RFB 2025-025 Bearings _ Seals.pdf

COUNTY OF ALBANY

REQUEST FOR BIDS

WATER PURIFICATION DISTRICT

RFB #2025-025

BEARINGS AND SEALS

ALBANY COUNTY DEPARTMENT OF GENERAL SERVICES

PURCHASING DIVISION

PAMELA O NEILL, PURCHASING AGENT

112 STATE STREET, ROOM 1000

ALBANY, NY 12207

DEPARTMENT OF GENERAL SERVICES PURCHASING DIVISION

112 STATE STREET, ROOM 1000, ALBANY, NY 12207

TELEPHONE: 518-447-7140/ FAX: 518-447-5588

Pamela.oneill@albanycountyny.gov

TITLE: BEARINGS AND SEALS RFB NUMBER: 2025-025

Receipt Confirmation Form

Please complete and return this confirmation form as soon as possible:

Pamela O Neill Purchasing Agent County of Albany

112 State Street, Room 1000 Albany, NY 12207

IF YOU PLAN TO SUBMIT A BID, YOU MUST RETURN

THIS FORM TO ENSURE THAT YOU WILL RECEIVE ALL

FURTHER COMMUNICATION REGARDING THIS RFB.

Company Name:_________________________________________________________________

Address:_______________________________________________________________________

City: _______________________________________State:_____________ Zip Code: ________

Contact Person: _________________________________________________________________

Title: _________________________________________________________________________

Phone Number: _____________ Fax Number: _________________ E-Mail: ________________

If a Bidders/Proposers meeting has been arranged for this Bid/RFP, please indicate if you plan to attend:

� Yes / � No

I authorize the County of Albany to send further correspondence that the County deems to be of an urgent nature by the following method (check):

Fax Number: __________________________ E-Mail: ________________________________

DEPARTMENT OF GENERAL SERVICES

PURCHASING DIVISION

112 STATE STREET, ROOM 1000

ALBANY, NY 12207

NON-BIDDER RESPONSE

RFB #2025-025

The Albany County Department of General Services, Purchasing Division, is interested in the reasons why bidders fail to submit bids. Please indicate your reason(s) by checking all appropriate item(s) below and returning this form to the above address.

Could not meet specifications or Scope of Services.

Items or materials requested not manufactured by us or not available to our company.

Insurance requirements are too restricting.

Bond requirements are too restricting.

Specifications or Scope of Services not clearly understood or applicable (too vague, too rigid, etc.).

Project not suited to firm.

Quantities too small.

Insufficient time allowed for preparation of bid.

Other reasons; please state and define:

Vendor Name:

Contact Person:

Vendor Address:

Vendor Telephone:

NOTICE TO BIDDERS -- ALBANY COUNTY

REQUEST FOR BIDS #2025-025

Sealed Bids for Bearings and Seals as requested by the Albany County Water Purification District will be received by the Albany County Purchasing Agent, Room 1000, 112 State Street, Albany, New York 12207 until 11:00 AM, local time on Thursday, February 27,2025.

Request for Bid (RFB) documents may be obtained at the office of the Albany County Purchasing Agent, as noted above. RFB documents may be available for download from the Empire State Bid System website at http://www.empirestatebidsystem.com starting by close of business (4:30 p.m.) on Thursday, February 13, 2025.

Pamela O Neill Purchasing Agent

Dated: Albany, New York February 10, 2025

PUBLISH ONE DAY – February 13, 2025 -- THE EVANGELIST PUBLISH ONE DAY – February 13, 2025 -- THE TIMES UNION

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REQUEST FOR BIDS

GENERAL INSTRUCTIONS TO BIDDERS

BID DISTRIBUTION- IMPORTANT NOTICE

The County of Albany officially distributes bidding documents through the Purchasing Division Office or through the Empire State Bid System website at http://www.empirestatebidsystem.com.

Copies of bidding documents obtained from any other source are not considered official documents.

Only those vendors who obtain bidding documents from either the Purchasing Division Office or the Empire State Bid System are guaranteed to receive addendum information, if such information is issued.

If you have obtained this document from a source other than the Albany County Purchasing Division or the Empire State Bid System, it is strongly recommended that you obtain an official copy.

SECTION 1: BID IDENTIFICATION

1.1 Title: Bearings and Seals

1.2 Requesting Department: Water Purification District

1.3 Bid Number: 2025-025

SECTION 2: PURPOSE

2.1 The intent of these specifications is to furnish information to responsible bidders for the purpose of obtaining bids for Bearings and Seals as requested by the Albany County Water Purification District.

