RFB 06580.pdf

Rev. January 2026

Request for Bid (RFB) for Service, Repair, Test and Calibration of Leakwise Oil on Water Detection and

Monitoring System Solicitation Number: 06580-AAT-01-GS-MA

Date Issued Date Revised

September 11, 2026

Pre-Bid Conference

Microsoft Teams Virtual Meeting Details:

Meeting ID: 275 530 472 813 179 Passcode: Jg2Z3Y8T

September 24, 2026, at 10:00 a.m. CT Virtual Pre-Bid Conference Join Microsoft Teams Meeting:

https://teams.microsoft.com/meet/275530472813 179?p=lsVcQxgyrbJhepZTpV Phone# +1 469-214-9499 Conf.ID: 719 402 303#

Bid Question Deadline Submit Questions via www.nttamarketplace.org September 30, 2026, at 05:00 p.m. CT

Bid Due Date Submit Bids via www.nttamarketplace.org

October 13, 2026, at 10:00 a.m. CT

Bid Opening Date Microsoft Teams Virtual Meeting Details:

Meeting ID: 271 101 019 904 232 Passcode: Sd2kq65S

October 13, 2026, at 02:00 p.m. CT Virtual Bid Opening Join Microsoft Teams Meeting https://teams.microsoft.com/meet/271101019904 232?p=vARPCZSnOl45jidSF9 Phone# +1 469-214-9499 Conf.ID: 673 588 278#

Solicitation Contact Person Terry Braziel tbraziel@ntta.org

Contract Term Three (3) years

Project Description:

NOTE:

To be considered for this procurement, each Bidder MUST include with their Bid Sheet, all REQUIRED documents. Bidders are encouraged to upload their bids to NTTA’s Marketplace (https://www.nttamarketplace.org), no later than the date and time identified above as the “Bid Due Date”. When responding, be certain to check the CONFIDENTIAL check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

The North Texas Tollway Authority (NTTA) is seeking a qualified contractor to provide service, repair, testing, and calibration of the Leakwise Oil-on-Water Detection and Monitoring System. The scope of work includes cleaning sensor assemblies, evaluating system performance, conducting system testing, and performing calibration services to ensure proper operation and reliability.

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Small Business Goal: GFE NIGP Code(s) :

992-00 936-25 992-55

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TABLE OF CONTENTS

INTRODUCTION

Background NTTA Mission Statement and Values

GENERAL INFORMATION

Contract Term Property of North Texas Tollway Authority Award Limitations Language, Words Used Interchangeably

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement Pre-Bid Conference Registration, Acknowledgment, and Addendums Inquiries

SUBMITTAL OF BIDS

Lowest Responsible Bidder Determination of Non-Responsible Bidder Determination of Non-Responsive Bidder Rejection of Bids Withdrawing a Bid

BID AWARD

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures Procurement Policy, RFB, and Applicable Law Confidential Information and Texas Public Information Act Award Non-Exclusive Third-Party “Remit To” Tax Exempt Authority Incurring Costs Disclosure of Interested Parties

Hold Harmless Agreement Equal Opportunity Disclaimer of Liability Licenses/Certificates Notice of Impropriety Force Majeure

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Procurement Protests

APPENDICIES

Scope of Work Bid Sheet Required Forms Business Information Form Insurance Requirements BDOD Forms – Small Business Program Form of Contract

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INTRODUCTION

The North Texas Tollway Authority (NTTA) invites experienced and qualified companies to submit bids (each, a “Bid”) to provide the Service, Repair, Test and Calibration of Leakwise Oil on Water Detection and Monitoring System (the “Project”) to NTTA in accordance with the terms of this RFB. A company that seeks to be awarded the contract (“Contract”) for the Project under this RFB will be referred to as a Bidder.

This RFB includes the Scope of Work and other requirements for the Project that NTTA has determined are pertinent to the preparation of a Bid. Regardless of whether deliverables under this procurement comprise goods, services, or both, all deliverables to be provided under the Contract will be referred to in this RFB as “goods and services.”

NTTA intends to award a Contract to the lowest responsible Bidder. The form of the Contract NTTA intends to utilize for this procurement is included with this RFB. However, NTTA reserves the right to modify the attached form of the Contract as NTTA deems necessary or advisable for particular requirements of the Project.

Background

NTTA is a regional tollway authority governed by Chapter 366 of the Texas Transportation Code authorized to acquire, construct, maintain, repair, and operate turnpike projects in the North Texas region. NTTA serves its member counties of Collin, Dallas, Denton, and Tarrant and is responsible for the NTTA System of toll roads in the region, including Dallas North Tollway, President George Bush Turnpike, Sam Rayburn Tollway, SH 360, Addison Airport Toll Tunnel, Lewisville Lake Toll Bridge, Chisholm Trail Parkway, and Mountain Creek Lake Bridge. NTTA is governed by a nine-member board of directors (Board) with two members appointed by each of the four NTTA member counties. A ninth member is appointed by the Governor of Texas. For more information, a list of the individuals that currently serve on the NTTA Board of Directors is provided on NTTA’s website at www.ntta.org.

NTTA Mission Statement and Values

To provide a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.

GENERAL INFORMATION

Contract Term

The Contract will become effective upon its final execution by both parties and satisfaction of the requirements of Section 2252.908 of the Texas Government Code and all other applicable legal requirements. The Term of the Contract is XX years/months.

