rfb_12987_full_packet.pdf

REQUEST FOR BID (RFB) 12987

DEPARTMENT OF PUBLIC WORKS

AS-NEEDED CLOSED-CIRCUIT TELEVISION (CCTV) INSPECTION

AND CLEANING OF DRAINAGE FACILITIES

January 30, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking bids from firms interested in providing As-Needed Closed-Circuit Television

(CCTV) Inspection and Cleaning of Drainage Facilities (“Offerors”).

1.1. The Basis of Award will be the total bid price. Offeror must respond to all bid items to be considered for award.

2. The contract term is anticipated to be an initial (base) period of one (1) year with four (4) 1-year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Cassandra Jackson-Grijalva (Cassandra.jacksongrijalva@sdcounty.ca.gov).

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Bid Conference date, Questions due date, or Bids due date.

Event Description Date and Time (San Diego Time)

Questions due February 11, 2026, prior to 5:00 p.m.

Bids due March 2, 2026, prior to 11:00 a.m.

6. Bid Opening:

• Bid Opening: The County will conduct a public bid opening using a virtual platform instead of in-person attendance

▪ Virtual bid opening link: DPC Bid Opening

▪ You may also join by phone by calling (619) 343-2539, Phone conference ID: 979 022 535#

▪ A bid abstract and the bids received will be posted on BuyNet after the bid opening.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFB, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information

B. RFB Instructions and Rules

C. (Reserved)

D. Submittal Items

E. Required Forms

F. Statement of Work

ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:Cassandra.jacksongrijalva@sdcounty.ca.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU0NWUzOGItYWZhMS00OTM5LTk2MTYtNjU2YzU5ZjNhYjUx%40thread.v2/0?context=%7b%22Tid%22%3a%224563af13-c029-41b3-b74c-965e8eec8f96%22%2c%22Oid%22%3a%2234b047f6-17e4-491a-a857-5c2ca53464d6%22%7d

COUNTY OF SAN DIEGO – REQUEST FOR BID (RFB 12987)

AS-NEEDED CLOSED-CIRCUIT TELEVISION (CCTV) INSPECTION

G. Payment Schedule

H. Agreement

B. RFB INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A BID

1.1. It is the Offeror’s responsibility to submit a bid based on the most current RFB, addenda thereto, responses to

Questions, any other information posted on BuyNet, and any diligence material made available by the County.

Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact

Offerors directly with any such RFB-related information.

1.1.1. In order to see all information related to this RFB, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFB are included in this RFB or posted on the

County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFB or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed bid. Offeror must prominently mark such submissions with the RFB number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For bids submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For bids submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original bid by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly encouraged to submit only one original bid and to withdraw or replace any previous submittals in the event they update their bid. bids may be found non-conforming if the County is unable to determine which bid is the most recent, timely submittal.

1.5. A bid that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the bid; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming bid was submitted.

1.6. Bids may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to the due date.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

1.7. Bids may not be withdrawn after the due date and time, except in the event of a Mistake in Bid, provided that the Offeror notifies the County of the Mistake in Bid, specifying in detail the mistake and how the mistake occurred, within five (5) business days.

1.7.1. A mistake in bid (“Mistake in Bid”) is defined as a mistake that (1) made the bid materially different than the bidder intended it to be, and (2) was made in filling out the bid and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the requirements.

1.8. Offeror’s submittal of this bid constitutes an offer that, upon County’s acceptance (which may be of some or all of the bid items or lots in accordance with the Basis of Award), forms a binding contract that incorporates the Agreement, along with all other terms of this RFB. Without limiting the foregoing, Offeror agrees to execute revised contract documents reflecting the final contract award and such additional documents and instruments as may be reasonably required by the County in order to carry out the purposes of this RFB and the intentions of the parties.

1.9. By submitting a bid, Offeror agrees to these RFB Instructions and Rules and all other terms of this RFB.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFB or related documents to the Contracting Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror is responsible for ensuring that Questions are received by the County.

3. BID FORMAT

3.1. Submit electronic bids as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Bids shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. BID ORGANIZATION

4.1. Bids must be submitted using the County forms provided in this RFB and organized in accordance with the

Submittal Items in this RFB, accepting the County’s statement of work, terms and conditions, and other requirements without condition. Bids containing modifications, conflicting information, or competing terms may be found non-responsive. Offerors are advised to submit only the requested information.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFB may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

4.3. Bid Pricing

4.3.1. Submit bid pricing on the included Exhibit C Payment Schedule. Bid using only the units of measure stated in the Payment Schedule and price each bid item clearly and separately (do not aggregate bid items nor provide more than one price or a range of prices per item).

