RFB # 25-0002 Water Materials for DPU 2025.pdf

CITY OF TROY, NEW YORK

NOTICE TO BIDDERS

BID REQUEST AND SPECIFICATIONS

FOR

BID # 25-0002

FURNISHING WATER MATERIALS FOR THE

DEPARTMENT OF PUBLIC UTILITIES

Bid # RFB # 25-0002 Due Date: March 24, 2025, at 11:00 AM http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjY89yws6DLAhWMcz4KHagZDfMQjRwIBw&url=http://wamc.org/post/troy-charter-change-review-process-underway&bvm=bv.115339255,d.cWw&psig=AFQjCNGggQ3Mz5dBsHkxHR4SnLHPVtT08Q&ust=1456953057484328

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 River Street, Suite 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

NOTICE

LEGAL PUBLICATIONS FOR BIDS – 2025

PLEASE BE ADVISED THAT FOR THE YEAR 2025 THE CITY OF

TROY, NEW YORK, BUREAU OF CONTRACTS & PROCUREMENT

WILL PUBLISH ALL PUBLIC BIDS IN THE FOLLOWING:

THE RECORD

EMPIRE STATE PURCHASING GROUP (www.bidnetdirect/new-york)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO READ THESE

PUBLICATIONS AND CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF

CONTRACTS & PROCUREMENT IF THEY WISH TO RECEIVE A BID.

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 RIVER STREET,

SUITE 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

BID OPEN DATE: MARCH 24, 2025 TIME: 11:00 AM EST

BID NUMBER: RFB # 25-0002

FURNISHING WATER MATERIALS FOR DPU-2025 BID NAME:

INVITATION TO BID AND NOTICE TO BIDDERS

DATE: February 19, 2025

FROM: Gabrielle Mahoney, City Treasurer

NOTICE IS HEREBY GIVEN THAT SEALED BIDS ARE SOUGHT FOR THE FOLLOWING:

BID NAME: FURNISHING WATER MATERIALS FOR THE DEPARTMENT OF PUBLIC UTILITIES

DATE OF OPENING: March 24, 2025 TIME OF OPENING: 11:00 AM EST

CONTACT PERSONS:

Andrew Golden, Department of Public Utilities, (518) 720-6710

Nancy Piskutz, Bureau of Contracts & Procurement, (518) 279-7104

PLACE OF OPENING: Troy City Hall

433 River Street Suite 5001

Main Conference Room

Troy, New York 12180

VENDORS MUST SUBMIT BID IN A SEALED ENVELOPE. Facsimile or electronic submissions WILL

NOT be accepted.

PLEASE PRINT ON THE ENVELOPE: 1) NAME & ADDRESS OF BIDDER

2) BID NAME & NUMBER

It is the bidder’s responsibility to read the attached BID SPECIFICATIONS and GENERAL

CONDITIONS which outlines bidding rules of the City of Troy.

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said SPECIFICATIONS and GENERAL CONDITIONS.

The City of Troy shall maintain the right to reject any and all bids

A certified check, payable to the City Treasurer, for five (5%) percent of the amount of the bid, or a bid bond in the same amount must accompany each bid.

GENERAL CONDITIONS

NAME OF BID: FURNISHING WATER MATERIALS FOR THE DEPARTMENT

OF PUBLIC UTILITIES - 2025

1.0 SCOPE

The City of Troy, NY is seeking sealed bids for the purpose to establish a price for the purchase of:

A. WATER PIPE

Under this award the supplier will furnish, deliver and unload at the Department of

Public Utilities Pipe Yard, 25 Water Plant Road Troy NY, the type, size and quantities of water pipe as specified in the Detailed Specifications.

B. RESILIENT GATE VALVES

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size and quantities of resilient wedge gate valves as specified in the Detailed Specifications.

C. FIRE HYDRANTS

fire hydrants as specified in the Detailed Specifications.

D. DUCTILE IRON/STEEL TWO BOLT REPAIR COUPLINGS

Ductile Iron/Steel two bolt repair couplings as specified in the Detailed Specifications.

E. MECHANICAL JOINT FITTINGS

Ductile Iron fittings as specified in the Detailed Specifications.

F. MECHANICAL JOINT RESTRAINING GRIP RING KITS

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size and quantities of

Ductile Iron MJ RESTRAINING GLANDS AND ACCESSORIES fittings as specified in the Detailed Specifications.

G. MECHANICAL JOINT RESTRAINING GLANDS

Ductile Iron MJ RESTRAINING GLANDS as specified in the Detailed Specifications.

H. 5 ¼ VALVE BOX

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size and quantities of 5

¼ cast iron valve boxes as specified in the Detailed Specifications.