2.2 Minority Business Enterprises (MBE’s) and Women Business Enterprises (WBE’s) are encouraged to apply.

SECTION 3: BIDDING DOCUMENTS

3.1 Complete sets of the Bidding Documents may be obtained or examined as stated in the Notice to Bidders.

3.2 Complete sets of Bidding Documents must be used in preparing bids. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

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SECTION 4: SUBMISSION OF BIDS

4.1 Bids and any other required documents must be submitted, sealed in an opaque envelope, plainly marked with the name and number of the bid and the name and address of the bidder and accompanied by the required documents. Bids must be received no later than 11:00 A.M. ON THURSDAY, FEBRUARY 27, 2025, at the following address:

Pamela O Neill Albany County Purchasing Agent 112 State Street, Room 1000 Albany, NY 12207

4.2 All bids received after the time stated in the “Notice to Bidders”, or the bid submission deadline as modified by formal addendum consistent with Section 14 of this Request for Bids, may not be considered and will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of Albany County.

Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.

4.3 Albany County reserves the right to reject any or all bids in whole or in part, to waive any and all informalities, and to disregard all non-conforming, non-responsive or conditional bids.

SECTION 5: TERM OF BID

5.1 The bid shall be for the period of ONE YEAR from the date of award to date ending. Prices shall remain firm for the entire bid period.

5.2 At the end of the initial one year bid period, upon mutual agreement of the County and the Contractor, the agreement may be renewed for two (2) additional years, in two (2) consecutive one-year intervals. Renewal of multiple item bid awards shall be contingent upon renewal of all items; partial renewals shall not be accepted by the County.

SECTION 6: BID SECURITY

6.1 There will be no bid security requested for this bid.

SECTION 7: QUALIFICATION OF BIDDER

7.1 No formal written Bidder Qualification questionnaire is being requested for this bid.

7.2 All bidders shall submit the Vendor Responsibility Questionnaire (Attachment “C”) as part of the bid.

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7.3 In addition, Albany County may make such investigations it deems necessary to determine the ability of the Bidder to perform the work. The bidder shall furnish to the County, within five (5) days of a request, all such information and data for this purpose as may be requested. The County reserves the right to reject any bid if the information submitted by, or investigation of, a bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

SECTION 8: NOT NEEDED

SECTION 9: DISQUALIFICATION

9.1 The County reserves the right to refuse to issue Bidding Documents to a prospective bidder should such bidder be in default for any of the following reasons:

(a) Failure to comply with any pre-qualification regulations of the County, if such regulations are cited, or otherwise included, in the Bidding Documents as a requirement for bidding.

(b) Bidder’s failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force (with the Owner) at the time the County issues the Bidding Documents to a prospective bidder.

(c) Bidder’s default under previous contracts with the County.

(d) Bidder’s unsatisfactory work on previous contracts with the County.

9.2 Bids received from bidders who have previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A bid may be rejected if the bidder cannot show that it has the necessary ability, plant and equipment to commence the work at the time prescribed and thereafter to perform and complete the work at the rate or within the time specified. A bid may be rejected if the bidder is already obligated for the performance of other work which would delay the commencement, performance or completion of the work.

9.3 Albany County reserves the right to reject any bid if the information submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

9.4 Bids will be considered irregular and shall be subject to rejection for the following reasons:

(a) If the bid is on a form other than that furnished by Albany County, or, if the Albany

County’s form is altered, or, if any part of the bidding documents is detached.

(b) If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the bid incomplete, indefinite, or otherwise ambiguous.

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(c) If the bid is not accompanied by the bid security specified by the Albany County.

SECTION 10: NOT NEEDED

SECTION 11: NON-COLLUSIVE BIDDING CERTIFICATE

11.1 All bidders bidding under the provisions of the specifications are subject to the provisions of Section 103 of the General Municipal Law of the State of New York. A signed Non- Collusive Bidding Certificate (Attachment “A”) is required to be submitted with each bid on the form provided by the County.

SECTION 12: BID FORM

12.1 The Bid Form is attached hereto; additional copies may be obtained from the County.

12.2 Bids must be made on the Bid Form provided by the County. The Bid Form must be completed in ink or by typewriter. The Bid Form must also be signed by an authorized representative of the bidder.

12.3 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign on behalf of the corporation) and the corporate seal must be affixed by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

12.4 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature. The official address of the partnership must be shown below the signature.

12.5 All names must be printed or typed below the signature.

12.6 The bid must contain an acknowledgment of receipt of all Addenda (the number of which will be filled in on the Bid Form).

12.7 The address to which communications regarding the bid are to be directed must be included on the Bid Form.

SECTION 13: EQUIVALENT GOODS

13.1 Manufacturers name brands are listed to indicate minimum requirements and bidding may be on brands listed, (if specified), or equivalent. Specifications shall be furnished by bidder to support equivalency. In the event of any claim by any unsuccessful bidder concerning or relating to the issue of “equal or better” or “or equal”, the successful bidder agrees, that his own cost and expense, to defend such claim or claims and agrees to hold the County of

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Albany free and harmless from any and all claims for loss or damage arising out of this transaction for any reasons.