4.3.1.1. Pricing shall not exceed two (2) digits to the right of decimal point (hundredths). If unit pricing exceeds two (2) digits to the right of the decimal point, any digit(s) beyond two (2) will be dropped and will not be recognized by the County for the purposes of bid evaluation, contract award, or invoicing. The County will only use the first two digits after the decimal points without rounding up or down. If the County calculates a “new” unit price, said unit price will be in favor of the County and may be below the Contractor’s original bid price.

The “new” unit price shall prevail over Contractor’s original bid price and shall be used in evaluation of bids, award, and invoicing.

4.3.2. All prices and notations must be clearly legible and in ink or typewritten. No erasures permitted.

Mistakes may be crossed out and corrected and must be initialed in ink by person signing the bid.

4.3.3. Submitted bid prices must be balanced (reflecting the true relative costs of the bid items), and not shift costs from one portion of the work to another portion of the work so as to place doubt on whether the bid will result in the lowest overall cost to the County or be tantamount to allowing an advance payment.

4.3.4. Unless otherwise specified, all prices shall be F.O.B. destination.

4.3.5. Prices shall include all freight and/or delivery charges, unless freight or delivery charges are separately itemized or otherwise allowed for in the Payment Schedule.

4.3.6. Unless otherwise specified, prices bid herein should NOT include California sales/use tax or Federal excise tax. The County generally is required to pay California sales/use tax, and it should be shown as a separate item on invoices. The County is exempt from payment of Federal excise tax. It must NOT be included in invoices.

4.3.7. You may offer payment terms more favorable to the County than NET 30, which the County may or may not accept at its sole discretion. Do not calculate such prompt payment discounts into your bid prices. Prompt payment discounts will not be considered in evaluation of bids to determine low bidder.

4.3.8. Prices shall be fixed during the performance of the Agreement and not subject to adjustment except as explicitly set forth in the Agreement. Bidder accepts the risk of any changes to bidder’s costs during the term of the Agreement.

4.3.9. Estimated quantities may be included in the Payment Schedule, and are provided solely for evaluation of bids. They represent approximate anticipated use based on historical consumption or other estimates. If the County’s actual requirements do not result in orders in the quantities described as estimated in the Payment Schedule, that fact shall not entitle the successful bidder(s) to price adjustment or other relief.

4.3.10. The County of San Diego intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR § 200.324 requires that pricing and profit margin be negotiated prior to award if only one responsive bid is received from a responsible bidder. Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to find Offeror’s bid non-responsive.

5. BID EVALUATION

5.1. Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). The determination of lowest price shall include the application of the Small-Local Business preference, when applicable.

5.1.1. Award may be based on total bid amount, distinct lots, or individual items (“Basis of Award”).

5.1.2. In the event of a conflict between a unit price bid and the extended price, the unit price will prevail unless the conflict is a result of a Mistake in Bid. In that event, the bid will be rejected as non-responsive.

5.1.3. In the event of a tie bid between responsible bidders, award will be by random selection through a process determined by County and observable by the bidders involved in the tie.

5.2. Small-Local Business preference: The County intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not be applied when evaluating offers and determining contract award. Regardless, Offerors are encouraged to complete the Small-Local Business Self-Certification form to assist with County data collection.

5.3. Reserved.

5.4. Reserved.

5.5. In evaluating an Offeror’s ability to satisfy the requirements of this RFB and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

5.6. When evaluating Offeror’s bid, County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States in accordance with 2 CFR § 200.322.

6. EVALUATION AND SELECTION PROCESS

6.1. Bids received timely will be opened publicly following the due date and time.

6.2. Bids received and the abstract of responses will be posted to BuyNet after the bid opening.

6.3. The posted bid opening abstract of responses serves as Notice of Intent to Award (“NOI”) to the apparent low bidder(s).

6.3.1. The County may rescind or modify the NOI at any time if the County otherwise determines that it is in its best interest to do so.

6.4. The County will evaluate bids received for conformance to the requirements of this RFB through a pre-award survey process. As a result of the pre-award survey, the County may determine that a bid is non-responsive to the County’s bid requirements or was submitted by a non-responsible bidder.