I. 3” BUFFALO CURB BOX

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size and quantities of 3’ buffalo curb boxes as specified in the Detailed Specifications.

J. FULL CIRCLE REPAIR CLAMP

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size and quantities of full circle repair clamps as specified in the Detailed Specifications.

K. COPPER TUBING

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size & quantities of copper tubing as specified in the Detailed Specifications.

L. NO LEAD BRASS FITTINGS

Public Utilities Shop, 25 Water Plant Road Troy NY, the type, size & quantities of no lead brass fittings as specified in the Detailed Specifications.

For procurement by the Department of Public Utilities.

2.0 METHOD OF AWARD

Items may be awarded individually, or in whole, based on the lowest responsive bid. The bidder must state individual prices for all unit bids.

When there is a discrepancy between unit price and total price, unit price shall prevail.

3.0 UNBALANCED BIDS

The Purchasing Agent reserves the right to reject any and all bids not deemed in the best interest of the City of Troy and to reject as informal such bids, as in his opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind including unbalanced bids. By an unbalanced bid it is meant that the amount bid for one or more separate items is substantially out of line with current market prices for the materials and/or work covered thereby.

4.0 MULTIPLE AWARD BIDS

Any and all awards resulting from this bid shall be final and shall be for the complete term of the contract. No rescinding of awards will be made because of bidder error or inability to supply an item.

5.0 CONTRACT PERIOD

Per item price shall be guaranteed for twelve (12) months from the date of the bid award.

Contract may be extended for two (2) additional one (1) year periods under identical prices and conditions, at the mutual agreement of the City and the Vendor.

All Bidding/Proposal documents issued by the City of Troy shall be considered part of the executed contract that is issued.

The successful bidder shall execute a written contract issued by the City.

6.0 BID RESERVATIONS

Bids submitted shall remain in effect for Forty-Five (45) days past the date of bid opening.

7.0 CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty (30) day notice mailed to the address of the vendor.

8.0 INSURANCE

Contractor shall procure and maintain insurance for protection from all claims arising out of Contractor’s services, work, operations, and activities. Contractor must have adequate

Insurance coverage for all claims arising out of or in consequence of the acts and omissions of the Contractor, or any subcontractor of the Contractor, including but not limited to claims for damages for death, bodily injury, or property damage, of any kind or nature. The City of Troy (including its officers, agents, and employees) shall be named

Additional Insured on Contractor’s policies of insurance. There shall be no material undisclosed policy exclusions or exceptions on the required insurance coverages. Contractor will procure and maintain at its own expense

1. Commercial general liability and contractual liability on an occurrence basis for all personal and bodily injuries and property damage, with minimum coverage limits of One Million

Dollars ($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) general aggregate per project/location.

a. Liability insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured contract” exception to the employers liability exclusion; or

iii. Do not cover the Additional Insured for claims involving injury to employees of the named insured or its subcontractors or their employees.

b. Contractor shall require that its subcontractors carry insurance with the same limits and provisions as provided herein. Contractor will maintain certificates of insurance for all subcontractors as part of the Contractor’s records.

2. Professional Liability/Errors & Omissions coverage of at least One Million Dollars

($1,000,000) for each occurrence/Two Million Dollars ($2,000,000) aggregate per project/location or claim. (If Applicable)

3. Workers compensation insurance as required by law, employer's liability insurance, and statutory disability benefits insurance as required by law.

4. Comprehensive motor vehicle liability coverage on owned, hired, leased, or non-owned motor vehicles with coverage limits of not less than One Million Dollars ($1,000,000) combined for each accident, for bodily injury, sickness, or disease sustained by any person, caused by accident, and arising out of the ownership, maintenance, or use of any motor vehicle, as well as for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any motor vehicle.

5. Commercial umbrella insurance coverage at maximum policy limits with minimum coverage of Five Million Dollars ($5,000,000).

6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and maintain whatever All Risk Property Coverage Insurance Contractor may deem necessary to protect

Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the

City of Troy is to be held harmless by the Insured and this Insurance carrier.

7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable).

Each and every policy of insurance required by this Agreement shall be in form and content satisfactory to the City of Troy Corporation Counsel, and shall provide:

1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured including premises operations and completed operations on a primary and non-contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the

Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of Troy

Corporation Counsel. All referenced forms shall be provided with the Certificate. Additional information, including without limitation complete policies, shall be provided to the Corporation

Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the City of Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

No services, work, operations, or activities shall be commenced under this Agreement until the

Contractor has delivered to the City proof of issuance of all policies of insurance required by the

Agreement to be procured. If at any time, any of the insurance policies shall be or become unsatisfactory to the City, Contractor shall promptly obtain a satisfactory policy and submit proof of the same to the City for approval. Upon failure of Contractor to furnish, deliver, and maintain satisfactory insurance as provided above, this Agreement may, at the election of the City, be suspended, discontinued, or terminated. Failure of Contractor to procure and maintain any required insurance shall not relieve the Contractor from any liability under the Agreement, nor shall the i insurance requirements be construed to conflict with the obligations of the Contractor concerning defense and indemnification.

