RFB # 26-0012 Furnishing Chemicals for DPU 2027.pdf

CITY OF TROY

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS AND PURCHASES

TROY, NEW YORK

NOTICE TO BIDDERS

PROPOSAL AND SPECIFICATIONS

FOR:

FURNISHING OF CHEMICALS

FOR THE

DEPARTMENT OF PUBLIC UTILITIES

CITY OF TROY, NY

RFB # 26-0012

http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjY89yws6DLAhWMcz4KHagZDfMQjRwIBw&url=http://wamc.org/post/troy-charter-change-review-process-underway&bvm=bv.115339255,d.cWw&psig=AFQjCNGggQ3Mz5dBsHkxHR4SnLHPVtT08Q&ust=1456953057484328

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CITY OF TROY, NEW YORK

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 River Street, Suite 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

BID NAME: Furnishing of Chemicals for 2027 for the Department Of Public Utilities, City of Troy, NY

BID OPEN DATE: NOVEMBER 18, 2026

TIME: 11:00 AM

BID NUMBER: RFB # 26-0012

NOTICE

LEGAL PUBLICATIONS FOR BIDS – 2027

PLEASE BE ADVISED THAT FOR THE YEAR 2027 THE CITY OF TROY, NEW YORK, BUREAU

OF CONTRACTS & PROCUREMENT WILL PUBLISH ALL PUBLIC BIDS IN THE FOLLOWING:

THE RECORD

CAPITAL REGION PURCHASING GROUP (www.govbids.com)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO READ THESE PUBLICATIONS

AND CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT IF

THEY WISH TO RECEIVE A BID.

CITY OF TROY, NEW YORK

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 RIVER STREET, SUITE 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

http://www.govbids.com/

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INVITATION TO BID AND NOTICE TO BIDDERS

DATE: October 28, 2026

FROM: Michael McNeff, City Comptroller

NOTICE IS HEREBY GIVEN THAT SEALED BIDS ARE SOUGHT FOR THE FOLLOWING:

BID NAME: Furnishing of Chemicals for 2027 for the Department of Public Utilities, City of Troy, NY

Including: I. Liquid Aluminum Sulfate Bulk Shipments II. Hydrated Lime Bulk Shipments III. Liquid Chlorine Ton Containers IV. Sodium Silicofluoride 50 lb. Bags V. Liquid Sodium Hypochlorite (15%) Totes VI. Liquid Phosphoric Acid (75%) Totes VII. Liquid Sodium Chlorite (25%) Bulk Shipments VIII. Potassium Permanganate 55 lb. Pails

DATE OF OPENING: NOVEMBER 18, 2026

TIME OF OPENING: 11:00 AM

CONTACT PERSONS:

Chris Arzoumanian, Department of Public Utilities, (518) 929-7164 chris.arzoumanian@troyny.gov Nathan Pennisi, Department of Public Utilities, (518) 308-3076 nate.pennisi@troyny.gov Maria DeBonis, Purchasing Agent, (518) 279-7104

PLACE OF OPENING:

City Hall – City of Troy, NY 433 River Street, Suite 5001 5th Floor, Main Conference Room Troy, New York 12180

VENDORS MUST SUBMIT BID IN A SEALED ENVELOPE.

PLEASE PRINT ON THE ENVELOPE:

1) NAME & ADDRESS OF BIDDER

2) BID NAME & NUMBER

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said SPECIFICATIONS and GENERAL CONDITIONS.

A certified check, payable to the City Treasurer, for five (5%) percent of the amount of the bid, or a bid bond of the same must accompany each bid.

The City of Troy shall maintain the right to reject any and all bids.

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GENERAL CONDITIONS

NAME OF BID: FURNISHING OF CHEMICALS FOR 2027 FOR THE DEPARTMENT OF

PUBLIC UTILITIES, CITY OF TROY, NY

1. SCOPE

The purpose of this bid is to establish a price for the Furnishing of Chemicals for 2027 for the Department of Public Utilities, City of Troy, NY including:

I. Liquid Aluminum Sulfate in Bulk

Under this award the supplier will furnish, deliver, and unload at the John P. Buckley Water

Treatment Plant Bulk Liquid Aluminum Sulfate as specified in Section 14 of the Information to Bidders and under description in the Detailed Specifications Section.

