RFB_08132025 Spring Clean Up Trucking Services for the City of Rifle .pdf

Fall Clean up Trucking Services

Request for Bids

August 13, 2025

Operations and Maintenance City of Rifle

202 Railroad Avenue

Rifle, Colorado 86150

Proposal Due Date: September 5, 2025, 12 P.M.

Mandatory Pre bid meeting: August 19, 2025, 9 A.M.

Deadline of Questions: August 29, 2024, 1P.M.

1. Scope of Work

The City of Rifle is seeking bids for the 2025 Fall Cleanup Trucking Services

Contract. The event will take place weekdays from September 22nd to

October 3rd, between 7:00 AM and 4:00 PM each day.*

Key Details:

1. Tipping Fees: The City will cover tipping fees at the Garfield County landfill.

2. Trucking Requirements:

o Two (2) tractor-trailer end dumps with tarps are required.

o Trucks must be capable of hauling waste from within the Rifle

City Limits to the Garfield County Landfill.

3. Route Details:

o Trucks will need to traverse all city streets, including both collector streets and residential areas.

o The routes may include steep grades in excess of 20%.

4. Fall Cleanup Schedule*:

o The first week (Sept. 22–26) will focus on the east side of Rifle.

o The second week (Sept. 29–Oct. 3) will cover the west and south sides of the city.

*Please note daily hours may vary based on participation of the citizen of

Rifle*

2. Questions

Potential bidders may direct questions to Iris Trevisano at itrevisano@rifleco.org Question deadline is Friday, August 29, 2025, at 12

P.M.

3. Delivery of Bid

Bids must be submitted electronically by uploading documents to

BidNet which will be sealed until the due date and time indicated in the solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the due date and time as specified in this document. The City of Rifle is not responsible for delays in transmittal or delays caused by any other occurrence. Please allow sufficient time to complete the response and upload documents.

4. Mandatory Pre-Bid Meeting

Potentials bidders must attend a Mandatory meeting with the Operations and Maintenance Supervisor Bidders will meet

Tuesday, August 19th ,2025 at 9 A.M.

O&M Shop Location

1221 E Centennial Parkway

Rifle, CO 81650

5. Evaluation

Bid acceptance and bid evaluation. Bids shall be unconditionally accepted without alteration or correction, except as authorized in this Code. Bids shall be evaluated based on the requirements set forth in the invitation for bids, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs and total or life cycle costs. The invitation for bids shall set forth the evaluation criteria to be used. In addition to the evaluation criteria set forth in the invitation to bid, the following criteria may be considered, in addition to price:

(1) The ability, capacity and skill of the bidder to perform the contract or provide the service or construction required;

(2) Whether the bidder can perform the contract or provide the service or construction promptly or within the time specified, without delay or interference;

(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder;

(4) The quality of performance of previous contracts or services;

(5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;

(6) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service or construction;

(7) The quality, availability and adaptability of the supplies, services or construction to the particular use required; and

(8) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;

(9) The local preferences set forth herein.

6. Local Preference Code

The following local preferences shall be considered in source selection for all City contracts:

Notwithstanding other provisions of this Article, in the awarding of contracts for goods or services, the City Council and Procurement Officer shall provide the following primary and secondary percentage preferences for local goods and services provided by local vendors when quality, delivery time and services are judged by the Procurement Officer to be essentially equal:

Contract>Amount Primary Preference City of Rifle Goods/Vendors

Secondary

Preference

Garfield County

Goods/Vendors

Less than $1,000 10% discount 5% discount

$1,001 to $5,000 8% discount 4% discount

$5,001 to $25,000 6% discount 3% discount

$25,001 to $100,000 5% discount 2.5% discount

$100,000 to $200,000 4% discount 2% discount

$200,001 to $500,000 3% discount 1.5% discount

$500,000 or greater 2% discount 1% discount

(c) For all competitive bonded bid purchases in excess of one hundred thousand dollars ($100,000.00), the City shall provide these local preference provisions within the "Instructions to Bidders" documents.

(d)Exception: Local preference shall not apply to contracts required by applicable state or federal laws or regulations to be awarded to the

"lowest responsible bidder" or to any contracts that are statutorily or otherwise precluded from the use of local vendor preference. No local preference shall apply where grant funds are used which expressly prohibit the use of such local preference.

(e) The Procurement Officer may establish an administrative process to pre-qualify local vendors.

( Ord. 7 , § 2, 2022)

7. Award and Purchases

The City reserves the right to reject any or all bids, to waive any informalities or technical defects in bids, and unless otherwise specified by the City or by the bidder, to accept any items or group of items in the bid, as may be in the best interest of the City. No verbal explanations, clarifications, additions or instructions will be binding to either the City or the bidders, except those confirmed in writing. A signed purchase order/bid furnished to the successful bidder results in a binding bid without further action by either party.