RFB # 25-0004 Lead Service Replacement Project, Phase 2, Contract 2.1.pdf

CITY OF TROY

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS AND PURCHASES

TROY, NEW YORK

NOTICE TO BIDDERS

INFORMATION FOR BIDDERS

PROPOSAL AND SPECIFICATIONS

FOR

LEAD SERICE LINE REPLACEMENT PROJECT

PHASE 2, CONTRACT 2.1

FOR THE

DEPARTMENT OF PUBLIC UTILITIES

TROY, NY

RFB # 25-0004 Due Date: JULY 31, 2025, at 11:00 AM

CITY OF TROY, NEW YORK

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 River Street, Suite 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

BID NAME: LEAD SERVICE LINE REPLACEMENT PROJECT, PHASE 2, CONTRACT 2.1

BID OPEN DATE: July 31, 2025 TIME: 11:00 AM EST

BID NUMBER: RFB # 25-0004

ADDENDA:

NOTICE

LEGAL PUBLICATIONS FOR BIDS – 2025

PLEASE BE ADVISED THAT FOR THE YEAR 2025 THE CITY OF TROY, NEW YORK, BUREAU OF

CONTRACTS & PROCUREMENT WILL PUBLISH ALL PUBLIC BIDS IN THE FOLLOWING:

THE RECORD

CAPITAL REGION PURCHASING GROUP (www.govbids.com)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO READ THESE PUBLICATIONS AND

CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT IF THEY

WISH TO RECEIVE A BID.

CITY OF TROY, NEW YORK

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 RIVER STREET, SUITE 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

http://www.govbids.com/

INVITATION TO BID AND NOTICE TO BIDDERS

DATE: July 8, 2025

FROM: Michael McNeff, City Comptroller

NOTICE IS HEREBY GIVEN THAT SEALED BIDS ARE SOUGHT FOR THE FOLLOWING:

BID NAME: Lead Service Line Replacement Project, Phase 2, Contract 2.1

DATE OF OPENING: July 31, 2025 TIME OF OPENING: 11:00 AM EST

CONTACT PERSONS:

Andrew Golden, Department of Public Utilities, (518) 720-6710

Gabrielle Mahoney, Comptrollers Office, (518)-279-7103

PLACE OF OPENING: City of Troy, New York

City Hall

433 River Street, Suite 5001

5th Floor Main Conference Room

Troy, New York 12180

VENDORS MUST SUBMIT BID IN A SEALED ENVELOPE.

PLEASE PRINT ON THE ENVELOPE: 1) NAME & ADDRESS OF BIDDER

2) BID NAME & NUMBER

One (1) original and two (2) copies of the sealed bid submissions are required.

It is the bidder’s responsibility to read the attached BID SPECIFICATIONS and GENERAL CONDITIONS which outlines bidding rules of the City of Troy.

Wage rates for this Project are subject to the minimum wage rates as per New York State Prevailing Wage Schedule.

PRC #2025008164

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said

SPECIFICATIONS and GENERAL CONDITIONS.

The City of Troy shall maintain the right to reject any and all bids.

A certified check, payable to the City Treasurer, for five (5 %) percent of the amount of the bid, or a bid bond of the same must accompany each bid.

The Successful Bidder must furnish 100 percent Performance Bond and a 100 percent Payment Bond with a surety company acceptable to the Owner.

Facsimile or electronic submissions WILL NOT be accepted.

GENERAL CONDITIONS

NAME OF BID: LEAD SERVICE LINE REPLACEMENT PROJECT, PHASE 2, CONTRACT 2.1

1. SCOPE

The purpose of this sealed bid is to establish a price for the Lead Service Line Replacement Project, Phase 2, Contract 2.1 The Lead Line Replacement-Phase 2 Project consists of replacing known lead water services in known locations as well as exploratory excavation while on certain blocks to find lead or improve our inventory, along with replacing those lead services as they are discovered. The location of the work is in Lansingburgh neighborhood of Troy, New York.