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Property of North Texas Tollway Authority

Subject to the provisions of this RFB concerning Confidential Information, all written and electronic correspondence, appendices, photographs, reports, printed material, tapes, disks, designs, and other graphic and visual aids submitted to NTTA during this procurement will become the property of NTTA upon delivery to NTTA and will not be returned to the submitting parties.

Award Limitations

None.

Language, Words Used Interchangeably

The words “shall,” “must,” and “will” are equivalent in this RFB and indicate a mandatory requirement or condition, the material deviation from which will not be waived by NTTA. A deviation is material if, at the sole discretion of NTTA, the deficient response is not in substantial accord with this RFB’s mandatory condition requirements. The words “should” and “may” are equivalent in the RFB and indicate very desirable conditions or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a Bid but may result in the Bid being considered as not in the best interest of NTTA.

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement

Each Bidder agrees that any information accessed or gained by it in the course of the procurement under this RFB or, if applicable, in performance of duties under the Contract will be maintained in confidence and will not be released, discussed, or made known to any party or parties for any reason whatsoever, except as required to perform the duties required or where disclosure is required by law or mandated by a court of law.

Each Bidder must execute a “Confidentiality and Non-Disclosure Statement” and return it to NTTA. The Confidentiality and Non-Disclosure Statement is located under the REQUIRED FORMS section of this RFB (Appendix C).

Pre-Bid Conference

A pre-bid conference will be conducted for this solicitation and, it will be open to the public to attend. The purpose of the conference is to review the scope and requirements of this RFB and allow interested Bidders to ask questions.

At least one (1) representative from each firm that intends to submit a Bid as a Bidder is encouraged to attend by calling Phone# +1 469-214-9499 Conf.ID: 673 588 278# to join the pre-bid conference Microsoft Teams Meeting.

Registration, Acknowledgment, and Addendums

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A Bidder must complete vendor registration and acknowledge this RFB through NTTA Marketplace (www.nttamarketplace.org) in order to participate in this solicitation. Acknowledgement ensures that the Bidder receives notifications regarding the solicitation. This includes, but is not limited to, notifications advising Bidder of addendums, amendments, and clarifications to this RFB (each, an “Addendum”). Bidders should acknowledge each Addendum, if any, to this RFB.

If NTTA issues an Addendum to this RFB (whether a change to the solicitation specifications or any other modification) after a Bid has already been submitted, the Bidder, at its option, may access, modify, and resubmit its Bid to take such Addendum into account. Any submitted sealed Bid may be updated prior to the closing date/time for submission of Bids as set out in this RFB. A Bidder’s failure to update and resubmit a Bid following the issuance of an Addendum will signify the Bidder’s election to leave its Bid unmodified.

Inquiries

It is the Bidder’s responsibility to obtain clarification of any information contained herein. Questions regarding any aspect of this procurement are to be submitted via the solicitation’s Q&A section on NTTA Marketplace no later than the Bid Question Deadline shown on the cover page of this RFB. All clarifications and answers to questions will be addressed in writing and posted online as an addendum to this RFB.

Statement(s) regarding the meaning or intent of the contents of this RFB by any person other than the Solicitation Contact Person listed on the cover page of this RFB are unauthorized, invalid, and cannot be relied upon.

The Solicitation Number must be referenced in all correspondence pertaining to this solicitation.

Except for any meeting(s) specifically authorized by the Solicitation Contact Person (or designee) as part of the Bid evaluation during the solicitation process, there must be no contact regarding this RFB between a Bidder’s owners, officers, directors, employees, agents, contractors, subcontractors, or other parties acting on a Bidder’s behalf and any NTTA Board member, employee, agent, or consultant, other than the Solicitation Contact Person.

Notwithstanding this prohibition on contact, Bidder may reach out to NTTA’s Director of Procurement Services regarding a solicitation or any questions and/or clarifications about Business Development and Opportunities Department (BDOD) Small Business Program requirements for a solicitation. A Bidder’s failure to comply with this provision will be grounds for NTTA’s disqualification of a Bidder and rejection of its Bid.

SUBMITTAL OF BIDS

To be considered for this procurement, each Bidder must include with their Bid Sheet all required documents and UPLOAD them on NTTA Marketplace (www.nttamarketplace.org), no later than the date and time identified on the cover page as the “Bid Due Date”.

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A. Important Submittal Requirements

NTTA is not responsible for Bids received but not clearly marked. It will be the responsibility of each Bidder to upload its Bid Sheet to NTTA at the above listed website before or by Bid Due Date. Late Bids will not be accepted.

NTTA is not responsible for delays caused by any other means of delivery employed by the Bidder. Similarly, NTTA is not responsible for, and will not open, any Bids received later than the date and time indicated above.

NTTA reserves the right, in its sole discretion, to waive any technicality in a response to this RFB, provided such action is in the best interests of NTTA.

Where NTTA waives minor technicalities in a Bid, such waiver does not modify the RFB requirements or excuse the Bidders from full compliance with the RFB. Notwithstanding the waiver of any minor technicalities, NTTA holds all Bidders to strict compliance with the RFB.

NTTA reserves the right, in its sole discretion, to interrupt, postpone, delay, or cancel this solicitation at any time.

