RFB 2026-031 Fire Hydrant Maintenance RFB.pdf

REQUEST FOR BID

RFB No. 2026-031

Fire Hydrant Maintenance Project Issue Date: July 17, 2026

All Questions Due: August 4, 2026, 5:00 P.M. CT

Bid Closing Date & Time: August 12, 2026, 2:00 P.M. CT

Bid Opening Date & Time: August 12, 2026, 2:01 P.M. CT

For Information Contact:

Christopher Hanchard, Purchasing Agent, 254-750-6640, or ChristopherH@wacotx.gov

Pre-Bid Meeting (Non-Mandatory):

Tuesday July 28, 2026, at 10:00 A.M.

Via Zoom Video & Dial In (Please see Page 3)

RFB Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas via Zoom Video Conferencing Only

Zoom & Dial-In Information:

Please see Page 3

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 1 mailto:ChristopherH@wacotx.gov

RFB BOILER PLATE – PROJECTS OR SERVICES 05/2026

EUNA / BONFIRE ELECTRONIC BIDDING

The City of Waco utilizes Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions through the City’s e-Procurement database system, EUNA / Bonfire.

We ask vendors to register with EUNA / Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

Register with the City of Waco.

Receive notifications for bids and services requests from the City.

Stay updated on changes, addendums, open solicitations.

Submit bids and proposals electronically.

Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact EUNA / Bonfire with registration or customer support issues.

Website links to assist you: waco-texas.bonfirehub.com/login

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 2

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL

INFORMATION

PRE-BID

RFB NUMBER: RFB 2026-031

DATE: July 28, 2026

TIME: CENTRAL 10:00 AM

QUICK LINK: https://wacotx.zoomgov.com/meeting/register/YaCnJAF1SoSid_t6yKqZ8g

MEETING ID: 165 858 2549

DIAL IN NUMBER: 551 285 1373

PASS CODE: 625303

ADDITIONAL

INFORMATION:

Non- Mandatory Via Zoom Video & Dial In

BID OPENING

RFB NUMBER: RFB 2026-031

DATE: AUGUST 12, 2026

TIME: CENTRAL 2:01 P.M.

QUICK LINK: https://wacotx.zoomgov.com/meeting/register/ctxAfsJ8RmCWsnULM9UjSg

MEETING ID: 165 828 3171

DIAL IN NUMBER: 551 285 1373

PASS CODE: 382806

ADDITIONAL

INFORMATION:

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 3 https://wacotx.zoomgov.com/meeting/register/YaCnJAF1SoSid_t6yKqZ8g https://wacotx.zoomgov.com/meeting/register/ctxAfsJ8RmCWsnULM9UjSg

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation II. Contact with City of Waco III. Definitions IV. Requested Services / Products V. Request For Bids – Submission and Award Procedures

Appendices A. Services/Products Bid Forms

(1) Pricing Form(s)

(2) Sample Bid Bond

B. Contract Requirements

(1) City of Waco General Terms and Conditions

(2) General Condition for Construction Work

(3) Insurance & Indemnification Requirements

(4) Worker’s Compensation

(5) Wage Rates

(6) Sales Tax Information

(7) House Bill 89 Energy Form

(8) House Bill 89 Firearms Form

(9) House Bill 89 Israel Form

(10) House Bill 1295 Information Sheet

(11) Foreign Terrorist Organization Form

(12) Protest Procedure

(13) Sample Contract Form

(14) Sample Payment and Performance Bond Requirements

(15) Registered with the Texas Secretary of State

(16) W-9 Taxpayer Identification Form

(17) Electronic Funds Transfer Authorization (EFT Form)

C. Forms to Complete and Return

(1) Submission of Bid/Proposal and Acknowledgment of Addenda

(2) Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) HUB Business Certification

(6) Litigation Disclosure

(7) Certification Regarding Debarment

(8) Non-collusion Affidavit

(9) Texas Public Information Act

(10) Drug Free Workplace

D. City of Waco Specifications See Section for Specific Documentation

E. Special Project Provisions See Section for Specific Documentation and/or link(s)

F. Fire Hydrant Map(s) See Section for Specific Documentation and/or link(s)

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 4

RFB No. 2026-031

Fire Hydrant Maintenance Project

Please Register for Notification

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: ChristopherH@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: waco-texas.com/bids

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

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I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Issuance of the RFB

Pre-Bid Meeting 10:00 a.m.

