RFP 26-046 Water Meter Replacements Page 1 of 108

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

2026 WATER METER REPLACEMENTS

CITY OF BRYAN JOB NO. 611-D6-2616

RFP #26-046

TABLE OF CONTENTS

Section

Disclosure Requirements

Additional Certifications

Request for Competitive Sealed Proposals

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

Proposal Pages (RETURN THIS SECTION WITH PROPOSAL)

Special Provisions

Technical Specifications

CITY OF BRYAN STANDARD SPECIFICATIONS

(not included but made part of this contract) http://www.bcsunited.net/

GENERAL:

Spec 01 30 00 ...............Digital Construction Pictures Spec 01 55 26 ...............Traffic Control Spec 01 58 00 ...............Project Identification (City of Bryan Only) Spec 01 71 13 ...............Mobilization Spec 01 71 23 ...............Construction Surveying Spec 02 41 13.13 ..........Removal of Existing Concrete Spec 03 30 00 ...............Concrete Spec 03 30 01 ...............Concreate Blocking or Anchorage Spec 03 34 00 ...............Flowable Fill Existing Line Spec 09 03 12 ...............Conductive Trace Wire for Water Pipe and Sewer Force Main Installation Spec 31 11 00 ...............Clearing and Grubbing Spec 31 23 23.53 ..........Cement Stabilized Sand Backfill Spec 31 23 33 ...............Excavating, Trenching, and Backfilling Spec 31 25 13 ...............Erosion and Sedimentation Control Spec 31 50 00 ...............Trench Safety Spec 32 92 13 ...............Hydro-Mulch Seeding

STREETS:

Spec 32 12 16 ...............Hot-Mix Asphaltic Concrete Pavement Spec 32 13 13 ...............Concrete Pavement

RFP 26-046 Water Meter Replacements Page 2 of 108 http://www.bcsunited.net/

WATER:

Spec 33 11 13.1 ............Water Main Construction Spec 33 12 13 ...............Water Services Spec 33 12 16 ...............Main Line Valves Spec 33 12 19 ...............Fire Hydrants Spec 33 13 00 ...............Disinfection of Water Lines Spec 33 13 10 ...............Hydrostatic Tests

ADDITIONAL SPECIFICATIONS:

(Included herein)

Technical Specifications for TxDOT Item 404 “Driving Piling”

The Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges,” 2014 Edition, is incorporated herein by reference to Item 404 for all intents and purposes. If a standard specified in that document conflicts with a standard included within a bid specifications document, the standard in the bid specifications document controls. If the standard is still unclear, the Engineer will determine which standard controls and his determination shall be final.

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Permit

General Provisions and Requirements

Sample Contract

Performance Bond

Payment Bond

Terms and Conditions

EXHIBIT C – Insurance Requirements

Contractor’s Affidavit of Bills Paid

APPENDIX A - City of Bryan Contractor Registration Program Instructions

SEPARATE ATTACHMENTS:

Attachment A – Bid Proposal (excel format) Attachment B – Zone 1 Meter & SP Change Outs Attachment C – Zone 1 Mapped

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DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 205 E. 28th Street, Bryan, Texas 77803 or call (979) 209-5505.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or

(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .

RFP 26-046 Water Meter Replacements Page 4 of 108 http://www.bryantx.gov/purchasing-services/#vendorethics http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Additional Certifications

Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

Confidential Information

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

RFP 26-046 Water Meter Replacements Page 5 of 108 http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=GV&Value=552

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, the City of Bryan (the “City”) is soliciting Competitive Sealed Proposals from qualified firms interested in providing construction services in connection with the construction of

2026 WATER METER REPLACEMENTS

• PRE-PROPOSAL MEETING: August 20, 2026 @ 10:00 AM CST

Non-Mandatory meeting to be held via zoom.

https://us02web.zoom.us/j/86116525004?pwd=DAuGCdI5TCbaXnXXdXelhD1EWVCgsH.1

MEETING ID: 861 1652 5004

PASSCODE: 481460

DIAL IN: 1-346-248-7799

• In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to the individual identified above prior to 10:00 AM CST on August 26, 2026. Contact with any City of Bryan employee or official is prohibited without prior written consent from the City Purchasing Supervisor.

Failure to observe this requirement may be grounds for rejection of the Proposal.