B. Important Electronic Marketplace Vendor Response Guide

To be considered a responsive and responsible Bidder, it is important to read and follow instructions listed in the electronic “Marketplace Vendor Response Guide” located on NTTA Marketplace (www.nttamarketplace.org). The following is an important task to remember:

NOTE:

When responding, be certain to check the Confidential check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

Lowest Responsible Bidder

Under NTTA’s Procurement Policy and this RFB, the “lowest responsible Bidder” is the Bidder who submits a Bid to provide the requested goods and services at a cost that is lower than all other Bids from responsible Bidders and which meets other requirements of the NTTA.

In determining the lowest responsible bidder, NTTA may consider: (a) the purchase price; (b) the reputation of the Bidder and of the Bidder’s goods or services; (c) the quality of the Bidder’s goods or services; (d) the extent to which the goods or services meet NTTA’s needs; (e) the Bidder’s past relationship with NTTA; (f) the total long-term cost to NTTA to acquire the Bidder’s goods or services; and (g) any relevant criteria specifically listed in this RFB. Without limiting the foregoing, any Bidder that NTTA determines is non-responsible or non-responsive will not be deemed the lowest responsible Bidder.

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Determination of Non-Responsible Bidder

NTTA will not consider the Bid of a Bidder NTTA determines to be non-responsible.

NTTA may deem a Bidder non-responsible if:

1. NTTA has reason to believe collusion exists among the Bidder and other Bidders.

2. The Bidder, any subcontractor, supplier, or the surety on any bond given, or to be given by the Bidder, is in litigation with NTTA or with Collin, Dallas, Denton, Tarrant, Ellis, or Johnson counties or any cities in those counties (collectively, “Service-Area Entities”), or such litigation is contemplated or imminent, in the sole opinion of NTTA.

3. The Bidder is in default on any existing contract with a Service-Area Entity or defaulted on a previous contract with a Service-Area Entity.

4. The Bidder or a proposed subcontractor thereof has failed to disclose a potential conflict of interest or is discovered to have a conflict of interest, by law or policy, as determined by NTTA.

5. The Bidder, a proposed subcontractor thereof, or an individual officer or owner of the Bidders or company comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder is under criminal indictment or been convicted of a criminal offense.

6. The Bidder or any firm comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder (collectively, with Bidder, the Bidder Team) has received compensation from NTTA to participate in the preparation of this RFB, including, but not limited to, any component of the Scope of Work.

7. Any employee, consultant, or agent of any member of the Bidder’s Team participated in the preparation of this RFB, including, but not limited to, any component of the Scope of Work (any such person being referred to as a Screened Person).

a. However, if (i) no member of the Bidder’s Team received compensation from NTTA to participate in the preparation of this RFB (refer to item 6 above), and (ii) NTTA is promptly informed of a Screened Person’s employment with a member of a Bidder’s Team, a Bidder will not be deemed non-responsible if the Bidder demonstrates to NTTA’s satisfaction that a screening procedure exists to ensure that at all times before NTTA’s execution of the Contract (a) the Screened Person has not participated in the preparation of the Bid and (b) no person participating in the preparation of the Bid has discussed with or received from the Screened Person information about this RFB, including, but not limited to, any component of the Scope of Work.

b. Bidder must inform NTTA in writing promptly after it receives this RFB, of any Screened Person’s employment with a member of the Bidder’s Team. If

10 Rev. January 2026 at a later date a Screened Person is employed by a member of the Bidder’s Team, written notice of such employment must be given to NTTA promptly upon the Screened Person’s employment. Failure to provide such written notice may result in Bidder being deemed Non-Responsible.

8. The Bidder is not eligible to be awarded the Contract under applicable law or NTTA’s Procurement Policy, which may be found online at NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Determination of Non-Responsive Bidder

NTTA may disqualify a Bid as non-responsive and it shall not be considered for reasons including but not limited to the following:

1. All elements of the Bid required under this RFB are not included or all requirements for submission described under “Submission of Bids” are not strictly followed.

2. The Bid was received after the time limit for receiving Bids.

3. The Bid is not signed.

4. Bidder does not register with NTTA Marketplace or fails to acknowledge this solicitation or any Addendums.

Rejection of Bids

Procurement Services will automatically reject any Bid that is submitted after the Bid Due Date listed on the cover page of this RFB, and return it unopened. Until a Contract is executed, NTTA reserves the right to reject any or all Bids, to waive technicalities, to re-advertise, to decline to proceed or to otherwise proceed with this procurement by other method(s) allowed by law and in the best interest of NTTA.

Withdrawing a Bid

Bidder, by submitting a Bid, warrants and guarantees that the Bid has been carefully reviewed and checked and that it is in all respects true, accurate, and free of mistakes.

However, a Bidder has a right to withdraw a Bid prior to the Bid Due Date.

To withdraw its Bid, Bidder must submit a request to withdraw its Bid in writing via email to the Director of Procurement Services, Danielle Thompson, at dthompson@ntta.org>. The written request to withdraw a Bid must state the reason for the withdrawal request. A Bid for which withdrawal is properly requested prior to Bid Due Date will be returned to the Bidder unopened.