In the event that any part of the services, work, operations, or activities described in this Agreement is performed by an approved subcontractor of the Contractor, all of the insurance requirements of this Agreement shall be incorporated into the subcontract agreement with no additional exclusions or exceptions from coverage whatsoever. Subcontractor insurance requirements shall include but not be limited to the requirements for Workers’ Compensation, Commercial General Liability, Umbrella Liability, and as applicable, Commercial Auto and/or Professional Liability. Contractor shall require that each and every subcontractor shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City shall be provided to the City before that subcontractor may commence performance.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their

General Liability and /or Auto Liability Insurance has a Deductible or Self-Insured retention greater than $10,000.00.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve a variance from the insurance requirements herein for good and sufficient reason.

9.0 ADDITION TO THE SIGNATURE PAGE

The submission of this bid certifies that the bidder has read, is familiar with, and will comply with any and all segments of these specifications, to include but not limited to: Cover Letter, General

Conditions, Insurance Requirements, Product Specifications and Conditions, Delivery and

Backorder Requirements (as applicable).

Each bidder is hereby advised, and by submission of its bid, certifies and agrees that, if successful, the bidder shall enter into a written Agreement with the City of Troy as drafted and approved by the

City of Troy Corporation Counsel. Acceptance of the bid by the City of Troy and execution of the written Agreement drafted and approved by the City of Troy Corporation Counsel are conditions to the formation of a contract between the City of Troy and the successful bidder.

10.0 NON COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor.

11.0 GUARANTEED TIME FOR DELIVERY

Successful bidder must acknowledge, in writing, receipt of order.

All products ordered must be received by the City not later than the approximate delivery date stated in the attached detailed specifications. Not applicable for this bid.

In case that materials are not delivered on a timely basis, liquidated damages will be incurred.

Damages will be calculated based on direct costs incurred by the City due to the material delivery delay.

12.0 NOTICE OF DELIVERY

The City must be notified twenty-four (24) hours in advance of delivery. The City reserves the right to deny acceptance of delivery if this notice is not given, at no cost to the City.

Notice of when shipments are desired will be issued several days in advance of requested delivery.

13.0 BACKORDERS

If product is not deliverable, the vendor must advise the City immediately. The City reserves the right to purchase from the next available source.

All items which are back ordered for more than 60 business days may be purchased from the next available source.

14.0 PRICE

Prices shall be net FOB any point in the City of Troy, New York or City owned property in the area. Price quoted shall include delivery costs. No fuel surcharge will be allowed.

Upon award of bid, successful vendor agrees to hold prices from date of award through twelve

(12) Months.

Prices shall be quoted per unit, and shall include inside delivery, uncrating, assembly, setting in place and removal of debris.

Prices shall be quoted per unit tailgate delivery.

15.0 PAYMENT

Payments cannot be processed by the City until contract items have been delivered in satisfactory condition with an invoice referring to the Purchase Order Number and mailed to “bill to” address located on the Purchase Order.

16.0 EXTENSION OF PRICES

It is the intent of this Request for Bid that all political subdivisions and districts located in the

State of New York be entitled to make purchases of materials, equipment, or supplies from the resulting bid award.

No officer, board or agency of a county, town, village, or school district shall make any purchase through the City of Troy when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the Awarded Vendor.

Upon request, participating entities must furnish the Awarded Vendor with the proper tax exemption certificates or documentation of tax exempt status.

The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term thereunder by the Awarded Vendor and the participating entities will be borne and is expressly assumed by the Awarded Vendor and the participating entities and not by the City of

Troy. In the event of a failure or breach in performance of any such bid by a participating entity or the Awarded Vendor, the City of Troy, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this City of Troy bid.

17.0 NYS CONTRACTS

The City reserves the right to purchase items included in this bid from New York State Contracts when available.

18.0 REGULATIONS

All products must meet all applicable Local, State and Federal regulations. In accordance with

Finance Law as amended all permanently incorporated steel and/or iron materials shall be domestically produced regardless of the percentage they comprise in a manufactured product or form they take.

19.0 INFORMATION TO BE FURNISHED WITH BID/SUBSTITUTION

It is the responsibility of the bidder to offer a product that meets the specifications of the manufacturer model as listed.

