RFB 11065.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 11065-0-2022-BG

Title: Marshall Park Beach Stairs

City Agency: Parks Department

Due Date: Tuesday, September 13th, 2022

2:00 PM CST

REQUEST FOR BIDS RFB # 11065-0-2022-BG

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Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries and Clarifications

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 SCOPE OF WORK

2.2 SECTION 104.4: INCREASED OR DECREASED QUANTITIES

2.3 SECTION 105.1: AUTHORITY OF THE ENGINEER

2.4 SECTION 105.9: SURVEYS, POINTS, AND INSTRUCTION

2.5 SECTION 105.12: COOPERATION BY CONTRACTOR

2.6 SECTION 105.13: ORDER OF COMPLETION

2.7 SECTION 108.2: PERMITS

2.8 SECTION 109.2: PROSECUTION OF THE WORK

2.9 SECTION 109.7: TIME OF COMPLETION

2.10 SECTION 110.1: MEASUREMENT OF QUANTITIES

2.11 BID ITEM 10911 - MOBILIZATION

2.12 BID ITEM 20101 – EXCAVATION CUT

2.13 BID ITEM 20140 – GEOTEXTILE FABRIC TYPE SAS NON WOVEN

2.14 BID ITEM 20217 – CLEAR STONE

2.15 BID ITEM 21017 - SILT SOCK (8 INCH) - COMPLETE

2.16 BID ITEM 21302 - CONSTRUCTION FENCE (PLASTIC)

2.17 BID ITEM 90000 – DEMOLITION OF EXISTING STAIRS

2.18 BID ITEM 90001 – NATURAL STONE STEPS AND LANDING

2.19 BID ITEM 90002 – BEACH SAND

2.20 BID ITEM 90003 – HAND RAIL

3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile

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Form D: Cost Proposal Form E: References Appendix A: Standard Terms & Conditions (For submission of bids/in the absence of signed contract) Appendix B: Sample Contract for Purchase of Services Appendix C: Marshall Park Beach Stairs Drawings and Specifications

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Parks Department (“City”) is soliciting Bids from qualified vendors for Marshall Park Beach Stairs. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Tuesday, August 23rd, 2022 Questions Due Date: Monday, August 29th, 2022

Answers Posted Date: Thursday, September 1st, 2022 Due Date: Tuesday, September 13th, 2022, 2:00 PM CST

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Electronic. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Tuesday, September 13th, 2022, 2:00 PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 11065-0-2022-BG

Title: Marshall Park Beach Stairs Due: Tuesday, September 13th, 2022, 2:00 PM CST

All email correspondence must include RFB #11065-0-2022-BG in the subject line.

1.5 Delivery of Bids

Delivery of electronic copy to: via email to bids@cityofmadison.com

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing Appendix A, the Standard Terms and Conditions, prior to submission of their bids. Appendix A applies to the submission of bids and in the absence of a signed contract becomes part of the contract terms. Part I of Appendix A provides legal terms relevant only to mailto:bids@cityofmadison.com the submission of bids. Part II of Appendix A provides legal terms that would apply only in the absence of a signed contract.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing Appendix B, Sample Contract, prior to submission of their bid. A contract in the form of Appendix B will serve as the basis of the contract resulting from this RFP. The resulting contract will control over any different legal terms in this RFP, Appendix A, the proposal, etc. By submitting a proposal, Bidders affirm their willingness to enter into a contract containing the terms found in Appendix B. While the City strives to provide the most appropriate sample contract for this RFP, the City reserves the right to modify the sample form for any resulting contract. The City does not negotiate legal terms prior to award.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms online, here: https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

The City of Madison Parks Department is the procuring agency:

Sarah Close City of Madison Parks Department

PH: (608) 263-6850

sclose@cityofmadison.com http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The City of Madison Purchasing Services administers the procurement function:

Brittany Garcia Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 243-0529

FAX: (608) 266-5948

bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries and Clarifications

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. Exceptions are not permitted.

The City of Madison reserves the right to disqualify any and all bids that are non-responsive or that include exceptions.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 008-1020421147-08) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The

City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

It is the intent of these Description of Services/Commodities to set forth the final contractual intent as to the matter involved and shall prevail over the Standard Specifications and plans whenever in conflict therewith. In order that comparisons between the Description of Services/Commodities can be readily made, the numbering system for the Description of Services/Commodities is equivalent to that of the Specifications.

