RFB 2026-01 Floor Care Services.pdf

RFB 2026-01 Floor Care Services

BOARD OF COUNTY COMMISSIONERS OF

BRADFORD COUNTY, FLORIDA

REQUEST FOR BIDS

The Board of County Commissioners of Bradford County, Florida is requesting competitive bids from qualified vendors for floor care services at certain Bradford County facilities.

QUALIFICATIONS ISSUED DATE: August 13, 2026

QUALIFICATIONS DUE DATE/TIME: September 14, 2026, at 2:00 PM

All vendors will be permitted to schedule site visits for inspections and measurements before submitting a bid. This should be scheduled through the Bradford County Public Works Department.

Instructions and bid forms can be picked up at the Bradford County Manager’s Office, Bradford County Courthouse, 945 N. Temple Avenue, Starke, Florida 32091 or from the county website at www.bradfordcountyfl.gov/bid-advertisements.

Bids must be physically delivered in sealed envelope marked “SEALED PROPOSAL FOR FLOOR CARE” to the Office of the Clerk of the Circuit Court before September 14, 2026, at 2:00 PM. No faxed or emailed bids will be accepted.

Bids will be read aloud in the Bradford County Commission Meeting Room located in the Bradford County Courthouse – 945 N. Temple Avenue, Starke, FL 32091 on September 14, 2026, at 2:05 PM.

The Board of County Commissioners reserves the right to accept or reject any or all bids, award all or part of the bid, waive any technicality with regard to the bids, exercise its local preference ordinance, and to interpret the bid specifications in the best interest of Bradford County.

For additional information, contact the County Manager’s Office at (904) 966 – 6327 or lisa_bretch@bradfordcountyfl.gov and taylor_mccoy@bradfordcountyfl.gov.

TABLE OF CONTENTS

Section Title Page

Instructions to Bidders Section 1 Introduction 3 Section 2 Scope of Work 3 Section 3 Licensing and Permits 5 Section 4 Facility Locations 5 Section 5 Quote Requirements 5 Section 6 Evaluation Criteria 6 Section 7 Appendices 7

Appendix A – Bradford County Buildings Bid Price Sheet A1 Appendix B – References Listing Form B1 Appendix C – Public Entity Crimes Form C1 Appendix D – Drug-free Workplace Form D1 Appendix E – Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transactions

E1

INSTRUCTIONS TO BIDDERS

1. Introduction

Bradford County Board of County Commissioners is soliciting quotes from qualified vendors to provide professional floor cleaning services for various county facilities.

The intent of this RFB is to establish a service contract for regular, thorough cleaning and maintenance of multiple flooring types across designated county buildings.

2. Scope of Work

A. Contractor Requirements

• Provide all cleaning agents, equipment, and protective supplies.

• Use environmentally friendly and non-damaging cleaning products where possible.

• Ensure staff are trained, uniformed, and background checked.

• Maintain compliance with OSHA safety standards.

• Coordinate scheduling to minimize disruption to county operations.

• The County may request both scheduled periodic cleaning (monthly, quarterly, or annual) and as-needed cleaning services. Extreme care shall be exercised to prevent hitting or otherwise damaging walls, baseboards, and furnishings. The Contractor shall move furniture to clean the floor area. Note: This excludes built-ins, desks and electronics.

B. The selected vendor shall provide all labor, equipment, materials, and supervision necessary to perform cleaning services, which may include but are not limited to:

Carpeted Flooring o Prepare floors by vacuuming and spot treatment for high-volume areas.

o Steam clean, involving an application of a cleaning agent.

o Carpet cleaning should meet or exceed IICRC current standards.

Vinyl Composition Tile (VCT), Ceramic Tile, and Grout o Remove soil and floor finish using cleaning solution and power scrubber.

o Stripping, waxing, buffing, and resealing.

o At least four (4) thin or appropriate even coat(s) of floor finish is applied to the floor.

o Finish or refinished floors shall present a uniform shine and shall not have buildups or finish along edges or in corners.

o Overlapping finish marks shall not be apparent and all omissions shall be blended in with additional coatings to assure uniformity.

Areas marked GT-1 will be stripped and waxed Areas marked GT-2 will be scrubbed (no wax)

Vinyl Wood Flooring (VWF) o Remove soil and floor finish using cleaning solution and power scrubber.

o Floor is rinsed with clear water to remove residue.

o At least one (1) thin or appropriate even coat(s) of floor finish is applied to the floor.

o Finish or refinished floors shall present a uniform shine and shall not have buildups or finish along edges or in corners.

C. Working Hours

1. Working hours for County facilities are as follows:

a. Regular Hours – Monday through Friday, 8:00 AM – 5:00 PM

b. Overtime Hours – Monday through Friday, 5:00 PM – 8:00 AM

c. Weekend Hours – Saturday and Sunday, any hours

d. Holiday Hours – County holiday closures are approved annually by the Bradford County Board of County Commissioners. A schedule of current holidays can be requested from the County Manager’s office by contacting Taylor McCoy at taylor_mccoy@bradfordcountyfl.gov or 904-368-3954 during regular working hours.

