pneumatic leak test on cooler tubes.

g. Reassemble generator cooler bundles, heads, and piping according to correct matched marks/install new anodes.

h. Put coolers to service and check for leak upon completion.

10. Thrust bearing cooler inspection.

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a. Drain oil/ remove doors. Match mark bearing coolers.

b. Disconnect piping.

c. Remove existing coolers.

d. Remove/install new check valves and regulators.

e. Test for leaks.

f. Load and unload (new) coolers on/from truck for SRA to provide transportation)

g. Pressure test new coolers before installation.

h. Install coolers with new gaskets. (Check on installing flex hoses) SRA to provide new gaskets and hoses, if needed.

i. Check for leaks/ install doors new gaskets.

11. Pre-Outage Work

a. Safety equipment (Water access, handrails, etc.)

b. Mobilization (break trailer etc.)

c. Crane/rigging inspections (by others)

d. Retrieve Needed supplies from the SRA Building.

e. Check piping and insulation to be, removed or worked on for lead & asbestos (by others).

f. Receive and stage scaffolding where needed.

g. Safety orientation and meetings

h. Check lifting lugs on Generator coolers.

i. Inspect sealing surface on stop logs/lifting connections.

j. Remove doghouse and handrails etc.

k. Move dog beams etc. into position.

l. Clean the Clean oil tank.

a. Install new Station Sump Pump #1

b. Remove\Install Governor Oil Pumps and Motors

a. SRA will isolate and disconnect wires for motors.

b. Remove motors and pumps.

c. Prep motors and pumps for transportation.

d. Install/Align motors and pumps once returned.

e. SRA will reconnect wires and check rotation.

c. Air vent valves remove/inspect/replace.

a) Remove the Air check valve.

b) Inspect the check valve.

c) Replace the check valves.

d. Main Shaft packing gland inspection /adjustments

a) Inspect the Main Packing Gland

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b) Make adjustments as needed.

e. Remove Debris from the sump.

a) Assist the SRA in removing debris from the sump.

b) Repair catch box of necessary.

Notes:

Below is a list of the onsite and off-site qualified contractors who have been, identified as qualified vendors/subcontractors for the successful bidder. Note any onsite contracted or sub-contracted vender working onsite must be Pre-Approved by SRA Plant Management.

Any other subcontractors must be, identified in the bid proposal for pre=qualification and approval.

Contractor names Work description OnSite Offsite

General Contractor X X

Southside Machine Metal Fab and Machine X X

Waste Water Disposal X Hi Tech Scaffolding X

E. FURNISHED BY CONTRACTOR

Safety & security related:

1. All contractor personnel will be, required to participate in site specific training prior to working onsite and attend daily pre-job and weekly safety meetings. Each crew will also complete a Safe Work permit as required each day prior to beginning work.

2. Maintain clean work area, free of debris, & obstructions to normal travel, fire hazards, etc.

3. Safety and health equipment required by OSHA and SRA.

4. Adherence to SRA, contractor rules.

5. Observance of Toledo Bend hydro plant security guidelines and safe work practices and procedures such as tagging, confined space entry, As administered by our operations department.

6. Provide a certified crane operator/signal person, all times as required for the project and he/she would be flexible to assist other turbine millwrights, if additional manpower is needed. Provide, assistance with loading and unloading equipment for other on-site contractors or SRA craft persons with pre-notice.

Vender Required Materials (to include but not limited to):

1. Air hoses, extension cords, sheet plywood, lumber, and tarps.

2. Expendable and consumable items.

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3. All tools, temporary office facilities, sanitary facilities, porta potties, lighting, and ventilation.

4. Welding and cutting equipment.

5. Housing for office requirements and workers change shacks for contractor personnel.

6. Thread and joint compounds, common gasket material and all consumable and expendable materials (such as rags, solvents, cleaning tools, plywood’s, general lifting cables one-half and under.)

7. Hard hats, safety glasses, goggles, and all other safety equipment and devices.

8. Support services to NDE contractors, dust-blaster, painters, and epoxy coating for intake gate repairs

9. The contractor will be, expected to perform and support extra work as needed and authorized by SRA during the scheduled overhaul period.

10. General purpose slings, rigging equipment, including chain hoists, tools, heating and burning equipment, precision measuring tools, hand tools and special tools for all work other than those listed in 4.2 Responsibilities of SRA.

11. Perform the inspection/overhaul of this equipment in accordance with the items listed in the following work scopes. The contractor shall not assume that work is, intended to be, performed in the order listed but will be, required to employ necessary methods to do a complete job.