A Bidder may not withdraw its Bid after the Bid Due Date without NTTA’s express written consent. Bidders acknowledge that for a Bid withdrawn after the Bid Due Date,

(1) NTTA may pursue any security, such as a bid bond, given by the Bidder for such withdrawn Bid and (2) the withdrawn Bid will not be eligible to be reinstated for this

RFB.

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BID AWARD

The Bidder that NTTA Procurement Services identifies as the lowest responsible Bidder will be the “apparent low bidder,” and NTTA will submit the Contract to the apparent low bidder.

When the apparent low bidder unconditionally agrees to execute, deliver, and perform the Contract and submits or has unconditionally agreed to submit (a) all required bonds, insurance, and other items required under this RFB and (b) the Contract, the Contract will then be approved and signed by appropriate parties.

The successful Bidder will assume total responsibility for all obligations under the Contract.

Further, NTTA will consider the successful Bidder to be the sole point of contact with regard to contractual matters, including payment of all charges resulting from the Contract. No subcontractor will be paid directly by NTTA. The Bidder will be solely responsible for the success of any portion of and the entire Project under this RFB.

Unless expressly stated otherwise, all Bids shall be considered valid and in effect until the Bid evaluation, award, and Contract execution process is completed (estimated 60 – 180 days).

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures

Each Bidder represents that it (1) has carefully examined this RFB, including all attachments hereto, and (2) does not object to the procedures and processes as described in this RFB, for evaluating and selecting the lowest responsible Bidder for this Procurement or for the award and execution of the Contract. No exceptions to the terms and conditions of the Contract will be accepted by NTTA. Any exceptions submitted by Bidder with its Bid will be disregarded, and NTTA will consider Bidder’s Bid as submitted for use with the form Contract attached hereto without any changes.

Procurement Policy, RFB, and Applicable Law

This RFB and the procurement requirements and procedures described in this RFB are subject to applicable law and NTTA’s Policy Regarding the Procurement of Goods and Services and Disposition of Personal Property (Procurement Policy), which NTTA adopted under Section 366.033(j) of the Texas Transportation Code. A copy of the Procurement Policy is available on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Each Bidder agrees to be bound by the terms, conditions, agreements, and requirements of applicable law, the Procurement Policy and this RFB, including, but not limited to, NTTA’s procurement protest procedures. A Bidder’s submission of a Bid under this RFB will further signify such agreement.

Confidential Information and Texas Public Information Act

Information included in a Bid is subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code (TPIA). Information is not exempt as confidential under TPIA simply because the party submitting the information

12 Rev. January 2026 anticipates or requests that it be kept confidential. Accordingly, a Bidder whose Bid includes information that the Bidder believes in good faith to be confidential or proprietary information or to contain trade secrets of Bidder (Confidential Information) must mark such information accordingly. This marking must be explicit as to the designated information. The Bidder will hold NTTA harmless from any claims arising from the release of Confidential Information not clearly designated as such by the Respondent. Designation does not guarantee the non-release of Confidential Information under the TPIA or as otherwise required by law, but does provide NTTA with a means to review the issues thoroughly and, if justified, request an opinion by the Attorney General’s office before releasing Confidential Information requested under the TPIA. If NTTA receives a request for Confidential Information, NTTA shall notify Bidder in writing in accordance with the requirements of the TPIA and will, if reasonably and timely requested by Bidder, ask for a decision from the Open Records Division of the Office of the Attorney General of the State of Texas regarding whether the information may be excepted from disclosure under the TPIA.

In such event, Bidder authorizes NTTA to submit any information contained in the Bid, including information the Bidder has labeled as being Confidential Information, to the Office of the Attorney General. Bidder bears the burden of making the appropriate showing(s) to the satisfaction of the Attorney General’s Office.

NTTA, its directors, officers, employees, agents, and attorneys are not liable for any disclosure of any information submitted in a response to this RFB. By submitting a Bid, the Bidder waives any claim against, and releases from liability, NTTA, its directors, officers, employees, agents, and attorneys with respect to disclosure of any information included in the Bid, including information labeled as Confidential Information.

Award Non-Exclusive

NTTA reserves the right to award a contract to more than one Bidder based on NTTA’s consideration of its operational needs. There will be no minimum amount of services awarded any successful Bidder under this RFB. A successful Bidder will assume total responsibility for all deliverables awarded to it whether a subcontractor or other third party produces them in whole or in part. NTTA considers a successful Bidder to be the sole point of contact with regard to contractual matters including payment of all charges resulting from the Contract. A successful Bidder will be fully responsible for any default by a subcontract just as if the successful Bidder itself had defaulted. No subcontractor will be paid directly by NTTA. A successful Bidder will be solely responsible for the performance of the portion of the entire Project awarded to it under this RFB.

Third-Party “Remit To”

If a Bidder has a third-party “remit-to” company for payment that information must appear on the Bidder’s Bid to this RFB. NTTA will not be liable for payments to Bidder sent to the third party designated on the Bidder’s Bid.

Tax Exempt Authority

NTTA is a tax-exempt entity under Sections 151.309, et seq., of the Texas Tax Code.

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Incurring Costs

All costs incurred by a Bidder in preparing the Bid or otherwise in responding to this RFB will be wholly the responsibility of the Bidder. NTTA will not reimburse any Bidders for costs incurred as it relates to participating in the procurement process for this solicitation.