SECTION 14: SPECIFICATION CLARIFICATION

14.1 All inquiries with respect to this Request for Bids must be directed to the Albany County Purchasing Agent as follows:

Pamela O Neill Albany County Purchasing Agent 112 State Street, Room 1000 Albany, NY 12207 Telephone: (518) 447-7140 Facsimile: (518) 447-5588 Email: pamela.oneill@albanycountyny.gov

14.2 All questions about the meaning or intent of the specifications must be submitted to the aforementioned designated person in writing. Replies will be issued by Addenda mailed or delivered to all parties recorded as having received the bidding documents. Questions received less than four (4) days prior to the date of submission of bids will not be answered.

The County will be bound only by responses given by formal written Addenda.

SECTION 15: BID EVALUATION

15.1 Bids shall remain valid until:

(a) the execution of a contract by Albany County; or

(b) the award of a purchase order by Albany County; or

(c) as otherwise rejected by Albany County.

15.2 Bids received will be evaluated by Albany County and will be based, as a minimum, upon the following criteria:

(a) Lowest total bid cost and projected timetable for completion of services and/or delivery of goods described herein;

(b) Completeness of the bid; and

(c) Bidder's demonstrated capabilities and professional qualifications.

15.3 The County reserves the right to award this contract on a per item or aggregate basis, whichever is most beneficial to the County of Albany. Bidders need not submit bids for all items listed to be eligible for an award of this contract.

mailto:pamela.oneill@albanycountyny.gov

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15.4 The County reserves the right to purchase items pursuant to General Municipal Law 103 from New York State Contracts, other County, political subdivision or district contracts, or other Governmental Agency or New York State Preferred Sources within its discretion.

SECTION 16: MODIFICATION AND WITHDRAWAL OF BIDS

16.1 Bids may be modified or withdrawn at any time prior to the opening of bids by an appropriate document duly executed (in the manner that a bid must be executed) and delivered to the place where bids are to be submitted.

16.2 If, prior to awarding of the contract or within three days after opening, whichever period is shorter, any bidder files a duly signed written notice with the County and promptly thereafter demonstrates to the reasonable satisfaction of the County that there was a material and substantial mistake in the preparation of its bid, that bidder may withdraw its bid and the bid security will be returned.

SECTION 17: AWARD OF BID

17.1 The apparent successful Bidder will be issued a Notice of Award in the form of an Albany County purchase order.

17.2 No successful bidder to whom a contract or purchase order is let, granted or awarded, shall assign, transfer, convey, sublet, or otherwise dispose of same, or of its right, title, and interest herein, including the performance of the contract or purchase order or the right to receive monies due or to become due, or of its power to execute the contract or purchase order without the prior written consent of the Albany County Purchasing Agent. In the event the contractor shall without prior written consent assign, transfer, convey, sublet or otherwise dispose of the contract or purchase order or of its right, title and interest therein, including the performance of this contract or purchase order, or the right to receive monies due or to become due, or its power to execute such contract or purchase order to any other person or corporations, or upon receipt by Albany County of an attachment against the Successful Bidder, the County of Albany shall be relieved and discharged from any and all liability and obligation growing out of such contract or purchase order to such contractor, and the person or corporation to which such contract or purchase order shall have been assigned, its assignees, transferees or sub lessees shall forfeit and lose all monies theretofore assigned under the contract or purchase order, except so much as may be required to pay its employees.

SECTION 18: PERFORMANCE BOND

18.1 No Performance bond is requested for this bid.

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SECTION 19: INSURANCE REQUIREMENTS

19.1 The successful Bidder will be required to procure and maintain at its own expense the following insurance coverage:

(a) Workers’ Compensation and Employers Liability Insurance: A policy or policies providing protection for employees in the event of job-related injuries.

(b) Automobile Liability Insurance: A policy or policies with the limits of not less than $500,000 combined for each accident because of bodily injury sickness or disease, sustained by any person, caused by accident, and arising out of the ownership, maintenance or use of any automobile for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance or use of any automobile.

(c) General Liability Insurance: A policy or policies of comprehensive all-risk insurance with limits of not less than:

Liability For: Combined Single Limit

Property Damage $1,000,000 Bodily Injury $1,000,000 Personal Injury $1,000,000

19.2 Each policy of insurance required shall be of form and content satisfactory to the Albany County Attorney.

(a) The insurance policies shall name the County of Albany as certificate holder and primary/non-contributory additional insured on all liability, policies. The bid number must appear on policy.

(b) The policy shall not be changed or canceled until the expiration of thirty (30) days after written notice to Albany County. It shall be automatically renewed upon expiration and continued in force unless Albany County is given at least thirty (30) days written notice to the contrary.