Deadline for Questions 5:00 p.m.

Bid Due Date 2:00 p.m.

July 17, 2026

Via Zoom Video & Dial In July 28, 2026

August 4, 2026

Via Zoom Video & Dial In August 12, 2026

Bid Opening Date at 2:01 p.m. August 12, 2026

Tentatively, the final selection decision will be made, and submitters will be notified of award by, September 1, 2026. This schedule is subject to change by the City.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is: Christopher Hanchard, Purchasing Agent who can be reached at:

Email: ChristopherH@wacotx.gov Telephone: (254) 750-6640 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services Attn: Christopher Hanchard, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 6

III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “City” means and refers to the City of Waco, Texas.

(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(3) “Bid” or “Submission” refers to a response submitted to an RFB.

(4) “RFB” means and refers to a Request for Bid that will be awarded based on lowest responsible bid or best value to City of Waco.

(5) “Selected submission” means and refers to the submission sent to the City of Waco by the Selected Firm.

(6) “Selected Firm” means the firm who is selected by the City and to whom the City Council/City Manager awards a contract for the services or commodities requested in this solicitation.

(7) “Solicitation” means an RFB issued by the City Waco seeking products or services described in the document.

(8) “Submitter” or “Vendor” or “Bidder” or “Contractor” means a firm that submits a response to a solicitation.

(9) “Contract documents” includes the RFB and all the Appendices attached to the RFB.

(10) “Day” means a calendar day or working day (this should be defined based on the bid) unless otherwise specifically defined.

(11) "TxDOT" means Texas Department of Transportation

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IV. REQUESTED SERVICES/PRODUCTS

A. Scope of Services / Specifications

(1) The City of Waco has issued this solicitation for the maintenance service of approximately 740 fire hydrants within the noted section of the City of Waco. This is approximately one-eighth (1/8) of the City's inventory of fire hydrants. The service is to include, but not limited to, exercising the fire hydrants, conducting pressure tests, greasing various hydrant parts and conducting minor hydrant repairs to be tracked through an online dashboard. In addition, the contractor shall immediately report non-working or irregularly operating fire hydrants and hydrant valves to the City of Waco. At this point, said fire hydrants shall be evaluated for repair or replacement and said fire hydrant shall be repaired or replaced according to the City of Waco's instructions. Work may be performed Monday through Friday, 7:00 AM to 5:00 PM.

The contractor shall furnish all labor, tools, equipment, fuel, and backfill material.

(2) General Contractor shall self-perform 60% of this project.

(3) The following design and construction criteria referenced in this document are promulgated by City of Waco Staff to support the implementation of the policy adopted by City Council.

(4) The City of Waco will provide access to the plant for the contractor. Work shall be completed 365 calendar days after Notice to Proceed is issued via email or other communication method.

(5) The Contractor agrees to employ only orderly, competent, and knowledgeable workers, skillful in performance of the type of work required under this contract. The contractor will ensure that their personnel and vehicles/equipment are clearly marked with the company logo or other marking to identify who they work for.

(6) Detailed specifications are attached as Appendices.

(7) A digital version of this document can be obtained from the City of Waco's Bonfire portal at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids.

(8) The contract period will run with the City’s fiscal year from October 1st to the subsequent September 30th, with 2 optional 1-year renewals.

B. Terms Conditions & Requirements In addition to the specifications for the Project, the attached Appendices include the City’s Contract Requirements.

C. Duration of Services The City of Waco is seeking to have an annual (365 day) contract for the fire hydrant maintenance from the Notice to Proceed. In determining the number of days for completion of the work under this Contract, it is anticipated that work will not be performed on Saturdays, Sundays, or City holidays unless specifically approved by City. Since "day" is defined as a calendar day, Saturdays, Sundays, and City holidays shall be counted as days and included in calculating the Contract time.

If a Contractor wants to perform work on Saturdays, Sundays, or City holidays, the Contractor shall seek approval by making a written request to City at least two working days before the weekend/ holiday work request. The contractor shall be responsible for all City staff and third-party time, costs, expenses and overtime for work performed on Saturdays, Sundays, or City holidays, unless excused in writing by the City prior to the work. This will be an annual contract, and all

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 8 work requested will need to be scheduled within 10 days of notification. If there is an emergency, work can be required sooner than the 10 days, some examples are a safety hazard to City of Waco employees or the general public.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 9

D. Reservations by City:

The City of Waco reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse vendors for any costs incurred during the preparation or submittal of responses to this solicitation.