Disclosure of Interested Parties

Section 2252.908 of the Texas Government Code states that state agencies and other governmental entities, such as NTTA, may not enter into certain contracts with a business entity (defined as a “Contractor” in that section) unless the Contractor submits a “disclosure of interested parties” (Form 1295) to NTTA at the time the Contractor submits the signed contract to NTTA for execution by NTTA.

If the Contract under this procurement is of a type that requires the Contractor to submit Form 1295, it will be the Contractor’s responsibility to submit the form as required by law. The Contractor may obtain information about the Contract from the Solicitation Contact Person identified on the cover page of this RFB. The Contractor must use the online application at the Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number.

An authorized agent of the Contractor must sign the printed copy of the form and have the form notarized. The completed Form 1295 with the certification of filing must be delivered to NTTA’s Procurement Department, when the contract signed by the Contractor is delivered to NTTA for execution. NTTA will not execute the contract, and no contract will be formed if NTTA has not received the completed Form 1295 with the certification of filing.

NTTA must notify the Texas Ethics Commission of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from NTTA.

Please refer to the information at the Texas Ethics Commission’s website for instructions on registering and completing Form 1295.

Hold Harmless Agreement

Each Bidder agrees to protect, defend, indemnify, and hold harmless NTTA and its directors, officers, agents, and employees from any and all costs, claims, and damages of every kind and nature (including attorneys’ fees) made, rendered, or incurred by or on behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work, or other activity done by the Bidder, its employees, subcontractors, or any independent contractor working under the direction of either the Bidder or subcontractor in connection with the preparation and submission of a Bid.

Equal Opportunity

NTTA is an equal-opportunity employer. Each Bidder submitting a Bid agrees not to refuse to hire, discharge, promote, demote, or otherwise discriminate in matters of

14 Rev. January 2026 compensation against any person otherwise qualified solely because of race, creed, sex, sexual orientation, gender identity, veteran status, national origin, ancestry, or physical handicap.

Disclaimer of Liability

NTTA will NOT hold harmless or indemnify any Bidder for any liability whatsoever.

Licenses/Certificates

NTTA reserves the right to require documentation that each Bidder is an established business and is abiding by all laws applicable to the Bidder and of the State of Texas.

If Bidder is required by any regulatory agency to maintain professional license or certification to provide any product and/or service solicited under this RFB, NTTA reserves the right to require Bidder to provide documentation of its current license and/or certification before considering its Bid and/or before awarding a Contract.

Notice of Impropriety

If a Bidder has knowledge of conduct by an NTTA employee in connection with this procurement that the Bidder reasonably believes may be unethical or a violation of law or may create an appearance of impropriety by such person in his or her capacity as an NTTA employee, the Bidder agrees promptly to report such conduct to NTTA’s General Counsel, who is NTTA’s official Ethics Officer.

Force Majeure

NTTA will not be liable for defaults or delays due to acts of God or the public enemy, acts or demands of any governmental agency, strikes, fires, floods, accidents, or other unforeseeable causes beyond its control and not due to its fault or negligence.

Procurement Protests

NTTA encourages Bidders promptly to bring questions and concerns relating to this RFB to NTTA’s attention pursuant to the process set forth in the “Instructions to Bidders”. Any formal protest relating to this RFB or the Contract award hereunder must be made in writing and submitted to the Director of Procurement Services no later than five (5) business days after the earlier of the (i) date the protestor was or reasonably should have been aware of the matter giving rise to the protest or (ii) the date the Contract award was made by the NTTA Board of Directors. A “business day” under this RFB is any day NTTA’s administrative offices (as distinguished from its Customer Service Center) are open for the regular conduct of NTTA business.

Each protest must comply and will be treated in accordance with NTTA’s Procurement Policy, which may be found on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section) and is incorporated into this RFB by reference.

Bidders understand and agree that in light of NTTA’s operational needs and customer service obligations, the filing of a protest or any legal action challenging any aspect of this RFB or the Contract award thereunder will not prevent NTTA from proceeding with the RFB process, a Contract award thereunder, or utilization of the services

15 Rev. January 2026 requested through this RFB. To the fullest extent allowed by law, Bidders waive any claim for injunctive relief pertaining to this RFB, the contract award, or the commencement of services hereunder. By submitting a response to this RFB, Bidders unconditionally and irrevocably acknowledge that adequate remedies exist at law, without resort to injunctive or other equitable relief, to fully redress any potential claim arising in connection with this RFB.

APPENDICIES

Scope of Work

Bid Sheet

Required Forms

Business Information Form

Insurance Requirements

BDOD Forms – Small Business Program

Form of Contract o Goods and Services Agreement

Rev. January 2026

APPENDIX A

SCOPE OF WORK

[Follows this cover page.]

SCOPE OF WORK

1. INTRODUCTION

The North Texas Tollway is soliciting a contractor for Service, Repair, Test, and Calibration of the Leakwise Oil on Water Detection and Monitoring system. The scope of work will include, but not limited to, cleaning sensor assemblies, system evaluating, system testing, and system calibration as well as any repair work and replacement of digital controller, analog board and detector if needed.

The system components include:

o Three (3) ID-223 Oil Sheen Sensors assemblies with three (3) sensor balls on each assembly o One (1) SLC-220 Multi Smart Leakwise Controller o All work on the Leakwise Oil on Water Detection system will need NTTA approval before starting including replacement of controller and sensor assembly.