19.3 No work shall be commenced under the contract or purchase order until the successful

Bidder has delivered to the County Purchasing Agent or his designee proof of issuance of all policies of insurance required by the contract to be procured by the successful Bidder. If at any time, any of said policies shall expire or become unsatisfactory to the County, the successful Bidder shall promptly obtain a new policy and submit proof of insurance of the same to the County for approval. Upon failure of the successful Bidder to furnish, deliver and maintain such insurance as above provided, the contract or purchase order may, at the election of the County, be forthwith declared suspended, discontinued or terminated.

Failure of the successful Bidder to procure and maintain any required insurance shall not relieve the successful Bidder from any liability under the contract, nor shall the insurance

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requirements be construed to conflict with the obligations of the successful Bidder concerning indemnification.

SECTION 20: INDEMNIFICATION

20.1 The successful Bidder shall defend, indemnify and save harmless the County, its employees and agents, from and against all claims, damages, losses and expenses (including, without limitation, reasonable attorneys’ fees) arising out of, or in consequence of, any negligent or intentional act or omission of the successful Bidder, its employees or agents, to the extent of its or their responsibility for such claims, damages, losses and expenses.

SECTION 21: REMEDY FOR BREACH

21.1 In the event of a breach by CONTRACTOR, CONTRACTOR shall pay to the COUNTY all direct and consequential damages caused by such breach, including, but not limited to, all sums expended by the COUNTY to procure a substitute contractor to satisfactorily complete the contract work, together with the COUNTY’s own costs incurred in procuring a substitute contractor.

SECTION 22: DELIVERY AND PAYMENT

22.1 All bid prices shall include freight and shall be quoted F.O.B. destination.

22.2 Albany County operates a formal Purchase Order System. Under NO circumstances will the vendor or contractor be paid without a purchase order. Contractor shall deliver only the items specified on the purchase order. Any Contractor who delivers items which are not ordered, or who duplicates or overships items, does so entirely at his own expense.

Such shipments will be at no cost or responsibility to Albany County.

22.3 All deliveries shall be made within ten (10) business days of vendor’s receipt of purchase order, unless otherwise specified in this Request for Bids, or as otherwise agreed upon between the vendor and the Purchasing Division.

22.4 Unless otherwise specified by the County, inside delivery is required. Some delivery locations are not equipped with loading docks and no additional compensation shall be paid to vendors for inside delivery at those locations.

22.5 Orders will be placed on an “as-needed” basis by Albany County departments. There are to be no minimum order amounts required. Bids stipulating minimum quantity or dollar value orders will not be considered.

22.6 Prior to payment, the items furnished and or work performed will be inspected by the

Purchasing Agent or his designee to determine their conformity to specification. No payment will be made for items or work not meeting specification.

22.7 ALBANY COUNTY IS NOT SUBJECT TO FEDERAL, STATE OR LOCAL TAXES.

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SECTION 23: CASH DISCOUNT

23.1 Cash discounts may be offered by a bidder for prompt payment of bills, but such cash discounts will not be taken into consideration in determining the low bidder.

23.2 For purposes of any applicable cash discount, the payment date shall be calculated from the receipt of invoice or final acceptance of the goods, whichever is later.

SECTION 24: EXTENSION OF BIDS TO ALL POLITICAL SUBDIVISIONS AND

AUTHORIZED DISTRICTS LOCATED IN THE STATE OF NEW YORK

24.1 It is the intent of this Request For Bids that all political subdivisions, and districts located in the State of New York, be entitled to make purchases of materials, equipment or supplies from the resulting the bid award.

24.2 No officer, board or agency of a county, town, village, or school district shall make any purchase through the County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

24.3 All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

24.4 All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the successful Bidder.

24.5 Upon request, participating entities must furnish the successful Bidder with the proper tax exemption certificates or documentation of tax exempt status. (Purchase orders should have this information and be retained for documenting the tax exempt sale.)

24.6 The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term thereunder by the successful Bidder and the participating entities will be borne and is expressly assumed by the successful Bidder and the participating entities and not by Albany County. In the event of a failure or breach in performance of any such bid by a participating entity or the successful Bidder, Albany County, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this Albany County centralized bid.

SECTION 25: MACBRIDE PRINCIPLES

25.1 Contractor/Proposer hereby represents that said contractor/proposer is in compliance with the MacBride Principles of Fair Employment as set forth in Albany County Local Law No.

[3] for 1993, in that said contractor/proposer either (a) has no business operations in Northern Ireland or (b) shall take lawful steps in good faith to conduct any business operations in Northern Ireland in accordance with the MacBride Principles, and shall permit independent monitoring of their compliance with such principles. In the event of a violation

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of this stipulation, the County reserves all rights to take remedial measures as authorized under section 4 of Local Law No. [3] in 1993, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the contract/proposer in default and/or seeking debarment or suspension of the contractor/proposer.