• You may upload one (1) electronic proposal response in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/ . The electronic submission must include all required elements of the RFP, such as pricing, required forms, and supporting documentation. Electronic submission closes at 2:00 PM CST, Thursday, September 3, 2026. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline. Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the name and address of the respondent. Sealed proposal responses will be accepted until 2:00 PM CST, Thursday, September 3, 2026 and shall be delivered to the location noted below:

RFP No. 26-046 City of Bryan, Purchasing Department

Attn: Catherine Benavides 2611 N. Earl Rudder Frwy

Bryan, Texas 77803

• Proposal Opening via Zoom:

https://us02web.zoom.us/j/83783928536?pwd=JYt6yxpDkzdvRX0HRy8bPJlDZt7JNE.1

MEETING ID: 837 8392 8536

PASSCODE: 792475

DIAL IN: 1-346-248-7799

RFP 26-046 Water Meter Replacements Page 6 of 108 https://us02web.zoom.us/j/86116525004?pwd=DAuGCdI5TCbaXnXXdXelhD1EWVCgsH.1 https://brazosbid.ionwave.net/ https://us02web.zoom.us/j/83783928536?pwd=JYt6yxpDkzdvRX0HRy8bPJlDZt7JNE.1

Plans, Specifications and Information for Proposers are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N. Earl Rudder Frwy, Bryan, Texas, (979) 209-5505. No Proposal may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

The City believes that the data contained in these specifications is sufficient for the preparation of Competitive Sealed Proposals. Requests for additional information will be considered depending on the proposal time frame and the availability of the requested information. Such information will be submitted to all known Proposers simultaneously on the website mentioned above.

Pursuant to Government Code Chapter 2269, subchapter D, the City of Bryan may enter into a contract with the Offeror meeting all the qualifications and specifications that submits the Competitive Sealed Proposal that offers the best value to the City.

The City will evaluate and rank Proposals considering the selection criteria and weighted value set forth in the request for proposals. The City of Bryan reserves the right to accept or reject any or all Proposals, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the Proposal to the vendor offering the best value to the City of Bryan. Additionally, all Proposers are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the Proposer as it relates to their ability to perform the contract for the City of Bryan.

RFP 26-046 Water Meter Replacements Page 7 of 108

• August 13, 2026 – Issue on BrazosBid Ionwave

• August 20, 2026 @ 10:00 AM CST – Non-Mandatory Pre-Proposal meeting to be held via zoom (link on page 6)

• August 26, 2026 @ 10:00 AM CST - Deadline for written requests for clarifications to the RFP.

• August 28, 2026 @ 3:00 PM CST – Deadline to Issue Final Addendum

• September 3, 2026 @ 2:00 PM CST – Electronic responses may be uploaded at https://brazosbid.ionwave.net/. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline.

Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a response in written format, proposal must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Proposals are to be delivered to City of Bryan-Purchasing Department, 2611 N. Earl Rudder Fwy, Bryan, Texas 77803.

Proposals received after the time and date set for the opening of Proposals will not be accepted. The proposal opening will be held virtually via Zoom (link on page 6).

• September 10, 2026 – Anticipated date of Notice of Intent to Award

• September 24, 2026 – All Submittals for project due 10 Business Days from Notice of Intent to Award

• October 13, 2026 – Anticipated date of Contract Award by City Council

• October 15, 2026 – Anticipated date of Signed Contract

• October 16, 2026 – Performance and Payment Bonds due within 7 business days of Signed Contract

• October 27, 2026 – Anticipated Pre-construction Meeting

• October 29, 2026 – Anticipated date of Notice to Proceed

• March 31, 2027 – Targeted Completion Date

ANTICIPATED SCHEDULE OF EVENTS

RFP 26-046 Water Meter Replacements Page 8 of 108

2026 Water Meter Replacements

CITY OF BRYAN JOB NO.611-D6-2616

Architect/Engineer: Jayson E. Barfknecht, Ph.D., P.E.

Location: The project location is on the west side of Bryan’s water service territory.

Project Scope: The City of Bryan (COB) is seeking to replace aging ¾” and 1” iPERL water meters. The Water Department began implementing AMI meters in 2014. The meters installed during the initial implementation are reaching end of life with failing batteries. The City intends to replace approximately 20,000 AMI water meters over the next 4 years and is seeking a qualified contractor to begin Phase One of the replacement project. Phase One will require exchanging approximately 5,000 water meters and 3,700 smartpoints. The City of Bryan will provide the necessary materials (meters, smart points, meter boxes, meter box lids, cut off valves) for the project, excluding meter gaskets. The contractor is to bid the labor and associated equipment to execute the work.

Additive Bid Item: As an add alternate, COB aims to further develop its Water Service Line Inventory (WSLI). That requires evaluating public and private water service lines at the meter location and identifying material types (public & private) in order to meet TCEQ requirements. This will include approximately 2,470 locations for evaluation.

