RFB 25-1360 HUTS Belt Press Rehab Project.pdf

Request for Bids

February 11, 2025 RFB No. 25-1360

Dear Prospective Respondent:

Sealed Bids will be received by the Purchasing Agent or other designee of the Brazos River Authority no later than 10:00 AM, Thursday, March 6, 2025 for BELT PRESS REBUILD FOR HUTTO SOUTH WASTEWATER TREATMENT PLANT (WWTP). All qualified firms including Small, Minority, Women Owned Businesses and Historically Underutilized Businesses are encouraged to submit bids in response to this request.

Bids must be submitted and received no later than the due date and time specified. Any Bid received later than the specified time, shall not be considered. The BRA is NOT responsible for ensuring the delivery of Bids.

Refer to Section 15. Delivery of Bid Submittals for instructions on submitting a response to this solicitation.

Bid must be clearly identified as follows on the outside of the sealed physical submission or the electronic submission subject line. The BRA shall not be responsible for submissions that are not properly identified.

Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening:

RFB TITLE: Belt Press Rebuild for Hutto South Wastewater Treatment Plant (WWTP)

RFB NO: 25-1360

RFB DUE DATE: 10:00 AM, Thursday, March 6, 2025

The BRA shall have the right to accept or reject any or all Bids, or any part thereof, and to waive any technicalities in the interest of the BRA.

BRA will evaluate all relevant health, safety and business factors on all solicitations to determine when to initiate a notice to proceed on all projects, delivery of goods and/or services or procurement of construction related services to best attempt to balance BRA needs and to protect the health and safety of BRA employees, the employees of respondents and the public at large.

Sincerely, Victor Venegas Purchasing Agent

4600 Cobbs Drive • Waco, Texas 76710 254-761-3166

RFB No. 25-1360 Belt Press Rebuild for Hutto South Wastewater Treatment Plant

SUPPLIER DIVERSITY PURCHASING POLICY

The Brazos River Authority (BRA) will ensure that purchases of equipment, materials, supplies, and/or services conform with Texas Procurement law as applicable to the BRA, are cost effective, and contribute to the competitiveness of the BRA and its customers.

Procurement activities will be conducted in an open and fair manner with equal opportunity provided to all qualified parties. The BRA will provide equal contracting opportunities as provided by all applicable State and Federal laws to small business enterprises, Historically Underutilized Businesses and Disadvantaged Business enterprises.

GENERAL INSTRUCTIONS TO RESPONDENTS

The Work consists of the furnishing of all labor, materials, services, equipment, and appliances required for the delivery and the supplying of products and/or services as described herein and in the contract documents.

1. BID SUBMISSION: Bids must be received no later than the Bid opening date and time specified above. All Bids received after closing time will not be considered.

A. To be considered as eligible, a Respondent shall have complied with all legal requirements to permit him to operate in the State of Texas.

B. Bids must be emailed, mailed or hand delivered to be considered.

2. WITHDRAWAL OF BIDS: No Bid may be withdrawn for a period of ninety (90) days after Bid opening, except by 1) either mutual consent of the BRA and Respondent; or 2) previously submitted Bids may be withdrawn upon written request received from Respondent prior to time established for receipt of Bids.

3. SIGNATURE ON BIDS: To be valid, Bids must be signed by an authorized person. By such signature, Respondent agrees to strictly abide by the terms, conditions, and Scope of work embodied in this Request for Bids.

4. EXAMINATION OF BID DOCUMENTS: Before submitting a Bid, all Respondents shall examine the complete Request for Bids, including Bid Notice, Instruction to Respondent, and Scope of Services, all of which are part of the Bid Documents.

5. ADDENDA: Unless otherwise stated in the Bid, answers to all questions, inquiries, and request for additional information will be issued in the form of Addenda. During the Bid period, prospective Respondent may be advised by Addenda of additions, deletions from, or changes in the requirements of the Bid Documents. The BRA will not be responsible for the authenticity or correctness of oral interpretations of the Bid documents or for information obtained in any other manner than through the media of Addenda. Receipt of each Addendum shall be acknowledged by Respondent.

Any questions concerning this Bid should be emailed to Victor Venegas, Purchasing Agent, no later than five (5) days prior to the opening of the Bid at submissions@brazos.org. This is to allow the BRA sufficient time to respond to inquiries and provide information to all interested Respondents by Addendum. Unless otherwise stated in the Bid, Addenda will be posted on the BRA web site at www.brazos.org, Doing Business, Purchasing and Professional Services, Request for Bids.