Whenever in these Specifications the term “Standard Specifications” appears, it shall be taken to refer to the City of Madison Standard Specifications for Public Works Construction and Supplements thereto.

2.1 SCOPE OF WORK

This project is to alter an existing fieldstone retaining wall and install a natural stone staircase at the Marshall Park beach house, located at 2101 Allen Blvd, Middleton WI 53562. The location of this staircase is included in this Request for Bids in Appendix C.

The goal of this project is to add steps to the existing fieldstone retaining wall to increase safety and accessibility from the beach house down to the beach area.

The Contractor shall view the site prior to bidding to become familiar with the existing conditions. The Contractor shall work with the existing utilities to resolve conflicts during the construction process.

2.2 SECTION 104.4: INCREASED OR DECREASED QUANTITIES

It is agreed and understood that the quantities of any items of work shown on the plans or in the proposal are subject to increase or decrease during the progress of the work. The Engineer reserves the right to increase or decrease the quantities of any items of work, including increase or decrease of quantities by alteration of plans, as may be considered necessary or desirable during the progress of the work to satisfactorily complete the project. Such increases or decreases in quantities shall not be considered as a waiver of any conditions of the contract nor invalidate any of the provisions thereof. All terms of Section

104.5 Increase Items and Section 104.6 Decreased and Deleted Items of the Standard Specifications for Public Works Construction are applicable to this project.

2.3 SECTION 105.1: AUTHORITY OF THE ENGINEER

The Engineer shall resolve all questions which arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress of the work, interpretation of the plans and Specifications, acceptable fulfillment of the contract, compensation, and disputes and mutual rights between Contractors under the Specifications. The Engineer shall determine the amount and quantity of work performed and materials furnished.

All decisions of the Engineer shall, when so requested, be rendered in writing. They shall be final and conclusive in all matters unless within ten (10) days after such decision the Contractor applies in writing to the Board of Public Works for a review of such decision.

2.4 SECTION 105.9: SURVEYS, POINTS, AND INSTRUCTION

The City of Madison Parks Division will be responsible for setting all lines and/or grades required to complete the work. Any questions regarding the layout/staking of this project should be directed to Engineer at (608) 263-6850.

2.5 SECTION 105.12: COOPERATION BY CONTRACTOR

Several utilities exist on the site. The Contractor shall perform a One Call through Digger's Hotline for the site at least three days prior to beginning construction. To ensure that Parks-owned utilities are also marked, include the PARK NAME AT THE BEGINNING OF THE MARKING instructions field on the ticket, and send a copy of the ticket to the Engineer (Sarah Close / sclose@cityofmadison.com / tel (608) 263-6850/ fax (608)267-1162).

The Contractor shall secure materials at the end of each work day to deter any potential vandalism and theft. The Contractor shall attend a pre-construction meeting prior to the start of construction.

The Contractor will be allowed to store equipment and materials near the Marshall Beach as determined at the pre-construction meeting and indicated in Appendix C. The contractor shall secure materials at the end of each work day to deter any potential vandalism and theft.

The Contractor warrants that its services are performed, within the limits prescribed by the City, with the usual thoroughness and competence of the consulting profession; in accordance with the standard for professional services at the time those services are rendered. The Contractor shall be responsible for the accuracy of the work performed under this Agreement, and shall promptly make necessary revisions or corrections resulting from their negligent acts, errors or omissions without additional compensation. The Contractor shall be responsible for any damages incurred as a result of their errors, omissions, or negligent acts and for any losses or costs to repair or remedy construction.

The Contractor shall take care when accessing the sites not to damage the existing utilities, concrete curb, sidewalk, or asphalt pavement. Any damage shall be repaired by the Contractor per the Standard Specifications and considered incidental to this contract.

2.6 SECTION 105.13: ORDER OF COMPLETION

Prior to beginning construction, the Contractor shall submit to the City a detailed schedule showing the sequence and anticipated dates including time of completion of all construction activities.