6.4.1. The County reserves the right to perform a pre-award survey to determine whether a bidder is responsible (possessing the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform the contract) and whether a bid is responsive (conforming with material bid requirements).

6.4.2. As part of the pre-award survey, the County reserves the right to request clarification of and/or additional information (“Clarification”) from Offerors.

6.4.3. The Contracting Officer will determine the appropriate means of Clarification. The County is not obligated to seek Clarification, so Offerors are advised to submit complete and accurate information in the bid.

6.4.4. The request for Clarification is not an opportunity for a bidder to modify its bid, but only to provide additional information requested by the County to support the pre-award survey.

6.4.5. The County may request that samples be provided as part of the bid process, including with the bid submission, when evaluating proposed equal items, or during the pre-award survey. Samples must be furnished free of expense to the County, prominently marked with the RFB number, and delivered to the location specified by the County. Upon request and where feasible, samples will be returned to bidder at bidder’s expense and risk when the County’s review is complete.

6.4.6. Failure to timely provide requested information or samples may result in a finding of non-responsiveness or non-responsibility based on the information available to the County.

6.4.7. The County may consider information known to the County in addition to the information provided in response to the RFB.

6.4.8. The County has the discretion to treat each lot or line item separately for purposes of evaluation, in accordance with the Basis of Award.

6.4.9. The County has the discretion, but not the obligation, to waive any minor irregularities or deviations from the requirements of the RFB. The County reserves the right to waive a variation in specification if the County determines such variation does not materially change performance.

6.4.10. The County’s determination of responsibility or responsiveness shall be conclusive.

6.4.11. In the event the County finds an apparent low bid to be non-responsive or to have been submitted by a non-responsible bidder, the County will post a revised NOI.

6.5. If a contract is awarded, the County will award to the lowest responsive, responsible bidder(s) as determined by the County’s evaluation (“Successful Bidder”). Bids are subject to acceptance at any time within 120 days after bid opening. This period may be extended by mutual agreement of County and Offeror.

6.5.1. The County intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR §

200.324 requires that pricing and profit margin be negotiated prior to award if only one conforming bid is received. Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to terminate negotiations.

6.6. The actual timing and sequence of events resulting from this RFB shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFB, reject all bids, restart evaluations, or correct any deficiencies in the procurement process or evaluation.

7. RELEASE OF INFORMATION

7.1. The County has the right to withhold all information regarding this procurement (other than information disclosed through public bid opening) until after contract award, including, but not limited to, the County pre-award survey and results thereof. Information releasable after award is subject to the disclosure requirements and withholding exemptions of the California Public Records Act

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFB. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the

County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html.

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package, and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFB does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the bid. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFB or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFB may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.5. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFB or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFB and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFB, except as explicitly provided for in this RFB.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this

RFB or the Offeror’s bid, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFB or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

https://www.sandiegocounty.gov/content/sdc/cob/ocd.html

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFB process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-bid conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFB are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s

Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFB, such contract will be in compliance with Sections

13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)

694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.

The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

C. (RESERVED)

(Remainder of this page left blank) https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

D. SUBMITTAL ITEMS

Offeror shall provide the requested supplemental information in response to the following Submittal Items in support of the

County’s pre-award survey evaluation of responsiveness and responsibility. The failure to respond to all of the following

Submittal Items may be grounds for the County to find the bid non-responsive.

Do not include any information in your response to these Submittal Items that modifies or conflicts with the requirements of this bid, including the Statement of Work and Agreement.

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFB due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4. Confirm understanding and acceptance “YES/NO” of Small-Local Business Subcontractor Participation

Requirements:

YES ☐ NO ☐

• As this contract is an indefinite delivery/indefinite quantity contract, Small-Local Business Subcontractor

Participation Requirements as set forth in Board Policy B-53 apply at the time of task order issuance, based on the value of an individual task order. Offeror does not need to submit a Small-Local Business Subcontractor

Utilization Plan with its submittal. The draft agreement contains a link to the form the successful offeror must use to submit its Small-Local Business Subcontractor Utilization Plan for individual task orders. Where the value of services for a task order exceeds $1 million in annual value, the successful offeror must demonstrate that it (i) will either meet or exceed a 3% Small-Local Business Subcontractor Participation Requirement or show a good faith effort to do so, or (ii) is exempt from the Small-Local Business Subcontractor Participation

Requirements.