Respondent is responsible for checking the BRA web site (www.brazos.org) for updates and Addenda until the time at which the submission is due. Failure to respond to all requirements, including those Addenda, shall be grounds for rejection of your Bid.

6. TAXATION: The BRA is exempt under the Texas Sales Tax and Use Tax Laws, and the Respondent shall not include such taxes in the Bid.

7. QUALIFICATION OF RESPONDENTS: The BRA reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Respondent fails to satisfy the BRA that such Respondent is properly qualified to carry out the obligations of the contract and to complete the Work contemplated herein. Conditional Bids will not be accepted.

8. CONSIDERATION OF BIDS: Unless stated otherwise in the Advertisement or Request for Bids, the properly identified Bids received on time will be opened publicly and read aloud. Respondents are invited to be present.

9. COMPLIANCE WITH SCOPE OF SERVICES AND RIGHT OF

SELECTION: The Respondent shall abide by and comply with the true intent of the scope of services and not take advantage of any unintentional error or omission.

10. QUANTITIES: Unless stated otherwise in this Bid, the BRA is obligated during the period stipulated to purchase all of its normal requirements from the successful Respondent and the Respondent is obligated to supply the quantities which the BRA requires for its operation. The quantities stated are given as a general guide for bidding but are not guaranteed amounts, they represent the best estimated usage. The BRA reserves the option to purchase more or less of these services at the Bid price.

11. REPRESENTATIONS: By execution and submission of this Bid, the Respondent hereby represents and warrants to the BRA that Respondent has read and understands the Bid Documents and this Bid is made in accordance with the Bid Documents.

12. INDEMNIFICATION:

THE RESPONDENT SHALL COMPLY WITH THE REQUIREMENTS

OF ALL APPLICABLE LAWS, RULES, AND REGULATIONS AND

SHALL EXONERATE, INDEMNIFY AND HOLD HARMLESS THE

BRA FROM ANY AND ALL LIABILITY OR DAMAGES RESULTING

FROM FAILURE TO DO SO.

IN ADDITION, THE RESPONDENT AGREES TO INDEMNIFY,

KEEP, SAVE AND HOLD THE BRA HARMLESS FROM ANY AND

ALL ACTIONS, LIABILITIES, DAMAGES, JUDGMENTS, COSTS

AND EXPENSES INCLUDING REASONABLE ATTORNEY’S FEES,

IN CASE AN ACTION IS FILED OR DOES IN ANY WAY ACCRUE

AGAINST THE BRA, ITS OFFICIALS, OFFICERS, AND

EMPLOYEES IN CONSEQUENCE OF THE AWARDED CONTRACT

FOR ANY NEGLIGENT ACT OR OMISSION OF THE RESPONDENT

IN THE PROVISION OF SERVICES UNDER THE AWARDED

CONTRACT, OR THAT MAY RESULT FROM THE CARELESSNESS

OR LACK OF SKILL OF THE RESPONDENT OR THE

RESPONDENT’S OFFICERS, AGENT, CONTRACTORS, ASSIGNS

OR EMPLOYEES. IN THE EVENT A JUDGMENT IS RECOVERED

AGAINST THE BRA FOR ANY SUCH LIABILITY, COSTS OR

EXPENSES, SUCH JUDGMENT SHALL BE CONCLUSIVE

AGAINST THE RESPONDENT.

IT IS SPECIFICALLY UNDERSTOOD AND AGREED BY THE

RESPONDENT THAT SUCH INDEMNITY IS INDEMNITY BY THE

RESPONDENT TO INDEMNIFY AND PROTECT THE BRA FROM

LIABILITY, CLAIMS, SUITS, LOSSES, DAMAGES OR CAUSES OF

ACTION DUE TO THE RESPONDENT’S NEGLIGENCE, ERROR OR

OMISSION.

mailto:submissions@brazos.org http://www.brazos.org/

RFB No. 25-1360 Belt Press Rebuild for Hutto South Wastewater Treatment Plant

13. EVALUATION FACTORS: Respondents may furnish pricing for all or any portion of the solicitation (unless otherwise specified). The BRA may evaluate and award a contract for any item or group of items shown on the Solicitation, or any combination deemed most advantageous to the BRA. Bids that specify an "All or None" award may be considered if a single award is advantageous. In the event of a mathematical discrepancy on the Bid Form, the BRA will only consider the price determined to be most advantageous to the BRA.

14. CRITERIA FOR AWARD: The BRA shall determine and select the Lowest Responsible Bidder from the Vendor/Provider, based solely upon the criteria contained within the bid documents.