2.7 SECTION 108.2: PERMITS

The following permits have been applied for by the City of Madison:

1. Wisconsin State Historical Society; State Historic Preservation Office

The Contractor shall meet the conditions of all permits and must keep a copy of each individual permit on site at all times throughout construction.

The City’s obtaining these permits is not intended to be exhaustive of all permits that may be required to be obtained by the Contractor for construction of this project. It shall be the responsibility of the Contractor to identify and obtain any other permits needed for construction.

2.8 SECTION 109.2: PROSECUTION OF THE WORK

Work cannot start on this contract until after the “Start to Work” letter has been received. Construction work must begin within seven (7) calendar days after the date appearing on the mailed notice to do so that was sent to the Contractor. Construction work shall be carried at a rate so as to secure full completion within the contract times outlined in Section 109.7, the rate of progress and the time of completion being essential conditions of this Agreement. Definite notice of intention to start work shall be given to the Engineer at least seventy-two (72) hours in advance of beginning work.

The fixed, agreed upon, liquidated damages for failure to complete all work within the contract, unless otherwise specified in this section, shall be calculated in accordance with Article 109 of the Standard Specifications. The Contractor shall limit workdays from 7:00 am to 7:00 pm, Monday - Friday, unless approved by the Engineer in writing.

2.9 SECTION 109.7: TIME OF COMPLETION

The Contractor shall begin work on the Marshall Park Beach Stairs contract on or before September 26, 2022 and shall be completed by December 9, 2022.

2.10 SECTION 110.1: MEASUREMENT OF QUANTITIES

All bid items listed in the proposal page will be paid for at the quantity listed on Form D: Cost Proposal, and will not be measured in the field unless otherwise indicated in these Descriptions of Services/Commodities, or there is a significant change approved by the Engineer.

2.11 BID ITEM 10911 - MOBILIZATION

DESCRIPTION

Work under this item shall include all materials, equipment, labor, and incidentals necessary to safely mobilize equipment and materials to each project site. This shall include, but not be limited to, protecting existing structures, vegetation, and slopes at each project location. It is recommended the Contractor visit the project locations prior to bidding to familiarize themselves with the existing site conditions.

Damage to existing structures or vegetation, or destabilization of existing slopes shall be repaired at the expense of the Contractor. Damage shall be determined by the Engineer or their representative. Similarly, repairs of any damage shall be approved by the Engineer or their representative.

METHOD OF MEASUREMENT

Mobilization shall be measured as a Lump Sum for a complete mobilization to, and demobilization from, the project site.

BASIS OF PAYMENT

Mobilization shall be measured as defined above and shall be paid at the contract unit price, which shall be considered full compensation for all work, equipment, and incidentals necessary to fully mobilize to the project site, demobilize from the project site, and repair any damages to that site.

2.12 BID ITEM 20101 – EXCAVATION CUT

DESCRIPTION

Excavation Cut shall consist of the loosening, loading, hauling and disposal of all materials. Excavation cut shall be in accordance with Article 201 of the Standard Specifications.

Excess excavated material deemed unusable shall be disposed of at a suitable location determined by the Contractor at no additional cost to the City of Madison.

Suitable materials (to be determined by the Engineer) may be reused as fill within the project limits.

Placement of these fill materials shall be considered incidental to this bid item and shall not be compensated separately. All double handling and subsoil placement is included in this bid item.

Any additional undercut required due to field conditions shall be paid for at the Excavation Cut unit bid price.

Contractor to note all excavated areas shall be filled at the end of each work day. No excavated areas shall be “open” during non-work hours.

2.13 BID ITEM 20140 – GEOTEXTILE FABRIC TYPE SAS NON WOVEN

Work under this bid item shall include all necessary work, labor and incidentals required to install Geotextile Fabric Type SAS Non Woven between the existing subgrade and the beach sand as indicated per plans and details.

Geotextile fabric shall have a minimum 4 oz/square yard fabric strength.

Overlap and staple pattern shall be in accordance with the manufacturer’s recommendations, or as modified or approved in the field to accommodate existing conditions on site. The Contractor shall provide to the City the manufacturer’s recommended staple pattern.