II. Hydrated Lime in Bulk

Under this award the supplier will furnish, deliver, and unload at the John P. Buckley Water

Treatment Plant Bulk Hydrated Lime as specified in Section 14 of the Information to Bidders and under description in the Detailed Specification Section.

III. Liquid Chlorine in Ton Containers

Under this award the supplier will furnish, deliver, and unload on the ground ton containers of

Liquid Chlorine at the Melrose Chlorination Station and at the John P. Buckley Water Treatment Plant as specified in Section 14 of the Information to Bidders and under description in the Detailed Specifications Section.

IV. Sodium Silicofluoride in 50 lb Bags

Under this award the supplier will furnish and tailgate deliver to the John P. Buckley Water

Treatment Plant 50 lb. Bags of Sodium Silicofluoride as specified in Section 14 of the

V. Liquid Sodium Hypochlorite (15%) in Totes

Under this award the supplier will furnish and tailgate deliver to the Eddy's Lane Pump Station

Liquid Sodium Hypochlorite (15%) in totes as specified in Section 14 of the Information to Bidders and under description in the Detailed Specifications Section.

VI. Liquid Phosphoric Acid (75%) in Totes

Under this award the supplier will furnish and tailgate deliver to the John P. Buckley Water

Treatment Plant Liquid Phosphoric Acid (75%) in totes as specified in Section 14 of the

VII. Liquid Sodium Chlorite (25%) in Bulk

Under this award the supplier will furnish, deliver, and unload at the Melrose Chlorination Station

4 | P a g e bulk Liquid Sodium Chlorite (25%) and all materials, analytical (laboratory) and support services necessary to generate chlorine dioxide as specified in Section 14 of the

Chemical bid price shall include:

1. Liquid Sodium Chlorite (25%) furnished, delivered, and unloaded at the Melrose

Chlorination Station

2. All equipment necessary to generate the chlorine dioxide solution on-site except for electricity, plant water at system pressure, chlorine gas, bulk storage tank and piping.

3. Inspection and preventative maintenance program

4. Installation, start-up, and initial training

5. All analytical testing costs

6. All repair costs

7. Generator must have flow pacing capability to maintain dosage when flows are changed.

VIII. Potassium Permanganate Crystals in 55 lb Pails

Under this award the supplier will furnish and tailgate deliver to the Reservoir Intake Building, located at 1000 Ford Road Melrose, NY 12121, in US Department of Transportation (DOT) approved steel or plastic pails of Potassium Permanganate as specified in Section 14 of the Information to Bidders and under description in the Detailed Specifications Section.

For procurement by the Department of Public Utilities, City of Troy, NY.

2. BID OPENING TIME

Bid will be opened on NOVEMBER 18, 2026, 11:00 AM at City Hall, 433 River Street, 5th Floor Main Conference Room, Troy, New York 12180.

You are urged to mail your bid in early. Late bids will not be accepted and will be returned unopened to the vendor. Do not rely on overnight delivery services since they may not make your delivery in time.

3. METHOD OF AWARD

Items may be awarded individually, or in whole, based on the lowest responsive bid. The bidder must state individual prices for all unit bids.

When there is a discrepancy between unit price and total price, unit price shall prevail.

4. UNBALANCED BIDS

The Purchasing Agent reserves the right to reject any and all bids not deemed in the best interest of the City of Troy and to reject as informal such bids, as in his opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind including unbalanced bids. By an unbalanced bid, it is meant that the amount bid for one or more separate items is substantially out of line with current market prices for the materials and/or work covered thereby.

5. MULTIPLE AWARD BIDS

Any and all awards resulting from this bid shall be final and shall be for the complete term of the contract.

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No rescinding of awards will be made because of bidder error or inability to supply an item.

6. CONTRACT PERIOD

Per item price shall be guaranteed for twelve (12) months from the date of the bid award.

Contract may be extended up to an additional period under identical prices and conditions, at the mutual agreement of the City and the Vendor.

7. BID RESERVATIONS

Bids submitted shall remain in effect for Sixty (60) days past the date of bid opening.

8. CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty

(30) day notice mailed to the address of the vendor.