15. TERMINATION:

The awarded contract may be terminated at any time by the BRA, in BRA’s sole discretion, for any cause or for convenience without penalty or liability. Upon receipt of such notice, the supplier shall immediately discontinue all services and actions. The BRA shall pay the Respondent promptly the accrued and unpaid amounts due for services to the date of termination, to the extent the services are approved by the BRA.

16. CHANGE OF CONTRACT PRICE:

The agreed upon contract price shall not be exceeded without the prior written consent of the BRA and may only be modified by a written amendment to the contract executed by both BRA and Respondent.

17. PAYMENT: Unless otherwise specified, payment for services and/or product will be processed within thirty (30) days from invoice date and acceptance of work and/or product. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. Unit price on invoice shall be in two (2) decimal places only, i.e., $ .XX.

The BRA has set a goal to have as much paperwork submitted electronically. Respondents are asked to submit invoices electronically to the following Accounts Payable email address:

accounts. payable@brazos.org. Respondents who use the electronic service should not mail the original invoice.

18. CONFIDENTIALITY OF DOCUMENTS: The BRA is subject to the Texas Public Information Act (PIA). Any information submitted to the BRA by a Respondent shall be considered non-confidential and available to the public, except as follows:

In the event a Respondent considers a specific portion of their Bid to be confidential and subject to an exception to disclosure under the PIA, such portion must be clearly identified and marked

"CONFIDENTIAL". Do not mark an entire submittal confidential, as this is not in conformance with the PIA and is not acceptable. Only the specific portion or portions of the Bid that the Respondent considers to be confidential pursuant to the PIA should be marked. IF AN

ENTIRE BID IS MARKED CONFIDENTIAL, THE BRA WILL NOT

TREAT ANY PORTION OF THE BID AS CONFIDENTIAL AND THE

BID MAY BE REJECTED AS NON-CONFORMING. The BRA will honor notations of confidentiality made in accordance with this paragraph and decline to release such information initially. However, final determination of whether a particular portion of a Bid may in fact be withheld pursuant to the PIA will be made by the Texas Attorney General or a court of competent jurisdiction.

In the event a public information request is received for a portion of a Bid that has been marked confidential, the BRA shall ask the affected Respondent if the information may be released. If the release is agreed to, the BRA shall release the information.

If the release is denied, the matter shall be referred to the Texas Attorney General's Office in accordance with the process set forth in the PIA. The Respondent shall be fully and solely responsible for submitting arguments and evidence within the statutory timeframes to the Texas Attorney General’s Office regarding its claim of confidentiality. The BRA will NOT submit arguments on behalf of the Respondent.

The Texas Attorney General's office shall rule on the matter. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information may not be withheld, then such information will be made available to the requester. If it is determined that the information may be withheld, BRA will withhold the information from the requestor.

Pricing information contained in Bids or contracts is not considered confidential under the PIA and will be disclosed without making a request to the Texas Attorney General.

RFB No. 25-1360 Belt Press Rebuild for Hutto South Wastewater Treatment Plant (WWTP)

REQUEST FOR BIDS

BELT PRESS REBUILD FOR HUTTO SOUTH WASTEWATER TREATMENT PLANT

(WWTP)

RFB NO. 25-1360

SUBMITTAL SCHEDULE

Bids are posted on the BRA website and prospective Respondents should check www.brazos.org> Doing Business>, Purchasing & Professional Services>, Request for Bids for potential updates to Bid requirements.

Tuesday, February 11, 2025

RFB is available to download from the BRA website at http://www.brazos.org/Doing-Business/Purchasing- Professional-Services/Request-for-Bids, and click on “View this RFB”.

4:00 PM, Tuesday, February 25, Last date and time to ask questions or request additional information. Email questions to submissions@brazos.org.

4:00 PM, Friday, February 28, 2025

Post response to questions received as of the deadline or as soon thereafter, as an Addendum on the BRA website – http://www.brazos.org/Doing-Business/Purchasing- Professional-Services/Request-for-Bids, 10:00 AM, Thursday, March 6, 2025

Bids are due.

