RFB _24_044_02 UPFITTING VEHICLES.pdf

BERRIEN COUNTY BOARD OF

COMMISSIONERS

201 North Davis Street, Room 198 ◊ Nashville, GA 31639 Tel: 229-686-5421 ◊ Fax: 229-686-2785 ◊ www.berriencountygeorgia.com

MAY 29, 2024

INVITATION TO BID

SOLICITATION # 24-044-02

Re: UP-FITTING OF VEHICLES FOR SHERIFF’S DEPARTMENT

Berrien County Board of Commissioners is accepting sealed bids for up-fitting new Sheriff’s Department vehicles.

This invitation to bid seeks vendors to provide and install new emergency equipment for (3) trucks and (1) passenger van. The equipment shall be new, unused, and of the latest design and exact equipment listed in the bid description. See attached specifications.

The bid packet is available at the Berrien County Commissioners Office, 201 North Davis Street, Room 198, Nashville, GA 31639 or can be accessed on the Berrien County website at www.berriencountygeorgia.com and on the Georgia Procurement Registry website: www.ssl.doas.state.ga.us/gpr/

Sealed bids will be accepted in the Berrien County Commissioners Office, 201 North Davis Street, Room 198, Nashville, GA 31639 until Friday, June 14, 2024, at 11:30 a.m., at which time they will be publicly opened and read aloud.

Bids must be in a sealed envelope and plainly marked. For your convenience, use the enclosed label. No bids will be accepted after the called time. No bids may be withdrawn for a period of sixty (60) days after the called time.

Berrien County reserves the right to accept or reject any or all bids and to waive any and all formalities.

The Berrien County Board of Commissioners provides equal opportunity for all businesses. It does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran status. This policy ensures that all segments of the business community have access to supplying the goods and services needed by the County. The Berrien County Board of Commissioners reserves the right to waive all technicalities, reject any or all bids, and make the award in the County's best interest.

Any questions should be made to:

Brenda Ferrell, County Administrator, (229) 686-5421, BFerrell@berriencountyga.gov

Major Arel Valdez, Berrien County Sheriff’s Office (229) 686-7071, arel.valdez@berriencountysheriff.com

Thank you for your interest in bidding, Brenda Ferrell https://berriencountygeorgia.com/?page_id=211 http://www.berriencountygeorgia.com/ http://www.ssl.doas.state.ga.us/gpr/

BERRIEN COUNTY BOARD OF COMMISSIONERS

INSTRUCTIONS TO BIDDERS

IMPORTANT SUBMITTAL REQUIREMENT

Submittals must be properly labeled to ensure they are not inadvertently opened before the designated time. Affix the label below to the outside of the sealed submittal envelope or delivery package.

If this label is not used (i.e. in case of some delivery services), it is the bidder’s responsibility to ensure that all required information (offeror’s name, address and phone number, the project number, name of the project for which the proposal is being submitted, and the bid opening date and time) is on the OUTSIDE of the delivery package. Submissions that do not comply may be rejected.

Enclose pages 1-15 in your sealed envelope.

FROM¿

Company Name

Address: ___________________________________________________________

___________________________________________________________ Phone:

Bid/Proposal #: 24-044-02

Bid/Proposal Name: UP-FITTING VEHICLES FOR SHERIFF’S DEPARTMENT

Bid Opening Date/Time: Friday, June 14, 2024, 11:30 AM

TO:

BERRIEN COUNTY BOARD OF COMMISSIONERS

ATTN: COUNTY ADMINISTRATOR

201 NORTH DAVIS STREET

ROOM 198

NASHVILLE, GA 31639

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your bid to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Berrien County, Nashville GA, or as specified in bid documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a

County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Berrien County Board of Commissioners Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Bids received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a bid be misplaced by the County and found later it will be considered.

13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier's check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Berrien County Board of Commissioners that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The

County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment, as evidenced by the manufacturer's current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MVL

22. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Berrien County Board of Commissioners Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Berrien County Board of Commissioners Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the Berrien County Board of Commissioners Office, all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified, the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.

30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

31. It is mutually understood and agreed that if any time the Berrien County Board of Commissioners Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Berrien County Board of Commissioners Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Berrien County Board of Commissioners Office, he shall there upon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Berrien County Board of Commissioners Office of the excess due.