25.2 In the case of a contract which must be let by competitive sealed bidding, whenever the lowest bidder has not agreed to stipulate to the conditions set forth in this section, and another bidder who has agreed to stipulate to such conditions has submitted a bid within five percent of the lowest bid for a contract to supply goods, services or construction of comparable quality, the contracting entity shall refer the contract to the County Legislature, which shall determine whether the lowest bidder is responsible. In making such determination, the County Legislature may consider, as a factor bearing on responsibility, whether the lowest bidder discriminates in employment in Northern Ireland.

25.3 As used in this section, the term “contract” shall not include contracts with government and non-profit organizations, contracts awarded pursuant to an emergency procurement procedure or contracts, resolutions, indentures, declarations of trust or other instruments of authorizing or relating to the authorization, issuance, award, sale or purchase or bonds, certificates of indebtedness, notes or other fiscal obligations of the County, provided that the policies of this section shall be considered when selecting managing underwriters in connection with such activities.

25.4 The provisions of this section shall not apply to contracts for which the County receive funds administered by the United States Department of Transportation, except to the extent Congress has directed that the Department of Transportation not withhold funds from states and localities that choose to implement selective purchasing policies based on agreement to comply with the MacBride Principles, or to the extent that such funds are not otherwise withheld by the Department of Transportation.

SECTION 26: NOT NEEDED

SECTION 27: NOT NEEDED

SECTION 28: NOT NEEDED

SECTION 29: ANTI DISCRIMINATION CLAUSE

29.1 In accordance with Article 15 of N.Y. EXECUTIVE LAW (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor agrees that neither it nor any of its County-approved subcontractors shall, by reason of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment.

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SECTION 30: NOT NEEDED

SECTION 31: INTERPRETATION

31.1 In the event of any discrepancy, disagreement or ambiguity among the documents which comprise this RFB, and/or, the Agreement (between the County and the successful bidder/proposer) and its incorporated documents, the documents shall be given preference in the following order to interpret and to resolve such discrepancy, disagreement or ambiguity:

1) the Agreement; 2) the RFB; 3) the Contractor’s bid.

SECTION 32: NON APPROPRIATIONS CLAUSE

32.1 Notwithstanding anything contained herein to the contrary, no default shall be deemed to occur in the event no funds or insufficient funds are appropriated and budgeted by or are otherwise unavailable to the County for payment under this Agreement. The County will immediately notify the Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the County of any kind whatsoever, except as to those portions herein agreed upon for which funds shall have been appropriated and budgeted.

SECTION 33: IRANIAN ENERGY SECTOR DIVESTMENT

33.1 Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:

(a) Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

(b) Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more, if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.

33.2 Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

33.3 Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

(a) “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own

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organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).”

Albany County will accept this statement electronically in accordance with the provisions of Section 103 of the General Municipal Law.

33.4 Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a) above, shall not be considered for award.

In any case where the Bidder/Proposer cannot make the certification as set forth in subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefor. The County reserves its rights, in accordance with General Municipal Law Section 103-g to award the Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following circumstances:

(1) The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

(2) The County of Albany has made a determination that the goods or services are necessary for the County to perform its functions and that, absent such an exemption, the County of Albany would be unable to obtain the goods or services for which the Bid/Proposal is offered. Such determination shall be made by the County in writing and shall be a public document.

SECTION 34: NOT NEEDED

SECTION 35: NOT NEEDED

RFB-2025-025

Bearings and Seals

Specifications

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1. Through this Request for Bids, the County of Albany seeks to contract with one qualified and responsive vendor to provide bearings and seals of various types and quantities to the Albany County Water Purification District. Bidders do not have to bid on all items to be considered.

2. The following terms will apply to all purchases to be made under this bid:

a. Bid price shall be quoted net, F.O.B. destination and shall include any charge for freight or delivery to the Albany County Water Purification District.

b. No minimum order requirements shall apply.

c. Delivery for all items shall be made within five (5) business days after vendor's receipt of purchase order. If delivery cannot be made within five (5) business days, the Purchasing Division and the Water Purification District shall be notified.

3. The specific items listed on the bid form represent an overview of the bearings and seals, which the Water Purification District has purchased in the past year. For any such unit price item, the Bidder may quote the specific product (manufacturer and part number) listed, or may quote a cross-referenced product, provided the substitute is of the same form and function, and is of equal or better quality, than the specified unit price item. If quoting a cross-referenced product, the Bidder shall specify the manufacturer and part number of the substitute item on the Bid Form.