(1) Furthermore, the City expressly reserves the right to:

(a) Waive any defect, irregularity, or informality in any submittal or procedure.

(b) Extend the solicitation closing time and date.

(c) Reissue this solicitation in a different form or context.

(d) Procure any item by other allowable means.

(e) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation; and/or

(f) Extend any contract when most advantageous to the City, as set forth in this solicitation.

(g) Retain all bids submitted and to use any ideas in a bid regardless of whether or not that bid is selected

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 10

V. REQUEST FOR BIDS – SUBMISSION AND AWARD PROCEDURES

A. Requirements

(1) Vendors should submit their bids through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login. Paper/Physical submissions will still be accepted and should include one (1) electronic copy (CD or Flash Drive) and (1) original and two (2) copies of their statements of qualifications on 8 ½ x 11 paper. These must be received by the date set out above in the Schedule of Solicitation for a submitting firm to be considered:

(2) Pricing Forms and Submission/Bid Security

(a) Pricing Forms.

1. Bids are to be submitted with a response on each item and the total extended. More than one (1) bid may be submitted on items that meet the specifications and the other RFB requirements.

2. Pricing is to be submitted on units of quantity Specified on the Pricing Form, with extended totals. In the event of a discrepancy in any extension total, the unit price shall govern and be binding for purposes of this RFB.

3. All prices included are to be submitted less Federal Excise and State of Texas Sales Taxes. A tax exemption certificate will be executed upon request. The City’s federal tax identification number is 1-74-6002468-4.

(b) Security – Bid Bond.

1. Each submission must be accompanied by a certified check of the submitter, or a bid bond (PDF copy through the Bonfire portal) executed by the submitter as principal and having as surety thereon a surety company approved by the City in the amount of 5% of the submission. The Surety’s Power of Attorney must accompany the bid bond. The bid bond and surety’s Power of Attorney must both carry the same date which is no earlier than three (3) days prior to the scheduled bid opening date. An original copy of the bid bond and Surety’s Power of Attorney will be required of the recommended/awarded vendor within three (3) business days from the request by the City.

2. Checks will be returned to all except the three lowest bidders within three days after the opening of bids. The remaining checks will be returned promptly after the City and the selected bidder have executed the contract.

3. If no award has been made within ninety (90) days after the date of the opening of bids, a bidder may demand that the security submitted be returned so long as said bidder has not been notified of the acceptance of his bid.

4. If the selected bidder refuses or fails to execute and deliver the contract and bonds (payment and/or performance) required within 10 days after receiving notice of the acceptance of his bid, the bid security shall forfeit to the City as liquidated damages for such failure or refusal.

5. A Bid Bond form can be found in the Appendices.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 11

B. Completeness of Submission

(1) Vendors are responsible for examining and being familiar with all specifications, drawings, standard provisions, instructions, and terms and conditions of the solicitation and their responses.

(2) The vendor must attach all required forms with each submission copy. Forms must be signed by a representative of the vendor authorized to bind the vendor contractually. The vendor must include a statement identifying any exceptions to this RFB or declare that there are no exceptions taken to the RFB.

C. Bid Response Date and Location Responses to this solicitation must be received by 2:00 p.m. (Central Time) on August 12, 2026.

The City prefers that vendors use the new Bonfire portal at waco-texas.bonfirehub.com/login, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

Attn: Christopher Hanchard, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFB 2026-031, Fire Hydrant Maintenance Project” Bid Opening: 2:01 P.M. (Central Time) on August 12, 2026

Vendors accept all risk of late delivery bids regardless of instance or fault. A bid received after the submission deadline will not be considered and will be returned unopened to the submitter.

Vendors accept all risks of delivery.

The City will NOT accept a response submitted by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 12

D. Modification to or Withdrawal of Submission

Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification WITHOUT revealing the bid price. The modification should provide the addition, subtraction, or other modifications so that the final prices or terms will not be revealed to the City until the sealed bid is opened.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the bidder and submitted to a delivery company (UPS, FedEx, etc.) prior to the bid closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the bid, consideration will not be given to the modifications provided in the electronic transmission.