The bidder must submit with their bid, detailed specifications, circulars and all necessary data on the commodity to be furnished. If the commodity differs from the provisions listed, such differences must be explained in detail. Failure to submit any of the above data may result in rejection of the bid. The City, however, reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

No substitution of products will be accepted unless pre-approved by the City and/or their designation consultants whose determination as to “or Equal” shall be final. Failure to notify the City in writing about substitutes may result in the rejection of the bid or the cancellation of the awarded contract.

20.0 SAMPLES

Samples may be required after the bid opening in order for the City to more accurately award the bid.

Samples not removed within fifteen (15) days after written notice to the bidder will be regarded as abandoned and the City shall have the right to dispose of them as its own property.

21.0 WARRANTY

Standard limited warranty will be required of the manufacturer that shall: (1) be not less than ninety

(90) days from the date of acceptance; (2) all defective parts and labor are the obligation of the vendor during this period.

22.0 GUARANTEE

The bidder guarantees that the item offered is standard new equipment. All items shall be guaranteed for a minimum period of one (1) year against defective parts and workmanship. If defects occur during this time, the defective equipment shall be replaced or corrected by the vendor without cost to the City except where it shall be clearly shown that the defect is due to misuse and not to faulty manufacture.

23.0 QUANTITIES

The quantities are indefinite, but estimates given in this bid reflect anticipated requirements. The contract, however, shall be for the quantities actually ordered during the contract period.

24.0 EXCEPTIONS

When a vendor qualifies their bid by stating that we must purchase a specific amount of product, or in any other way qualifies the bid, it may be rejected by the City.

25.0 COMPLETION OF REQUIRED INFORMATION

Bidder must fill in all spaces on the bid form. All lines must have an indication of the bidder’s response whether it be “0”, “NA”, “-“ or a dollar figure. All lines must be filled in to indicate bidder’s acknowledgement.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a non-responsive bid. We cannot assume that there is “no charge” when lines are left blank.

26.0 ALTERNATE BIDS

In the event that satisfactory bids are not received, the City reserves the right to consider alternative proposals containing deviations from the City specifications. Bidders shall explain in detail where such alternatives deviate from or qualify the terms of the proposal and specifications as issued.

27.0 PREVAILING WAGE RATES

The successful bidder is required to pay the Prevailing Wage Rates and the Prevailing Hourly

Supplements pursuant to Section 220-A of the NYS Labor Law. Not applicable for this bid.

28.0 RIGHT TO REJECT

The Bureau reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any bid deemed to be for the best interest of the City of Troy. The City will select the lowest responsive bidder.

29.0 RIGHT TO SUSPEND OR TERMINATE

The Bureau reserves the right to suspend or terminate the contract should there be a change in water quality parameters, water treatment process requirements or a mandate from the regulatory agencies.

30.0 RIGHT TO EXTEND

The Bureau reserves the right to extend the contract under the same terms and conditions for two

(2) one (1) year periods from the date of expiration provided such an extension is mutually agreeable to both the Bureau and the Contractor.

31.0 RIGHT OF ADDITIONAL PURCHASE

The Bureau reserves the right to purchase additional materials if required. In that event the unit prices will prevail.

32.0 CONFLICT OF INTEREST

No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deemed to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family.

The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

33.0 INDEMNIFICATION

The promises in this section are separate from the insurance requirements of this Agreement and shall apply whether or not the insurance requirements are fulfilled

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all of Contractor’s subcontractors), who shall agree to perform services, work, operations, or activities under this Agreement, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all liability, loss, or other claims for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the services, work, operations, or activities performed by the

Contractor or any agent, servant, employee, subcontractor, consultant, or supplier of the Contractor, or of any failure to perform this Agreement, or in any way arising out of or in consequence of the

Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, reasonable attorney’s fees, and other costs of defense, and all other elements of litigation, arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement, or any failure to perform this Agreement, or in any way arising out of or in consequence of the

Contractor’s acts or omissions, all to the fullest extent allowed by law. Contractor shall defend, indemnify, and save harmless the City of Troy, its officers, agents, and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, consultant, or subcontractor of Contractor, and any and all claims made by any person or entity

(including without limitation all officers, employees, agents, contractors, subcontractors, consultants, suppliers, guests, invitees, uninvited persons, survivors, representatives, and distributees), arising out of or in consequence of Contractor’s services, work, operations, or activities or omissions on property owned by the City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General

Obligations Law Section 5-322.1. Therefore, for any contracts to which Section 5-322.1 applies, the promises herein shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

34.0 TERMINATION FOR CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause.

Should the City of Troy elect to terminate this contract for cause, the City of Troy will notify the

Contractor ten (10) days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by the

City of Troy.