2. LOCATION

The Leakwise Detection sensing assembly is located in three (3) water vaults at the Addison Airport Toll Tunnel. The location address is 4140 Keller Spring Road Addison, TX 75001.

3. PERFORMANCE SPECIFICATIONS

Annual Hydrocarbon system inspection and cleaning to include, but not limited to:

o Cleaning all ID-223 sensors located in the three (3) water vaults with only a damp cloth.

o Inspect all three (3) ID-223 electrical cables for any kind of mechanical damage.

o Verify that the sensors float freely on the water surface and is not submerged or obstructed. Confirm the sensors can move freely up and down with liquid level changing without hitting the sides of the sump or tank.

o Ensure all wiring connections are tight and conform to the wiring diagrams as per the manufacturer.

o Inspect all three (3) ID-223 guide rail systems.

o When all work on the sensors is complete place unit back in operation.

o Ensure unit is operating in Auto mode.

o Ensure the job site is clean of trash and debris are pickup at the end of the project.

Annual Hydrocarbon system testing, and calibration will include, but not limited to:

o Using Field Calibration test for Leakwise SLC-220 Multi controller unit to calibrate:

Water detection sensitivity Air detection sensitivity Water/Oil level sensitivity o Testing the hydrocarbon system to ensure all sensors are operational and communicating with the main controller.

o Check all system set points and ensure the set point thresholds are within limits to reduce nuisance faults, alarms, and system shut down. Utilize manufacturer’s recommended set points for system thresholds.

o Test system operation in alarm to ensure it disables the sump pump motors at correct set points.

o Ensure system is calibrated and ready to operate 365 days a year, 7 days a week, 24 hours a day.

4. REPORTS

Following the completion of maintenance and calibration, a formal hydrocarbon service report shall be submitted with every invoice which shall include the following details, but not limited to these:

o Serial Numbers and Model Specifications of controller and 3 sensor assemblies.

o Ambient temperatures during calibration ensuring it falls within the -40 to 80 degree Celsius.

o Document the site conditions.

o Initial fouling assessment(type of buildup on the sensor), environmental obstructions, site specific turbulence and as found voltages(calibration set points) before cleaning and float buoyancy and alignment.

o Cable integrity, IP67 seal integrity, fuse status and cleaning method have been checked and followed as per manufacturer standards.

o As left voltage readings for water, air and water/oil(calibration set points) as per manufacturer standards ,built in test results ramped correctly, operational status and relay and output functionality.

o Recommend next steps if calibration cannot be reached to set points or built in test fails or relay wear or if there is a compromised IP67 seal.

o Next service date and signed technician comments and signature.

5. HOURLY RATES-STANDARD

Work shall be done during standard business hours from 7:30AM-5PM CST, Monday-Friday.

6. BID SHEET

o The attached bid sheet includes price for biannual testing of the 3 ID-223 Oil Sheen

Sensor assemblies.

o It also includes pricing for the replacement Leakwise ID 223 ST Detector, Leakwise SLC

Digital Controller and Leakwise SLC-220 Relay and Analog Board as needed.

o Labor rates shall include the following but not limited to: wages, benefits, taxes, insurance, overhead, profit.

o The cost of all travel, fuel, mobilization, and vehicle expenses for scheduled biannual inspections shall be included in the biannual PM charge. No separate trip charges, fuel surcharges, or travel time shall be billed for any scheduled service visit.

o Additional services outside the biannual scope may be requested on an as needed basis including but not limited to repair work, troubleshooting or any component replacement.

o No substitutions shall be accepted for the additional parts section provided in the bid sheet and contractor shall provide the same part numbers as referenced.

o All prices quoted for biannual PM, labor rates and additional parts on the Bid Sheet shall remain firm and fixed for a period of twelve (12) months from the contract effective date.

o After the initial 12-month period, the contractor may request no more than one (1) price adjustment during any subsequent twelve (12) month period.

o In the absence of a formal request for adjustment, the current contract pricing shall remain in effect.

o Additional price increase requests within the same twelve (12)-month period or during the first 12 months of the contract will only be considered in cases of extraordinary market volatility or other exceptional circumstances resulting in significant, demonstrable changes to underlying cost drivers.

o Any such request must be supported by detailed, verifiable documentation acceptable to the NTTA and will be subject to NTTA review and written approval.

o Any request for a price increase must be submitted with comprehensive, verifiable supporting documentation. Acceptable documentation may include, but is not limited to, manufacturer-issued price increase notices, updated supplier price lists, recognized industry index data (e.g., Bureau of Labor Statistics Producer Price Index (PPI), Consumer Price Index (CPI)), or other relevant market evidence demonstrating a material increase in the contractor cost of providing the services.

o Any request for a price adjustment must be submitted in writing to the NTTA electrical department point of contact at least thirty (30) days prior to the proposed effective date of the adjustment.

o All price adjustment requests are subject to NTTA review and approval. NTTA reserves the right to accept or reject any request based on the adequacy of supporting justification.

o The NTTA is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included in this bid sheet.

7. INVOICING AND PRICING

o Invoices must be per PM and include details of the PM as per the fee schedule, and pricing shall be consistent with contract pricing for the inspection, cleaning, testing and calibration.

o All invoices shall include the hydrocarbon service report as provided in section 4.