2. If, at any time between the regular scheduled services, services are found to be inadequate or unacceptable after visual inspection and evidence of pests or insects by the County Maintenance Supervisor or County Public Works Director, the Respondent shall repeat the service within twenty-four (24) hours of the request, at no extra charge to the County.

D. Acceptability of Work

1. Regarding this contract, the County Maintenance Supervisor or County Public Works Director will determine acceptability of all work and/or service performed after their inspection. If the work and/or services are not acceptable, the Respondent will be called in to review and correct all problem areas without additional cost to the County. Upon notification by the County Maintenance Supervisor or County Public Works Director, the Respondent will affect repairs to deficient work and/or services in accordance with a schedule jointly agreed upon.

2. Respondent shall provide a complete, workmanlike, well-executed job in accordance with these specifications and all National and Local codes.

3. Licensing and Permits

The Contractor shall perform all work in accordance with all Federal, State, and local ordinances and laws, and must be acceptable to the County Maintenance Supervisor and the County Public Works Director or their designated representative. The Contractor must comply with all State of Florida requirements, regulations, and licenses for application of insecticides. Permits, licenses, taxes, and insurance shall be the responsibility of the Contractor at no additional cost to the County. As applicable, the selected Contractor must provide the County with all current copies of the required licenses and insurance.

4. Facility Locations

A detailed list of county facilities locations, square footage, and flooring type per location is included in the bid package as Appendix A

5. Quote Requirements

Quotes must include the following in tabbed format:

Tab 1. Company Information – Name, address, point of contact, and years in business.

Tab 2. Pricing Structure – Cost per square foot or per building. Use the Bradford County Buildings Bid Price Sheet included in the bid package as Appendix A.

Tab 3. Frequency Options – Pricing for monthly, quarterly, annual, and as-needed services.

Tab 4. References – Minimum of three (3) references from the last five (5) years of similar size and scope showing experience with public sector or large facilities.

Use the References Listing Form provided in Appendix B.

Tab 5. Certifications/Insurance – Proof of liability insurance and worker’s compensation.

Tab 6. Required Forms –

Public Entity Crimes form – Appendix C Drug-Free Workplace form – Appendix D Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion Lower Tier Covered Transactions form – Appendix E

6. Evaluation Criteria

Quotes will be evaluated based on the following:

Competitive pricing and transparency.

Experience with public sector or large facilities.

Demonstrated ability to service multiple flooring types.

References and past performance.

Compliance with insurance and licensing requirements.

Complete bid package with all required forms and documents.

APPENDICES

APPENDIX A

Bradford County Buildings

BID PRICE SHEET 1 OF 5

1st FLOOR COURTHOUSE – 945 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Hallways GT-1 Semi-Annually 2448 Women’s Public Restroom GT-2 Semi-Annually 132

Men’s Public Restroom GT-2 Semi-Annually 132 Clerk of Court Multi Semi-Annually 3000 State Attorney Carpet Annually 3425

Public Defender Carpet Annually 1350 Stairwells GT-1 Semi-Annually 1104

2nd FLOOR COURTHOUSE – 945 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Hallways GT-1 Semi-Annually 2608 Women’s Public Restroom GT-2 Semi-Annually 144

Men’s Public Restroom GT-2 Semi-Annually 144 Courtroom 1 Carpet Semi-Annually 1485 Courtroom 2 Carpet Semi-Annually 1485 Courtroom 3 Carpet Semi-Annually 646

Administration Carpet At staff’s direction 1410 County Judge Chambers Carpet At staff’s direction 1278 Circuit Judge Chambers Carpet At staff’s direction 1468

BID PRICE SHEET 2 OF 5

COURTHOUSE – NORTH WING (A) – 945 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Hallways GT-1 Annually 575 Women’s Public Restroom GT-2 Annually 120

Men’s Public Restroom GT-2 Annually 120 Commission Meeting Room Carpet Quarterly 1500

County Manager’s Office Carpet Semi-Annually 731 Legislative Office Carpet Annually 228 UF Health Office Carpet At staff’s direction 120

COURTHOUSE – NORTH WING (B) 945 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Hallways GT-1 Annually 475 Women’s Public Restroom GT-2 Annually 42

Men’s Public Restroom GT-2 Annually 42 Building/Zoning Offices Carpet Semi-Annually 650

Supervisor of Elections Office Carpet Semi-Annually 1075

BID PRICE SHEET 3 OF 5

COURTHOUSE – SOUTH WING - 945 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Hallways GT-1 Semi-Annually 836 Women’s Public Restroom GT-2 Semi-Annually 42

Men’s Public Restroom GT-2 Semi-Annually 42 Tax Collector Carpet Semi-Annually 1555

VCT Semi-Annually 700 Property Appraiser Carpet Semi-Annually 1500

COURTHOUSE – ANNEX - 925 N Temple Ave. Starke, FL 32091 Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Community Development Solid Waste V.A. Office

Carpet Annually 637

Guardian Ad Litem Carpet Annually 760 Career Source Carpet Annually 650

BID PRICE SHEET 4 OF 5

FIRE RESCUE - Addresses Listed on Location Column Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Station 2 – 1692 SE 81st St.