4. For each item listed, the Bidder shall quote the following:

a.) Base price, which may be list price or vendor cost.

b.) Price Adjustment, which may be discount from list or markup from vendor cost. Bidder shall clearly specify on the bid form whether the adjustment is a discount or a markup as follows:

Discount shall be denoted by the symbol "-" Markup shall be denoted by the symbol "+"

Specifications

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c.) Bid Price, which shall be the County's actual cost, i.e., the list price less discount or cost plus markup, as applicable for each item. The bid price shall be calculated as follows:

1. If a discount:

Bid Price = Base Price – ( Base Price x Discount Rate (%))

Example:

List price for a bearing is $20 and Bidder offers a 15% discount from list

Bid Price = $20 -[$20 x 0.15] = $20 - [$3 ] = $17

2. If a markup:

Bid Price = Base Price + [ Base Price x Markup Rate (%) ]

Example:

Vendor cost for a bearing is $30 and Bidder offers a 20% markup from his cost

Bid Price = $30 + [$30 x 0.2 ] = $30 + [$6 ] = $36

5. For each category of items, Bidder shall quote a "Category Adjustment", to be a discount from list or markup from cost for other bearings or seals within that category, which are not included in the specific item list. In the adjustment column on the bid form, Bidder shall clearly specify whether the adjustment is a discount or a markup, by using the symbol "-" for discount, or the symbol "+" for markup.

Specifications

SPC3

a. If a discount, the quoted Category Adjustment shall not be less than the lowest discount for any item in that category.

b. If a markup, the quoted Category Adjustment shall not be greater than the highest markup for any item in that category.

c. Bidders may quote Category Adjustments for multiple manufacturer lines.

d. The methods of calculation prescribed in section 4 (c) of these specifications shall be used for all purchases of bearings or seals which are purchased throughout the term of the bid.

6. The Albany County Water Purification District will audit vendor invoices throughout the term of the bid to ensure that the awarded discount or markup is properly applied to orders.

7. For purposes of bid evaluation, the County will calculate an Aggregate Price from the unit prices of specified items. The price of each item shall be factored one time in the Aggregate Price. The County will award the bid based on the lowest Aggregate Price.

8. The successful Bidder shall furnish all catalogs and price lists as requested by Albany County Water Purification District at no additional charge to the County.

9. Price adjustments for unit price items will be allowed only when manufacturer's catalog or list pricing changes. For price increases, documentation of the manufacturer's price increase to Bidder must be furnished to the Albany County Purchasing Agent. In all cases, quoted discounts may not decrease, and quoted markup may not increase.

BID FORM

BID IDENTIFICATION:

Title: Bearings and Seals Bid Number: 2025-025

THIS BID IS SUBMITTED TO:

Pamela O Neill, Purchasing Agent Albany County Department of General Services Purchasing Division 112 State Street, Room 1000 Albany, NY 12207-2021

1. The undersigned BIDDER proposes and agrees, if this bid is accepted, to accept a Purchase Order for the goods described in the bid form and deliver said goods within the time indicated in this bid.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the Disposition of Bid Security. This Bid may remain open for ninety (90) days after the day of Bid opening. BIDDER will submit the Contract Security and other documents required by the General Instructions to Bidder within fifteen days after the date of OWNER'S Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in this Bid, that:

(a) BIDDER has examined copies of all the Bid Documents and of the following addenda: (If none, so state)

Date Number

(receipt of all of which is hereby acknowledged) and also copies of the Notice to Bidders and the Instructions to Bidders;

(b) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding: and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over the owner.

BF1

4. BIDDER will deliver the goods for the following prices(s): (Attach Bid Proposal)

5. BIDDER agrees to deliver the Goods within the number of calendar days or by the specific date indicated in the Bid.

6. The following documents are attached to and made a condition of this Bid:

(a) Non-Collusive Bidding Certificate (Attachment “A”)

(b) Acknowledgment by Bidder (Attachment “B”)

(c) Vendor Responsibility Questionnaire (Attachment “C”)

(d) Iranian Energy Divestment Certification (Attachment “D”)

7. Communication concerning this Bid shall be addressed to:

Phone: _______________________ Fax: _____________________________

E-mail: ________________________________________

8. Terms used in this Bid have the meanings assigned to them in the Contract and General

Provisions.