A submission may also be withdrawn by providing the notice in person by a representative of the vendor who can provide proof of his authority to act for the vendor. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the vendor may submit a new sealed bid provided the new bid is received prior to the closing date and time deadline stated on the cover page and in the Schedule for the Solicitation. This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

E. Submission Validity Period

A submission responding to this RFB signifies the vendor’s agreement that the submission and the content thereof are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The submission may become part of the contract that is negotiated between the City and the successful vendor.

F. Vendor’s Cost to Develop Submission

Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the vendor and shall not be reimbursed in any manner by the City.

G. References

The City reserves the right to request that a vendor provide references.

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H. Method of Award and Evaluation of Factors [x in box shows applicable]

(1) For this solicitation, the City will award the contract to the:

Lowest responsible bidder

Bidder who provides goods or services at the best value for the City.

(2) Lowest Responsible Bidder:

(a) The contract will be awarded to the lowest responsible bidder based on the base bid plus any selected alternatives provided the amount does not exceed the funds then estimated by the City as available to finance the contract.

(b) If the contract is bid with alternatives, the City reserves the right to select any combination of alternatives and will then compare all bids using the selected alternatives.

If the amount of the bids exceeds the funds available to finance the contract, the City may (i) reject all bids or (ii) may award the contract based on the base bid with such deductions as produces a net total which is available within the available funds.

(3) Best Value:

(a) In determining best value for the City, the City may consider:

1. The purchase price.

2. The reputation of the bidder and of the bidder’s goods or services.

3. The quality of the bidder’s goods or services.

4. The extent to which the goods or services meet the municipality’s needs.

5. The bidder’s past relationship with the municipality.

6. the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities.

7. the total long-term cost to the municipality to acquire the bidder’s good or services;

and

8. any relevant criteria specifically listed in the request for bids or proposals

(b) Compliance with all bid requirements, delivery and needs of the City are considerations in evaluating bids. The City of Waco reserves the right to contact any offer or, at any time, to clarify, verify or request information with regard to any bid.

(4) During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from bidders.

I. Contract Award and Execution

The final contract must be awarded and approved by the Waco City Council if the amount of the contract will exceed $100,000.00. If the contract is for less than that amount, depending on the amount, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

The Recipient, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair

X

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 14 opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 15

APPENDIX A

Services/Products Bid Forms

(1) Pricing Form(s)

(2) Sample Bid Bond Form

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CITY OF WACO

OFFICIAL BID SHEET

BID INVITATION NO: RFB 2026-031

Fire Hydrant Maintenance Project Year 1 Pricing

DATE: ________________

BIDDER:_____________________________________________________________________

AUTHORIZED

SIGNATURE:_________________________________________________________________

I. Refer to "Standard Instructions for all Bids" before completing Bid Sheet.

a. Price: quote your best price, F.O.B. Destination, on each item.

b. Equipment List: bidder must list equipment that will be available for use on the contract.

II. In submitting this bid, I certify:

a. Items bid are in exact accordance with specifications, unless noted in bid.

b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

c. The equipment listed will be available for contract use, and if not available the contractor will notify the project manager of its unavailability and when the estimated time when it will be available.

PRICING INFORMATION

NOTE: Depending on unit prices, requirements and approved budgeted funds, quantities may be reduced or increased during the contract period.

Item No.

Description Est. Qty. Unit Meas.

Unit Price Total Amount

1.0 Prepare Traffic Control Plan 1 Lump Sum $ $

2.0 Utilization of Traffic Control Plan

estimated

Each $ $

3.0

Service Existing Fire Hydrants including exercising the operating nuts and caps, greasing the cap grease zerk/threads, flushing the hydrants, and conducting flow tests estimated

Each $ $

4.0

Install Fire Hydrant Fixture ID tags (labor only, the tags and equipment will be provided by the city) estimated

Each

5.0

Install Fire Hydrant Street Reflectors (labor only, the reflectors and glue will be provided by the city) estimated Each

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 17

6.0 Replace missing water valve box lids

estimated

Each

7.0

Paint Existing Fire Hydrants (including cleaning and priming)

Paint Specs:

Federal Spec Yellow 3186 Forest Green 822918 estimated

Each

8.0

Repair Existing Fire Hydrants (Upper rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

9.0

Repair Existing Fire Hydrants (lower rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