35.0 TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (30) days prior to the termination date.

36.0 IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities

Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran

Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List.

Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the

Contract is renewed or extended.

During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the

City of Troy will review such information and offer the person an opportunity to respond. If the violation of the Act within 90 days after the determination of such violation, then the City of

Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or

Extension of a contract, and to pursue a responsibility review with respect to any entity that is

Awarded a contract and appears on the Prohibited Entities list after contract award.

37.0 APPRENTICESHIP

Resolution #72 dated October 3, 2019, requires any Contractor or Sub-Contractor of the City entering into a construction contract with a total dollar amount of $100,000 or more to have a

NYS Commissioner of Labor approved Apprenticeship Program in place. This resolution shall apply to construction contracts advertised for bid on or after November 1, 2019

38.0 MWBE PROMOTION

It is the policy of the City of Troy that Minority-Owned Business Enterprises (MBE) and

Women-Owned Business Enterprises (WBE) are afforded the maximum opportunity to participate in the performance of contracts. It is also the City’s goal to award Procurement

Contracts to those procurement contractors who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment.

39.0 NON-DISCRIMINATION POLICY

In accordance with Article 15 of N.Y. Executive Law (also known as the Human Rights

Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor agrees that neither it nor any of its subcontractors shall, by reason of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics or marital status refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment.

40.0 RESCIND OF AWARD

If the successful vendor exhibits a history of backorders or delayed deliveries the City of Troy, New http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

York reserves the right to rescind their award and to disqualify them from future bidding.

41.0 QUESTIONS

Inquiries or questions regarding this request shall be forwarded to the Purchasing Agent via e-mail. All questions will be received no later than 2:00 PM on March 13, 2025. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the

Purchasing Office will receive a copy of the Addendum. Questions received after this date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect.

E-mail questions to:

Nancy Piskutz

City of Troy, New York

Office of the City Comptrollers

Bureau of Contracts & Procurement

433 River Street, Suite 5001

Troy, New York 12180

Or by E-mail at:

purchasing@troyny.gov

42.0 SUBMISSION

All bids to be considered must be received in a sealed envelope up until but no later than 11:00 AM on

March 24, 2025, and shall be directed to the City of Troy, Office of the City Comptroller, Bureau of

Contracts & Procurement. Bids received after the above noted time will not be accepted. The sealed bids shall include the completed Bid Form, Non-Collusive Bidding Certification (as Required by chapter 956 of the

Laws of New York State) and Bid Bond.

All sealed envelopes should be clearly marked “Furnishing Water Materials for the

Department of Public Utilities – 2025”. Vendor shall submit One (1) Original and Two (2) copies of their bid to:

Nancy Piskutz

City of Troy, New York

Office of the City Comptroller

Bureau of Contracts &

Procurement 433 River Street, Suite 5001

Troy, NY 12180

Facsimile or electronic submissions WILL NOT be accepted.

Those submitting bids do so entirely at their own expense. There is no express or implied obligation by the City to reimburse any firm or individual for any costs incurred in preparing or submitting bids, preparing or submitting additional information requested by the City, or participating in any selection interviews.

The City reserves the right to accept or reject any and all bids in whole or in part, to waive any and all mailto:purchasing@troyny.gov informalities, and to disregard all non-conforming, non-responsive or conditional bids.

The City reserves the right to award the work, in whole or in part, to one or more firms and individuals.

NON-COLLUSIVE CERTIFICATION

1. Every bid herein made to the City of Troy, or official thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-Collusive Certification.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief:

i. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

ii. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly to any other bidder or to any competitor; and

iii. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

b. A bid shall not be considered for award, nor shall any award be made, where 1.a. (ii) and

1.a.(iii) above have not been complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall state and furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where 1.a.(i), 1.a.(ii), and 1.a.(iii) above have not been met, no award shall be made unless the head of the purchasing unit of the City of Troy, to which the bid is made, or their designee, determines that such disclosures were not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers or proposed or pending publication of new or revised price lists of such items, or (c) has sold the same items to other customers at the same prices being bid does not constitute, without more, a disclosure within the meaning of subparagraph 1(a).

2. Any bid hereafter made to the City of Troy, or official thereof, by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule or regulation, and where such bid contains the certification referred to herein shall be deemed to have been authorized by the board of directors of the bidder and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(Signature)

(Title)

To The City of Troy, NY

Bureau of Contracts & Procurement

For

Bid # 25-0002

Furnishing Water Materials

For the Department of Public Utilities - 2025

By submission of this bid or proposal, the bidder certifies that; (a) This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor; (b) This bid or proposal has not been knowingly disclosed and will not be willingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificate, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of the certificate by the signator of this bid or proposal in behalf of the corporate bidder.