Water Meter Change Out The project requires exchanging approximately 5,050 ¾” and 1” AMI iPERL+ electronic water meters. This will include the necessary programming functions required, so that the new meter and smartpoint successfully communicate reads to our existing Sensus AMI network. While this function will primarily be the deactivation and reprogramming of the existing smartpoint, there are approximately 3,650 smartpoints that are flagged as reaching end of life and will require replacement. At times, the installation or replacement of other appurtenances may be necessary to complete the change out to City standards.

i.e., meter box, box lid, cut off valve, pit lid, smartpoint housing boot, touch coupler adapter, gaskets etc. These additional changes will be completed by the contractor at the approval of the City of Bryan.

Meter Size Meter Type Quantity 5/8” x 3/4" Residential 4324 5/8” x 3/4" Commercial 459

1” Residential 110 1” Commercial 154

Item Quantity

520M Smartpoint 3647

PROJECT SCOPE, BUDGET AND COMPLETION DATE

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Project Estimated Budget: The proposed estimated budget for costs for this Project is $500,000.00 inclusive of all incidental and contingent expenses associated with the construction of the entire scope of the Project.

Project Estimated Completion Date: The City has established a target commencement date for construction activities as October 19, 2026. The projected completion date is estimated to be 120 working days. The City reserves the right to modify the commencement date, subject to Owner and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in scope.

RFP 26-046 Water Meter Replacements Page 10 of 108

PROPOSAL PAGE 1 OF 10

PROPOSAL INSTRUCTIONS

The following items must be included with the Competitive Sealed Proposal (CSP) when it is submitted. The City reserves the right to reject any CSP for failure to comply with these requirements. The Proposal Pages may be removed from the specification booklet and submitted with a proposal bond or cashier’s check. It is not necessary to include copies of the addendums. A space to acknowledge receipt of addendums is included in the RFP documents.

All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the Proposer will enter into a contract and provide required insurance within five (5) business days after receiving a Notice of Intent to Award, and will provide to City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and will provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. The bond shall be on the forms provided, each in the amount of 100% of the contract price from a Surety Company holding a permit in the State of Texas and approved by the Federal Government, and must bear the impressed seal of the surety company and the name of the Proposer, and be signed by the Proposer and an authorized representative of the surety company. Powers of attorney must be attached to the bid bond.

A proposal that has been fully completed and signed by the person authorized to represent the company submitting the CSP. The proposal must use the same form or a photocopy of the form provided in the RFP document. Acknowledgment of the receipt of any and all addenda to the proposals must be provided on the proposal.

If the Proposer is a corporation, a copy of their “Franchise Tax Certificate of Account Status” showing all franchise taxes are current (this item may be submitted to the City within 3 working days of the proposal opening for the proposal to be considered).

All Proposers must have submitted a Contractor’s Registration packet and received a score of 70 or better prior to the date of the CSP opening for the proposal to be considered. See Appendix A.

Should the scope of work for these CSP documents fall outside of the construction classifications approved by the Contractor’s Registration process, a “Statement of Qualifications” shall be submitted as part of the CSP. Additional qualifications would be limited to the activities not previously presented under the Contractor Registration program.

All Proposers must submit the “Felony Conviction Notification form” contained within this RFP package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the CSP to be rejected.

RFP 26-046 Water Meter Replacements Page 11 of 108

PROPOSAL PAGE 2 OF 10

Additional information regarding these items is provided in the Proposal Pages that follow.

Proposers on this work will be required to comply with the President's Executive Order No. 11246 regarding non-discrimination in employment. The requirements under this order are available at the City of Bryan Purchasing Department.

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PROPOSAL PAGE 3 OF 10

The following instructions describe the form in which proposals must be submitted.

Responses to the following items will be used for proposal evaluation. Proposals which do not contain responses to each of the requirement items will be considered incomplete and may be rejected by BTU.

Proposal documents should provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information request by BTU. The requirements stated do not preclude Offerors herein from providing additional reports, functions, and costs as deemed appropriate.

Proposals are to be submitted electronically in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the RFP name, RFP number, and the name and address of the Company on the outside of the envelope.

To facilitate the review of responses, Offerors shall follow the described proposal format:

Section A – Qualifications and experience- 15 Points

1. Briefly introduce your organization, providing a summary of the administration, organization, and staffing. Provide an organizational chart indicating the positions and names of the core management team that will undertake this project.