10.0

Repair Existing Fire Hydrants (Upper rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each

11.0

Repair Existing Fire Hydrants (lower rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each $ $

12.0

Repair Existing Fire Hydrants (Upper rebuild kit for American Darling brand hydrants, OEM parts required) estimated

Each $ $

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 18

13.0

Repair Existing Fire Hydrants (lower rebuild kit for American Darling brand hydrants, OEM parts required) estimated

Each $ $

14.0

Repair Existing Fire Hydrants (upper rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each $ $

15.0

Repair Existing Fire Hydrants (lower rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each

16.0 Repair Existing Fire Hydrants (upper rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

17.0 Repair Existing Fire Hydrants (lower rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

18.0 Repair Existing Fire Hydrants (upper rebuild kit for EJ brand hydrants, OEM parts required) estimated

Each

19.0 Repair Existing Fire Hydrants (lower rebuild kit for EJ brand, OEM parts required) estimated

Each

20.0

Replace existing Fire Hydrant up to 6 foot bury in grass (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

21.0

Replace existing Fire Hydrant up to 6 foot bury in asphalt (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

22.0

Replace existing Fire Hydrant up to 6 foot bury in concrete (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

Total Amount $

Early Payment Terms:

a) Bidder may offer an early payment discount by filling in the blanks in section b below. City may accept an early payment discount, but in doing so, City does not waive any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).

b) Payment is due thirty (30) DAYS after acceptance of order and receipt of an original invoice, but a ______ percent early payment discount is offered for full payment made within ______(__) DAYS after acceptance of order and receipt of an original invoice.

If more space is needed to list equipment, please duplicate this form, and submit with the bid.

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BID INVITATION NO: RFB 2026-031

Fire Hydrant Maintenance Project Year 2 Pricing

DATE: ________________

BIDDER:_____________________________________________________________________

AUTHORIZED

SIGNATURE:_________________________________________________________________

I. Refer to "Standard Instructions for all Bids" before completing Bid Sheet.

a. Price: quote your best price, F.O.B. Destination, on each item.

b. Equipment List: bidder must list equipment that will be available for use on the contract.

II. In submitting this bid, I certify:

a. Items bid are in exact accordance with specifications, unless noted in bid.

b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

c. The equipment listed will be available for contract use, and if not available the contractor will notify the project manager of its unavailability and when the estimated time when it will be available.

PRICING INFORMATION

NOTE: Depending on unit prices, requirements and approved budgeted funds, quantities may be reduced or increased during the contract period.

Item No.

Description Est. Qty. Unit Meas.

Unit Price Total Amount

1.0 Prepare Traffic Control Plan 1 Lump Sum $ $

2.0 Utilization of Traffic Control Plan

estimated

Each $ $

3.0

Service Existing Fire Hydrants including exercising the operating nuts and caps, greasing the cap grease zerk/threads, flushing the hydrants, and conducting flow tests estimated

Each $ $

4.0

Install Fire Hydrant Fixture ID tags (labor only, the tags and equipment will be provided by the city) estimated

Each

5.0

Install Fire Hydrant Street Reflectors (labor only, the reflectors and glue will be provided by the city) estimated Each

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 20 lids estimated

Each

7.0

Paint Existing Fire Hydrants (including cleaning and priming)

Paint Specs:

Federal Spec Yellow 3186 Forest Green 822918 estimated

Each

8.0

Repair Existing Fire Hydrants (Upper rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

9.0

Repair Existing Fire Hydrants (lower rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

10.0

Repair Existing Fire Hydrants (Upper rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each

11.0

Repair Existing Fire Hydrants (lower rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each $ $

12.0

Repair Existing Fire Hydrants (Upper rebuild kit for American Darling brand hydrants, OEM parts required) estimated

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 21

(lower rebuild kit for American Darling brand hydrants, OEM parts required) estimated

Each $ $

14.0

Repair Existing Fire Hydrants (upper rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each $ $

15.0

Repair Existing Fire Hydrants (lower rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each

16.0 Repair Existing Fire Hydrants (upper rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

17.0 Repair Existing Fire Hydrants (lower rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

18.0 Repair Existing Fire Hydrants (upper rebuild kit for EJ brand hydrants, OEM parts required) estimated

Each

19.0 Repair Existing Fire Hydrants (lower rebuild kit for EJ brand, OEM parts required) estimated

Each

20.0

Replace existing Fire Hydrant up to 6 foot bury in grass (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

21.0

Replace existing Fire Hydrant up to 6 foot bury in asphalt (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

22.0

Replace existing Fire Hydrant up to 6 foot bury in concrete (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

Total Amount $

Early Payment Terms:

a) Bidder may offer an early payment discount by filling in the blanks in section b below. City may accept an early payment discount, but in doing so, City does not waive any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).

b) Payment is due thirty (30) DAYS after acceptance of order and receipt of an original invoice, but a ______ percent early payment discount is offered for full payment made within ______(__) DAYS after acceptance of order and receipt of an original invoice.