12. The contractor shall provide SRA with the guidelines and agreements on the rework costs in the bid proposal.

13. Drill, remove and tap out any bolts up to ¾.”

14. General pump and motor coupling and bearing alignment shall be, included in the original cost.

15. All welding, heat treatment, and NDE work will be, done in accordance with ANSI code B31.1

16. Contractor to furnish all wire plugs or connectors for a single or three-phase 480V power tools and welding machines (SRA to make connections). (NOTE: No 220V single or three-phase power is available.)

Work quality related.

1. Precision measurement devices.

2. To perform work in a clean and orderly manner using safe work practices.

3. To furnish competent labor to complete work as scheduled.

4. Disconnected piping shall be, closed with polyethylene film or equivalent and securely taped. Open oil cavities shall be, covered during work in adjacent areas.

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5. SRA Power Generation Foreign Material Exclusion Procedures will be adhered to during work on applicable equipment.

Others:

1. A complete report on the job performance, safety, and NDE records after the project completion date but before final payment is, made.

2. All subcontractors are to be, approved by Plant management. The names of all subcontractors will be, identified in the bid proposal.

3. Provide a daily log and time sheets, as required at all time and material work.

4. All Contractors will furnish SRA with a written weekly job status report detailing items completed and % completion of work in progress, challenges to progress, including work behind schedule and resources required to complete the work.

5. All Contractors will provide weekly estimates of cost expended and Present Estimate to complete known scope.

6. Submit quotation and maintain an updated critical path and bar chart for company review during the outage.

7. To provide as a part of the proposal, an organization chart demonstrating the responsibility area of the contractor management from the Vice President of the department to the first line supervision of the job. Names of the individuals and phone numbers will be, included. To include with quotation, the resumes of contractor superintendent, supervisors/Foremen.

8. To furnish competent contractor company supervision for managing and planning as needed. (NOTE: Craft foremen are not to be, considered contractor company supervisors.)

9. The contractor superintendent will attend pre-outage planning semi-monthly meeting and weekly outage meeting.

F- MATERIAL & SERVICES PROVIDED BY SRA

Contractors shall have use of discussed equipment and facilities. Contractor is responsible for care, and cleanup of used items. Contractor to IMMEDIATELY notify SRA of any maintenance or defective items. Damage to SRA provided items by Contractor outside of normal wear and tear, shall be replaced/repaired, at Contractor’s expense.

Safety Related:

1. The contractor shall have all craft and supervision attend and complete the Toledo Bend Plant, Site Specific orientation presentation. The presentation will help to explain various procedures, tagging, confined space procedures and safety requirements for working at the Toledo Bend Power Plant. The overall Project JHA is to be covered here also with the Contractor’s employees after the Orientation film.

2. The contractor’s employees shall be, allowed use of existing SRA parking facilities as specified by the SRA.

3. Furnish, existing station fire protection equipment.

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Cost Related:

1. Electric power will be, supplied at the connection box (110 and 440 volts). No extension cords will be, supplied to the Contractor. The Contractor must advise SRA of power requirements.

2. Station service compressed air for small tools (not for blasting or heavy pneumatic equipment).

3. Normal, compressed air, electric power and service water as required at no charge.

4. Special tools and equipment as originally supplied by OEM, with turbine-generator set and turbine rotor stands.

5. All spare parts, including special gasket material (example: Generator cooler head gaskets), bolts.

6. Floor covering and lay down blocking and cribbing, excluding plywood sheets.

Contractor to provide SRA the list of materials.

7. All replacement oils and greases and to drain and refill the oil reservoirs.

8. Suitable trash containers at job sites.

9. Electricians/test for all electrical/instrument disconnects/ reconnects.

10. Welding material, equipment, including oxygen and acetylene.

Quality Work Related:

1. To make available the necessary operating personnel for start-up and operation of equipment.

2. Equipment datasheets and drawings as marked up by contractor to reflect existing configuration.

Others:

1. SRA will make an existing telephone available to the Contractor’s Projector Manager. Use of the telephones shall be as specified by SRA.

2. Plant machine shop services upon request with reasonable notice.

3. Indoor overhead crane and make available the existing crane in good working order.

4. To provide a contractor with SRA representative, one for each shift, as required.

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Commercial Questions Technical Questions

Don Iles SRA Toledo Bend plant

Attn: Don Attn: Robert Cullums

450 Spur 135 209 PVT Rd.6055

Burkeville, TX 75932 Burkeville, TX 75932

Don Iles - Middle Basin Manager Robert Cullums- Plant Manager

409-565-2273 409-880-6273

Pre-bid meeting schedule:

Bidders are, required to attend pre-bid meetings for qualification. Refer to the notice to bidders for time, location, and date of the pre-bid meeting.

