RFB 25-009 Median Landscaping-7.01.2025.pdf

REQUEST FOR BID 25-009 Page 1 of 7

Date

July 1, 2025

Solicitation Number

RFB 25-009

Solicitation Title

Services to be performed for

MEDIAN LANDSCAPING

Town of Parker – Parks, Forestry and Open Space

Proposals will be received until 2:00 P.M., MST, Thursday, July 24, 2025 Electronically through Town of Parker (bonfirehub.com)

For additional information please contact Sammie Martinez, Procurement Specialist Email: smartinez@parkerco.gov 303-805-3177

Documents included in this package Invitation for Bid Cover Sheet Bid Instructions Scope of Work & Specifications Median Maps, Planting Plans, Standard Details Pricing Form-reference to Bonfire Sample Trade Contractor Agreement

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the vendor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (4) that the vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________ Fax: __________________________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Town of Parker Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR BID RFB 25-009

COVER SHEET

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities mailto:smartinez@parkerco.gov

REQUEST FOR BID 25-009 Page 2 of 7

ELECTRONIC SUBMISSION OF OFFERS: The Town of Parker will only accept electronic bid proposals submitted to Town of Parker (bonfirehub.com). A Submittal Log will be posted within three (3) Business days after the Opening and after the Town has had an opportunity to review and verify the submittals offered to the Town.

The original Offer must be received before the due date and time through an electronic package transmitted to Town of Parker (bonfirehub.com). The Contractor is responsible for ensuring its proposal is posted by the due date and time outlined in the solicitation document.

Late submittals will not be accepted.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit contractor responses and to evaluate each contractor proposal.

Distribute Request for Bid Tuesday, July 1, 2025 Deadline for Submitting Questions Thursday, July 17, 2025 @ 10:00am Bid Submission Deadline Thursday, July 24, 2025 @ 2:00pm Tentative Date of Award July/August 2025

PURPOSE OF SOLICITATION: The Town of Parker is issuing this Solicitation for the purpose of entering into a contract for labor and materials as specified herein from a Contractor(s) that will provide prompt and efficient service to the Town for median landscaping as specified.

TERM OF CONTRACT: The awarded contract is anticipated to commence August 1, 2025, and shall remain in effect for the duration of the project.

RESPONSE TO QUESTIONS: QUESTIONS REGARDING THIS SOLICITATION MUST BE SUMBITTED

ELECTRONICALLY VIA Town of Parker (bonfirehub.com).

The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s). Questions are to be submitted one question per question field in the Bonfire platform.

Any official interpretation of this Solicitation must be made by an agent of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Town who are not agents of the Town’s Procurement Division.

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through Town of Parker (bonfirehub.com). Copies of solicitations obtained from any other source are not considered official copies. Only those Vendors who obtain solicitation documents from the Bonfire platform will be in receipt of officially posted and relevant information regarding solicitations issued by the Town of Parker. The Town cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Bonfire platform.

METHOD OF AWARD: The Town will award this Solicitation using Best-Value Criteria, specifically cost and the delivery schedule. The Town reserves the right to alter this method of award if such alteration results in cost savings to the Town.

20120 East Mainstreet Parker, Colorado 80138-7334

BID INSTRUCTIONS

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities

REQUEST FOR BID 25-009 Page 3 of 7

LABOR, MATERIALS AND EQUIPMENT TO BE SUPPLIED BY THE VENDOR: Unless otherwise provided in this Solicitation, the Vendor shall furnish all labor, materials, and equipment necessary for satisfactory contract performance. When not specifically identified in this Solicitation, such materials and equipment shall be of a suitable type and grade for the intended purpose. All materials, workmanship, and equipment shall be subject to the inspection and approval of the Town's Project Manager.

INSURANCE: Reference the Insurance Requirements in the SAMPLE Agreement, Exhibit B.

ACCIDENT PREVENTION: The Vendor shall be required to take safety precautions to protect persons and Town property. All contractors and sub-contractors shall conform to all OSHA, State and Town regulations while performing under the terms and conditions of the awarded contract. Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the Vendor which is responsible for same.