For procurement by the Department of Public Utilities.

2. BID OPENING TIME

Bid will be opened on July 31, 2025, at 11:00 AM EST at City Hall, 433 River Street, 5th Floor Main

Conference Room, Troy, New York 12180.

You are urged to mail your bid in early. Late bids will not be accepted and will be returned unopened to the vendor. Do not rely on overnight delivery services since they may not make your delivery in time.

3. METHOD OF AWARD

Items may be awarded individually, or in whole, based on the lowest responsive bid. The bidder must state individual prices for all unit bids.

When there is a discrepancy between unit price and total price, unit price shall prevail.

4. UNBALANCED BIDS

The Purchasing Agent reserves the right to reject any and all bids not deemed in the best interest of the City of Troy and to reject as informal such bids, as in his/her opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind including unbalanced bids. By an unbalanced bid, it is meant that the amount bid for one or more separate items is substantially out of line with current market prices for the materials and/or work covered thereby.

5. MULTIPLE AWARD BIDS

Any and all awards resulting from this bid shall be final and shall be for the complete term of the contract.

No rescinding of awards will be made because of bidder error or inability to supply an item.

6. CONTRACT PERIOD

Contract shall be guaranteed until on or before August 1, 2026

Contract may be extended up to two (2) additional one (1) year periods under identical prices and conditions, at the mutual agreement of the City and the Vendor.

7. BID RESERVATIONS

Bids submitted shall remain in effect for Forty-Five (45) days past the date of bid opening.

8. CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty (30) day notice mailed to the address of the vendor.

9. INSURANCE

Contractor shall procure and maintain insurance for protection from all claims arising out of Contractor’s services, work, operations, and activities. Contractor must have adequate insurance coverage for all claims arising out of or in consequence of the acts and omissions of the Contractor, or any subcontractor of the

Contractor, including but not limited to claims for damages for death, bodily injury, or property damage, of any kind or nature. The City of Troy (including its officers, agents, and employees) shall be named

Additional Insured on Contractor’s policies of insurance. There shall be no material undisclosed policy exclusions or exceptions on the required insurance coverages. Contractor will procure and maintain at its own expense.

1. Commercial general liability and contractual liability on an occurrence basis for all personal and bodily injuries and property damage, with minimum coverage limits of One Million

Dollars ($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) general aggregate per project/location.

a. Liability insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured contract” exception to the employers liability exclusion; or

iii. Do not cover the Additional Insured for claims involving injury to employees of the named insured or its subcontractors or their employees.

b. Contractor shall require that its subcontractors carry insurance with the same limits and provisions as provided herein. Contractor will maintain certificates of insurance for all subcontractors as part of the Contractor’s records.

2. Professional Liability/Errors & Omissions coverage of at least One Million Dollars

($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) aggregate per project/location or claim. (If applicable)

3. Workers compensation insurance as required by law, employer's liability insurance, and statutory disability benefits insurance as required by law.

4. Comprehensive motor vehicle liability coverage on owned, hired, leased, or non-owned motor vehicles with coverage limits of not less than One Million Dollars ($1,000,000) combined for each accident, for bodily injury, sickness, or disease sustained by any person, caused by accident, and arising out of the ownership, maintenance, or use of any motor vehicle, as well as for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any motor vehicle.

5. Commercial umbrella insurance coverage at maximum policy limits with minimum of Five

Million Dollars ($5,000,000).

6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and maintain whatever All Risk Property Coverage Insurance Contractor may deem necessary to protect

Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the City of Troy is to be held harmless by the Insured and this Insurance carrier.

7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable).