1.5. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFB Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1. Additional Supporting information is not required for this RFB. Do not submit any additional information other than the required bid forms.

2.2. Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its subcontractors will not and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a disclosure any lobbying with non-https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror’s subcontractors.

YES ☐ NO ☐

2.3. Payment Bond: Confirm (YES/NO) Offeror confirms that, if successful, Offeror will provide to the County a payment bond using the included County form, issued by an admitted surety insurer as defined in California

Code of Civil Procedure § 995.120 and in a sum equal to one hundred percent (100%) of the total contract price, within ten (10) days of contract award. The cost of providing the bond shall be included in the proposed pricing;

no additional compensation will be allowed. If a successful Offeror fails to timely provide the bond, the County may, at its option, determine that the successful Offeror is in default and/or take any other enforcement action.

YES ☐ NO ☐

2.4. Confirm that your firm possesses a current and valid General Engineering Contractor – A license issued by the California Contractors State License Board (CLSB)

YES ☐ NO ☐ (Disqualifying)

2.4.1. If yes, provide a copy of the CLSB License documentation

2.5. Confirm that your firm and all proposed subcontractors (pursuant to Labor Code Section 1725.5) possess a current and valid registration with the State of California Department of Industrial Relations (DIR).

Yes ☐ No ☐ (Disqualifying)

2.5.1. If yes, provide a copy of the DIR registration documentation.

2.6.

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Submit a completed Payment Schedule

4) EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Agreement (including insurance requirements):

YES ☐ NO ☐

5) EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFB Instructions and Rules section 4.2

E. REQUIRED FORMS

(RESERVED)

F. EXHIBIT A – STATEMENT OF WORK

1. Scope of Work

Contractor shall preform As-Needed Closed-Circuit Television (CCTV) Inspection and Cleaning of Drainage Facilities to facilitate CCTV inspections of said drainage facilities, within the unincorporated areas of the County of San Diego.

2. Background Information

The County of San Deigo, Department of Public Works, Flood Control Section manages and maintains 57 miles of storm drain as well as about 2,100 individual storm drain inlets.

3. Geographic Area

3.1. Geographical Service Area:

This contract shall pertain to drainage facilities within the unincorporated areas of the County of San Diego.

4. Definitions

Wherever the following terms or abbreviations occur in this Statement of Work or in related documents, the intent and meaning shall be interpreted as follows:

4.1. BMP – Shall be defined as “Best Management Practices”.

4.2. Caltrans – Shall be defined as the “State of California Department of Transportation”.

4.3. CCTV – Shall be defined as “Closed Circuit Television”.

4.4. Contractor – Shall be defined as the person or company that is awarded this contract and that has contractually agreed to provide the services discussed in this SOW.

4.5. CSEP – Shall de defined as the “Confined Space Entry Program”.

4.6. County – Shall be used as a reference to the “County of San Diego” whose jurisdictional limits are limited to the unincorporated areas of the County of San Diego.

4.7. District – Shall be used as a reference to the San Diego County Flood Control District. For the purposes of this contract, the authorized representatives of the District, shall be the staff within the County of San Diego Department of Public

Works, Flood Control Section.

4.8. DPC – Shall be used as a reference to the County of San Diego Department of Purchasing and Contracts.

4.9. DPW – Shall mean the County of San Diego Department of Public Works.

4.10. FC – Shall mean the Flood Control Section within the County of San Diego Department of Public Works. For the purposes of this contract, this section serves as the authorized representative of the District.

4.11. Drainage Facilities – Shall mean any enclosed storm drain conveyance structure that is owned by the County or District.

Some examples of these structures include, but are not limited to, pipes, culverts, box shaped conveyance storm drain, inlets, outlets, headwalls, clean out structures, manhole structures, energy dissipators, transition structures, etc. These various types of facilities may also be made of varying types of materials and sizes, such as corrugated metal pipe, reinforced concrete pipe, high density polyethylene, etc.

4.12. GIS – Shall mean “Geographic Information System”.

4.13. GPS – Shall mean “Global Positioning System”.

4.14. PPE – Shall mean “Personal Protective Equipment”.

4.15. Requesters – Shall mean any group within the County that is seeking services from the contractor, as described within this

SOW. The Requester may also be FC, the authorized representative of the District for this contract.