LOCAL, STATE AND FEDERAL COMPLIANCE REQUIREMENTS: Successful Vendors shall be familiar and comply with all local, state, and federal directives, ordinances, rules, orders, and laws applicable to, and affected by this contract including, but not limited to, Equal Employment Opportunity (EEO) regulations, Occupational Safety and Health Act (OSHA), and Title II of the Americans with Disabilities Act (ADA).

FEDERAL STANDARDS COMPLIANCE: All services to be purchased in conjunction with this Solicitation shall be in accordance with all governmental standards to include, but not be limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).

PERMITS AND FEES PAID BY VENDOR: The Vendor shall obtain and pay for all permits, licenses and inspection fees required for this project and shall comply with all laws, ordinances, regulations and code requirements applicable to the work contemplated herein. Damages, penalties and/or fines imposed on the Town or the Vendor for failure to obtain required permits, licenses, or fees shall be borne by the Vendor.

TOWN OF PARKER BUSINESS / SALES TAX / CONTRACTOR’S LICENSE REQUIRED: The successful Vendor must be licensed by the Town of Parker or have a pending license application prior to initiating any work on this project. Or agree to apply for and receive licensing within 30 days after award notification.

SALES TAX: The Town is exempt from paying State or Local Sales Taxes. Contractors should be aware of CONTRACTOR APPLICATION FOR EXEMPTION CERTIFICATE Pursuant to Statute Section 39- 26.708(1)(a)(XIX) sales tax exemption for construction and building materials. State tax I.D. # 98-04380-0000, Federal tax I.D. # 74-2212090.

EQUAL OPPORTUNITY: The Town of Parker intends and expects that the contracting processes of the Town and its Contractors provide equal opportunity without regard to gender, race, creed, ethnicity, religion, age, sex, national origin, or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the Town as subcontractors, contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of the contract and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract (joint ventures are encouraged). The Contractor shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Contractor shall maintain records demonstrating its compliance with this article and shall make such records available to the Town upon the Town’s request.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

REQUEST FOR BID 25-009 Page 4 of 7

Purpose

The Town is soliciting labor and materials for median landscaping for three medians as specified below.

Scope of Work

• Mainstreet West of Parker Road – three medians to be replaced with hardscape and plant materials as specified.

Specifications

Mainstreet Medians:

• Remove and dispose of all mulch, vegetation, and dead plant material in areas to be rocked.

• While exposed, ensure all drip type irrigation functions below area to be rocked (Verify with Town

Representative).

• Install weed barrier- Spun bound type landscape fabric similar and equal to MIRAFI 140N, TYPAR, or

STABILENKA T-80 (woven mesh black polyethylene films are not acceptable) – As described in the Town of Parker Standard Details.

• Install 1½” Black Granite type rock mulch to a depth of 3” in designated areas.

• Remove and dispose of all plant material specified to be replaced, including tree stumps. In accordance with Town of Parker Standard Details, the attached plant materials lists are to be planted in the specified locations per the corresponding maps. The exact locations of plants for each site must be approved by the Town Representative following an on-site preconstruction meeting.

• All trees should be 1 -1/2” DBH; all shrubs are to be 3 gal. containers; all perennials and ornamental grasses are to be 1 gal. containers unless otherwise specified. The Town Representative must approve any substitutions prior to planting. The Town may reject any plant material due to damage, incorrect species, plant disease, poor root structure, or general poor plant health.

• Trees, shrubs, perennials, and ornamental grasses must be properly backfilled with soil so as not to create a gap between native soil and the plant root ball. All plantings are subject to inspection by the Town

Representative prior to backfill. Mulch/Rock must be redistributed so as not to bury or cover plant material after work is complete. During plant installation ensure that the drip irrigation system is intact and can reach newly installed plants.

Traffic Control:

• The Contractor must provide adequate traffic control during work for the median locations and must obtain a no cost right-of-way permit from the Town’s Public Works Department prior to commencing work.

Traffic control for the entirety of the project is MANDATORY for the median locations.

20120 East Mainstreet Parker, Colorado 80138-7334

SCOPE OF WORK AND SPECIFICATIONS

REQUEST FOR BID 25-009 Page 5 of 7

Planting Conditions:

• Planting operations shall be conducted under favorable weather conditions, approved by the Town representative.