11:00 AM Thursday, March 6, 2025

Bids will be opened and read out loud virtually at the link below……………………………..

https://youtube.com/live/T9lCKdkv594?feature=share

Local Time Prevailing.

http://www.brazos.org/Doing-Business/Purchasing-Professional-Services/Request-for-Bids mailto:submissions@brazos.org http://www.brazos.org/Doing-Business/Purchasing-Professional-Services/Request-for-Bids https://youtube.com/live/T9lCKdkv594?feature=share

REQUEST FOR BIDS

RFB NO. 25-1360

1.0 General

The Brazos River Authority (“BRA”) will be accepting sealed bids from qualified providers to furnish all labor, superintendence, machinery, equipment, tools, materials, services, and other facilities to rebuild a Klampress Type 85 Size 3 (Model G3 200 8 roll KP2341-4064) belt filter press (the “Belt Press”). The Belt Press will be used in wastewater treatment at the Hutto South Wastewater Treatment Plant located at 10700 FM 1660, Hutto, Texas 78634.

BRA will furnish belts, gearbox, and motor. BRA furnished items will be installed prior to start up and testing the rebuilt Belt Press.

Parts furnished shall include all necessary accessory equipment and appurtenances, whether specifically mentioned in these specifications or not, as required for an installation incorporating the highest standards for the type of service, including field testing and instructing the regular operating personnel in the care, operation, and maintenance of the belt filter press system.

The Belt Press will be expected to function at a minimum in accordance with the performance standard at the time of initial installation with respect to speed control and alignment control.

Failure to do so will be grounds to reject the work.

A. Unless otherwise indicated in this solicitation, this specification incorporates the following standards in their current edition by reference as if copied verbatim including any supplementary specifications or amendments thereto. Where a portion of the reference standard is modified or deleted in the solicitation, the unaltered portions of the standard shall remain in effect.

B. Design, manufacture, and assembly of elements of the equipment furnished shall be in accordance with, but not limited to, the latest versions of the following published standards:

1. American National Standards Institute/American Water Works Association, all applicable standards.

2. American National Standards Institute/American Bearing Manufacturer's Association, all applicable standards.

3. ASTM 02240 - 05 Standard Test Method for Rubber Property-Durometer Hardness

C. All parts shall be designed and proportioned as to have liberal strength, stability, and stiffness and to be especially constructed to meet the specified requirements. Ample room and facilities shall be provided for inspection, repairs, and adjustment.

D. Unless otherwise indicated in this solicitation, all necessary bolts, nuts, and washers shall be furnished and shall be Type 316 stainless steel. Provide anti-galling lubricant.

E. All bearings and seals shall be generic and not proprietary. Minimum L-10 bearing life shall be 100,000 hours in accordance with ANSI/ASMA 11-1990 at the specified operating speed.

F. Coating, lubricants, and temporary corrosion prevention compounds including anti-galling lubricant, shall be comply with ANSI/NSF 61 when applied to surfaces that include, but are not limited to, interior surfaces the exterior surfaces of components.

2.0 Scope of Services

Services include, but are not limited to, providing, delivering, and fully installing new coated rollers, bearings, alignment switches, seal materials, and belts; inspecting the stainless-steel dandy roller for cracks or metal fatigue; and testing the Klampress to ensure proper operation before placing it back into service.

Successful PROVIDER shall submit product data and shop drawings and include an annotated copy of this specification in the submittal. PROVIDER shall clearly mark those sections for which there are no exceptions taken. For those where exceptions are taken, PROVIDER shall annotate and explain each exception. Submittals without annotation(s) will be returned to PROVIDER for re-submittal.

Successful PROVIDER shall submit a report upon completion of installation, inspection, testing, and observations for the rehabilitated belt press, and include the following:

1. Recommended standard set of spare parts.

2. Submit report on dry film thickness (“dft”) tests of coatings.

3. Submit operation and maintenance data.

2.1 Quality Assurance

A. The equipment covered by these specifications is intended to be standard equipment of proven ability as manufactured by reputable companies having extensive experience in the production of such equipment. Successful PROVIDER shall have refurbished not less than three (3) units comparable in size and capacity to those specified herein. Such comparable units shall have been in continuous satisfactory operation for a period of not less than one (1) year. If requested, specific references shall be provided, including BRA and project name, contact person and phone number, and brief summary of similar installation.

B. The equipment furnished shall be designed and constructed in accordance with the best practice and methods and shall operate satisfactorily when installed as specified. Successful PROVIDER shall be required to conform to all written and implied specifications.

C. Successful PROVIDER shall demonstrate to the satisfaction of the BRA that the quality of the proposed equipment is equal or greater to equipment made by Ashbrook.

D. Successful PROVIDER shall ensure compatibility and integrity of the individual components and provide the specified warranty for all components.

E. Successful PROVIDER shall be fully responsible for the design, arrangement, and operation of all connected rotating components to ensure that neither harmful nor damaging vibrations occur at any speed within the specified operating range.