32. If the bidder proposes to furnish any item of a foreign make or product, he should write "Foreign" together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to bid on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Berrien County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State's Certificate of Incorporation upon request

38. Local bidder (domiciled in Berrien County) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws.

39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence.

40. Prior to submitting bid, check website at www.berriencountygeorgia.com or call the Berrien County Board of Commissioners Office at 229-686-5421 for any subsequent addendums.

https://berriencountygeorgia.com/?page_id=211

201 North Davis Street, Room 198 ◊ Nashville, GA 31639 Tel: 229-686-5421 ◊ Fax: 229-686-2785 ◊ www.berriencountygeorgia.com

BID #24-044-02

BERRIEN COUNTY SHERIFF’S DEPARTMENT

PREBID CONFERENCE: N/A BID DEADLINE:

11:30 AM

FRIDAY, 06/14/2024 QUESTIONS DEADLINE: 5:00PM on 06/05/2024

QUESTIONS SUBMITTED AFTER 06/05/2024, 5:00 PM, MAY NOT BE ANSWERED

ALL QUESTIONS ARE TO BE SUBMITTED IN WRITTEN FORM

TO: BFerrell@berriencountyga.gov cc: arel.valdez@berriencountysheriff.com

UP-FITTING & ACCESSORIES FOR SHERIFF’S DEPT VEHICLES

CONDITIONS: (Review & Check Each Box As Verification of Conditions Being Read & Understood)

☐ MARK TOTAL PRICE FOR EACH VEHICLE UP-FITTING

YOUR BID REPRESENTS ☐ ATTACH SPECIFICATIONS FOR EACH UNIT BID

☐ STATEMENT OF WARRANTY REQUIRED ☐ PAYMENT TERMS ARE NET 30 DAYS AFTER ACCEPTANCE

OF VEHICLE

☐ ATTACH COMPLETED FORMS, PAGES 1 – 15 IN SEALED BID ENVELOPE, PLACE LABEL (INCLUDED) ON FRONTOF

ENVELOPE

QTY DESCRIPTION BID FORM TOTAL PRICE

1 UP-FITTING & ACCESSORIES TO FIT A

2024 RAM 1500 LARAMIE 4X4 CREW CAB Spec. #1

2024 RAM 1500 TRADESMAN 4X4 CREW CAB Spec. #2

2024 CHEVROLET 1500 SILVERADO 15 CREW Spec. #3

UP-FITTING & ACCESSORIES TO FIT A

2024 FORD TRANSIT PASSENGER 350 HD XL HIGH

ROOF EXTENDED LB DRW RWD

Spec. #4

BUSINESS NAME: PHONE: FEDERAL TAX ID NO.:

ADDRESS: FAX: TERM DISCOUNT:

NET _______ _______%

CITY, STATE, ZIP: EMAIL:

Authorized Representative Signature

SIGNATURE: PRINT:

PLEASE PLACE BID ON THIS FORM AND ATTACH ALL REQUIRED DOCUMENTS

THIS IS NOT AN ORDER.

https://berriencountygeorgia.com/?page_id=211 mailto:BFerrell@berriencountyga.gov mailto:arel.valdez@berriencountysheriff.com

SPECIFICATIONS FOR VEHICLES

SPEC. # 1 UP-FITTING & ACCESSORIES TO FIT A

2024 RAM 1500 LARAMIE 4X4 CREW CAB

Item Description Qty Rate Total

SIFMJ**

2024 RAM Bighorn (Per Vehicle Pricing) - Chief Deputy Federal Signal ILS (Interior Lightbar)

CNSMJ8R-P2C CN Signal Master, 8 Head LED Directional Lightstick, Blue/Amber 1

HZNRZ-UPU-3BL-HLB Universal LED Lightstick bracket system for pick up trucks 1

PF200H

Pathfinder PF200H Handheld Siren Pkg (Includes PF200H, ES100C Spkr, and Universal Spkr Bracket)

OBDCABLE OBD Cable for Pathfinder Vehicle Interface 1

EXPMOD24 PF200 Expansion Module 1

MPS63U-RBW-SMK

MicroPulse Ultra 6, Tri-Color, Smoked lens (6 hidden in front grill area, 4 on each side runningboard, 4 in between tailgate and rear bumper)