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BID INVITATION NO: RFB 2026-031

Fire Hydrant Maintenance Project Year 3 Pricing

DATE: ________________

BIDDER:_____________________________________________________________________

AUTHORIZED

SIGNATURE:_________________________________________________________________

I. Refer to "Standard Instructions for all Bids" before completing Bid Sheet.

a. Price: quote your best price, F.O.B. Destination, on each item.

b. Equipment List: bidder must list equipment that will be available for use on the contract.

II. In submitting this bid, I certify:

a. Items bid are in exact accordance with specifications, unless noted in bid.

b. That prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

c. The equipment listed will be available for contract use, and if not available the contractor will notify the project manager of its unavailability and when the estimated time when it will be available.

PRICING INFORMATION

NOTE: Depending on unit prices, requirements and approved budgeted funds, quantities may be reduced or increased during the contract period.

Item No.

Description Est. Qty. Unit Meas.

Unit Price Total Amount

1.0 Prepare Traffic Control Plan 1 Lump Sum $ $

2.0 Utilization of Traffic Control Plan

estimated

Each $ $

3.0

Service Existing Fire Hydrants including exercising the operating nuts and caps, greasing the cap grease zerk/threads, flushing the hydrants, and conducting flow tests estimated

Each $ $

4.0

Install Fire Hydrant Fixture ID tags (labor only, the tags and equipment will be provided by the city) estimated

Each

5.0

Install Fire Hydrant Street Reflectors (labor only, the reflectors and glue will be provided by the city) estimated Each

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 23 lids estimated

Each

7.0

Paint Existing Fire Hydrants (including cleaning and priming)

Paint Specs:

Federal Spec Yellow 3186 Forest Green 822918 estimated

Each

8.0

Repair Existing Fire Hydrants (Upper rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

9.0

Repair Existing Fire Hydrants (lower rebuild kit for Kennedy brand hydrants, OEM parts required) estimated

Each

10.0

Repair Existing Fire Hydrants (Upper rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each

11.0

Repair Existing Fire Hydrants (lower rebuild kit for US Pipe brand hydrants, OEM parts required) estimated

Each $ $

12.0

Repair Existing Fire Hydrants (Upper rebuild kit for American Darling brand hydrants, OEM parts required) estimated

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 24

(lower rebuild kit for American Darling brand hydrants, OEM parts required) estimated

Each $ $

14.0

Repair Existing Fire Hydrants (upper rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each $ $

15.0

Repair Existing Fire Hydrants (lower rebuild kit for Mueller brand hydrants, OEM parts required) estimated

Each

16.0 Repair Existing Fire Hydrants (upper rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

17.0 Repair Existing Fire Hydrants (lower rebuild kit for Clow brand hydrants, OEM parts required) estimated

Each

18.0 Repair Existing Fire Hydrants (upper rebuild kit for EJ brand hydrants, OEM parts required) estimated

Each

19.0 Repair Existing Fire Hydrants (lower rebuild kit for EJ brand, OEM parts required) estimated

Each

20.0

Replace existing Fire Hydrant up to 6 foot bury in grass (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

21.0

Replace existing Fire Hydrant up to 6 foot bury in asphalt (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

22.0

Replace existing Fire Hydrant up to 6 foot bury in concrete (labor only, to be replaced with EJ, Clow, or American Darling fire hydrant that will be supplied by the city) estimated

Each

Total Amount $

Early Payment Terms:

a) Bidder may offer an early payment discount by filling in the blanks in section b below. City may accept an early payment discount, but in doing so, City does not waive any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).

b) Payment is due thirty (30) DAYS after acceptance of order and receipt of an original invoice, but a ______ percent early payment discount is offered for full payment made within ______(__) DAYS after acceptance of order and receipt of an original invoice.