2.14 BID ITEM 20217 – CLEAR STONE

Work under this item shall include all work, materials, labor, and incidentals required to install clear stone at location shown on the plans. Bedding stone shall consist of one (1) foot depth minimum of one (1) inch clear stone shall be placed on the geotextile fabric as bedding stone.

2.15 BID ITEM 21017 - SILT SOCK (8 INCH) - COMPLETE

Work under this item shall include all work, materials, labor, and incidentals required to install, maintain and remove silt sock at locations shown on the plans and around any subsoil/topsoil staging piles and to install, maintain and remove additional undistributed silt sock as a precautionary measure to address emergency erosion control.

2.16 BID ITEM 21302 - CONSTRUCTION FENCE (PLASTIC)

Work under this item shall include all work, materials, labor and incidentals necessary for the Contractor to provide, install, maintain and remove construction fence from the project site as shown on the plans.

Construction fence shall be installed to discourage access to the construction area by the general public during the course of the project. Fence shall be maintained throughout construction and adjusted or removed at the request of the Engineer.

This fence shall be highly visible (orange), constructed of a plastic web and able to withstand the expected amount of use it shall receive on a construction site. Relocation of fence may be required as the work progresses. No extra payment shall be made for temporarily opening and re-closing the fence, or relocation of the fence as needed to perform the work. Fence shall be left in place until construction operations are complete.

Construction fence shall be International Orange color, high-density polyethylene mesh conforming to the following:

• Mesh opening: 1 inch minimum to 3 inch maximum

• Height: 4 feet

• Ultimate tensile strength: Avg 3000 lb per 4’ width (ASTM D638)

2.17 BID ITEM 90000 – DEMOLITION OF EXISTING STAIRS

DESCRIPTION

Work under this item shall include all work, materials, labor and incidentals necessary for the Contractor to remove and dispose of existing stairs and footings from the project site as shown on the plans.

Contractor shall fully remove all footings. Repair of any disturbance or damage is incidental to this bid item. Existing stairs and footings shall be disposed of at a location determined by the Contractor at no additional cost to the City of Madison.

METHOD OF MEASUREMENT

Demolition of Existing Stairs shall be lump sum.

BASIS OF PAYMENT

Demolition of Existing Stairs shall be measured as described above and shall be paid for at the contract unit price which shall be full compensation for all work, materials, tools, equipment, labor, hauling, placement, disposal and incidentals required to complete the work as set forth in the description.

2.18 BID ITEM 90001 – NATURAL STONE STEPS AND LANDING

DESCRIPTION

Work completed as part of this bid item shall consist of providing, transporting, and placing limestone steps on a crushed stone bed, underlain with Geotextile Fabric, as shown in the plan set. Limestone step location is shown, and construction detailed, in the plan set.

MATERIALS

GEOTEXTILE FABRIC TYPE SAS NON WOVEN:

Payment of the provision and placement of filter fabric for installation of the Limestone Steps shall be paid under Bid Item 20140.

Estimated quantities are:

• Geotextile Filter Fabric, Type SAS Non Woven: 9 SY

CLEAR STONE:

The Contractor shall import sufficient 1-inch clear stone to place a minimum of 1 foot of clear stone beneath and behind all stone steps. Imported clear stone shall comply with Standard Specifications Article 202. Payment of the provision and placement of clear stone for installation of the Limestone Steps shall be paid under Bid Item 20217.

Estimated quantities are:

• Clear Stone: 2 Cubic Yards or 3 Tons

CUT LIMESTONE:

The stone steps shall be of dolomitic limestone. Contractor is to submit source of stone to Engineer for approval before delivery to site. All stone shall be highly resistant to weathering and disintegration under freezing and thawing and wetting and drying conditions, and shall be of a quality to ensure permanence of the structure in the climate in which it is to be used. The stone shall be durable, sound, and free from detrimental cracks, seams and other defects which tend to increase deterioration from natural causes or cause breakage in handling and/or placing.

The Contractor shall measure, plan, and sort the cut stone blocks in a manner that allows for their installation as shown on the plan set. Cut stone blocks to be installed so as to have a 0.5-1% forward pitch to promote drainage. All materials, equipment, labor, and incidentals necessary to move stone in an ordered and tidy manner, shall be included in the cost of this project. If stone pieces or pallets are broken during the sorting process, it shall be the responsibility of the Contractor to replace them at no additional cost to the City.

