RFB-26-01-Paper-Plastic-and-Associated-Food-Service-Items-Bid-Package-PDF.pdf

This is a Request for Bid (RFB) issued by the Rensselaer County Bureau of Central Services for paper, plastic, foil, and associated food service items. The bid is set to be received until 10:00 a.m. on Thursday, October 30, 2025, with the contract period running from January 1, 2026, through June 30, 2026. The official bid form includes 80 line items covering various food service supplies such as bags, cups, lids, plates, napkins, gloves, utensils, food storage containers, and related items. Bidders are required to submit pricing for all items, and partial bids will not be accepted. The estimated quantities vary by item, ranging from 3 to 360 units per line item.

The bid specifies that pricing must remain firm for the six-month award period, with no price changes allowed. Rensselaer County reserves the right to purchase products from New York State Contracts, other counties' contracts, or government purchasing cooperatives if pricing is lower than the bid pricing. The award will be made to the bidder with the lowest aggregate net total bid meeting Rensselaer County specifications or Best Value according to NYS General Municipal Law. Bidders must provide manufacturer information, product codes, and packaging details. The county requires vendors to have a local office within 50-mile radius of the Rensselaer County Office Building and will require proof of insurance, including commercial general liability, workers' compensation, and other standard coverage types.