Resolved that be

Name of Corporation authorized to sign and submit the bid of this corporation for the following project and to include

Describe Project in such bid the certificates as to non-collusion required by section one hundred three-D of the general municipal law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by

Corporation at a meeting of its board of directors held on the day of in the year .

(SEAL OF CORPORATION)

The above form must be completed if the bidder is a corporation.

Bid # 25-0002

Furnishing Water Materials

For the Department of Public Utilities - 2025

COMPLETE INFORMATION BELOW:

Name / Address of Company Submitting Bid or Proposal

Authorized Representative Submitting Bid or Proposal (name printed)

Authorized Representative Submitting Bid or Proposal (signature)

Authorized Representative Submitting Bid or Proposal – Title

Contact Numbers:

Telephone - _____________________________

Cellphone - _____________________________

Fax - ___________________________________

E-mail Address - _____________________________________________

Address - ___________________________________________________

Date - _______________________

Bid Sheet

(Zero quantity pricing is not needed)

Group A: Water Pipe

Cement-Mortar lined ductile iron tyton joint pipe, push on type connection. Size varies, 18’ length, Class 52 (typical) per ANSI/AWWA C151/A21.51 with tyton gaskets.

ITEM# DESCRIPTION QTY FT UNIT COST TOTAL COST

1A 4” DI PIPE 60’

2A 6” DI PIPE 0’

3A 8” DI PIPE 0’

4A 10” DI PIPE 0

5A 12” DI PIPE 0’

6A 16" DI PIPE 0

7A 20" DI PIPE 0

8A 24” DI PIPE 0

9A 30” DI PIPE 0

Total Group A

Group B: Resilient Gate Valves

A. Resilient wedge gate valves (12-inch and smaller) shall be mechanical joint and manufactured in accordance with AWWA C509 or AWWA C515 and designed for 250 psi working pressure. The valve body, bonnet shall be cast iron or ductile iron and the stuffing box shall be ductile iron. The valve shall be non-rising stem, opening Clockwise (Open

Right) with two inch square cast iron operating nut. Non-rising stem shall be cast bronze with integral collar. All stems shall operate with bronze stem nuts, independent of stem with two O-Rings located above thrust collar and one O-Ring below. Brass and bronze parts shall conform to AWWA C509. All stem O-Rings shall be replaceable with valve fully opened and subjected to full pressure. The stems shall also have two low torque thrust bearings located above and below stem collar to reduce friction during operation. The valve body, bonnet, and the stuffing box shall be epoxy coated both interior and exterior. The epoxy will be in accordance with AWWA C550 and NSF 61 Certified. The wedge shall be cast iron and totally encapsulated with EPDM rubber. The rubber will be permanently bonded to the wedge per ASTM D429. All external bolting will be stainless steel. The resilient seat shall be mechanically retained or bonded to the gate or wedge. All Valves shall be UL listed in accordance with NFPA 24, and FM approved. Resilient seat gate valves shall be Mueller A-2360, Kennedy KEN-SEAL II Resilient-Wedge Valves, M&H

C509 Style 4067, Clow C509, AVK Series 45 or approved equal.

B. Resilient wedge gate valves (14-inch and larger) shall be supplied with mechanical joint flanges and manufactured in accordance with AWWA C515 and designed for 250 psi working pressure. The valve body, bonnet, and stuffing box shall be ductile iron. The valve shall be non-rising stem, opening Clockwise (Right) with two inch square cast iron operating nut. Non-rising stem shall be copper alloy with integral collar. All stems shall operate with copper alloy stem nuts, independent of stem with two O-Rings located above thrust collar and two O-Ring below. Stem O-Rings above trust collar shall be replaceable with valve fully opened and subjected to full pressure. The stems shall also have one low torque thrust bearings located above and below stem collar to reduce friction during operation. The valve body, bonnet, and the stuffing box shall be epoxy coated both interior and exterior. The epoxy will be in accordance with AWWA C550 and NSF 61 Certified.

The wedge shall be ductile iron and totally encapsulated with EPDM rubber. The rubber will be permanently bonded to the wedge per ASTM D429. All external bolting will be stainless steel and have hexagonal heads.

C. Large diameter (16-inches or greater) AWWA C515 resilient wedge gate valves shall be set up for horizontal bevel gearing operation with a two inch AWWA operating nut and shall open Clockwise (Right). Larger diameter (24-inches or greater) AWWA C515 resilient wedge gate valves shall also include bronze rollers, tracks, and scrapers. Finally, largest diameter (30-inches or greater) AWWA C515 resilient wedge gate valves shall also include brass bushing where the stem passes through the bonnet along with an integral vertical resilient wedge AWWA C509 or AWWA C515 bypass valve with a two inch

AWWA operating nut and shall open Clockwise (Right) in accordance with Paragraph

2.02A.