2. Identify the project manager who will work as part of this project. Include any professional certifications and licenses, etc.

3. Describe the experience of the organization in performing services in similar size and scope.

4. Identify the number and type of similar services currently being conducted, or previously conducted, for a municipality.

5. Describe the organization of the proposed team, detailing the level of involvement, and field of expertise.

6. Describe what municipal/utility staff support you anticipate for the project.

Section B – Rates and expenses - 35 Points

1. Completed Competitive Sealed Proposal Form including the Contract Sum and all itemized line items, acknowledgement of all Addenda received, and all required information and signatures in a legible written format.

FORMAT REQUIREMENT

RFP 26-046 Water Meter Replacements Page 13 of 108 https://brazosbid.ionwave.net/?utm_source=chatgpt.com

PROPOSAL PAGE 4 OF 10

2. Provide a proposed fee schedule. Scoring will take into account the comparison of total contract sum and its relationship to the stated Project Budget.

3. Provide labor pricing for individual jobs as requested in the Scope of Work.

4. Expenses not specifically listed will not be considered reimbursable.

Section C – Time Line & Methodology - 40 Point

1. Proposer must indicate a clear understanding of the scope of work and the expected timeline.

2. Provide a chronological time-line of each task or event and the estimated time required to complete.

3. Scoring will take into account the comparison of Project Completion date stated in the RFP to the provided schedule milestones.

4. Provide Project Schedule (Gantt Chart) indicating the following:

a. First Available Start date

b. Total Contract Time to Substantial Completion and Final Completion

c. Detailed sequence of expected meter change-out progress daily & weekly

d. Detailed sequence of expected service line evaluations daily & weekly

5. Provide a detailed description of the routing strategy to complete the entire zone within the allotted timeframe (beginning and ending locations and the route layout in between).

6. Clearly define the proposer’s duties and responsibilities and those expected of the City of Bryan.

7. Total number of projected rain days in project schedule

8. Provide address of contractor’s office from which personnel will operate from & the approximate distance from the office to work site in miles

Section D – References & Quality Assurance - 10 Point

1. Provide two written references (discussing quality and timeliness on previous projects) from Owners outside the City of Bryan.

2. Provide references for similar completed projects from two government agencies or water utilities. Include the name of the agency, a contact name, number and email address.

3. List of two most recently completed Projects for the City of Bryan, if any.

a. Number of Change Orders per project and costs

b. Date of Completion

c. Number of working days used versus number of working days per the contract

Section E – Purchasing Required Documents (no percentage value but required for a complete proposal: Certification of RFP form, Acknowledgement of any Addenda and a statement of willingness to sign BTU’s Standard Form Contract

RFP 26-046 Water Meter Replacements Page 14 of 108

PROPOSAL PAGE 5 OF 10

Evaluation Process:

A selection committee appointed by the City will evaluate Proposals submitted in response to this solicitation. The following selection criteria and associated weighted value will be used by the City to rank the Proposals received. In the event of a tie in the rankings, the City shall break the tie based upon the City’s determination of which Proposal will provide the best value to the City. Subjective judgment on the part of the City is implicit in the criteria selection process. Once the Proposals have been ranked, the City will begin contract negotiations with the first ranked Proposer. If the City is unable to come to terms with the selected Proposer, discussions will be terminated in writing and the City will proceed to negotiate with the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Upon reaching an agreement the contract will be placed in writing and executed by both parties and a purchase order will be issued by the City for the contract amount.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the City may discuss with the selected Proposer, options for a scope or time modification and any price change associated with the modification. Proposers must indicate any and all modifications or exclusions to the contract with their proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Proposal Instructions.

Selection Criteria: (Contractor may submit additional information relevant to the Selection Criteria listed below. Failure to submit all required documentation in the following order may lead to the rejection of the Proposal.)

DESCRIPTION POINT VALUE

SECTION A Qualifications and Experience 15 SECTION B Rates and Expenses 35 SECTION C Time Line and Methodology 40 SECTION D References & Quality Assurance 10

SECTION E Purchasing Required Documents (no percentage value but required for a complete proposal 0

PROPOSAL SELECTION CRITERIA

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PROPOSAL PAGE 6 OF 10

TO THE CITY OF BRYAN

BRYAN, TEXAS

COMPETITIVE SEALED PROPOSAL

DATE:

Proposal of a corporation organized and existing under the laws of the State of ;

or a partnership consisting of ;

or an individual trading as :

The undersigned hereby proposes to furnish all labor and material, tools, and necessary equipment, for the construction of the project, and to perform the work required for the construction of the said project, at the locations set out by the plans and specifications, in strict accordance with the contract documents.