MPSM6-LB Generic L Bracket for MPS6x Lights 8

416910Z Corner LED 4

NX-5700BK RF deck only 136-174 MHZ 50 watts 1

5AHM

Handheld Control Head Kit:

KCH-21RM, KRK-15BM, KCT-77M2, KCT-23M3,

KMB-33M

QW-152 152-162 Mhz chrome quarter wave antenna 4

NMOKHFUD25 Antenna cable, 9-6000 MHZ 25 FT 1

PL-259 Antenna RF Connector 1

X10DR-PU2 PLUS

Mobile Radio Extender Basic encryption Magnetic latching, audio port, Antenna, 1450 ma battery, clip, External antenna, coax w/ connector

XCA-K25 Radio Interface adaptor cable for X1DOR -PU2 & Kenwood DB-25 connector 1

NSR-9924XL

Xtreme Lumens Polymer Multi-Function Rechargeable Duty/Personal-Size LED Dual-Light - Black

BR-930 3 Hole Cig Plug 1

NX-5200K2 VHF (136-174MHz), 6.0 Watts NXDN Conventional 1

SPEC. # 1 (cont.) UP-FITTING & ACCESSORIES TO FIT A

2024 RAM 1500 LARAMIE 4X4 CREW CAB

KNBL2M Li-ion 2600mAh (Standard) 1

KSC-32 Tri Chem rapid charger 1

KRA-26M VHF ant helical (148-162) 1

ESM-28-KW2

McLagganComm Spkr Mic -4.5 mm CABLE, ROTATING CLIP, KW2Kenwood Universal Conn., IP67 rated, 3.5 mm port

EC1M ENDURA SINGLE UNIT IN-VEHICLE CHARGER

W/POD 1

ZFLASH ZFlash OBD Plugin Flasher 1

Misc Retrax Pro Retractable Bedcover, Matte Blk, Automatic Opener, Keyfob, Cargo LED 1

Misc Install Parts wire, connectors, fuses, fuse holders, loom, screws, bolts, misc materials (Coax and RF connectors not included)

Install Install labor 1

TOTAL PRICE (UPFITTING) $

Statement of Warranties:

Please state the warranty for each item. Berrien County Board of Commissioners requires the vendor to facilitate warranty work on items consistent with the manufacturer’s recommendations.

(You may attach a copy of the warranty along with your Bid submission).

Delivery:

To be made within __________ days after receipt of order.

Exceptions: ____________________________________ ________________________________ Company Name

Authorized Signature

END SPEC #1 BID FORM

SPEC. # 2 UP-FITTING & ACCESSORIES TO FIT A

2024 RAM 1500 TRADESMAN 4X4 CREW CAB

Item Description Qty Rate Total

SIFMJ** 2024 RAM Bighorn (Per Vehicle Pricing) Federal Signal ILS (Interior Lightbar) 1

CNSMJ8R-P2C CN Signal Master, 8 Head LED Directional Lightstick, Blue 1

HZNRZ-UPU-3BL-

HLB

Universal LED Lightstick bracket system for pick up trucks 1

PF200H

Pathfinder PF200H Handheld Siren Pkg (Includes PF200H, ES100C Spkr, and Universal Spkr Bracket)

OBDCABLE OBD Cable for Pathfinder Vehicle Interface 1

EXPMOD24 PF200 Expansion Module 1

MPS62U

MicroPulse Ultra 6, Dual-Color, Clear lens Color: Blue/White (4 on front and 2 on sides of push bumper, 4 on each side running board, 4 in between tailgate and rear bumper)

MPSM6-LB Generic L Bracket for MPS6x Lights 8

416910Z Corner LED 2

Setina Setina PK0355DRT191500 #10VS Horizontal Sliding WindowCo

NX-5700K NX-5700K

VHF (136-174MHz), 50Watts NXDN Conventional 1

QW-152 152-162 Mhz chrome quarter wave antenna 4

NMOKHFUD25 Antenna cable, 9-6000 MHZ 25 FT 1

PL-259 Antenna RF Connector 1

X10DR-PU2 PLUS

Mobile Radio Extender, Basic encryption, Magnetic latching, audio port, Antenna, 1450 ma battery, clip, External antenna, coax w/ connector