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BID BOND

THE STATE OF TEXAS §

COUNTY OF §

KNOW ALL MEN BY THESE PRESENTS, THAT

, (hereinafter called the Principal), as Principal, and , (hereinafter called the Surety), as Surety, are bound unto the City of Waco, Texas, a home rule municipal corporation of McLennan County, Texas (hereinafter called Obligee) in the amount

DOLLARS ($ ),

which is five percent (5%) of the bid, for the payment whereof said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a Bid to enter into a certain written Contract with Obligee for {enter description of contract below} which is scheduled to be opened on , 20 .

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS

SUCH, that if the said Principal shall faithfully, enter into such written Contract, then this obligation shall be void; otherwise, to remain in full force and effect.

IT IS EXPRESSLY UNDERSTOOD AND AGREED that if said Principal should withdraw its

Bid any time after such Bid is opened and before official rejection of such Bid or, if successful in securing the award thereof, said Principal should fail to enter into the Contract and furnish, if required, satisfactory

Performance Bond and Payment Bond, the Obligee, in either of such events, shall be entitled and is hereby given the right to collect the full amount of this Bid Bond as liquidated damages.

The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Obligee may accept such Bid and said Surety does hereby waive notice of any such extension.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 26

Bid Bond – Page 2

PROVIDED, further that if any legal action be filed upon this Bond, venue shall lie in McLennan

County, Texas.

IN WITNESS WHEREOF, the said Principal and Surety do sign and seal this instrument this day of , 20 .

ATTEST/WITNESS:

Secretary (if corporation) / Witness

Name of Principal - Contractor

(if corporation Corporate Seal)

BY:

signature Title:

Address:

ATTEST:

Surety Secretary

Name of Surety

(Surety Seal)

BY:

Attorney-in-Fact signature

Witness to Surety

For Attorney in Fact

NOTE: Submit an original bid bond and a certified copy of the power of attorney along with full contact information for the Surety. Both the bid bond and the power of attorney should be dated for the same date which is no earlier than three (3) business days prior to the scheduled bid opening. [Count back from the day of the bid opening and do not count the bid opening day. Example: bid opening on Thursday, count back Wednesday, Tuesday, and Monday.] If the opening is delayed or rescheduled, Principal and/or Surety may be asked to provide proof that the bid bond executed is still valid.

(11/03/2016)

COMPLETED FORM MUST BE RETURNED WITH BID/PROPOSAL

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 27

APPENDIX B

Contract Requirements

Please be advised:

The City of Waco mandates that the successful bidder submit the following documents before the official contract is awarded.

(1) City of Waco General Terms and Conditions

(2) General Conditions for Construction Work

(3) Insurance & Indemnification Requirements

(4) Worker’s Compensation

(5) Wage Rates

(6) Sales Tax Information

(7) House Bill 89 Energy Form

(8) House Bill 89 Firearms Form

(9) House Bill 89 Israel Form

(10) House Bill 1295 Information Sheet

(11) Foreign Terrorist Organization Form

(12) Protest Procedure

(13) Sample Contract Form

(14) Sample Payment and Performance Bond Requirements

(15) Registered with the Texas Secretary of State

(16) W-9 Taxpayer Identification Form

(17) Electronic Funds Transfer Authorization (EFT Form)

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 28

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 29

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 30

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 31

General Conditions for Construction Work

The "City of Waco Standard Specifications for Construction" (2013 Edition), hereinafter referred to as City Standard Specifications, is incorporated herein by reference for all intents and purposes. The General Provisions of the City Standard Specifications include provisions related to the administration of the contract. If a provision of the City Standard

Specifications conflicts with a provision in this solicitation, the provision in this solicitation controls. If the applicable provision is still unclear, the City Manager for the City of Waco, or his designee, will determine which provisions, specification or standard controls and his determination shall be final.

The City Standard Specifications may be obtained by accessing the City of Waco website at www.waco-texas.com.

(a) Permits and Fees: All permitting fees from the City will be waived on construction projects. The contractor will still need to apply for all applicable permits. However, there will be no cost associated with issuance of City permits.