2.2 Delivery, Storage, and Handling

A. The manufacturer will provide unloading, storage, and handling instructions prior to shipment. The manufacturer will carefully prepare the equipment for shipment to minimize the likelihood of damage during shipment. Equipment will be properly supported and securely attached to skids. Openings will be covered in a manner to protect both the opening and the interior.

B. All equipment should be delivered in good, sound condition, and free from damage including misalignment. Equipment which has been damaged will be rejected. All equipment and parts must be properly protected as recommended by the manufacturer against any damage during a prolonged period at the Project Site.

C. Successful PROVIDER shall be responsible for proper unloading, handling, and storage of equipment in accordance with the manufacturer's instructions. Equipment shall be housed in weatherproof enclosures at all times during storage.

D. Finished iron or steel surfaces not painted shall be properly protected to prevent rust and corrosion.

E. For protection of bearings during shipment and installation, the bearings shall be properly processed. Anti-friction bearings, if pre-lubricated, shall be protected in accordance with the bearing manufacturer's recommendations against formation of rust during a long period of storage while awaiting completion of installation and start-up of the machine in which they are used. Anti-friction bearings which are not pre-lubricated shall be properly protected in accordance with the bearing manufacturer's recommendation against formation of rust during a long period of storage, while awaiting completion of installation and start-up, by the application of Exxon Rust-Ban No. 392, or approved equal treatment.

2.3 Manufacturer’s Services

A. The manufacturer's factory service representative specifically trained in the installation, operation, and maintenance of the existing Klampress belt press unit shall be made available during the installation period for assistance for adjusting and checking equipment.

B. The factory representative will make at least one (1) site visit with a total, minimum time on site of eight (8) hours to inspect final equipment alignment, supervise startup, and perform specified field quality control testing to demonstrate successful operation.

C. In the event the services of the manufacturer's representative are needed and requested by successful PROVIDER for periods longer than indicated in this solicitation, no extra payment for such services shall be made by the BRA.

D. Successful PROVIDER shall be responsible for coordination of manufacturer's representative services for field testing and start-up of the equipment including all ancillary equipment required demonstrating proper operation.

2.4 Maintenance

A. Successful PROVIDER shall furnish one set of all special tools required for proper servicing and dismantling of equipment supplied under these specifications.

2.5 Warranty

A. The equipment shall be warranted by successful PROVIDER to be free from defects in workmanship, design, and materials. If any part of the equipment installed under this solicitation should fail during the warranty period, it shall be replaced and the unit restored to satisfactory service at no additional expense to the BRA. The warranty period for all Work except coatings shall be for a period of two (2) years from the date of final payment.

2.6 Items to be Provided by Provider

A. Rebuild parts for one (1) Klampress Type 85 Size 3 (2.0 meter). The list below details the principal parts that shall be provided. Install reconditioned two (2), 9/16" stub shaft rollers consisting of the following:

1. One (1) each – 16-inch Perforated roller

2. One (1) each – 10-inch Drive roller

3. Six (6) each – 12-inch Plain rollers

4. Six (6) each – 8-inch Plain rollers

5. One (1) each belt wash box rebuild kit including nozzles and brushes

B. PROVIDER shall verify proper sizes of all replacement rollers and bearings. Supply a set of reconditioned two (2), 9/16" roller assemblies. Reconditioned drive rollers shall be recoated with 1/4" Buna-N rubber. All other rollers shall be recoated with 30 mils of thermoplastic nylon.

Perforated stainless Steel roller shall be sandblasted and new O.E.M. design outer shell or approved equal installed. New shell will be fabricated from 316 stainless steel.

C. Install thirty (30) each reconditioned bearing housing assemblies, identical to the existing bearing housings. Replacement bearing housings shall be re-coated with 8 to 10 mils of thermoplastic nylon for superior corrosion resistance. Replacement bearing housing internal components shall be new, consisting of new bearing with steel bronze machined cage, triple labyrinth/tech seal, taper lock-nut assembly, splashguards, and spacer rings.

D. One (1) set of primary drive gears (bull gears).

E. Rollers and bearing housings removed from the BRA's machine will become property of the PROVIDER. If rollers are deemed to be in good condition not needing replacement but needing a new coating, PROVIDER shall pull, clean, and recoat existing rollers.

F. All lubricants required for start-up, initial operation, and testing of the equipment until final acceptance and spare lubrication shall be provided for six (6) additional months of continuous operation.