Each and every policy of insurance required by this Agreement shall be in form and content satisfactory to the City of Troy Corporation Counsel, and shall provide:

1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured including premises operations and completed operations on a primary and non-contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the

Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of Troy

Corporation Counsel. All referenced forms shall be provided with the Certificate. Additional information, including without limitation complete policies, shall be provided to the Corporation

Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the City of

Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

No services, work, operations, or activities shall be commenced under this Agreement until the Contractor has delivered to the City proof of issuance of all policies of insurance required by the Agreement to be procured. If at any time, any of the insurance policies shall be or become unsatisfactory to the City, Contractor shall promptly obtain a satisfactory policy and submit proof of the same to the City for approval. Upon failure of Contractor to furnish, deliver, and maintain satisfactory insurance as provided above, this Agreement may, at the election of the City, be suspended, discontinued, or terminated. Failure of Contractor to procure and maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with the obligations of the Contractor concerning defense and indemnification.

In the event that any part of the services, work, operations, or activities described in this Agreement is performed by an approved subcontractor of the Contractor, all of the insurance requirements of this

Agreement shall be incorporated into the subcontract agreement with no additional exclusions or exceptions from coverage whatsoever. Subcontractor insurance requirements shall include but not be limited to the requirements for Workers’ Compensation, Commercial General Liability, Umbrella Liability, and as applicable, Commercial Auto and/or Professional Liability. Contractor shall require that each and every subcontractor shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City shall be provided to the City before that subcontractor may commence performance.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve in writing a variance from the insurance requirements herein for good and sufficient reason.

The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their General

Liability and/or Auto Liability Insurance has a deductible or Self-Insured retention greater than $10,000.00.

10. INDEMNIFICATION

The promises in this section are separate from the insurance requirements of this Agreement and shall apply whether or not the insurance requirements are fulfilled.

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all of

Contractor’s subcontractors), who shall agree to perform services, work, operations, or activities under this

Agreement, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all liability, loss, or other claims for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the services, work, operations, or activities performed by the Contractor or any agent, servant, employee, subcontractor, consultant, or supplier of the Contractor, or of any failure to perform this Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement, or any failure to perform this Agreement, or in any way arising out of or in consequence of the Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, consultant, or subcontractor of Contractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, consultants, suppliers, guests, invitees, uninvited persons, survivors, representatives, and distributees), arising out of or in consequence of Contractor’s services, work, operations, or activities or omissions on property owned by the

City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General Obligations

Law Section 5-322.1. Therefore, for any contracts to which Section 5-322.1 applies, the promises herein shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

11. ADDITION TO THE SIGNATURE PAGE

The submission of this bid certifies that the bidder has read, is familiar with, and will comply with any and all segments of these specifications, to include but not limited to: Cover Letter, General Conditions, Insurance Requirements, Product Specifications and Conditions, Delivery and Backorder Requirements (as applicable).

12. NON COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor.

13. GUARANTEED TIME FOR DELIVERY

Successful bidder must acknowledge, in writing, receipt of order.

All products ordered must be received by the City not later than the approximate delivery date stated in the attached detailed specifications. (If applicable)

In case that materials are not delivered on a timely basis, liquidated damages will be incurred. Damages will be calculated based on direct costs incurred by the City due to the material delivery delay.

14. NOTICE OF DELIVERY

The City must be notified twenty-four (24) hours in advance of delivery. The City reserves the right to deny acceptance of delivery if this notice is not given, at no cost to the City.

15. BACKORDERS

If product is not deliverable, the vendor must advise the City immediately. The City reserves the right to purchase from the next available source.

All items which are back ordered for more than ________ business days may be purchased from the next available source. Not applicable for this bid.

16. PRICE

Upon award of bid, successful vendor agrees to hold prices from date of award through twelve (12) months.

17. PAYMENT

Payments cannot be processed by the City until contract items have been delivered in satisfactory condition with an invoice referring to the Purchase Order Number and mailed to “bill to” address located on the

Purchase Order.

18. EXTENSION OF PRICES

It is the intent of this Request for Bid that all political subdivisions and districts located in the

State of New York be entitled to make purchases of materials, equipment, or supplies from the resulting bid award.

No officer, board or agency of a county, town, village, or school district shall make any purchase through the City of Troy when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the Awarded Vendor.