Starke, FL 32091

Semi-Annually 1860

Station 4 – 21412 NW SR 16 Starke, FL 32091

Semi-Annually 2886

Station 5 – 2793 Lake St.

Lawtey, FL 32058

Semi-Annually

Station 6 – Headquarters:

945-C North Temple Ave.

Starke, FL 32091

Semi-Annually 3320

Station 9 – 13641 SW CR 227 Starke, FL 32091

Semi-Annually 2290

Station 9 – Training Building – 13641 SW CR 227 Starke, FL

32091

Semi-Annually 1456

Station 10 – 3979 SE 8th Ave.

Melrose, FL 32666

Semi-Annually 1898

BID PRICE SHEET 5 OF 5

OFFICE BUILDINGS - Addresses Listed on Location Column Location Description Schedule Square

Foot Price Per Square

Foot

Total Price

Library – 456 W Pratt St.

Starke, FL 32091

Carpet Semi-Annually 7500

Senior Center – 1805 N Temple Ave. Starke, FL 32091

GT-1 Semi-Annually 3400

Ag/Extension Office – 2266 N Temple Ave. Starke, FL 32091

WVF At staff’s direction 4400

Conference Center – 1610 N Temple Ave. Starke, FL 32091

Carpet Semi-Annually 7650

GT-1 Semi-Annually 795 Road Department – 812 N

Grand St. Starke, FL 32091 VCT Semi-Annually 1170

REFERENCES LISTING FORM

List a minimum of four (4) local government or private references for similar contracts, which you have completed within the past 15 years (Please Print/Type).

Customer Name: _______________________________________________________________________________

Address: ______________________________________________________________________________________

Contact Name: _________________________________________________________________________________

Telephone: _________________________________ Fax: _______________________________________

Email Address: _________________________________________________________________________________

Contract Type: _________________________________________________________________________________

Completion Date: _______________________________________________________________________________

Contract DID DID NOT Have reportable findings.

Contact Name: _________________________________________________________________________________

Telephone: _________________________________ Fax: _______________________________________

Email Address: _________________________________________________________________________________

Contract Type: _________________________________________________________________________________

Completion Date: _______________________________________________________________________________

Contract DID DID NOT Have reportable findings.

Contact Name: _________________________________________________________________________________

Telephone: __________________________________ Fax: _______________________________________

Email Address: _________________________________________________________________________________

Contract Type: _________________________________________________________________________________

Completion Date: _______________________________________________________________________________

Contract DID DID NOT Have reportable findings.

Contact Name: _________________________________________________________________________________

Telephone: __________________________________ Fax: _______________________________________

Email Address: _________________________________________________________________________________

Contract Type: _________________________________________________________________________________

Completion Date: _______________________________________________________________________________

Contract DID DID NOT Have reportable findings.

My company has been in this type of business for ___________ years. There are ____________ employees in my company.

___________ employees will be dedicated to this project.

Appendix B

SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC

OR OTHER OFFICIAL AUTHORIZED TO AND MINISTER OATHS.

1. This sworn statement is submitted to_________________________________________________________ [print name of the public entity] by____________________________________________________________________________________ [print individual’s name and title] for____________________________________________________________________________________ [print name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________________

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:_____________________________________________________________________________.)

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

Appendix C

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies]

_____ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order)

I UNDERSTAND THAT THE SUBMISSION OF THE FORM TO THE CONTRACTING OFFICER FOR THE

PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO

ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION

287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION

CONTAINED IN THIS FORM.

[signature]

Sworn to and subscribed before me this _________day of ________________________________, 20_________.

Personally known________________________________ ___________________________________________

Or Produced identification__________________________ Notary Public – State of _______________________

______________________________________________ My commission expires_______________________ (Type of Identification)

(Printed, typed or stamped commission name of notary public)

Appendix C

DRUG-FREE WORKPLACE FORM

The undersigned vendor, in accordance with Florida Statute 287.087, hereby certifies that does:

(Business Name)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1.

4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any convictions of, or plea of guilty or nolo contend ere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for any violation occurring in the workplace, no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs 1 through 5.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Proposer's Signature:

Date:

Appendix D

Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion Lower Tier Covered Transactions

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON FOLLOWING PAGE)

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Business Name: _________________________________________________________________

Date: _________________________ By: _______________________________________ Name and Title of Authorized Representative

Signature of Authorized Representative

APPENDIX E

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations (13CFR Part 145).

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.