2.7 Surface Preparation and Shop Painting

A. Shop painting shall conform to manufacturer’s standard for product and practice.

B. Machined bearing surfaces, stainless steel, and brass surface shall not be painted.

2.8 Installation, Field Painting, Field Testing, and Field Quality Control A. Successful PROVIDER shall not take the existing belt press out of service until a schedule has been set with BRA’s Chief Operator and Maintenance Crew Leader, all required parts and materials are on site, and available for installation. Once all parts and materials are on site and available for installation, successful PROVIDER shall complete the Work of installation and testing in not more than seven (7) working days.

B. Remove and dispose of upper and lower belts currently in use.

C. Install all parts in accordance with manufacturer's instructions and approved shop drawings. Prior to the start-up of the Belt Press, the manufacturer shall inspect the installation, make necessary final adjustments and certify the units ready for operation.

D. Successful PROVIDER shall be responsible for installing the replacement parts within required alignment tolerances.

E. Field painting shall not be performed unless specifically approved by the BRA.

F. Machined bearing surfaces, stainless steel, and brass surface shall not be painted.

G. The Belt Press shall be field tested by PROVIDER in accordance with test protocol approved by BRA, to demonstrate conformance with these specifications and to determine that the assembly and installation is correct.

H. PROVIDER shall demonstrate the operation of the unit over its originally specified operating range.

I. PROVIDER shall take vibration, ampere, voltage, pressure, and temperature measurements during such testing to demonstrate proper operation and alignment of the press. Ampere, voltage, temperature and vibration shall be measured using calibrated PROVIDER furnished devices.

J. PROVIDER shall test each assembly for correct rotation and proper alignment. Equipment shall be aligned within manufacturer's recommended limits or limits specified herein, whichever is lesser.

K. PROVIDER shall perform vibration tests under normal operating conditions. If any assembly exhibits excess vibration, PROVIDER shall adjust or modify the assembly as necessary to eliminate excess vibration at no additional cost to BRA.

L. PROVIDER shall demonstrate that the press operates and performs as specified in the Exhibit, as well as include proper grease in all bearing housings and grease on new bull gears.

M. PROVIDER shall review the installation, including piping, pipe supports, harnessing arrangements, and foundation/platform, to ensure that the Belt Press is designed to conform to the specified vibration limits. Vibrations in excess of specified limits will not be acceptable.

N. Acceptable field vibration limits of the complete unit shall not exceed the unit's specified operating range at the time of original manufacture.

O. The Belt Press shall operate satisfactorily on a continuous basis at any and all points within the required range of operation, without overheating, without misalignment and without excessive vibration or strain.

2.9 Time of Completion

A. Upon commencing the Work, PROVIDER shall complete the Project within seven (7) working days.

B. PROVIDER shall complete all Work within 90 calendar days of receipt of Notice to Proceed from BRA.

3. Base Bid Bid price to include all labor, materials, tools, equipment and incidentals necessary to satisfactorily design, fabricate, manufacture, furnish, deliver components and complete assemblies.

4. Information Required in the RFB Submittal - Tab Format

The BRA specifically requests succinct submittals tailored to the general and discipline-specific scope of services summarized above. All submittals become the property of the BRA. Each Bid submittal shall include the information requested below.

Tab A: Include the following:

(1) Date your company was established and a brief history; number of employees;

provide number and location of offices.

(2) Provide name, title and office location of person who will be the principal contact for the BRA and the billing location if different.

(3) Describe the types of organizations that your company typically serves and general nature of the work.

(4) A list and description of similar services completed within the last five years under your current company name or any other company name similar in nature to this solicitation. This should include the name, the location, a brief description of Scope of Services, and a contact name and telephone number of a reference for each client. List litigation that your company has been a party to in the last five (5) years, under your current company name or any other company name.

Include only litigation that involves business units in your company that are submitted for performing services under this RFB.

(5) List all such litigation involving owners and/or general contractors. To be fully responsive, provide the level of detail in the attached example, as well as a name and phone number to contact an authorized representative of your company in the event that the BRA needs to clarify your response. Failure to be fully responsive will be sufficient grounds for the BRA to disqualify your company.

(6) Have you ever defaulted, failed to complete a contract or had a contract terminated by the other party? If so, where and why? Provide name and telephone number of the other party.

Tab B: Include the following:

(1) Complete and submit the attached Request for Bids – Bid Form

(2) Complete and submit the attached W-9 form, or if foreign entity submit the appropriate tax document information.

(3) Complete and submit the attached Conflicts of Interest Questionnaire [CIQ] form.

(4) Complete and submit the Non-Collusion Affidavit form.

(5) Complete and submit the Vendor Compliance to State Law form.