XCA-K25 Radio Interface adaptor cable for X1DOR -PU2 & Kenwood DB-25 connector 1

5128T-2L72 Ram, 1500, 2019+, Push Bumper, LR Series Push Bumper ,Steel, Texture, 2-Light- Federal Signal MPS6x - Lights Not included

5128WHDT 19+ RAM 1500 (NOT CLASSIC)

Heavy Duty Wraparound Brush Guards 1

Stalker Dual SL Stalker Dual SL Dual antenna KA Band radar unit Mounts & tuning forks

155-2211-00 Separation cable for display/counting unit 1

200-0502-00 Antenna windshield mount w/ adhesive 1

SPEC. # 2 (cont.) UP-FITTING & ACCESSORIES TO FIT A

2024 RAM 1500 TRADESMAN 4X4 CREW CAB

Item Description Qty Rate Total

NSR-9924XL

Xtreme Lumens Polymer Multi-Function Rechargeable Duty/Personal-Size, LED Dual- Light - Black

BR-930 3 Hole Cig Plug 1

NX-5200K2 VHF (136-174MHz), 6.0 Watts NXDN Conventional 1

KNBL2M Li-ion 2600mAh (Standard) 1

KSC-32 Tri Chem rapid charger 1

KRA-26M VHF ant helical (148-162) 1

ESM-28-KW2

McLaggan Comm Spkr Mic -4.5 mm CABLE, ROTATING CLIP, KW2, Kenwood Universal Conn., IP67 rated, 3.5 mm port

EC1M ENDURA SINGLE UNIT IN-VEHICLE

CHARGER W/POD 1

Misc Install Parts wire, connectors, fuses, fuse holders, loom, screws, bolts, misc materials (Coax and RF connectors not included)

Install Install labor for communications/radars 1 Watch Guard Camera Watch Guard Camera System & Install 1

Graphics Berrien County Graphics installed to exterior vehicle 1

Please state the warranty for each item. Berrien County Board of Commissioners requires the vendor to facilitate warranty work on items consistent with the manufacturer’s recommendations.

(You may attach a copy of the warranty along with your Bid submission).

Delivery:

To be made within __________ days after receipt of order.

Exceptions: ____________________________________ ________________________________ Company Name

END SPEC #2 BID FORM

SPEC. # 3 UP-FITTING & ACCESSORIES TO FIT A

2024 CHEVROLET SILVERADO 1500 SHORT CREW CAB

Item Description Qty Rate Total

SIFMJ**

2024 Chevrolet Silverado (All lights mounted inside or hidden) Federal Signal ILS (Interior Lightbar)

CNSMJ8R-P2C CN Signal Master, 8 Head LED Directional Lightstick, Blue 1

HZNRZ-UPU-3BL-HLB Universal LED Lightstick bracket system for pick up trucks 1

PF200H

Pathfinder PF200H Handheld Siren Pkg (Includes PF200H, ES100C Spkr, and Universal Spkr Bracket)

RBKIT-SOLO Rumbler Kit SOLO with Brkt 1

OBDCABLE OBD Cable for Pathfinder Vehicle Interface 1

EXPMOD24 PF200 Expansion Module 1

MPS63U-RBW-SMK

MicroPulse Ultra 6, Tri-Color, Smoked lens (8 in grill, 4 on each running board, 4 in between tailgate and bumper)

MPSM6-LB Generic L Bracket for MPS6x Lights 16

CNSMJ8R-P2C CN Signal Master, 8 Head LED Directional Lightstick 1

SLB-SIL19ND 8-Head Bracket for CNSM or Latitude, no drill, Silverado 19+ 1

416910Z Corner LED, Single Color 2

NX-5700BK RF deck only 136-174 MHZ 50 watts 1

5AHM

Handheld Control Head Kit:

KCH-21RM, KRK-15BM, KCT-77M2, KCT-

23M3, KMB-33M

QW-152 152-162 Mhz chrome quarter wave antenna 4

NMOKHFUD25 Antenna cable, 9-6000 MHZ 25 FT 1

PL-259 Antenna RF Connector 1

X10DR-PU2 PLUS

Mobile Radio Extender, Basic encryption, Magnetic latching, audio port, Antenna, 1450 ma battery, clip, External antenna, coax w/ connector