9. INSURANCE

Contractor shall procure and maintain insurance for protection from all claims arising out of Contractor’s services, work, operations, and activities. Contractor must have adequate insurance coverage for all claims arising out of or in consequence of the acts and omissions of the Contractor, or any subcontractor of the Contractor, including but not limited to claims for damages for death, bodily injury, or property damage, of any kind or nature. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured on Contractor’s policies of insurance. There shall be no material undisclosed policy exclusions or exceptions on the required insurance coverages. Contractor will procure and maintain at its own expense:

1. Commercial general liability and contractual liability on an occurrence basis for all personal and bodily injuries and property damage, with minimum coverage limits of One Million Dollars ($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) general aggregate per project/location.

a. Liability insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured contract” exception to the employer’s liability exclusion; or

iii. Do not cover the Additional Insured for claims involving injury to employees of the named insured or its subcontractors or their employees.

b. Contractor shall require that its subcontractors carry insurance with the same limits and provisions as provided herein. Contractor will maintain certificates of insurance for all subcontractors as part of the Contractor’s records.

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2. Professional Liability/Errors & Omissions coverage of at least One Million Dollars ($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) aggregate per project/location or claim.

3. Workers compensation insurance as required by law, employer's liability insurance, and statutory disability benefits insurance as required by law.

4. Comprehensive motor vehicle liability coverage on owned, hired, leased, or non-owned motor vehicles with coverage limits of not less than One Million Dollars ($1,000,000) combined for each accident, for bodily injury, sickness, or disease sustained by any person, caused by accident, and arising out of the ownership, maintenance, or use of any motor vehicle, as well as for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any motor vehicle.

5. Commercial umbrella insurance coverage of Five Million Dollars ($5,000,000), or more.

Each and every policy of insurance required by this Agreement shall be in form and content satisfactory to the City of Troy Corporation Counsel, and shall provide:

1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named

Additional Insured including premises operations and completed operations on a primary and non-contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the

Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of Troy

Corporation Counsel. All referenced forms shall be provided with the Certificate. Additional information, including without limitation complete policies, shall be provided to the Corporation Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the City of

Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

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No services, work, operations, or activities shall be commenced under this Agreement until the Contractor has delivered to the City proof of issuance of all policies of insurance required by the Agreement to be procured. If at any time, any of the insurance policies shall be or become unsatisfactory to the City, Contractor shall promptly obtain a satisfactory policy and submit proof of the same to the City for approval. Upon failure of Contractor to furnish, deliver, and maintain satisfactory insurance as provided above, this Agreement may, at the election of the City, be suspended, discontinued, or terminated. Failure of Contractor to procure and maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning defense and indemnification.

In the event that any part of the services, work, operations, or activities described in this Agreement is performed by an approved subcontractor of the Contractor, all of the insurance requirements of this Agreement shall be incorporated into the subcontract agreement with no additional exclusions or exceptions from coverage whatsoever. Subcontractor insurance requirements shall include but not be limited to the requirements for Workers’ Compensation, Commercial General Liability, Umbrella Liability, and as applicable, Commercial Auto and/or Professional Liability. Contractor shall require that each and every subcontractor shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City shall be provided to the City before that subcontractor may commence performance.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve a variance from the insurance requirements herein for good and sufficient reason.

10. INDEMNIFICATION

The promises in this section are separate from the insurance requirements of this Agreement and shall apply whether or not the insurance requirements are fulfilled.

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all of Contractor’s subcontractors), who shall agree to perform services, work, operations, or activities under this Agreement, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all liability, loss, or other claims for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the services, work, operations, or activities performed by the Contractor or any agent, servant, employee, subcontractor, consultant, or supplier of the Contractor, or of any failure to perform this Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement, or any failure to perform this Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, consultant, or subcontractor of Contractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, consultants, suppliers, guests, invitees, uninvited persons, survivors, representatives, and distributees), arising out of

8 | P a g e or in consequence of Contractor’s services, work, operations, or activities or omissions on property owned by the City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General Obligations Law Section 5-322.1. Therefore, for any contracts to which Section 5-322.1 applies, the promises herein shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

11. ADDITION TO THE SIGNATURE PAGE

The submission of this bid certifies that the bidder has read, is familiar with, and will comply with any and all segments of these specifications, to include but not limited to: Cover Letter, General Conditions, Insurance Requirements, Product Specifications and Conditions, Delivery and Backorder Requirements (as applicable).

12. NON-COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor

13. GUARANTEED TIME FOR DELIVERY

Successful bidder must acknowledge, in writing, receipt of order.

All products ordered must be received by the City not later than the approximate delivery date stated in the attached detailed specifications.