All invoices must be sent to NTTA Accounts Payable and the NTTA electrical department supervisor for approval. Invoices shall include:

o Contract PO number provided by NTTA.

o Project location.

o Start Date and Completion date.

o Final project price.

o Please send all invoices to NTTA electrical department supervisor at froberson@ntta.org and accountspayable@ntta.org.

mailto:froberson@ntta.org mailto:accountspayable@ntta.org

8. TERM OF CONTRACT

The term of the contract is 3 years or 36 months.

9. ADDITIONAL SERVICE WORK

All additional service work shall include a quote that will need NTTA electrical supervisor approval before work begins.

Quote to include, but not limited to:

o Description of work needed for repairs.

o Replacement of parts o Labor rate for repairs o Estimated start date and completion date.

o Total price

Post approval of quote, work shall start and the invoice provided at the end of the work shall match the quote provided.

10. SCHEDULE OF SERVICE WORK

o All work in the Tunnel must be performed during normal business hours, 7:30AM to 5:00PM

CST.

o All work in the Tunnel must be performed five (5) days a week between Monday through Friday.

o NTTA shall contact the Contractor at least fifteen (15) days in advance to coordinate the scheduling of the biannual preventive maintenance (PM) service.

o Upon receipt of the notification, the Contractor shall provide a proposed service schedule and confirm the agreed-upon PM date(s).

o All schedules must be submitted to NTTA electrical supervisor for approval and coordination.

11. PROJECT CHANGES

All changes to the work in this scope will need written approval from NTTA electrical supervisor. Email communication is acceptable.

12. NTTA RESPONSIBILITY

o Provide contractor with access to the tunnel Hydrocarbon system.

o Set up lane closure for work at the tunnel when needed.

o Contract performance review process- to include, but not limited to:

o In person meeting when scheduled.

o Email communication when scheduled.

o Reviewing contractor’s hydrocarbon reports on system operation for any immediate or deferred maintenance or repair issues.

13. CONTRACTOR RESPONSIBILITY

o Contractor must schedule all bi-annual service work with NTTA for approval before starting work.

o Contractor must ensure all work is complete in bi-annual PM and inspection.

o Contractor must submit bi-annual hydrocarbon service report of system operation to NTTA electrical supervisor.

o The contractor must maintain system at 97% accuracy 365 days a year, 7 days a week, 24 hours a day.

o The contractor is responsible for all the work in this contract and is expected to operate in good faith throughout the life of the contract.

14. WARRANTY

All materials and/or services furnished under this Agreement are warranted by the contractor to be free from defects and fit for the intended use. At a minimum, the contractor shall provide warranties on all work as follows:

• Twelve (12) months on repairs, labor, and materials.

• Manufacturer's warranty on any new equipment/parts.

15. SAFETY

o Contactor must use Occupational Safety and Health Standard (OSHA) 1910.146 for confine space practices and procedures for hazards of entry into confine space area.

o Contactor must use National Fire Protection Association (NFPA-70E) – Electrical Safety in the

Workplace when working on electrical systems. Also, follow, but not limited to, National Electrical Code (NEC) standards when working on electrical equipment and apparatus during this contract.

o Contractor must watch all vehicle traffic when working at the Addison Airport Toll Tunnel (AATT) roadway.

o Contractor shall provide proper Personnel Protective Equipment for their employees performing the work for NTTA as required by any Federal, State, or local codes, laws and regulations.

16. PROJECT FINAL ACCEPTANCE

All sensors in all three (3) sump pump water vaults clean and Hydrocarbon system operating as designed per the manufacturer standards.

Hydrocarbon system service reports submitted to the NTTA electrical department.

Invoices submitted to NTTA for processing.

All work areas clean of trash and debris after each project.

17 Rev. January 2026

APPENDIX B

BID SHEET

Description Unit of Measure Frequency Quantity Unit Price Total Extended Price Hydrocarbon Testing, Calibration and Inspection Cleaning: Calibrate all three water vault sensor systems, inspect operation of audible alarm and flashers, ensure alarm signal energizes all three sump pump motor cutoff relays.Clean all three sensor units in all three vaults, inspect electrical cables and connections on all three sensors, inspect all guardrails and mounting hardware for all three sensors. Each Service Twice per year NA

$0.00 $0.00

$0.00

Description Unit of Measure Frequency Estimated Annual Quantity(in hours) Unit Price Total Extended Price Standard Hours Foreman $ per hour NA 10 $0.00 $0.00 Standard Hours Helper $ per hour NA 10 $0.00 $0.00

$0.00

Description Reference Part Number Part Number Bid Quantity Unit Price Total Extended Price Leakwise ID 223 ST Detectors AGA 000107 3 $0.00 $0.00 Leakwise SLC Digital Controller AGA 000155 1 $0.00 $0.00 Leakwise SLC-220 Relay and Analog Board AGA 00161 2 $0.00 $0.00

$0.00 $0.00

COMPANY NAME (PRINTED)

Address

Phone contact

Representative/ Signature Date

NORTH TEXAS TOLLWAY AUTHORITY

BID SHEET

Hydrocarbon System PM, Monitoring, Repair and Replacement

ADDITIONAL SERVICE WORK(AS NEEDED)

Making changes to this bid sheet can cause your bid to be non-responsive. Call the buyer with questions.