XCA-K25 Radio Interface adaptor cable for X1DOR - PU2 & Kenwood DB-25 connector 1

Ranch Hand Bumper Grill Guard 1

155-2211-00 Separation cable for display/counting unit 1

200-0502-00 Antenna windshield mount w/ adhesive 1

SPEC. # 3 (cont.) UP-FITTING & ACCESSORIES TO FIT A

2024 CHEVROLET SILVERADO 1500 SHORT CREW CAB

Item Description Qty Rate Total

NSR-9924XLDC

Duty/Personal Polymer Xtreme Lumens flashlight, Rechargeable, Multi-Function, Dual Light, 650 Lumens Flashlight, 600 Lumens Floodlight

NX-5200K2 VHF (136-174MHz), 6.0 Watts NXDN Conventional 1

KNBL2M Li-ion 2600mAh (Standard) 1

KSC-32 Tri Chem rapid charger 1

KRA-26M VHF ant helical (148-162) 1

ESM-28-KW2

McLaggan Comm Spkr Mic -4.5 mm CABLE, ROTATING CLIP, KW2, Kenwood Universal Conn., IP67 rated, 3.5 mm port

EC1M ENDURA SINGLE UNIT IN-VEHICLE

CHARGER W/POD 1

ZFLASH ZFlash OBD Plugin Flasher 1

Misc Retrax Pro Retractable Bedcover, Matte Blk, Automatic Opener, Keyfob, Cargo LED 1

Misc Install Parts wire, connectors, fuses, fuse holders, loom, screws, bolts, misc materials (Coax and RF connectors not included)

Install

Install labor - Install equipment listed above as well as removing and reinstalling StormPro siren from previous truck and using OBDCABLE and ZFlash from previous build.

Misc Retrax Pro Retractable Bedcover, Matte Blk, Automatic Opener, Keyfob, Cargo LED 1

Please state the warranty for each item. Berrien County Board of Commissioners requires the vendor to facilitate warranty work on items consistent with the manufacturer’s recommendations.

(You may attach a copy of the warranty along with your Bid submission).

Delivery:

To be made within __________ days after receipt of order.

Exceptions: ____________________________________ ________________________________ Company Name

END SPEC #3 BID FORM

SPEC. # 4 UP-FITTING & ACCESSORIES TO FIT A

2024 FORD TRANSIT PASSENGER 350HD XL HIGH ROOF EXTENDED LB DRW

**Transport Unit**

XSM2 XSTREAM, Dual-head Dash Light with wire leads, any color combination 1

CNSMJ8R-P2C CN SignalMaster, 8 Head LED Directional Lightstick, Blue 1

HZNRZ-UPU-3BL-HLB Universal LED Lightstick bracket system for pick up trucks 1

PF200H

Pathfinder PF200H Handheld Siren Pkg (Includes PF200H, ES100C Spkr, and Universal Spkr Bracket)

OBDCABLE OBD Cable for Pathfinder Vehicle Interface 1

EXPMOD24 PF200 Expansion Module 1

PW100S6

Pathway Remote Surface-mount Controller with

(6) Push-buttons and Slide Switch (Includes PW100S6, ES100C, and ESB bracket kit)

MPS62U

MicroPulse Ultra 6, Dual Color, Clear lens Color: Blue/White (4 in grill, 2 on rear doors)

MPSM6-LB Generic L Bracket for MPS6x Lights 16

416910Z Corner LED, Color: Blue/White 2

416300X 416300X- Blue 3-LED light head, Single-Color (side fenders)

NX-5700K

NX-5700K

VHF (136-174MHz), 50 Watts NXDN Convenlional

5AHM

Handheld Control Head Kit:

KCH-21RM, KRK-15BM, KCT-77M2, KCT-

23M3, KMB-33M

QW-152 152-162 Mhz chrome quarter wave antenna 4

NMOKHFUD25 Antenna cable, 9-6000 MHZ 25 FT 1

PL-259 Antenna RF Connector 1

200-0502-00 Antenna windshield mount w/ adhesive 1

NSR-9924XLDC

Duty/Personal Polymer Xtreme Lumens flashlight, Rechargeable, Multi-Function, Dual Light, 650 Lumens Flashlight, 600 Lumens Floodlight