In case that materials are not delivered on a timely basis, liquidated damages will be incurred. Damages will be calculated based on direct costs incurred by the City due to the material delivery delay.

14. NOTICE OF DELIVERY

The City must be notified twenty-four (24) hours in advance of delivery. The City reserves the right to deny acceptance of delivery if this notice is not given, at no cost to the City.

Notice of when shipments are desired will be issued several days in advance of requested delivery.

I. Liquid Aluminum Sulfate in Bulk:

Liquid Aluminum Sulfate, in bulk, shall be delivered in minimum shipments of 5,000 gallons and discharged into the bulk storage tank from the receiving area at the John P. Buckley Water Treatment Plant.

The delivery of Liquid Aluminum Sulfate to the John P. Buckley Water Treatment Plant, located at 25 Water Plant Rd, Troy, NY 12182, shall occur so that the unloading can be accomplished between the hours of 8:00 AM & 4:00 PM on the particular day specified for receipt of shipment.

II. Hydrated Lime in Bulk

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Hydrated Lime, in bulk, shall be delivered in minimum shipments of 30,000 lbs. and discharged into the bulk storage bin from the receiving area at the John P. Buckley Water Treatment Plant.

The delivery of Hydrated Lime to the John P. Buckley Water Treatment Plant, located at 25 Water Plant Rd, Troy, NY 12182, shall occur so that the unloading can be accomplished between the hours of 8:00 AM & 4:00 PM on the particular day specified for receipt of shipment.

III. Liquid Chlorine in Ton Containers

Liquid Chlorine, in ton containers, shall be delivered on the ground in single shipments of 20,000 lbs. to the John P. Buckley Water Treatment Plant with between 2,000 to 6,000 lbs. going to the Melrose Chlorination Station.

Liquid Chlorine shall be delivered FIRST to the John P. Buckley Water Treatment Plant, located at 25 Water Plant Rd, Troy, NY 12182, and shall occur so that the unloading can be accomplished between the hours of 8:00 AM & 4:00 PM on the particular day specified for receipt of shipment.

Liquid Chlorine shall be delivered SECOND to the Melrose Chlorination Station, located at 219 Melrose- Valley Falls Rd, Melrose, NY 12121, and shall occur so that the unloading can be accomplished between the hours of 9:00 AM & 3:00 PM on the particular day specified for receipt of shipment.

IV. Sodium Silicofluoride in 50 lb. Bags

Sodium Silicofluoride, in 50 lb. bags on pallets, shall be TAILGATE delivered in 40,000 lbs. shipments to the receiving area at the John P. Buckley Water Treatment Plant.

The delivery of Sodium Silicofluoride to the John P. Buckley Water Treatment Plant, located at 25 Water Plant Rd, Troy, NY 12182, shall occur so that the unloading can be accomplished between the hours from 8:00 AM & 4:00 PM on the particular day specified for receipt of shipment.

V. Liquid Sodium Hypochlorite (15%) in Totes

Liquid Sodium Hypochlorite (15%), in 250-300 gallon totes with a shall be TAILGATE delivered to the receiving area at the Eddy's Lane Pump Station.

The delivery of Sodium Hypochlorite (15%) to the Eddy's Lane Pump Station, located at 225 Eddy Ln, Troy, NY 12180, shall occur so that the unloading can be accomplished between the hours of 9:00 AM & 3:00 PM on the particular day specified for receipt of shipment.

VI. Liquid Phosphoric Acid (75%) in Totes

Liquid Phosphoric Acid (75%), in 250-300 gallon totes, shall be tailgate delivered to the John P. Buckley Water Treatment Plant.

The delivery of Liquid Phosphoric Acid (75%) to the John P. Buckley Water Treatment Plant, located at 25 Water Plant Rd, Troy, NY 12182, shall occur so that the unloading can be accomplished between the hours of 8:00 AM & 4:00 PM on the particular day specified for receipt of shipment.

VII. Liquid Sodium Chlorite (25%) in Bulk

Liquid Sodium Chlorite (25%), in bulk, shall be delivered in minimum shipments of 1,000 gallons and discharged into the bulk storage tank from the receiving area at the Melrose Chlorination Station.

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The delivery of Liquid Sodium Chlorite (25%) to the Melrose Chlorination Station, located at 219 Melrose-Valley Falls Rd, Melrose, NY 12121, shall occur so that the unloading can be accomplished between the hours of 9:00 AM & 3:00 PM on the particular day specified for receipt of shipment.