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BID PROPOSAL

Toledo Bend Project Joint Operation

Fall 2026 Hydro Station Outage Unit #1

Item Quantity Unit Description Unit Price Total Price

1. 1 LS Mobilization/Demobilization, to/from project sites, insurance, performance and payment bonds.

DOLLARS

CENTS

Lump Sum

2. 1 LS Pre Outage Work, provide all labor, materials, equipment, and tools, for equipment staging, rigging, inspections, scaffolding staging, and all other necessary work to prepare for unit outage, per the detailed scope, for

3. 1 LS Intake Gate Inspection, Repairs, and Reassembly including all labor, material, equipment, to perform all preparatory work, grate removals, stop log installations, inspections, report preparation and presentations, repair work, welding, and reassembly, including all other necessary work per the detail scope, for

CENTS $ $ *

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4. 1 LS Wicket Gate Inspection, including all labor, materials, and equipment perform the gate inspections, cleaning, and replacement of components, including all other work necessary per the detailed

5. 1 LS Turbine Inspection, including all labor, materials, and equipment perform the turbine inspections, cleaning, and replacement of components, including all other

6. 1 LS Generator Inspection, including all labor, materials, and equipment perform the inspections, cleaning, and replacement of components, including all other work necessary per the detailed scope, for

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7. 1 LS ALLOWANCE – Miscellaneous Electrical Testing, at discretion and direction of Owner including all labor, materials, and equipment perform inspections, , and testing of components, including all other

Five Thousand DOLLARS Zero CENTS $5000.00 $ *

8. 1 LS Auxiliary work, including all labor, materials, and equipment for inspection and cleaning of Oil tanks, pumps, Air tanks, piping systems, and valves, including all other work necessary per the detailed scope, for

9. 1 LS Generator Cooler Inspection, including all labor, materials, and equipment to perform inspections, cleaning, and replacement of components, including all other

10. 1 LS Thrust Bearing Cooler Inspection, including all labor, materials, and equipment to perform inspections, cleaning, and replacement of components, including all other

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11. 1 Allow ALLOWANCE - Intake Gate Blasting and Coating, at discretion and direction of Owner, provide all labor, materials, equipment, tools, to clean perform sand blasting and install coating system to the intake gates based on visual inspections after dewatering. Costs to be based on approved Time and Materials proposal at time of inspection.

Ten Thousand DOLLARS

Zero CENTS

$10,000.00 $ *

Allowance

12. 1 Allow ALLOWANCE - Wicket Gate Bushing, pin, and adjustment, at discretion and direction of Owner, provide all labor, materials, equipment, tools, to remove and replace the pins, bushings and make gate adjustments. Costs to be based on approved Time and Materials proposal at time of inspection

Ten Thousand DOLLARS

Zero CENTS

$10,000.00 $ *

13. 1 Allow ALLOWANCE – Wicket Gate and Turbine Welding, at discretion and direction of Owner, provide all labor, materials, equipment, tools, to welding procedures/repairs to the wicket gates and Turbine. Costs to be based on approved Time and Materials proposal at time of inspection

Twenty Thousand DOLLARS

$20,000.00 $ *

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14. 1 LS Remove/Install New Station Sump Pump 1, including all labor, materials, and equipment provide scaffolding, lighting, removal and installation of sump pump connections, including all other

Per

15. 1 LS Remove/Install Air Vent Relief

Valves, including all labor, materials, and equipment provide scaffolding, removal and installation of PRV connections, including all other work necessary per the detailed scope, for

16. 1 LS Remove/Install Governor Pumps and Motors, including all labor, materials, and equipment, removal and installation of pumps and Motors connections, including all other work necessary per the detailed scope, for

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17. 1 LS Main Shaft Packing Gland Inspection/adjustments, including all labor, materials, and equipment to inspect the main packing gland, make adjustments as directed by SRA, and other work necessary per the scope, for

*Do not extend unit prices or total out bid items. Show unit price in words and figures only. In case of discrepancy, the amount shown in words will govern.

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Toledo Bend Project Joint Operation – Hydro Station Outage Unit #1

Total Base Bid:

(To be calculated by the Owner and/or Engineer. Bidder to complete Bid Opening Sheet) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words will govern.)

The above unit…