Stones is to meet the following size specifications:

• Height: 6” to 8”

• Length: 60”

• Width: 16” minimum

CONSTRUCTION METHODS

LAYOUT:

The Contractor shall lay out the work and provide any survey control as needed for control of the work beyond the initial stakeout by City.

PREPARATION OF FOUNDATION:

Excavate as necessary to provide the minimum depth of clear stone as shown on details. The bed for the cut limestone shall be properly trimmed and shaped.

LIMESTONE INSTALLATION:

The Contractor shall select and place stones to fit snugly together and shall be firmly set with not rocking or tipping. Stones shall be placed tightly together such that at least 60% of all joined faces are in direct contact and any gap is less than 1.5 inches at any point along a joint. Cut stone blocks shall be field cut or chiseled as required to achieve this fit. Any costs associated with working the stone to accommodate placement shall be included in this bid item. Seams shall overlap at least 30% of the stone below it.

METHOD OF MEASUREMENT

Natural Stone Steps shall be measured lump sum.

BASIS OF PAYMENT

Natural Stone Steps shall be measured as described above and shall be paid for at the contract unit prices which shall be full compensation for all work, materials, tools, equipment, labor, hauling, placement, disposal and incidentals required to complete the work as set forth in the description.

2.19 BID ITEM 90002 – BEACH SAND

Work under this bid item shall consist of furnishing, placing, and compacting a surface layer of beach sand in accordance with the plans and details, and applicable provisions of the City of Madison Standard Specifications and as provided herein. Contractor shall provide a sample of the material for approval prior to installing on site.

METHOD OF MEASUREMENT

Beach Sand shall be measured per ton of material.

BASIS OF PAYMENT

Beach Sand shall be measured as described above and shall be paid for at the contract unit prices which shall be full compensation for all work, materials, tools, equipment, labor, hauling, placement, disposal and incidentals required to complete the work as set forth in the description.

2.20 BID ITEM 90003 – HAND RAIL

The Contractor shall manufacture and install railing per the attached plans, details and specifications in this request for quotation.

The Contractor is responsible for meeting all applicable codes.

The Contractor shall be prepared to drill into limestone for this project.

Prior to construction, the Contractor shall provide a description of the means and method of construction for each railing for approval by the Engineer. This submittal shall include construction methods and a plan showing the proposed railing lengths, dimensions, number of posts, spacing between posts, etc.

The goal of the approval of the submittal is to ensure that the railing location is unobtrusive, that posts are spaced evenly, and that the construction methods are sensitive to the park environment.

Prior to construction and manufacturing the Contractor must mark the location of the posts and handrail in the field for approval.

The general locations of the railings are shown on the attached plans. Railing lengths shown on plan are approximate, and no payment will be given for additional length of railing unless additional railing is requested by the Engineer. The handrail shall be located offset between 2”- 4” from the edge of the stone so that there is a minimum 2” overlap between the handrail and the edge of stone.

Handrail height shall conform to 2009 IBC code to the extent possible. Any deviations from this code shall be noted at the time of submittal of the description of means and method, and shall be approved by the Engineer prior to construction.

The Project Manager shall meet with the selected Contractor on-site prior to construction.

METHOD OF MEASUREMENT

Hand Rail shall be measured lump sum for materials and lump sum for labor to install railing.

BASIS OF PAYMENT

Hand Rail shall be measured as described above and shall be paid for at the contract unit prices which shall be full compensation for all work, materials, tools, equipment, labor, hauling, placement, disposal and incidentals required to complete the work as set forth in the description.