VIII. Potassium Permanganate Crystals in 55 lb. Pails

Potassium Permanganate Crystals, in 55 lb. (or 25 kg.) pails on pallets, shall be tailgate delivered at the Reservoir Intake Building.

The delivery of Potassium Permanganate Crystals to the Reservoir Intake Building, located at 1000 Ford Rd, Melrose, NY 12121, shall occur so that the unloading can be accomplished between the hours of 9:00 AM & 3:00 PM on the particular day specified for receipt of shipment.

15. BACKORDERS

If product is not deliverable, the vendor must advise the City immediately. The City reserves the right to purchase from the next available source.

All items which are back ordered for more than three (3) business days may be purchased from the next available source.

16. PRICE

Prices shall be net FOB to any point in the City of Troy, New York or City owned property in the area.

Price quoted shall include delivery costs and any container deposits, if applicable.

Upon award of bid, successful vendor agrees to hold prices from date of award through twelve (12) months.

Prices shall be quoted per unit, and shall include delivery as specified in Section 14.

17. PAYMENT

Payments cannot be processed by the City until contract items have been delivered in satisfactory condition with an invoice referring to the Purchase Order Number and mailed to the “bill to” address located on the Purchase Order.

18. EXTENSION OF PRICES

It is the intent of this Request for Bid that all political subdivisions and districts located in the State of New York be entitled to make purchases of materials, equipment, or supplies from the resulting bid award.

No officer, board or agency of a county, town, village, or school district shall make any purchase through the City of Troy when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

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All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the Awarded Vendor.

Upon request, participating entities must furnish the Awarded Vendor with the proper tax exemption certificates or documentation of tax exempt status.

The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term thereunder by the Awarded Vendor and the participating entities will be borne and is expressly assumed by the Awarded Vendor and the participating entities and not by the City of Troy. In the event of a failure or breach in performance of any such bid by a participating entity or the Awarded Vendor, the City of Troy, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this City of Troy bid.

19. NYS CONTRACTS

The City reserves the right to purchase items included in this bid from New York State Contracts when available.

20. REGULATIONS

All products must meet all applicable Local, State and Federal regulations.

21. INFORMATION TO BE FURNISHED WITH BID

It is the responsibility of the bidder to offer a product that meets the specifications of the manufacturer model as listed.

The bidder must submit with their bid, detailed specifications, circulars and all necessary data on the commodity to be furnished including the attached Water Treatment Chemical forms completed by the manufacturer as required by the New York State Department of Environmental Conservation as well as the corresponding Safety Data Sheet(s) (SDS). If the commodity differs from the provisions listed, such differences must be explained in detail. Failure to submit any of the above data may result in rejection of the bid. The City, however, reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

22. SAMPLES

Samples may be required after the bid opening in order for the City to more accurately award the bid.

Samples not removed within fifteen (15) days after written notice to the bidder will be regarded as abandoned and the City shall have the right to dispose of them as its own property.

23. WARRANTY

Standard limited warranty will be required of the manufacturer that shall: (1) be not less than ninety (90) days from the date of acceptance; (2) all defective parts and labor are the obligation of the vendor during this period.

24. GUARANTEE

The bidder guarantees that the item offered is standard new equipment. All items shall be guaranteed for

12 | P a g e a minimum period of one (1) year against defective parts and workmanship. If defects occur during this time, the defective equipment shall be replaced or corrected by the vendor without cost to the City except where it shall be clearly shown that the defect is due to misuse and not to faulty manufacture.

25. QUANTITIES

The quantities are indefinite, but estimates given in this bid reflect anticipated requirements. The contract, however, shall be for the quantities actually ordered during the contract period.

26. EXCEPTIONS

When a vendor qualifies their bid by stating that we must purchase a specific amount of product, or in any other way qualifies the bid, it may be rejected by the City.

27. COMPLETION OF REQUIRED INFORMATION

Bidder must fill in all spaces on the bid form. All lines have an indication of the bidder’s response whether it be “0”, “NA”, “-“ or a dollar figure. All lines must be filled in to indicate bidder’s acknowledgement.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a non-responsive bid. We cannot assume that there is “no charge” when lines are left blank.