(b) Time of Completion and Liquidated Damages: Completing the work described in this solicitation in a timely manner is very important to the City of Waco. Submitter must agree to commence work on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within the time stated in the contract documents. As it is impracticable and extremely difficult to fix the actual damages, if any, that may proximately result from a failure by Submitter to perform the service, should Submitter fail to complete the project within the calendar days specified in the contract, Submitter agrees to pay to City, or have withheld from monies due it, the amount stated in the contract documents as liquidated damages for each calendar day of delay or nonperformance. Any sums due and payable hereunder by the Submitter shall be payable, not as a penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by the City, estimated at the time of executing this Contract. Execution of a contract for this Project shall constitute agreement by the City and Submitter that said amount is the minimum value of the costs and actual damage caused by the failure of the Submitter to complete the Project within the allotted time. A sum due as liquidated damages may be deducted from payments due the Contractor if such delay occurs. Adjustments to the contract times can only be made as provided in the contract documents and any conditions or specifications referenced therein.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 32 http://www.waco-texas.com/

(c) Conditions of Work: While the City is issuing a solicitation including specifications, each Submitter is still responsible for examining all of the issued documents, attending any pre-bid conference, making a site visit, and taking whatever steps are necessary to inform itself of the conditions relating to the project and the employment of labor thereon. Each Submitter must inform itself of the conditions relating to the project and the employment of labor thereon. Failure to do so will not relieve the Submitter awarded this contract of its obligation to furnish all material and labor necessary to carry out the provisions of the contract. Insofar as possible, the Selected Firm, in carrying out the Project, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

(d) Employment Conditions/Requirements: Submitters shall pay particular attention to the required employment conditions that must be observed and the minimum wage rates to be paid. If federal or state funds are involved in paying for the work, there may be additional requirements that must be followed to comply with the terms of the federal or state funding.

(e)

(t) Security for Faithful Performance [Payment and Performance Bonds]:

Simultaneously with his delivery of the executed contract, the Selected Firm shall furnish the required surety bonds as security for faithful performance of this contract (Performance Bond) and for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract (Payment Bond), as specified in the documents included herein. For public works contracts, state law requires a Performance Bond if the contract is for an amount in excess of $100,000.00 and a Payment Bond if the contract is for an amount in excess of $50,000.00. The surety on such bond or bonds shall be a duly authorized surety company satisfactory to the City. The surety who signs contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

(g) Force Majeure: In the event performance by the Selected Firm of its obligations under this Agreement shall be interrupted or delayed by or as a consequence of a fire, flood, severe weather, or other act of God, war, insurrection, civil disturbance, or act of state, the Selected Firm shall be excused from such performance for the period of time such occurrence shall have lasted or such period as is reasonably necessary to rebuild or take other action necessary to resume performance. The period of time reasonably necessary to rebuild or take other action necessary to resume performance shall be as determined by the agreement of the parties, which agreement shall be negotiated and arrived at in good faith. The Selected Firm shall notify the Contact Person or Contract Administrator of any matter covered above, the occurrence of which interferes or threatens to interfere with the performance of any of its obligations under the bid. Upon such notice, the Selected Firm and the City shall consult and cooperate as to measures which may be taken to overcome the interference or as to alternative measures which may be undertaken by the parties with a view to the continued performance of the bid agreement.

(h) Right to Assurance: Whenever one party to this contract in good faith has reason to question the other party's intent to perform, the questioning party may demand the other party give written assurance of its intent to perform. In the event that a demand is made, and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

Price Discrepancy. In the case of a discrepancy between the unit price and the extended total for a bid item, the unit price will prevail. The unit prices of bids that have been opened may not be changed for the purpose of correcting an error in the bid price.

RFB No. 2026-031 Fire Hydrant Maintenance Project Page 33

(i) Invoice Submittal Procedures: If invoices are submitted or otherwise used pursuant to the bid awarded under this solicitation, the Selected Firm shall present invoices to the City in the following form and content:

1. Each invoice must reference the City of Waco contract, agreement or Purchase Order number;

2. Only one contract, agreement, or project shall be billed on a particular invoice;

3. Only one invoice per every thirty (30) days per contract, agreement, or project may be submitted; and

4. Each invoice must have a billing number, which reflects in sequence the number of invoices that have been submitted on the contract, agreement, or project.

The invoice requirements stated herein shall not be read to disallow or exclude other information that may be otherwise required or requested by the City. Such information required herein must be submitted only on an invoice and not in any other non-invoice form or document.

Terminat…