(6) HUB Subcontracting Plan

(7) Statement of experience in repairing/rebuilding not less than 5 earlier model belts filter presses, including BRA, contact representative and telephone number.

(8) Dimensional and sectional drawings of each item of equipment and auxiliary apparatus to be furnished including all dimensions and tolerances, number, and size of all exposed bolting along with bolt pattern dimensions.

(9) Literature and drawings describing the equipment in sufficient detail, including parts list and materials of construction, to indicate full conformance with the specifications.

(10) Total weight of each part or component.

(11) Bearing life calculations.

(12) Statement of equipment warranty.

5. Hub Subcontracting Plan This solicitation requires a HUB Subcontracting Plan to be completed and submitted. The HUB Subcontracting Plan is attached to this solicitation. If you have any questions regarding the HUB Subcontracting Plan please contact Bryan Gray Purchasing Manager / HUB Coordinator at bryan.gray@Brazos.org.

6. Hub Subcontracting Plan Instructions (If Self Performing HUB and no Subcontractors) If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), follow the instructions on the HUB Subcontracting Plan Checklist, first page of the HUB Plan included in this solicitation.

Section 1 - Respondent and Requisition Information

Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 - Self Performing Justification Section 4 – Affirmation (Remember to sign Section 4)

If you are subcontracting any work please follow the instructions on the HUB Subcontracting Plan Checklist, first page of the HUB Plan included in this solicitation.

7. RFB Inquiries All inquiries, including clarifying questions, related to this RFB shall only be directed to the Purchasing Agent via e-mail to submissions@brazos.org. The Purchasing Agent will direct any inquiries to the appropriate BRA staff, a response will be issued and if warranted, an Addendum will be posted on the BRA’s website at www.brazos.org. Failure to adhere to this restriction during the advertising, evaluation, and selection phases will result in the rejection of a Respondent’s Bid.

mailto:bryan.gray@Brazos.org

8. Respondent’s Past Performance BRA will consider Respondent’s past performance and may conduct reference checks with other entities regarding past performance. BRA may examine Respondent’s performance including, but not limited to: the Comptroller of Public Accounts Statewide Procurement Divisions Vendor Performance Tracking System, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, repeated negative performance, records of repeated non-responsiveness to performance issues, and non-renewals of contracts. Such sources of Respondent performance may include any governmental entity, whether an agency or political subdivision of the State of Texas, another state, or the Federal government. Further, BRA may initiate such examinations of Respondent performance based upon media reports. Any such investigations shall be at the sole discretion of BRA, and any negative findings, as determined by BRA, may result in non-award to Respondent.

9. Conflict of Interest Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local government entity (i.e., Brazos River Authority) must disclose in the Conflicts of Interest Questionnaire Form ("CIQ") the person's affiliation or business relationship that might cause a conflict of interest with the local government entity. By law, the CIQ must be filed with the BRA Records Management Officer no later than seven (7) days after the date the person begins contract discussions or negotiations with the BRA, or submits an application or response to a Request for Bids, correspondence, or another writing related to a potential agreement with the BRA. Updated Questionnaires must be filed in conformance with Chapter 176.

A copy of the CIQ is attached. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 carries a penalty up to a Class A misdemeanor.

10. Term of Agreement The services of the PROVIDER shall commence on the Effective Date of this Contract and shall continue until the Work is completed.]

11. Contract The contract will be awarded to the lowest responsible Respondent. The executed contract between BRA and the selected Respondent shall be a BRA standard form contract. Contract terms are not subject to modification and Respondent will be expected to execute the contract in substantially the form provided. Respondent should not base a bid on an expectation that BRA will modify its contract terms.

The BRA reserves the right to award contract(s) without any negotiations and reserves the right to not make awards. The BRA reserves the right to conduct studies and other investigations as necessary to evaluate any submittal. Submission of a bid confers no legal right upon any Respondent.

The decision of BRA, or its designee with regard to the above, shall be administratively final. BRA, in its sole discretion, may waive administrative deficiencies and/or minor technicalities in submittals received.

12. Insurance Requirements The Respondent shall, at Respondent’s sole expense, maintain insurance coverage as determined acceptable to the BRA. The Respondent must obtain the following minimum insurance requirements and provide proof to the BRA prior to entering into a contract:

General Liability Insurance:

Bodily Injury $ 1,000,000 per occurrence Property Damage $ 1,000,000 per occurrence Aggregate $ 2,000,000

Workers’ Compensation:

Statutory

Automobile Liability: $ 1,000,000 per claim / aggregate

Employers’ Liability

$ 1,000,000 policy limit

Prior to commencement of work under this agreement, Respondent shall register with myCOItracking.com and subsequently provide documentation that satisfies the insurance requirements of this agreement. Respondent shall add registration@myCOItracking.com and certificaterequest@myCOIsolution.com to it's safe sender's list for necessary communication from myCOI. For any registration difficulties, call myCOItracking support team at (317) 759-9426.