Upon request, participating entities must furnish the Awarded Vendor with the proper tax exemption certificates or documentation of tax exempt status.

The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term thereunder by the Awarded Vendor and the participating entities will be borne and is expressly assumed by the Awarded Vendor and the participating entities and not by the City of

Troy. In the event of a failure or breach in performance of any such bid by a participating entity or the Awarded Vendor, the City of Troy, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this City of Troy bid.

19. NYS CONTRACTS

The City reserves the right to purchase items included in this bid from New York State Contracts when available.

20. REGULATIONS

All products must meet all applicable Local, State and Federal regulations.

21. INFORMATION TO BE FURNISHED WITH BID

It is the responsibility of the bidder to offer a product that meets the specifications of the manufacturer model as listed.

The bidder must submit with their bid,

• Bid Form

• Bid Bond or Certified Bank Check

• Non-Collusive Certification

• Certification of Registration from the Public Work Contractor and Subcontractor Registry

• Any Additional forms required under the Bid Submittal checklist in the specification documents.

Failure to submit any of the above data may result in rejection of the bid. The City, however, reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

22. WARRANTY

Standard limited warranty will be required. Warranty period shall be one (1) year form installation of new service; all defective parts and labor are the obligation of the Contractor during this period.

22.1 The Contractor guarantees that the Work and Services to be performed under the

Contract, and all workmanship, materials, and equipment performed, furnished, used or installed in the construction of the same shall be free from defects and flaws, and shall be performed and furnished in strict accordance with the Drawings, Specifications, and other

Contract Documents, that the strength of all parts of all manufactured equipment shall be adequate and as specified, and that the performance test requirements of the Contract

Documents shall be fulfilled. Unless otherwise specified in other sections of the Contract

Documents or in required permits, this guarantee shall be for a period of one year minimum from and after the date of completion and acceptance of the Work as stated in the final estimate. If part of the Work is accepted in accordance with that subsection of this Agreement titled “Partial Acceptance,” the guarantee for that part of the Work shall be for a period of one-year minimum from the date fixed for such acceptance.

22.2 If at any time within the said period of guarantee any part of the Work requires repairing, correction or replacement, the Owner may notify the Contractor in writing to make the required repairs, corrections or replacements. If the Contractor neglects to commence making such repairs, corrections or replacements to the satisfaction of the Owner within seven days from the date of receipt of such notice, or having commenced fails to prosecute such Work with diligence, the Owner may employ other persons to make said repairs, corrections or replacements, and charge the costs, including compensation for additional professional services, to the Contractor.

23. GUARANTEE

The bidder guarantees that the item offered is standard new equipment. All items shall be guaranteed for a minimum period of one (1) year against defective parts and workmanship. If defects occur during this time, the defective equipment shall be replaced or corrected by the vendor without cost to the City except where it shall be clearly shown that the defect is due to misuse and not to faulty manufacture.

24. QUANTITIES

The quantities are indefinite, but estimates given in this bid reflect anticipated requirements. The contract, however, shall be for the quantities actually installed during the contract period.

25. EXCEPTIONS

When a vendor qualifies their bid by stating that we must purchase a specific amount of product, or in any other way qualifies the bid, it may be rejected by the City.

26. COMPLETION OF REQUIRED INFORMATION

Bidder must fill in all spaces on the bid form. All lines have an indication of the bidder’s response whether it be “0”, “NA”, “-“ or a dollar figure. All lines must be filled in to indicate bidder’s acknowledgement.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a non-responsive bid.

We cannot assume that there is “no charge” when lines are left blank.

27. ALTERNATE BIDS

In the event that satisfactory bids are not received, the City reserves the right to consider alternative proposals containing deviations from the City specifications. Bidder’s shall explain in detail where such alternatives deviate from or qualify the terms of the proposal and specifications as issued.