CONTRACT TOTAL FOR 3 YEARS

SUBTOTAL

SUBTOTAL

06580-AAT-01-GS-MA

BIANNUAL PREVENTIVE MAINTENANCE

ADDITIONAL PARTS AS NEEDED

SUBTOTAL

18 Rev. January 2026

APPENDIX C

REQUIRED FORMS

The following forms are required to be submitted with your bid. Unless otherwise noted, these forms follow this cover page.

Bid Sheet (form attached as Appendix B)

Respondent's Agreement Regarding COI Confidentiality Disclosures & Conflict of Interest Questionnaire

Business Information Form

BDOD Forms – Small Business Program

19 Rev. January 2026

APPENDIX D

BUSINESS INFORMATION FORM

Follows this cover page.

Effective June 26, 2023 Respondent’s Agreement and Disclosures – Page 1

RESPONDENT’S AGREEMENT

AND DISCLOSURES

Persons and firms participating in the procurement specified below (the “Procurement”) must sign and submit this agreement (“Agreement”) before or with a Proposal (defined below). Failure to execute, submit, and abide by this Agreement is grounds for disqualification and other consequences under law.

Procurement:

Procurement Number:

A. Definitions In this Agreement and the attached Conflict of Interest Questionnaire (Form CIQ):

(1) “Proposal” means a bid, proposal, or response submitted for the Procurement.

(2) “Respondent” means a person or entity that submits a Proposal.

(3) “Respondent Party” means a Respondent and each of its owners, directors, officers, employees, agents, and representatives.

(4) An “NTTA Representative” means an NTTA director, officer, employee, agent, or other person acting on behalf of NTTA.

(5) A “family member” means your spouse or domestic partner, children, step-children, sons-in-law, daughters-in-law, parents, step-parents, mothers-in-law, fathers-in-law, your divorced spouse if you had a child together who is now living, and parents of your divorced or deceased spouse if you and that spouse had a child together who is now living.

(6) A “family relationship” includes every person included in the definition of “family member,” PLUS the following additional persons: your brothers, sisters, grandparents, grandchildren, great-grandparents, great-grandchildren, aunts, uncles, nephews, nieces, brothers-in-law, sisters-in-law, spouse’s grandparents, spouse’s grandchildren, grandchildren’s spouses, and grandparents’ spouses.

(7) “Confidential Information” means all information that is not publicly disclosed by NTTA, relating to NTTA or its operations, finances, patrons, personnel, or consultants that is furnished to or obtained, directly or indirectly, by a Respondent Party and other information that a Respondent Party should reasonably know NTTA considers confidential. Confidential Information includes, but is not limited to, information regarding: NTTA’s security operations, equipment, plans, policies, procedures, or devices; NTTA’s ideas, processes, know-how, and techniques; NTTA’s business methods, financial data and information, accounting, and financial-control procedures; NTTA’s products, services, policies, violation-enforcement system, patrons, TollTag customers, personnel; and any other aspect of NTTA’s operations.

(8) A “debarment” means an oral or written finding or decision barring, suspending, or otherwise limiting a person’s or entity’s right to engage in any business activity with a governmental entity.

B. Representations, Warrants, and Covenants

(1) No Collusion Respondent warrants and covenants that: (1) the Proposal is not made on behalf of any undisclosed person or entity; (2) no Respondent Party has directly or indirectly solicited anyone to submit a false or sham Proposal; (3) Respondent has not directly or indirectly sought or agreed to fix any profit, price, or cost element in any Proposal; (4) all statements contained in the Proposal are true, complete, and correct; (5) no Respondent Party has directly or indirectly provided its prices or costs to anyone else in order to effectuate a collusive or sham Proposal; and (6) Respondent will not directly or indirectly divulge the terms of its Proposal to any other proposer or seek to obtain such information from another proposer until after award of the contract or NTTA’s rejection of all Proposals and cancellation of the procurement.

(2) Confidential Information Respondent will maintain NTTA’s Confidential Information in strict confidence, and, except as approved in writing by NTTA’s General Counsel or as otherwise required by applicable law, no Respondent Party will disclose NTTA’s Confidential Information to any other person or entity. Respondent will be responsible for all loss, cost, damage, or expense resulting directly or indirectly from the release or unauthorized use of Confidential Information by any Respondent Party, any contractor or subcontractor of Respondent, or any third party that gains access to Confidential Information through a Respondent Party.

(3) No Conflicts of Interest

(a) Respondent warrants and covenants that no Respondent Party has offered or given to, or solicited or received from, an NTTA Representative any gift, benefit, or other thing of value that (1) is consideration for a decision, recommendation, or other exercise of discretion regarding the Procurement, or (2) is intended to or might influence an NTTA Representative regarding the Procurement. Furthermore, from the date the Procurement is advertised by NTTA until either (1) a contract is executed or (2) NTTA formally terminates the Procurement, whichever occurs first, a Respondent Party will not offer or give to, nor solicit or accept from, any NTTA Representative any gift, benefit, or other thing of value whatsoever. This provision does not apply to compensation under a contract already in place.

Effective June 26, 2023 Respondent’s Agreement and Disclosures – Page 2

(b) Respondent represents and covenants that no Respondent Party has or will have any direct or indirect financial, personal, or other interest or relationship that will conflict in any manner with Respondent’s performance under the contract for this…