13. Testing The BRA reserves the right to inspect and test the submitted product. The BRA in its sole Discretion may disqualify a submitted product as non-conforming to the specifications if the product does not meet the requirements of the specifications during testing.

14. Recycled and Recyclable Products The BRA encourages the use of recycled products and products that may be recycled or reused.

15. Delivery of Bid Submittals Bids may be submitted in one of the following manners:

Electronic Transmission. Email transmission to submissions@brazos.org. Emailed bid submissions shall be an attachment, in a Portable Document Format (PDF). Bids shall be clearly identified in the Subject Line as follows: RFB Title, RFB Number and RFB Due Date.

The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

Drop Box Submission Prior to Bid Submission Deadline: Hand delivery of one sealed, clearly identified original signed paper copy submission may be received up to the bid submission deadline contained in the solicitation at the Brazos River Authority, 4600 Cobbs Drive, Waco, TX. 76710, utilizing the secure drop box located at the office building. The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

Mail-In Delivery: Mailed by commercial carrier, overnight or express mail, one sealed clearly identified original signed paper copy submission may be accepted by the Purchasing Agent or other designee up to the bid submission deadline contained in the solicitation at the Brazos River Authority, 4600 Cobbs Drive, Waco, Tx. 76710. The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

REQUEST FOR BIDS – BID FORM

RFB No. 25-1360

Base Bid

Item Description Quantity Bid Amount

1 Belt Press Rebuild for Hutto South WWTP 1 $_________

ACKNOWLEDGMENT OF REQUEST FOR BIDS AND

RECEIPT OF ADDENDA

Belt Press Rebuild for Hutto South Wastewater Treatment Plant (WWTP) RFB No. 25-1360

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS REQUEST FOR BIDS AND

ADDENDA BY SIGNING BELOW AND SUBMITTING THIS ACKNOWLEDGEMENT WITH

YOUR BID. FAILURE TO SIGN THIS ACKNOWLEDGEMENT WILL DISQUALIFY THE BID AS

NON-RESPONSIVE. SIGNATURE SHALL BE HAND WRITTEN.

This acknowledgement shall become part of your response and the subsequent contract documents if applicable.

ACKNOWLEDGMENT OF REQUEST FOR BIDS:

Respondent hereby acknowledges that it has received and read the Request for Bids and all Addenda, and that this Bid is made in accordance with the provisions thereof. Respondent acknowledges that this Bid meets or exceeds all terms, requirements, conditions, and/or specifications set forth in the Request for Bids and Addenda, and exceptions or deviations from such terms, requirements, conditions, and/or specifications, if any, have been clearly and conspicuously identified as such in the Bid.

Does your company have 10 or more full time employees? Check one box only.

YES NO

Name of Firm (Respondent)

Signature – Authorized Representative

Printed Name

Date

E-mail Address

Telephone

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021

Revised 1/1/2021Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

Revised May 2007

NON-COLLUSION AFFIDAVIT

STATE OF TEXAS §

COUNTY OF ________ §

By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at

Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal.

Signature:

Printed Name:

Title:

Company:

Date:

SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf of said bidder.

Notary Public in and for the State of Texas

My commission expires: ____________

VENDOR COMPLIANCE TO STATE LAW

VENDOR COMPLIANCE TO STATE LAW

Section 2252.002, Texas Government Code, provides that, in order to be awarded a contract as low bidder, non-resident bidders (out-of-state contractors whose corporate offices or principal place of business are outside of the State of Texas) bid projects for construction, improvements, supplies or services in Texas at an amount lower than the lowest Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a non-resident bidder in order to obtain a comparable contract in the State in which the non-resident's principal place of business is located. The appropriate blanks in Section A must be filled out by all out-of-state or non-resident bidders in order for your bid to meet specifications. The failure of out-of-state or non-resident contractors to do so will automatically disqualify that bidder. Resident bidders must check the box in Section B.

A. Non-resident vendors in (give state), our principal place of business, are required to be percent lower than resident bidders by state law. A copy of the statute is attached.

Non-resident vendors in (give state), our principal place of business, are not required to underbid resident bidders.

B. Our principal place of business or corporate…