BF2

BID FORM

BID IDENTIFICATION:

Title: Bearings and Seals Bid Number: 2025-025

COMPANY:

ADDRESS:

CITY, STATE, ZIP:

TEL. NO.:

FAX NO.:

FEDERAL TAX ID NO.:

REPRESENTATIVE:

E-MAIL: ____________________________________

SIGNATURE AND TITLE

DATE

BF3

Bid #2025-025 BID FORM

BF3

Seals Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

450869 $ % $

470163 $ % $

472164 $ % $

450316 $ % $

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Single Row Bearings Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

SKF-6014-2ZJEM $ % $

Nachi-6309-ZZE $ % $

SKF63092ZNRJEM $ % $

MRC-5216-CFF $ % $

MRC-214-MFF $ % $

6205-2RSJEM $ % $

6205 $ % $

204SFF $ % $

211SFF $ % $

304SFF $ % $

311SFF $ % $

404SF $ % $

411S $ % $

6203-2ZJEM $ % $

6203 $ % $

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup %

Non Listed Items Discount or Markup % *Please indicate if percentage is a discount or a markup with a "-" or a "+"

TSM

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

National Oil Seals

C.R. Seals

HARWAL

FAFNIR

NACHI

EBC

NTN

KOYO

SKF

MRC

FAG

BF4

Double Row Bearings Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

MRC-5314-MF $ % $

5206CFF $ % $

5306CFF $ % $

5408C $ % $

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Angular Contact Bearings

Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

206R

306R

Non Listed items Discount or Markup

Non Listed items Discount or Markup

Non Listed items Discount or Markup

Non Listed items Discount or Markup

Tapered Roller Bearings Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

LM11949 $ % $

LM11910 $ % $

JHM522649 $ % $

JHM522610 $ % $

98400 $ % $

98788 $ % $

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

FAG

MRC

FAG

SKF

MRC

FAFNIR

TIMKIN

BOWER

NTN

EBC

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

FAFNIR

CONSOLIDATED

NTN

NACHI

SKF

BF5

Flange Mounted Bearings

Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

NICE-N-6908-TNTG18 $ % $

FX3-U216N $ % $

F3-U216N $ % $

F3-U231N $ % $

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Pillow Block Bearings Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

Sheaves Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

1B66TB $ % $

3B66TB $ % $

Non Listed items Discount or Markup DODGE %

Non Listed items Discount or Markup MARTIN %

Non Listed items Discount or Markup MASKA %

Non Listed items Discount or Markup POWER DRIVE %

Sprockets Item Quoted (Mfg. and P/N) Base Price Adjustment* Bid Price

60B19 $ $

60B80 $ $

Non Listed items Discount or Markup DODGE %

Non Listed items Discount or Markup MARTIN %

Non Listed items Discount or Markup EBC %

Non Listed items Discount or Markup IWIS %

Non Listed items Discount or Markup UST %

Non Listed items Discount or Markup BROWNING %

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

LINKBELT

DODGE

EBC

MOLINE

LINKBELT

*Please indicate if percentage is a discount or a markup with a "-" or a "+"

DODGE

NICE

EBC

BF6

IDLER BEARINGS

(75MM) DESCRIPTON Base Price Adjustment* Bid Price Dodge CH4S-215-USAF Bearing Housing, USAF

200 4-Bolt Closed End, 316SS Hardware

Dodge H4S-215-USAF Bearing Housing, USAF

200 4-Bolt Open End, 316SS Hardware $ % $

Dodge / NACHI 22215C3 /

22215EXW33C3

Bearing, 75mm Direct Mount

*All adjustments shall indicate either a "-" to for discount or a "+" to indicate markup.

Non Listed items Discount or Markup %

Non Listed items Discount or Markup %

COMPRESSION

BEARINGS (85MM) DESCRIPTON Base Price Adjustment* Bid Price Dodge CH4S-217-USAF Bearing Housing, USAF

200 4-Bolt Closed End, 316SS Hardware

Dodge H4S-217-USAF Bearing Housing, USAF

200 4-Bolt Open End, 316SS Hardware $ % $

Dodge/NACHI 22217C3 /

22217EXW33C3

Bearing, 85mm Direct Mount

Dodge 42TTDN315 Bearing Housing Seal, 3-

15/16” Triple Tech Drop-in $ % $

Dodge 32TTDN303 Bearing Housing Seal, 3- 3/16” Triple Tech Drop-in $ % $ Rotorclip 35364 85mm External Snap

Ring $ % $ *Please indicate if percentage is a discount or a markup with a "-" or a "+"

DODGE

NACHI

BF7

ALIGNING, FEEDBOX

BEARINGS DESCRIPTON Base Price Adjustment* Bid Price Linkbelt

PB22439E7E7CSS

2-7/16” 2-Bolt Pillow Block Bearing $ % $

Linkbelt

TB22439E7E7CSS

2-7/16” Take Up Bearing

Linkbelt / Iptici F3U216E3

/ UCF205-16L3

1” 4-Bolt Flange Bearing Bearing

Dodge 38TTDN307 Bearing Housing Seal, 3-

7/16" Triple Tect Drop-In

Dodge 24TTDN213 Bearing Housing Seal, 2- 3/16" Triple Tect Drop-In

Rotoclip DSH-74 755mm External Snap

Ring $ % $ *All adjustments shall indicate either a "-" to for discount or a "+" to indicate markup.