D. Resilient wedge gate valves shall be assembled in the USA and American Iron and

Steel (AIS) Compliant as manufactured by Clow Valve Co. (Model 2638), M&H Valve

(Style 7000), Mueller Co. (A-2631), or equal.

ITEM# DESCRIPTION QTY EA UNIT COST TOTAL COST

1B 4" RESILIENT WEDGE OPEN

RIGHT

2B 6" RESILIENT WEDGE 3

3B 8" RESILIENT WEDGE 0

4B 10” RESILENT WEDGE 0

5B 12” RESILIENT WEDGE 0

6B 16” RESILIENT WEDGE 0

7B 20” RESILIENT WEDGE 0

8B 24” RESILIENT WEDGE 0

9B 30” RESILIENT WEDGE

W/BYPASS

10B 36” RESILIENT WEDGE

W/BYPASS

Total Group B

Group C: Fire Hydrants

Fire hydrants shall have a ductile iron body, traffic, dry barrel, post type, 150 psi working pressure, with two drain outlets constructed of bronze, conforming to AWWA C502. Main valve shall be compression type, 5-1/4” diameter. Hydrants must close with the flow of water. Hydrants shall have one 5’’ STORZ pumper connection and two 2-1/2" hose connections, with national standard fire hose coupling screw threads. Operating nut shall be pentagonal, 1-1/2” point to flat, opening counterclockwise. Hydrants shall be of the traffic model breakaway type. Stem break away couplings shall be made of stainless steel. Shoe connection to be 6” mechanical joint. Hydrants shall be capable of being field lubricated with grease.

Standard bury depth shall be 5’-6”. Hydrant shall be painted red. Fire hydrants shall be Kennedy

Guardian K-81A with Storz outlet or equal. (Counter Clockwise, Open Left). Furnish compatible extension kit.

1C 4’-6” Bury 3

2C 5'-6" Bury 30

3C 6'-6" Bury 8

4C 6” Extension Kit 15

5C 12” Extension Kit 5

6C 18” Extension Kit 0

7C 24” Extension Kit 0

8C 6” EDDY Extension Kit 4

9C 12” EDDY Extension Kit 0

10C Kennedy Break Away Kits 15

11C Eddy Break Away Kits 0

Total Group C

Group D: Ductile Iron/Steel Two Bolt Repair Couplings

Two bolt repair couplings 4” and larger ductile iron pipe size. The coupling shall have a

200-psi minimum working pressure rating; the body (middle ring) and followers shall be made from steel or ductile iron. The bolts and nuts shall be ANSI 304/303 Stainless Steel, or corrosion-resistant alloy bolts and nuts. The coupling shall have an NSF–61-registered fusion bonded powder epoxy coating, and shall meet all applicable requirements of AWWA

C-219. The coupling shall be a Hymax 2000.

1D 4" TWO BOLT COUPLING 8

2D 6" TWO BOLT COUPLING 23

3D 8" TWO BOLT COUPLING 5

4D 10" TWO BOLT COUPLING 0

5D 12" TWO BOLT COUPLING 0

6D 16" TWO BOLT COUPLING 0

7D 20" TWO BOLT COUPLING 0

8D 24" TWO BOLT COUPLING 0

9D 30" TWO BOLT COUPLING 0

10D 36" TWO BOLT COUPLING 0

Total Group D

Group E: Mechanical Joint Fittings

Ductile Iron Pipe Fittings shall conform to the latest revision of either ANSI/AWWA

C110/A21.10 or ANSI/AWWA C153/A21.53. Fittings and accessories shall be furnished

Mechanical Type Joints in accordance with ANSI/AWWA C111/A21.11, of latest revision. Fittings shall also have a cement-mortar lining on the interior in accordance with

ANSI/AWWA C104/A21.4, of latest revision. Fitting shall have an epoxy or asphaltic coating in accordance with ANSI/AWWA C116/A21.16-03, ANSI/AWWA C104/A21.4-

03.