The undersigned further agree to execute the Standard City of Bryan Construction

Contract, of which this proposal, the general conditions, the plans, specifications, special provisions, payment and performance bonds, and advertisements are a part, within 5 business days from the date of Notice of Intent to Award this proposal. The undersigned further agree to provide the City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and agree to provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. In case the undersigned fails to meet the above obligations within the specified times, the undersigned will be considered as having abandoned it, and the Cashier's Check or Proposer’s Bond in the amount of five percent (5%) of the total amount proposal of ($ ) Dollars accompanying this proposal will be forfeited to the City of Bryan, Texas, by reason of such failure on the part of the undersigned. All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the proposer will fulfill the above-mentioned obligations. The bond must bear the impressed seal of the surety company and the name of the proposer, and be signed by the proposer and an authorized representative of the surety company.

Powers of attorney must be attached to the proposal bond.

The undersigned further agree that the proposal guaranty may be retained by the

City of Bryan, Texas provided the undersigned is one of the three highest ranked proposers, and that said proposal guaranty shall remain with the City of Bryan until the contract has been signed by the successful proposer; otherwise, proposal guaranty may be obtained from the City Purchasing Department after forty-eight hours from the time of opening the CSPs.

The undersigned certify that they are duly authorized to submit this Proposal and that this Proposal is made in good faith without collusion or connection with any other person, persons, partnership, company, firm, association or corporation offering Proposals on this work, and to do the work for the following proposal item unit prices, their associated extended totals and sum of extended totals as listed on the following tabulation forms:

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PROPOSAL PAGE 7 OF 10

BID PROPOSAL

611-D6-2616

Bid Items

ITEM APPROX UNIT PRICE

NO. QTY UNIT ITEM DESCRIPTION IN FIGURES AMOUNT

1 1 LS Project Overhead and Mobilization $

2 4785 EA 3/4" Water Meter Replacement and 520M Smartpoint Deactivation & Reprogramming $

3 265 EA 1" Meter Replacement and 520M Smartpoint Deactivation & Reprogramming $

4 3650 EA Replace 520M Smartpoint $ 5 500 EA Replace Water Meter Box $ 6 500 EA Replace Water Meter Box Lid $ 6 500 EA Replace Cutoff Valve (Public) $

Base Bid Subtotal Bid Alternate Item- Water Service Line Evaluations

A1 2320 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (without concrete/asphalt removal)

A2 150 EA

Lead and Copper Survey Inventory- Private & Public Side Evaluation (with concrete/asphalt removal)

Bid Alternate Subtotal $

TOTAL BID AMOUNT (with Alternate): $

Number of Working Days:

Contractor Name: _____________________________________

COST PROPOSAL SHEET

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PROPOSAL PAGE 8 OF 10

Any person and/or business entity that enters into a contract with the City of Bryan must give advance notice to the City if any employee or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

The notice must also describe the role that the employee, owner, or operator will perform in executing the contract. The City may require substitution of employees in the performance of the contract.

The City may terminate a contract with a person or business entity if the City determines that the person or business entity failed to give notice as required by this clause, misrepresented the conduct resulting in the conviction, or failed to substitute personnel at City’s request.

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions have been reviewed by me and the following information furnished is true to the best of my knowledge.

Vendor’s Name:

Authorized Company Official’s Name (Printed) Date

A. My firm is not owned or operated by anyone who has been convicted of a felony nor does it have any employees who have been convicted of a felony:

Signature of Company Official:

B. My firm has employee(s) or is owned or operated by the following individual(s) who has/have been convicted of a felony:

C. Provide a general description of the conduct resulting in the conviction of a felony.

D. Describe the role that the person(s) convicted of a felony will play in the performance of the contract.

FELONY CONVICTION NOTIFICATON

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PROPOSAL PAGE 9 OF 10

RFP #26-046 – 2026 Water Meter Replacements

The undersigned certifies that he has fully read and understands this "Statement of Qualifications" and has full knowledge of the scope, quantity, and quality of the services and materials to be furnished including the Texas Ethics Commission Certificate of Interested Parties Form 1295 and intends to adhere to the provisions described herein. The undersigned also affirms that they are duly authorized to submit this SOQ, that this SOQ has not been prepared in collusion with any other Vendor, and that the contents of this SOQ have not been communicated to any other Vendor prior to the official opening of this SOQ. Additionally, the undersigned affirms that the Firm is willing to sign the enclosed Standard Form of Agreement (Exhibit C, if applicable).