4.16. SOW – Shall mean this “Statement of Work”.

5. General Requirements

Contractor must be compliant with the following:

5.1. The Contractor shall provide all labor, materials, tools, and equipment needed to perform all work described in this SOW.

5.2. All Contractor personnel shall use proper PPE and wear reflective orange shirts or vests as outside garments while performing work under this contract.

5.3. Provisions for traffic control are required (including signage and arrow boards) to be acquired by the Contractor.

5.4. The Contractor must perform all work in a safe and professional manner, observing all applicable federal, state and local codes & regulations.

5.5. The Contractor shall have the appropriate training, equipment, certifications and other items necessary to perform in areas of confined spaces. This may require participation in CSEP.

5.6. The Contractor shall be responsible for reporting any cleanup, repairs, fines, property damage costs, and claims for any flooding during or as a result of the field operations.

5.7. The Contractor shall coordinate with the Requester with reasonable frequency on the inspections completed, and any condition issues encountered. The coordination will include the date, drainage facilities completed, lengths of facilities inspected, and any issues or concerns observed.

6. Specific Requirements:

6.1. CCTV Inspection of Drainage Facilities:

6.1.1. Contractor shall, at the District’s request, perform as needed CCTV inspections.

6.1.2. Contractor shall provide all labor, materials, tools, and equipment needed to perform in-line CCTV inspections of the various drainage facilities.

6.1.3. The work shall include, but is not limited to,

6.1.3.1. Drainage Facilities

6.1.3.2. Drop Inlets

6.1.3.3. Catch Basins

6.1.3.4. Storm Drain Treatment Devices

6.1.3.5. Culvert Inlets and Outlets

6.1.3.6. Box Culverts

6.1.4. The lines requested by the District shall be inspected within 5 working days of the request, or within a reasonable timeframe as approved by the Requester.

6.1.5. The camera must be centered in the pipe to provide accurate distance measurements (The distance shall be measured between the exit of the start manhole and the entrance of the finish manhole for a true measurement of the length of the pipe segment) to provide locations for features in the storm drain and these footage measurements shall be displayed and documented in the video.

6.1.6. The speed of travel shall be slow enough to inspect each pipe joint, tee connection, structural deterioration, infiltration and inflow sources, and deposits, and should not, at any time be faster than 30 feet per minute, except as noted otherwise in this document.

6.1.7. CCTV equipment must have a minimum cable length sufficient for an inspection run of 2,000 feet.

6.1.8. Copies of all video and images created during the in-line CCTV inspections shall be provided to the Requester.

6.1.9. If the Requester and/or Contractor deem it necessary, a narrative, exhibits, or other means of clarifying the results of the inspections shall accompany the videos and images.

6.1.10. The contract unit price per linear foot of Closed-Circuit Television Inspection As-Needed shall include full compensation for all equipment, labor, traffic control and incidentals required visual and digital inspections, all reports, documentations, evaluations, incidentals required to complete this work and all deliverables to the District.

6.2. Cleaning Services for Drainage Facilities:

6.2.1. Drainage facility cleaning shall be as-needed for the completion of the CCTV of any individual asset and only upon the

Requester’s approval.

6.2.2. The Contractor shall provide all labor, materials, tools, and equipment needed to perform any cleaning services for drainage facilities on an as-requested basis for various locations as requested by the Requester.

6.2.3. The work shall include, but is not limited to:

6.2.3.1. Drainage Facilities

6.2.3.2. Drop Inlets

6.2.3.3. Catch Basins

6.2.3.4. Storm Drain Treatment Devices

6.2.3.5. Culvert Inlets and Outlets

6.2.3.6. Box Culverts

6.2.4. No pre-cleaning of the culverts will be performed unless it is specifically requested by the Requester.

6.2.5. After review and only upon Requester approval, the Contractor shall coordinate with the Requester to clean the subject asset.

6.2.6. The Contractor shall select the cleaning equipment and methods based on the conditions of the segments of drainage facility. More than one method or type of equipment may be required.

6.2.7. The Contractor shall clean the drainage facilities in a manner that does not damage them.

6.2.8. The contractor shall capture the down flow effluent and not allow any debris from flowing downstream.

6.2.9. The lines requested by the District shall be cleaned within 5 working days of the request, or within a reasonable timeframe as approved by the Requester.