NX-5200K2 VHF (136-174MHz), 6.0 Watts NXDN Conventional 1

KNBL2M Li-ion 2600mAh (Standard) 1

SPEC. # 4 (cont.) UP-FITTING & ACCESSORIES TO FIT A

2024 FORD TRANSIT PASSENGER 350HD XL HIGH ROOF

EXTENDED LB DRW

KSC-32 Tri Chem rapid charger 1

KRA-26M VHF ant helical (148-162) 1

ESM-28-KW2

McLaggan Comm Spkr Mic -4.5 mm

CABLE, ROTATING CLIP, KW2,

Kenwood Universal Conn., IP67 rated, 3.5 mm port

EC1M ENDURA SINGLE UNIT IN-VEHICLE

CHARGER W/POD 1

Misc Install Parts wire, connectors, fuses, fuse holders, loom, screws, bolts, misc materials (Coax and RF connectors not included)

Install Install labor 1

Misc Retrax Pro Retractable Bedcover, Matte Blk, Automatic Opener, Keyfob, Cargo

LED

Metal Divider Wall Metal Divider Wall, move rear seats, paint wall, Install & Labor 1

Graphics Berrien County Graphics installed to exterior vehicle 1

Please state the warranty for each item. Berrien County Board of Commissioners requires the vendor to facilitate warranty work on items consistent with the manufacturer’s recommendations.

(You may attach a copy of the warranty along with your Bid submission).

Delivery:

To be made within __________ days after receipt of order.

Exceptions: ____________________________________ ________________________________ Company Name

END SPEC #4 BID FORM

BID #24-043-01

ADDENDUM ACKNOWLEDGEMENT FORM BID

REFERENCE NO.: 24-043-01

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your bid to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1. ☐ Addendum No. 3. ☐

Addendum No. 2. ☐ Addendum No. 4. ☐

☐ No Addenda received for Bid Reference No.: 24-043-01

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any city personnel is not binding. Only information issued in writing and added to the specifications by an official addendum is binding.

Print Name and Title of Authorized Signer

Date

* COMPLETE AND SUBMIT

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Berrien County, Georgia.

DATE: ___________________________

COMPANY NAME: _______________________________________________________________

AUTHORIZED REPRESENTATIVE NAME_____________________________________________

Print Name

TITLE: _____________________________________________

SIGNATURE: ______________________________________

* COMPLETE AND SUBMIT

CERTIFICATION OF NON-COLLUSION

The Contractor submitting this Bid and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

Print Name

TITLE: _____________________________________

SIGNATURE:

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor's Name:

Address:

Solicitation/Contract No.:

Solicitation /Contract Name:

CONTRACTOR AFFIDAVIT

I understand that the Berrien County Board of Commissioners may not enter into a contract with

(Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit" (2) "Federal work authorization program" means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the Berrien County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification No. (EEV/E-Verify Date of Authorization

Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent of Contractor)

Signature (of Authorized Officer or Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON [NOTARY SEAL]

Notary Public

My Commission Expires: _____________________________

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of Berrien County Board of Commissioners, a county corporation, by [CORPORATE NAME].

WHEREAS, [CORPORATE NAME] has submitted a bid to Berrien County Board of Commissioners so as to provide [describe the service, products(s)] ________________

NOW, THEREFORE, as an additional consideration in Berrien County Board of Commissioners awarding the bid to [CORPORATE NAME], [CORPORATE NAME] agrees to indemnify and hold harmless, Berrien County Board of Commissioners, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to Berrien County Board of Commissioners 's sole negligence or willful injury.

[CORPORATE NAME] shall reimburse Berrien County Board of Commissioners for reasonable attorney fees and expenses of Berrien County Board of Commissioners in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, ____ day of _________, 20___.

[CORPORATE NAME]

By: _________________________________

Title: _____________________________

Attest:

Title: _________________________

[Affix Corporate Seal]

Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

▶ Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the requester. Do not send to the IRS.

P ri nt o r ty p e.

S ee S p ec ifi c

In st ru ct io ns o n p ag e 3.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶

Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions) ▶

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):

Exempt payee code (if any)

Exemption from FATCA reporting code (if any)

(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.) See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or Employer identification number

Part II Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person ▶ Date ▶

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid)

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X Form W-9 (Rev. 10-2018)

_Blank W9 MASTER FORM.pdf