Non Listed items Discount or Markup

Non Listed items Discount or Markup

ADDITIONAL ITEMS FOR

2019/2020 DESCRIPTION Base Price Adjustment* Bid Price

Dodge TB7114 CP4B-

515USAF-207-TTDN

2-7/16" USAF Bearing, 4- Bolt Closed End Pillow Block, Drop In Triple- Tect Seal 304SS Hardware $ % $

Dodge TB7114 P4B-515-

USAF-207-TTDN

2-7/16" USAF Bearing, 4- Bolt Closed End Pillow Block, Drop In Triple- Tect Seal 304SS Hardware $ % $

Dodge TB7114 CP2B-511-

USAF-115-TTDN

1-15/16" USAF Bearing, 2-Bolt Closed End Pillow Block, Drop In Triple- Tect Seal 304SS Hardware $ % $

Dodge TB7114 P2B-515-

USAF-207-TTDN

1-15/16" USAF Bearing, 2-Bolt Closed End Pillow Block, Drop In Triple- Tect Seal 304SS Hardware $ % $

Linkbelt M17115

TB22423E7E7CSS

1-7/16" Take Up Unit, Non-Expansion, w/SS Caps $ % $

Linkbelt M17115

PB22423E7E7CSS

1-7/16" 2 bolt Pillow Block, Non-Expansion wSS Caps $ % $

Linkbelt M17115 F3U216E3 1" 4 bolt Flange $ % $

BSC

2 Ply 220 3/16" x 1/16" x 24" Wide Conveyer Belt 150' roll $ % $

LINKBELT

IPICI

BF8

Flexco 375XSJ30SSC SS Fasteners $ % $

Nachi 22211EXQW33KC3

Spherical Roller Bearing 5MM ID x 100MM OD x

25MM WD $ % $

Nachi 22215EXQW33KC3

Spherical Roller Bearing 75MM ID x 130MM OD x

31MM WD $ % $

Whithig SNW 15 x 2-7/16" Adapter Bore 2 19/64" LTB $ % $

PTI SNW 11 x 1-15/16" Adapter $ % $ Dodge 12TTDN115 Roller and Sleeve $ % $

Dodge 20TT/DN207 Seal Triple-Tect Drop In 2-7/16" Bore $ % $

URB-22215 MBC3W33 Spherical Roller Bearing $ % $ BCC-22211 CAKW33C3 Spherical Roller Bearing $ % $ DOD CH2S-511-USAF Pillow Block Housing $ % $ EBC SNW11 X 1-15/16 Adapter Sleeve $ % $ *All adjustments shall indicate either a "-" to for discount or a "+" to indicate markup.

ATTACHMENT “A”

NON-COLLUSIVE BIDDING CERTIFICATE PURSUANT TO

SECTION 103-D OF THE NEW YORK STATE GENERAL MUNICIPAL LAW

A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organizations, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not knowingly been disclosed by the bidder and will not knowingly be disclosed by the bidder, directly or indirectly, prior to opening, to any bidder or to any competitor.

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

A bid shall not be considered for award nor shall any award be made where (1), (2), and (3) above have not been complied with; provided, however, that in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons thereof. Where (1), (2), and (3) above have not been complied with, the bid shall not be considered for any award nor shall any award be made unless the head of the Purchasing Unit to the political subdivision, public department , agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customer of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of paragraph “A” above.

B. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, local law, and where such bid contains the certification referred to in paragraph “A” of this section, shall be deemed to have been authorized by the Board of Directors of the bidder, and such authorization shall be deemed to include the submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation

Signature

Title

Date Company Name

ATTACHMENT “B”

ACKNOWLEDGMENT BY BIDDER

If Individual or Individuals:

STATE OF _________________ )

COUNTY OF _______________ ) SS.:

On this _______day of ______________________, 200__, before me personally appeared _____________________________________ to me known and known to me to be the same person(s) described in and who executed the within instrument, and he (or they severally) acknowledged to me that he (or they) executed the same.

Notary Public, State of ___________________

Qualified in ____________________________

Commission Expires _____________________ If Corporation:

STATE OF _________________ )

COUNTY OF _______________ ) SS.:

On this _______day of ______________________, 200___, before me personally appeared _______________________________________ to me known, who, being by me sworn, did say that he resides at (give address) ____________________________________________; that he is the (give title) _____________________________________________ of the (name of corporation) ________________________________________________, the corporation described in and which executed the above instrument; that he knows the seal of the corporation, and that the seal affixed to the instrument is such corporate seal;

that it was so affixed by order of the board of directors of the corporation, and that he signed his name thereto by like order.

Notary Public, State of ___________________

Qualified in ____________________________

Commission Expires _____________________ If Partnership:

STATE OF _________________ )

COUNTY OF _______________ ) SS.:

On the day of , 200___, before me personally came , to me known to be the individual who executed the…