1E 4" 45° EL 10

2E 4" 90° EL 6

3E 6" 11 1/4° EL 0

4E 6" 22 1/2° EL 4

5E 6" 45° EL 0

6E 6" 90° EL 2

7E 8" 11 1/4° EL 0

8E 8" 22-1/2° EL 0

9E 8" 45° EL 0

10E 8" 90° EL 0

11E 10” 11 1/4° EL 0

12E 10” 22 1/2° EL 0

13E 10" 45° EL 0

14E 10" 90° EL 0

15E 12” 22-1/2° EL 0

16E 12” 45° EL 0

17E 12" 90° EL 0

18E 16” 45° EL 0

19E 16” 90° EL 2

20E 20” 22-1/2° EL 0

21E 30” 11-1/4° EL 0

22E 30” 22-1/2° EL 0

23E 6” SOLID SLEEVE 0

24E 8” SOLID SLEEVE 0

25E 10” SOLID SLEEVE 0

26E 10” X 8” SOLID SLEEVE 0

27E 12” SOLID SLEEVE 0

28E 16” SOLID SLEEVE 0

29E 4” Foster Kits 3

30E 6” x 4” SPIGOT x SPIGOT 10

31E 4” x 6” HUB x HUB 4

32E 6” Foster Kits 6

33E 6” X 6” X 4” TEE 2

34E 6” X 6” X 6” TEE 0

35E 8” X 8” X 8” TEE 1

36E 8 x 8 x 6 REDUCING TEE 0

37E 10” X 10” X 10” TEE 0

38E 10” X 10” X 8” REDUCING TEE 0

39E 10” X 8” CROSS 0

40E 12” X 12” X 12” TEE 0

41E 12” X 12” X 8” REDUCING TEE 0

42E 16” X 16” X 16” TEE 0

43E 16” X 16” X 6” REDUCING TEE 0

44E 20” X 20” X 20” TEE 0

45E 20” X 20” X 6” REDUCING TEE 0

46E 8” Foster Kits 0

47E 6” x 6” HYDRANT TEE 0

48E 8” x 6” HYDRANT TEE 0

49E 10” x 6” HYDRANT TEE 0

50E 8” x 6” REDUCER 0

51E 10” x 6” REDUCER 0

52E 10” x 8” REDUCER 0

53E 12” x 6” REDUCER 0

54E 12” x 8” REDUCER 0

55E 12” x 10” REDUCER 1

56E 16” x 6” REDUCER 0

57E 16” x 8” REDUCER 0

58E 16” x 10” REDUCER 0

59E 16” x 12” REDUCER 1

60E 24" x 20" REDUCER 1

61E 4” DI/CI JOINT CAP 2

62E 6” DI/CI JOINT CAP 2

63E 8” DI/CI JOINT CAP 0

64E 6” DI/CI JOINT CAP w/ 3/4” NPT Tap 2

65E 6” DI/CI JOINT CAP w/ 1” NPT Tap

66E 6” DI/CI JOINT CAP w/ 2” NPT Tap

67E 8” DI/CI JOINT CAP w/ 2” NPT Tap 0

68E 10” DI/CI JOINT CAP 0

69E 12” DI/CI JOINT CAP 0

70E 12” DI/CI JOINT CAP w/2” NPT Tap

71E 6” DI/CI JOINT PLUG 0

72E 6” DI/CI JOINT PLUG w/2” NPT Tap

73E 8” DI/CI JOINT PLUG 0

74E 12” DI/CI JOINT PLUG 0

75E 6” X 6” X 6” X 6” CROSS 0

76E 8” X 8” X 8” X 8” CROSS 0

77E 10” X 10” X 10” X 10” CROSS 0

78E 12” X 12” X 12” X 12” CROSS 0

79E 16” X 16” X 16” X 16” CROSS 0

80E 20” X 20” X 20” X 20” CROSS 0

81E 24” X 24” X 24” X 24” CROSS 1

82E Powerseal Bell Clamp 12” 0

83E Powerseal Bell Clamp 16” 1

84E Powerseal Bell Clamp 20” 2

85E Powerseal Bell Clamp 24” 0

86E Powerseal Bell Clamp 30” 0

Total Group

E

Group F: Mechanical Joint Restraining Grip Ring Kits (Yellow)

MJ restraining grip ring and accessories. Gland shall be ductile iron meeting or exceeding

ASTM A 536, Grade 65-45-12. Ring shall be ductile iron meeting or exceeding ASTM A

536, Grade 65-45-12. Gasket shall be standard MJ type SBR composition meeting or exceeding ANSI/AWWA C111/A21.11 latest edition. Bolts and nuts shall be standard MJ tee bolts meeting or exceeding ANSI/AWWA C111/A21.11 Gland shall also have FM and

UL approvals. Romac Industries Grip Ring or approved equal.

1F 4" RESTRAINT GRIP RING KIT 15

2F 6" RESTRAINT GRIP RING KIT 30

3F 8" RESTRAINT GRIP RING KIT 5

4F 10" RESTRAINT GRIP RING KIT 0

5F 12"…