28. ALTERNATE BIDS

In the event that satisfactory bids are not received, the City reserves the right to consider alternative proposals containing deviations from the City specifications. Bidders shall explain in detail where such alternatives deviate from or qualify the terms of the proposal and specifications as issued.

29. PREVAILING WAGE RATES

The successful bidder is required to pay the Prevailing Wage Rates and the Prevailing Hourly Supplements pursuant to Section 220-A of the NYS Labor Law.

Not applicable for this bid.

30. RIGHT TO REJECT

The Bureau reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any bid deemed to be for the best interest of the City of Troy. The City will select the lowest responsive bidder.

Each bid must include the attached WTC Notification Form with sections 1. b - 10-12, 16 completed or your bid will be rejected.

31. RIGHT TO SUSPEND OR TERMINATE

The Bureau reserves the right to suspend or terminate the contract should there be a change in water quality parameters, water treatment process requirements or a mandate from the regulatory agencies.

32. RIGHT TO EXTEND

The Bureau reserves the right to extend the contract under the same terms and conditions for two (2) one

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(1) year periods from the date of expiration provided such an extension is mutually agreeable to both the Bureau and the Contractor.

33. RIGHT OF ADDITIONAL PURCHASE

The Bureau reserves the right to purchase additional materials if required. In that event the unit prices will prevail.

34. CONFLICT OF INTEREST

No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deemed to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family.

The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office ). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

35. APPRENTICESHIP

Resolution #72, dated October 3, 2019, requires any Contractor or Sub-Contractor of the City entering into a construction contract with a total dollar amount of $100,000 or more to have a NYS Commissioner of Labor approved Apprenticeship Program in place. This resolution shall apply to construction contracts advertised for bid on or after November 1, 2019.

Not applicable for this bid.

36. IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the City of Troy will review such information and offer the person an opportunity to respond. If the violation of the Act within 90 days after the determination of such violation, then the City of Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

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37. TERMINATION FOR CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause. Should The City of Troy elect to terminate this contract for cause, The City of Troy will notify the Contractor 10 days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by The City of Troy.

38. TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (30) days prior to the termination date.

39. QUESTIONS

All questions will be received no later than November 6, at 2:00 PM. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the Purchasing Office will receive a copy of the Addendum. Questions received after the date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect.

Maria DeBonis City of Troy, New York

Office of the City Comptroller Bureau of Contracts & Procurement

433 River Street, Suite 5001 Troy, NY 12180 Or by e-mail at:

purchasing@troyny.gov

40. SUBMISSION

All Bids to be considered must be received in sealed envelope up until no later than 11:00 AM on Wednesday, November 18, 2026, and shall be directed to the City of Troy, Office of the City Comptroller, Bureau of Contracts & Procurement. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly marked “FURNISHING OF CHEMICALS FOR DPU 2027”. One (1) original and two (2) copies of the sealed bid submissions are required. The sealed bids shall include the completed Bid Form, Non-Collusive Bidding Certification (as required by chapter 956 of the Laws of New York State), and Bid Bond.

Maria DeBonis

City of Troy, New York Office of the City Comptroller

Bureau of Contracts & Procurement 433 River Street, Suite 5001

Troy, NY 12180 Facsimile or electronic submissions WILL NOT be accepted.

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NON- COLLUSIVE CERTIFICATION

Pursuant to Section 103-D of the General Municipal Law of the State of New York.

(a) By submission of this bid or proposal, each bidder or proposer and each person signing on behalf of any bidder or proposer certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purposes of restricting competition, as to any matter relation to such prices with any other bidder or proposer or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid or proposal have not been knowingly disclosed by the bidder or proposer and will not knowingly be disclosed by the bidder or proposer prior to opening, directly or indirectly, to any bidder or proposer or to any competitor; and

(3) No attempt has been made or will be made by the bidder or proposer to induce any other persons, partnership or corporation to submit or not to submit a bid or proposal for the purpose of restricting competition.

(b) A bid or proposal shall not be considered for award nor shall any award be made where (a) (1) (2) or (3) above have not been complied with; provided however, that if any bidder cannot make the foregoing certification, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid or proposal shall not be considered for award not shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid or proposal is made or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder or proposer (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid or proposed, does not constitute, without more, a disclosure within the meaning of subparagraph one (1).