28. PREVAILING WAGE RATES

The successful bidder is required to pay the Prevailing Wage Rates and the Prevailing Hourly Supplements pursuant to Section 220-A of the NYS Labor Law. PRC # 2025008164

29. RIGHT TO REJECT

The Bureau reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any bid deemed to be for the best interest of the City of

Troy. The City will select the lowest responsive bidders.

30. RIGHT TO SUSPEND OR TERMINATE

The Bureau reserves the right to suspend or terminate the contract should there be a change in water quality parameters, water treatment process requirements or a mandate from the regulatory agencies.

31. RIGHT TO EXTEND

The Bureau reserves the right to extend the contract under the same terms and conditions for two (2) one

(1) year periods from the date of expiration provided such an extension is mutually agreeable to both the

Bureau and the Contractor.

32. RIGHT OF ADDITIONAL PURCHASE

The Bureau reserves the right to purchase additional materials if required. In that event the unit prices will prevail.

33. CONFLICT OF INTEREST

No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deemed to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family.

The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office ). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

34. APPRENTICESHIP

Resolution #72 dated October 3, 2019 requires any Contractor or Sub-Contractor of the City entering a construction contract with a total dollar amount of $100,000 or more to have a

NYS Commissioner of Labor approved Apprenticeship Program in place. This resolution shall apply to construction contracts advertised for bid on or after November 1, 2019.

35. IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities

Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran

Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List.

Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the

Contract is renewed or extended.

During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the

City of Troy will review such information and offer the person an opportunity to respond. If the violation of the Act within 90 days after the determination of such violation, then the City of

Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

36. TERMINATION FOR CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause. Should The City of Troy elect to terminate this contract for cause, The City of Troy will notify the Contractor ten (10) days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by The City of Troy.

37. TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (30) days prior to the termination date.

38. PUBLIC WORK CONTRACTOR AND SUBCONTRACTOR REGISTRY

Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i.

39. PRE-BID CONFERENCE:

A Pre-bid conference will be held on July 16, 2025, at 10:00 AM at the City of Troy Water

Treatment Plant, 25 Water Plant Road, Troy, New York 12182 to discuss the requirements of the Contract

Documents.

40. QUESTIONS

All questions will be received no later than 2:00 PM on July 23, 2025. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the

Purchasing Office will receive a copy of the Addendum. Questions received after the date will http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal.

CDM Smith NY, Inc.

3 Lear Jet Lane, Suite 100N

Latham, New York 12110

Attn. Veronica Horvath

Or E-mail horvathvn@cdmsmith.com

41. SUBMISSION

All Bids to be considered must be received in sealed envelope up until no later than 11:00 AM on

July 31, 2025, and shall be directed to the City of Troy, Office of the City Comptroller, Bureau of Contracts & Procurement. Bids received after the above noted time will not be accepted.

All sealed envelopes should be clearly marked “LEAD SERVICE LINE REPLACEMENT-

PHASE 2. One (1) original and two (2) copies of the sealed bid submissions are required. The sealed bids shall include the completed Bid Form, Non-Collusive Bidding Certification (as required by chapter 956 of the Laws of New York State), Certification from Public Work Contractor and

Subcontractor Registry, Bid Bond and any additional forms required under the Bid Submittal checklist in the bid specification documents.

City of Troy, New York

Office of the City Comptroller

Bureau of Contracts & Procurement

433 River Street, Suite 5001

Troy, NY 12180

Facsimile or electronic submissions WILL NOT be accepted.

COMPLETE INFORMATION BELOW:

Name / Address of Company Submitting Bid or Proposal

Authorized Representative Submitting Bid or Proposal (name printed)

Authorized Representative Submitting Bid or Proposal (signature)

Authorized Representative Submitting Bid or Proposal – Title

Contact Numbers:

Telephone - _____________________________

Cellphone - _____________________________

Fax - ___________________________________

E-mail Address - _____________________________________________

Address - ___________________________________________________

Date - _______________________

***Please see Specifications Documents for additional information and other required forms.