By signing below, the Firm certifies that neither the signatory, nor any co-owner of the Firm, is related to a member of the City Council of the City of Bryan within the third degree of consanguinity (blood) or within the second degree of affinity (marriage).

Signed By: _________________________________ Title:

Typed Name: _______________________ Company Name:

Phone No.: ______________________________ Fax No.:

Email:

Proposal Address:

P.O. Box or Street City State Zip Order Address:

P.O. Box or Street City State Zip Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No.: _____________________________

Date:

Payment Notice: The City of Bryan has partnered with PaymentWorks to automate our vendor management process for payments related to goods and services provided to the city. This protects the financial information of our payees, eliminates payment fraud, and ensures regulatory compliance.

All new vendors and/or vendor updates must be invited to register by the City of Bryan through the PaymentWorks secure site. Existing vendors will be invited to register over the next several months but this will not preclude conducting business prior to registration through PaymentWorks. For more information, please contact us at VendorInfo@bryantx.gov

CERTIFICATION OF COMPETITIVE SEALED PROPOSAL

RFP 26-046 Water Meter Replacements Page 19 of 108 mailto:VendorInfo@bryantx.gov

PROPOSAL PAGE 10 OF 10

The undersigned hereby declares that he has visited the sites and has carefully examined the plans, specifications and contract documents relating to the work covered by their CSP, that he agrees to do the work, and that no representations made by the City are in any sense a warranty, but are mere estimates for the guidance of the Contractor.

TIME OF COMPLETION: The undersigned agrees to complete the work within 60 working days from the date designated by the Notice to Proceed.

The undersigned further declares that he will provide all necessary tools, and apparatus, do all the work, and furnish all materials, and do everything required to carry out the above-mentioned work covered by this proposal, in strict accordance with the contract documents, and the requirements pertaining thereto, for the sum or sums above set forth.

Additionally, the undersigned affirms that the proposer is willing to sign the City’s Standard Form of Contract as reflected in the specifications, if awarded the contract.

Acknowledgement for Receipt of Addendums:

Addendum Number Initial

Respectfully submitted, (Signature)

(Address) NOTE: Fill in with ink and submit complete with attached Proposal.

(City, State, Zip)

RFP 26-046 Water Meter Replacements Page 20 of 108

PROPOSAL PAGE 11 OF 10

METHOD OF PAYMENT:

1) PAYMENT TERMS: Net 30 (Vendor paid within 30 days of invoice or receipt of goods accepted in good order.)

2) PROMPT PAYMENT DISCOUNT: % within 10 days (e.g., 1%, 2%, 5%)

AND/OR (check one)

3) ELECTRONIC FUNDS TRANSFER DISCOUNT yes no

--If “yes” discount offered: % (e.g., 1%, 2%, 5%)

Company Name:

(Include with your proposal even if you are not giving a discount.)

PROMPT PAYMENT METHOD

RFP 26-046 Water Meter Replacements Page 21 of 108

PROJECT OVERVIEW AND DESCRIPTION OF WORK

RFP 26-046 Water Meter Replacements Page 22 of 108

Project Overview

The City of Bryan (COB) is seeking to replace aging ¾” and 1” iPERL water meters. The Water Department began implementing AMI meters in 2014. The meters installed during the initial implementation are reaching end of life with failing batteries. The City intends to replace approximately 20,000 AMI water meters over the next 4 years and is seeking a qualified contractor to begin Phase one of the replacement project. Phase One will require exchanging approximately 5,050 water meters and 3,700 smartpoints.

Water Meter Change Out The project requires exchanging approximately 5,050 ¾” and 1” AMI iPERL+ electronic water meters. This will include the necessary programming functions required, so that the new meter and smartpoint successfully communicate reads to our existing Sensus AMI network. While this function will primarily be the deactivation and reprogramming of the existing smartpoint, there are approximately 3,650 smartpoints that are flagged as reaching end of life and will require replacement. At times, the installation or replacement of other appurtenances may be necessary to complete the change out to City standards. i.e., meter box, box lid, public cut off valve, pit lid, smartpoint housing boot, TRPL adapter, gaskets etc. These additional changes will be completed by the contractor at the approval of the City of Bryan.

Meter Size Meter Type Quantity 5/8” x 3/4" Residential 4324 5/8” x 3/4" Commercial 459

1” Residential 110 1” Commercial 154

520M Smartpoint 3647

ADDITIVE ALTERNATIVES

As an add alternate, COB aims to further develop its Water Service Line Inventory (WSLI). That requires evaluating public and private water service lines at the meter location and identifying material types (public & private) in order to meet TCEQ requirements. This will include approximately 2,470 locations for evaluation.