6.2.10. All removed soil, sediment, debris, etc. will be disposed of by the Contractor, unless Requestor specifies specific disposal location i.e. if captured materials will require testing prior to disposal. This will be coordinated per task order.

6.2.11. The contract unit price per linear foot of Cleaning of Drainage Facilities As Needed shall include full compensation for all equipment, labor, traffic control and incidentals required to clean, remove and dispose any debris from the culverts to complete the CCTV inspection of the culvert including all reports, documentations, evaluations, incidentals required to complete this work and all deliverables to the District.

7. Reporting Requirements

7.1. All work notifications to the Contractor, by the Requester, will be via email, telephone or fax.

7.2. The Contractor must be able to provide the requested services within a timeframe agreeable to the Requester.

7.3. Payment for services will commence upon arrival to the specified job site. No additional payment will be made for travel time to or from the specified job site.

8. Licensing Requirements Contractor must carry an active Classification General Engineering Contractor – A license issued by the California State License Board (CSLB) for the entirety of the contract.

9. Prevailing Wage: The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public

Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in

Labor Code § 1771.1(a). An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code §

1771.4(a)(2) at the job site, whether or not the County also posts these notices.

10. Payment Bond: The successful contractor(s) will provide a Payment Bond in a sum of one hundred percent for Task Order that exceeds $25,000. The cost of providing the bond shall be considered as included in the price for the various item(s) and no additional compensation will be allowed, therefore. If the contractor fails to provide the bonds within the time specified, the

County may, at its option, determine that the contractor is in default and terminate the contract. County Payment Bond Form is attached as #Attachment 3.

11. SB 854 Notice: County Public Works projects are subject to compliance monitoring and enforcement by the Department of

Industrial Relations (DIR) in accordance with Labor Code Section 177.1.4(a)(1). As part of this program, Contractors and

Subcontractors on Public Works Projects are required to be registered with DIR in accordance with Labor Code Section 1725.5.

Unregistered contractors are not qualified to bid on, be listed in a bid proposal, listed as a Subcontractor, or engage in the performance of any Public Works Contract, all as more particularly described in Labor Code Section 177.1(a). The prime

Contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not the County also posts.

12. Task Orders

12.1. This is a contract for as-needed closed-circuit television (CCTV) inspection and cleaning of drainage facilities as specified in individual task orders (TO). Performance shall be made only as authorized by TO’s issued by the County. No individual task order will exceed $35,000.

Task Order Process

1.1 All service and repair work shall be initiated through individual task orders issued after contract award. No work shall commence without written authorization from the County.

1.2 Firm Fixed Price (FFP) Task Orders. For tasks with a defined scope, the Contractor shall submit a Firm Fixed Price (FFP) proposal. The proposal shall include:

1.2.1 A detailed Statement of Work (SOW)

1.2.2 A description of all required services and deliverables

1.2.3 Supporting documentation sufficient to determine that the proposed price is fair and reasonable and in accordance with the contract terms and pricing structure

1.3 Time and Materials Not-to-Exceed (T&M NTE) Task Orders. For tasks where the scope cannot be reasonably and accurately defined in advance, the County may issue a Time and Materials Not-to-Exceed (T&M NTE) task order. The

Contractor shall:

1.3.1 Submit a proposal with a clearly defined NTE ceiling, including labor categories, rates, estimated hours, and material cost assumptions supporting the proposed amount

1.3.2 Upon completion of the task, submit documentation sufficient to verify compliance with contract terms and pricing structure, including but not limited to actual labor hours worked and material costs incurred.

1.4 Contractor shall provide a price an itemized (Labor and Materials) proposal for any maintenance or repair service within two (2) business days from request from COR. The rates in the Contractor’s price proposal shall be in accordance with

Exhibit C - Pricing Schedule. The cost proposal shall be inclusive of all labor, parts, materials, equipment, tools, transportation (travel) and incidentals for accomplishing the service.

1.4.1 Replacement parts for break/fix repairs and rented equipment not normally owned by Contractors will be paid to

Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice.

1.4.2 In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

1.4.2.1 The County reserves the right to furnish any or all fixtures and parts for a particular task. In these situations, the Contractor will still be required to guarantee workmanship and installation for a period of 90 days.

1.4.2.2 Expensable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, etc., are considered normal and customary operating costs…