3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

1. Form A- Signature Affidavit

2. Form B- Receipt Forms and Submittal Checklist

3. Form C- Contractor Profile Information

4. Form D- Cost Proposal

5. Form E- References

Rev. 07/28/2016-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 11065-0-2022-BG Marshall Park Beach Stairs This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Appendix C: Marshall Park Beach Stairs Drawings and Specifications N/A

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-RFB-FormC-VendorProfile.doc

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

If the selected contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more, the contractor will be required to file an Affirmative Action Plan and comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9)(e), within thirty (30) days contract signature. Vendors who believe they are exempt based on number of employees or annual aggregate business must file a request for exemption. Link to information and applicable forms:

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-RFB-FormC-VendorProfile.doc

Rev. 07/28/2016-FormD-CostProposal.doc

Form D: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

BID ITEM TYPE OF WORK ESTIMATED

QUANTITIES UNIT BID PRICE TOTAL BID

10911 MOBILIZATION

1 LS $ $

20101 EXCAVATION CUT

6 CY $ $

20140 GEOTEXTILE FABRIC TYPE

SAS NON WOVEN 8 SY $ $

20217 CLEAR STONE

3 CY $ $

21017 SILT SOCK (8 INCH)

COMPLETE 100 LF $ $

21302 CONSTRUCTION FENCE 210 LF

90000 DEMOLITION OF EXISTING

STAIRS

1 LS

90001 NATURAL STONE STEPS

AND LANDING

1 LS

90002 BEACH SAND 2 CY

Rev. 07/28/2016-FormD-CostProposal.doc

90003 HAND RAIL 1 LS

TOTAL PRICE $

Rev. 06/21/2022-FormE-References.doc

Form E: References

Please list three references that are NOT from the City of Madison. If you wish to highlight any additional work experience for the City of Madison, please list it on a separate page.

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

FormE-References.doc

REFERENCE #3 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

STC 02.24.2022.docx Page 1

CITY OF MADISON

1. General. Throughout this document, "City of Madison," "City" and "Purchasing" shall be synonymous and mean the City of Madison. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer" and "contractor." The phrases "request for proposal," "invitation for bids," "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

2. Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”). If such a separate contract is executed it shall constitute the entire agreement and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City.

If a Separate Contract is not executed, these Standard Terms and Conditions, the City’s request for proposals, the version of the vendor’s bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute a contract and will be the entire agreement.

Order of Precedence: If there is a conflict between this Section A and any terms in the vendor’s accepted bid or proposal, this Section A shall control unless the parties expressly agree to another order of precedence, in writing. If there is a conflict between this Section A and a Separate Contract, the terms and conditions of the Separate Contract shall control.

I. TERMS FOR SUBMISSION OF BIDS: The following section applies to the bid/selection process only.

3. This invitation for bids does not commit the City to award a contract, pay any costs incurred in preparation of bids, or to procure or contract for services or equipment. The City may require the bidder to participate in negotiation and to submit such additional price or technical or other revisions to his or her bids as may result from negotiation. The bidder shall be responsible for all costs incurred as part of his or her participation in the pre-award process.

The City reserves the right to accept or reject any or all bids submitted, in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any offeror responding to this request. The City expressly reserves the right to reject any and all bids responding to this invitation without indicating any reasons for such rejections(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

4. Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid due date. Bidders are required to complete the Bidder Response Sheet, acknowledging receipt of all parts of the bid, including al l addenda.

5. Price Proposal. All bidders are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the bid to be considered not responsive. If desired, the bidder may include product literature and specifications. The price quoted will remain firm throughout each contract period. Any price increase proposed shall be submitted sixty (60) calendar days prior to subsequent contract periods and shall be limited to fully documented cost increases to the bidder which are demonstrated to be industry-wide.

6. Price Inclusion. The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to ful ly complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications which are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

7. Pricing and Discount.

a. Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exists in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

b. In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

8. F.O.B. Destination Freight Prepaid. Bid prices must include all handling, transportation and insurance charges. Failure to bid FOB Destination Freight Prepaid may disqualify your bid.

9. Award.

a. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible bidder in compliance with the specifications and requirements of this solicitation.

b. The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

10. Responsiveness and Responsibility. Award will be made to the responsible and responsive bidder whose bid is most advantageous to the City with price and other factors considered. For the purposes of this project, responsiveness is defined as the bidder’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the bidder’s potential ability to perform successfully under the terms of the proposed contract. Briefly, a responsible bidder has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into

Appendix A

STC 02.24.2022.docx Page 2 account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience and technical skills.

The City reserves the right to refuse to accept any bid from any person, firm or corporation that is in arrears or is in default to the City, or has failed to perform faithfully any previous contract with the City.