RFB-2639 ECRA Solar Canopy Carports.docx

Chemung County-City of Elmira Purchasing Department John H. Hazlett Building – 2nd Floor 203 Lake Street PO Box 588 Elmira, NY 14902-0588

PH: 607-737-3577 FAX: 607-737-2073

NOTICE IS HEREBY GIVEN, that sealed bid proposals are sought and requested by the County of Chemung for the following contract:

RFB 2639 – ECRA Solar Canopy Carports Sealed bids will be received in the Chemung County-City of Elmira Purchasing Department, Second Floor, John H. Hazlett Building, 203 Lake Street, Elmira, New York 14901, until 1:45 P.M. on Thursday, April 11, 2024. The bid will be publicly opened in the County Law Department at 167 Lake Street, Elmira, New York 14901 and broadcast publicly via WebEx at 2:00 P.M. on the date due. Login information to the Webex meeting can be found on the Purchasing website at: https://www.chemungcountyny.gov/438/ Open-Bids Each bid shall be accompanied by a deposit in the amount of Five Percent (5%) of the total base bid in the form of a Certified Check, Bank Draft, or Bid Bond. Cash will not be acceptable as a deposit. If an awarded bidder fails to enter into a contract with the County following notice of bid acceptance, the bid security shall be forfeited to and become the property of Chemung County. No bidder may withdraw their bid within forty-five (45) days after the date of the bid opening.

This project has MBE goals of 24% and WBE goals of 6%.

Please take notice:

The Purchasing Office is closed between 12:00 Noon to 1:00 P.M. daily. The Purchasing Office receives one daily US Mail delivery after 2:00 P.M.

Any bid received in the Purchasing Office after 1:45 P.M. on the due date will not be considered.

Bids received via facsimile or electronically will not be considered.

Bid proposals must be submitted in duplicate (one original and one exact copy).

The County of Chemung reserves the right to reject any and all bids submitted and to waive any informality.

Proposals must be made upon and in accordance with bid documents. Plans, Specifications, and Proposal Forms may be viewed and downloaded on or after Thursday, March 21, 2024 by registering with the Empire State Purchasing Group at www.EmpireStateBidSystem.com. No hard copies of the plans and specifications will be provided. Vendors / contractors can register for a free “search only” service, or for a matching service for a small annual fee. PLEASE NOTE THAT IT IS THE BIDDER’S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE EMPIRE STATE PURCHASING GROUP WEBSITE. IF YOU CHOOSE THE FREE SUBSCRIPTION, YOU MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE DEADLINE FOR ANY ADDENDA.

A pre-bid conference will be held at 1PM on Thursday, March 28, 2024 at the Elmira Corning Regional Airport, 276 Sing Sing Rd 1, Horseheads, NY 14845. Representatives of Owner and Engineer will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

Questions pertaining to the technical specifications of this project shall be directed to:

James C. Peckham, PE HUNT EAS 100 Hunt Center Horseheads, NY 14845 Ph: 607-358-1082 Fax: 607-358-1800 peckhamj@hunt-eas.com

By:

Tricia A. Wise, NIGP-CPP, CPPO, CPPB Purchasing Director Inserted Star Gazette: March 21, 2024 Inserted in the The Morning Times: March 21, 2024 Inserted NYS Contract Reporter: March 21, 2024

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