• No planting shall take place after October 31st or before May 1st without written permission of the Town representative.

• The Contractor will follow Town of Parker Standard Details.

• Disposal: Remove surplus soil and waste material including trash, and debris and legally dispose of them outside of Town property.

Additional Information

• The Contractor is responsible for any damage to the irrigation system, hardscape, or existing plant material that may be incurred during planting. During planting keep adjacent paving clean and the work area in an orderly condition.

• The Contractor shall sufficiently hand water all plant material in following planting as directed by the Town representative. The Contractor shall provide irrigation recommendations following planting and provide monthly moisture reports for the duration of the warranty period with watering recommendations.

• Warranty: Contractor must provide a one-year warranty for plant materials.

Dates of Services:

• The work described above is expected to be completed prior to September 30, 2025.

• Work hours shall be from 9:00 a.m.to 5:00 p.m., Monday through Friday (unless approved otherwise in writing by the Town). Commencing work prior to 9:00 a.m. or after 5:00 p.m. will not be accepted due to

Town traffic flow requirements in the mornings and later afternoons and is subject to a $500 per day per occurrence fee.

• Written notification of planting dates must be provided to the Town Parks Supervisor, prior to beginning work will be required.

Documents/Files (included on the Bonfire platform for this solicitation):

• Median Maps-Hardscape o Mainstreet-Cherry Creek Regional Trail to Twenty Mile Road o Mainstreet-Twenty Mile Road to Dransfeldt o Mainstreet-Dransfeldt to Stage Run

• Planting Plans o Mainstreet-Cherry Creek Regional Trail to Twenty Mile Road (1) o Mainstreet-Cherry Creek Regional Trail to Twenty Mile Road (2) o Mainstreet-Twenty Mile Road to Dransfeldt (1) o Mainstreet-Twenty Mile Road to Dransfeldt (2) o Mainstreet-Dransfeldt to Stage Run

• Town of Parker Standard Details for Planting

Response

In addition to completing the Pricing Form - Bid Table and Requested Information in Bonfire, respondents must provide written details of products, materials, workmanship, warranties and implementation timelines as well as 3- 5 professional references and at least three examples of similar projects. The written response should not exceed 10 pages, including any drawings or details. The Response should be posted as a single PDF document to the Bonfire portal.

REQUEST FOR BID 25-009 Page 6 of 7

Best-Value Bid Evaluation Criteria:

• This Request for Bid is being released as a Best-Value bid solicitation. While Price is the main consideration, other criteria will be considered for making the final selection.

• Evaluation Criteria include the following:

o Cost o Implementation plan and delivery schedule o Experience with similar projects o Warranty of work o Contractor history and references

REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. (These documents do not count toward the 10-page limit.)

1. Cover Sheet

2. Addendum-signed – if applicable

3. Pricing Form – to be the Bid Table in Bonfire and Requested Information in Bonfire

4. Sub-contractor List (if applicable)

REQUEST FOR BID 25-009 Page 7 of 7

PRICING FORM – this information is to be completed by the contractor in the Bid Table in the Requested Information section through the Bonfire portal. Follow the instructions provided in the Bid Table to complete it.

• THE PRICING SUBMITTED IN THE BID TABLE WILL INCLUDE ALL EQUIPMENT,

MATERIALS, PARTS, LABOR, MILEAGE, TOLLS, OVERNIGHT FEES, PERSONNEL,

SHIPPING/FREIGHT AND ALL OTHER COSTS NOT SPECIFICALLY IDENTIFIED HERE

FOR THE COMPLETE PURCHASE AND INSTALLATION OF THE LANDSCAPE

MEDIAN PROJECT.

• NO ADDITIONAL COSTS, FEES, OR INVOICES WILL BE CONSIDERED, UNLESS

PRIOR AUTHORIZATION FOR SUCH IS INCLUDED IN WRITING AS AN AMENDMENT

TO THIS CONTRACT.

20120 East Mainstreet Parker, Colorado 80138-7334

PRICING FORM