(c) Any bid or proposal hereafter made to any political subdivision of the state or any public department, agency, or official thereof by a corporation bidder or proposer for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulations, or local law, and where such bid or proposal contains the certification referred to in the sub-division one of this section, shall be deemed to have been authorized by the Board of Directors or the bidder or proposer, and such authorization shall be deemed to include the signing and submission of the bid or proposal and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(Signature)

(Title)

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SEALED BID

To The

City of Troy, NY Bureau of Contracts & Procurement

For Chemicals for 2027

For The

DEPARTMENT OF PUBLIC UTILITIES

By submission of this bid or proposal, the bidder certifies that; (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be willingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificate, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of the certificate by the signatory of this bid or proposal in behalf of the corporate bidder.

Resolved that ______________________________________________(Name of Corporation) be authorized to sign and submit the bid or proposal of this corporation for the following project: Furnishing of Chemicals for 2027 for the Department Of Public Utilities, City of Troy, NY and to include in such bid or proposal the certificates as to non-collusion required by Section 103-d of the New York State General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by ______________________________________________(Name of Corporation) at a meeting of its board of directors held on the __________________day of ____________________in the year_______.

(SEAL OF CORPORATION)

The above form must be completed if the bidder is a corporation

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BASE BID ITEMS

I. LIQUID ALUMINUM SULFATE

For 1,550,000 pounds dry weight of liquid aluminum sulfate in 5,000 gallon minimum bulk truckloads furnished, delivered and unloaded at the John P. Buckley Water Treatment Plant, Troy, New York during 2027, a unit price, per pound, of:

______________________________________________________dollars and

_______________________________________cents. ($_______________).

Total Amount for 1,550,000 pounds:

______________________________________________________dollars and

_______________________________________cents. ($________________).

II. HYDRATED LIME

For 1,000,000 pounds in 30,000 pound minimum single shipments of hydrated lime in bulk truckloads furnished, delivered, and unloaded at the John P. Buckley Water Treatment Plant, New York during 2027, a unit price, per pound, of:

__________________________________________________dollars and

___________________________________cents. ($___________________).

Total amount for 1,000,000 pounds:

__________________________________________________Dollars and

___________________________________cents. ($____________________).

III. LIQUID CHLORINE

For 180,000 pounds in 20,000 pound shipments of liquid chlorine in ton containers, furnished and delivered to the ground at the Melrose Chlorination Station, Melrose, NY and/or unloaded from the truck at the John P. Buckley Water Treatment Plant, Troy, NY during 2027, a unit price, per pound, of:

__________________________________________________Dollars and

___________________________________cents. ($___________________).

Total amount for 180,000 pounds:

__________________________________________________dollars and

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IV. SODIUM SILICOFLUORIDE

For 80,000 pounds in two shipments of sodium silicofluoride in 50 pound bags on pallets furnished and tailgate delivered to the John P. Buckley Water Treatment Plant, Troy, New York during 2027, a unit price, per pound, of:

__________________________________________________dollars and

___________________________________cents. ($___________________).

Total amount for 80,000 pounds:

V. LIQUID SODIUM HYPOCHLORITE (15%)

For 6,000 gallons, in 250-300 gallon totes, 2 totes minimum per single shipment, of liquid sodium hypochlorite (15%), tailgate delivered at the Eddy's Lane Pump Station, Troy, NY during 2027, a unit price, per gallon, of:

__________________________________________________dollars and

___________________________________cents. ($___________________).

Total Amount for 6,000 gallons:

___________________________________cents. ($___________________).

VI. LIQUID PHOSPHORIC ACID (75%)

For 14,000 gallons of liquid phosphoric acid (75%) delivered in 250-300 gallon totes, 4 totes minimum per single shipment, to the John P. Buckley Water Treatment Plant for the City of Troy located in Troy, NY during the 2027, a unit price, per gallon, of:

Total Amount for 14,000 gallons:

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VII. LIQUID SODIUM CHLORITE (25%)

For 95,000 pounds dry weight of 25% liquid sodium chlorite in bulk truckloads furnished, delivered, and unloaded at the Melrose Chlorination Station, Melrose, NY during 2027, a unit price, per pound, of:

Total Amount for 95,000 pounds:

VIII. POTASSIUM PERMANAGANATE CRYSTALS

For 10,000 pounds in 55 lb. pails on pallets shall be tailgate delivered at the Reservoir Intake Building, Melrose, NY during 2027, a unit price, per pound, of:

Total Amount for 10,000 pounds:

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The names and residences of all persons and parties interested in the foregoing bid as principals are as follows:

(Give first and last name in full. In case of corporation, give name of resident, treasurer and manager, and in case of a partnership give names and addresses of members, if an individual give residential address if different from business address)

SIGNED BY BIDDER

PERSON OR OFFICER IN FIRM BIDDING

PRINTED NAME OF SIGNEE

TITLE OF SIGNEE

STREET ADDRESS OF FIRM FOR MAILING NOTICE OF AWARD

CITY STATE ZIP CODE

DATE

BID SPECIFICATIONS

BASE BID ITEMS

I. BULK LIQUID ALUMINUM SULFATE

A. The liquid aluminum sulfate (Al2(SO4)3·nH2O) shall contain water soluble aluminum of not less than 4.23 percent as (AL) or 8.3 percent as aluminia, and have a pH between 2.1

-2.5.

B. Product must meet or exceed the current American Water Works Association AWWA B-

403, Standard for Aluminum Sulfate and be certified under ANSI/NSF standard 60-

Water Treatment Chemicals.

C. The liquid aluminum sulfate shall be produced domestically.

D. The liquid aluminum sulfate shall be discharged into the bulk storage tank from the receiving area at the John P. Buckley Water Treatment Plant, Troy, New York.

E. The bulk shipment shall be weighed at the factory and a statement of the certified weight and analysis shall accompany each delivery. Said statement shall be either a mechanical printout or a certified seal and weight and measure.

F. The vendor shall provide training for the treatment staff in the handling, proper usage and application of the product. The vendor will also provide semi-annual jar testing for optimization.

II. HYDRATED LIME

A. The hydrated lime (Ca(OH)2) shall contain a minimum of 70 percent available calcium oxide and shall conform with the latest revision of the American Water Works

Association AWWA B-202, Standard for Quicklime and Hydrated Lime.

B. The hydrated lime shall be white, dry, finely powdered, and free from lumps and foreign material that might interfere with the operation of dry-feed equipment. There shall be a uniformity of particle size.

Detailed Specifications - 2

C. The bulk lime shall be delivered in a leak proof carrier, which is inspected to insure complete dryness before each loading. Material, which appears to be damp, may be rejected.

D. The hydrated lime shall be supplied with a minimum of sixty (60) feet of discharge hose.

The carrier vehicle shall have sufficient gauges to insure proper discharge pressure. The maximum allowable discharge pressure is 8 psi.

E. The bulk lime shall be discharged into the bulk storage bin from the receiving area of the

John P. Buckley Water Treatment Plant, Troy, New York.

F. The bulk shipment shall be weighed at the factory and a statement of the certified weight shall accompany each delivery. Said statement shall be either a mechanical printout or a certified seal of weight and measure.

G. Delivery of a partial shipment due to a mechanical breakdown, the development of leaks and etc. will be required to be re-weighed and re-certified. Payment shall be determined on the difference of certified weights.

III. LIQUID CHLORINE

A. Liquid chlorine (Cl2) shall be delivered 99.5 percent pure in one (1) ton containers, and shall conform with the latest revision of American Water Works Association AWWA B-

301, Standard for Liquid Chlorine.

B. Chlorine containers of such design that prohibit or impair the use of Chlorine Emergency

Kit “B” shall not be accepted upon inspection at delivery, by John P. Buckley Water

Treatment Plant personnel. Any container determined to be non-acceptable shall be removed immediately by the supplier and replaced as soon as possible with no additional charges.

C. The ton containers shall be delivered on the ground at the Melrose Chlorination Station, Melrose, NY, and will be unloaded from the truck at the John P. Buckley Water Treatment

Plant, Troy, New York.

D. Chlorine containers that develop a leak during or after delivery to the Melrose

Chlorination Station or the John P. Buckley Water Treatment Plant shall be properly capped immediately and removed by the supplier from the premises. This capping and

Detailed Specifications - 3 removal service shall be performed within three (3) hours of the time of notification to the supplier of the occurrence of the leak.

IV. SODIUM SILICOFLUORIDE

A. The sodium silicofluoride (Na2SiF6) shall contain a minimum of 98 percent (dry basis) sodium silicofluoride, which corresponds to approximately 59.4 percent fluoride ions.

Moisture content shall not exceed 0.5 percent by weight.