This portion of the project will require exposing and evaluating the material types of the water service lines upstream and downstream of water meters (a minimum of six inches, but not greater than, three feet from the meter box), submitting a survey and photo verification via The City of Bryan’s current database. The City’s field crews are actively identifying service line material types, so the final numbers for Contractor evaluation could decrease prior to project implementation.

Prior to the project initiation, the number of service lines requiring evaluation will be identified by the City of Bryan and provided to the contractor.

Public & Private Side Identification 2470

RFP 26-046 Water Meter Replacements Page 23 of 108

Scope of Work

The numbers presented in the Scope of Work are an approximation at the time of the RFP. The City’s meter population is dynamic and that could result in slightly varied numbers at implementation of the project.

Project Requirements The listed Project Requirements are minimum expectations for the project.

Experience 1 1.1 Experience:

A. Contractor shall have experience in providing water meter replacement services in utility projects of similar size and scope.

B. Contractor shall provide at least three (3) references for completed projects in similar scope and size.

C. Contractor shall provide a project team of adequate size and experience to carry out the project within the anticipated timeline of 3-6 months.

1.2 Personnel

A. Contractor shall only employ personnel that are competent and of an acceptable character allowing them to work in an unsupervised manner.

B. Contractor’s personnel shall have the necessary transportation, tools, equipment, and knowledge necessary to perform the work.

C. Contractor will provide the names of all personnel assigned to the project prior to the employee performing any work.

D. Contractor to supply the COB with appropriate contact information to address emergency after hour situations, as well as, those who are responsible for the daily operations.

E. Contractor shall have a designated Project Supervisor through the duration of the Project. Contractor’s Project Supervisor will be responsible for managing all field staff, quality control, production rates, and conducting progress meetings with COB personnel.

F. The Project Supervisor will notify COB personnel of;

i. Work location for all Contractor personnel daily

ii. All crew location changes

iii. If the Contractor damages City-owned utilities or other property

iv. Any customer issues, even if they were resolved by the contractor to the customer’s satisfaction G. Contractor personnel shall be clearly identifiable at all times during the course of the project. At minimum, Contractor’s personnel should wear a vest or shirt displaying the company logo, have vehicle signs affixed on both sides of each employee’s vehicle, identification showing their company name and shall provide contact information to customer’s if requested.

RFP 26-046 Water Meter Replacements Page 24 of 108

Work Order Management System (WOMS) 2 2.1 Contractor will provide & utilize a Work Order Management System (WOMS)

A. Contractor will utilize the WOMS to, at minimum:

i. Document information for meter and transmitter exchanges:

1. Date and time of installation

2. Address of the installation

3. Name of person who performed the work

4. Old meter info (meter ID, Size, etc.)

5. Final register reading for the old meter (confirm the register read is greater than the last billing read in CIS. If not, report to COB Staff).

6. New meter info (meter ID, Size)- Validate new meter ID against inventory.

7. New meter register read at install

8. Old smartpoint serial #

9. New smartpoint serial #

10. Photographs of the work

a. Site before & after installation of meter & smartpoint,

b. The old meter with the screen and meter ID visible & the new meter with the screen and meter ID visible (single photo)

c. The old & new smartpoints in the same photo

B. COB personnel shall have access to the WOMS to review as needed.

C. Contractor will utilize captured meter data within the WOMS to provide a properly formatted digital file for upload into the City’s CIS (Cayenta) that includes, at minimum:

i. Address for the exchange

ii. Date meter was exchanged

iii. Meter ID for the old meter

iv. A register read for the old meter at time of exchange

v. Meter ID for the new meter

vi. A register read for the new meter at time of exchange

vii. The new Smartpoint ID

D. Contractor will utilize WOMS to manage product inventory within Contractor’s possession throughout the project.

Public Outreach 3 3.1 Customer Notice

A. COB will send out postcards to inform customers of the work being conducted.

B. The Contractor will hang door tags (provided by the Contractor & approved by COB) one week in advance notifying customers of the upcoming water outage, expected duration, and to flush water.

RFP 26-046 Water Meter Replacements Page 25 of 108

Replacement Services

4.1 General Requirements:

A. Standard Installation includes meter exchange at an accessible meter box with no excavation beyond minor debris (grass, dirt, sticks, etc.) removal, no plumbing modification, and no traffic control beyond typical residential conditions.

B. Non-Standard Work is any work outside previous stated conditions and shall be performed only upon authorization from authorized COB Staff.

C. Contractor will follow all City and Contractor safety and company policies.

D. The Contractor is responsible for providing labor and all materials needed to repair damages caused by the Contractor during completion of any work performed on City-owned or customer owned property.

E. Contractor will supply the appropriate handheld devices with FieldLogic Software to upload COB meter profiles and activate the new reading equipment.

F. The Contractor is responsible for supplying the meter gaskets necessary for all of the meter replacements.

G. The City of Bryan will provide:

i. ¾” & 1” Water meters & cables

ii. A warehouse location for housing materials and for pickup/drop off of materials during allotted work hours

iii. Smartpoints (single & dual port)

iv. Meter boxes, cutoff valves, meter nipples and other necessary module components H. City of Bryan will provide a target data file for exchanges that includes:

i. Location Address

ii. Owner/Occupant information

iii. Meter ID

iv. Meter Size

v. Route & Billing Cycle Information

vi. Active or Inactive status (meter off/on)

I. City of Bryan will provide a map of the target meters with available GPS Coordinates.

J. If the worksite is obstructed by movable objects, Contractor may skip the account and leave a door hanger with instructions to schedule an appointment with the field supervisor when the worksite is accessible. If the worksite is inaccessible due to permanent obstructions or unsafe conditions, the site will be flagged Return to Utility (“RTU”).

K. If worksite is inaccessible, Contractor shall capture images and document any comments in WOMS as to why the work could not be completed.

L. To reduce potential damage liability, Contractor will not be permitted to circumvent, move, adjust, or alter any worksite that is inaccessible.

M. Installation of materials and equipment shall comply with and follow the equipment manufacturer’s installation guidelines and requirements.

N. Contractor shall conduct installations in a route sequence of accounts.

Routes will be based on a geographic proximity mutually determined by COB

RFP 26-046 Water Meter Replacements Page 26 of 108 and Contractor. Contractor will not be allowed to advance into succeeding routes until it has satisfactorily completed the active route and received approval from COB personnel.

O. Working hours shall be Monday through Friday from 7:00am to 5:00pm.

P. City staff will be available during working hours for the length of the project to assist in locating meters or addressing any issues that arise

4.2 Water Meter Exchange:

A. Contractor will validate the location and meter ID matches the data from COB’s Customer Information System (CIS).

B. Contractor will inspect the worksite for damage, leaks, faulty plumbing, or unsafe conditions prior to performing the replacement service. When applicable, document any images or comments within WOMS. Promptly notify COB Staff if a leak exists prior to the meter change out.

C. Contractor will notify the homeowner or business owner of a brief water outage and shut-off water service.

D. Contractor will clear any light debris from the meter box, if needed.

E. Contractor will document the meter ID and final meter reading from the meter being removed and include an image of the register dial.

F. Contractor will remove the old meter from service.

G. Contractor will install a new, appropriately sized, water meter with new meter gaskets and wire/cable.

i. Gaskets must be replaced on each meter change out (Not optional). Gaskets are provided by the contractor.

ii. Cable/Wire must be replaced on each meter change out (Not optional). All new meters include a new wire.

H. Contractor will document the new meter ID, starting consumption read, and an image of the register dial within WOMS.

I. Contractor will repair or replace anything damaged during the removal/installation process to include curb stop, meter box, smartpoint, pit lid, etc. and note it in WOMS.

J. Contractor will flush the service line through the hose bib after each meter change out.

K. Return all Customer owned, City-owned property, rights-of-way, streets, sidewalks, etc. to like condition as they existed before the meter change out

L. Contractor will capture a final image of the new meter set with special attention to surrounding fittings and piping to verify the site was left clean and free of any visible defects and document any comments within WOMS.

M. Meters that are removed from service shall be returned to a designated location at the City of Bryan Municipal Services Center (MSC).

N. COB will provide a location to dispose of broken lids, meter boxes and any additional trash resulting from meter and/or smartpoint replacement in a designated location at the MSC.

RFP 26-046 Water Meter Replacements Page 27 of 108

4.3SmartpointExchange(520MTransmitter)

A. Contractor will validate the smartpoint serial number matches the account data from COB’s CIS prior to removal.

B. Contractor will document the new smartpoint serial number in WOMS and capture an image of the Old Smartpoint’s & New Smartpoint’s serial numbers.

C. Smartpoint Mounting:

i. Contractor shall make reasonable effort to mount the smartpoint in the same location as the previous module unless the previous module is mounted externally.

a. Any smartpoint mounted externally that is in need of replacement,…