rf-102-notice-of-intent-to-award-12-11--ccid mendota dam gates.pdf

Bureau of Reclamation Form, RF-102 12-2011

NOTICE OF INTENT TO AWARD

This Funding Announcement is not a request for applications. This announcement is to provide public notice of the Bureau of Reclamation’s intention to fund the following project activities without full and open competition.

ABSTRACT

Funding Announcement R12AS20040

Project Title Mendota Dam Sluice Gates Replacement Project Recipient Central California Irrigation District Principal Investigator / Program Manager

Chris White, General Manager

Anticipated Federal Amount $92,049.22

Cost Share None Total Anticipated Award Amount $92,049.22

New Award or Continuation? New Award

Anticipated Period of Performance Award date through 10/31/12

Award Instrument Grant Statutory Authority Public Law 111-11, San Joaquin River Restoration Settlement, Title X, Part I; Section 10002, Section 10004(a) (b)(2), Section 10005(a) and Stipulation of Settlement CIV NO. S-88-1658-LKK/GGH—Paragraphs 11(a), 13 and 15 (San Joaquin River Restoration Settlement)

CFDA # and Title 15.555 San Joaquin River Restoration Program Single Source Justification Criteria Cited

Unsolicited Proposal and Unique Qualifications

Reclamation Point of Contact Megan Bryant mbryant@usbr.gov

OVERVIEW

Central California Irrigation District (CCID) owns and operates the Mendota Pool which is impounded by Mendota Dam. Mendota Pool is a reservoir for more than 1 million acre feet of mailto:mbryant@usbr.gov�

Central Valley Project water pumped from the Sacramento-San Joaquin Delta and delivered via the Delta-Mendota Canal. Mendota Dam is a second point of flow control in the Restoration Area and is operated by CCID for water deliveries to Arroyo Canal and Interim Flows targets at Sack Dam. The previous cast iron gates at Mendota Dam tended to stick, come off the guides, malfunction, were unreliable, and required regular maintenance. Operating the dam during flood flow situations involves advance planning since flash boards and gates cannot be safely opened or removed during flood conditions. Under the current conditions at the time of submitting the unsolicited financial assistance application, CCID was not able to adequately and precisely control the portion of the flow diverted into the San Joaquin River and water deliveries became a secondary priority to flood control operations. Reclamation has determined that replacing the gates would improve functionality for the passing of San Joaquin River Restoration Program (SJRRP) Interim and Restoration Flows. The purpose of the project is to purchase 6 gates for the Mendota Dam such that they can be operated safely and responsively when flow changes occur.

New gates would improve reliability and allow CCID to be able to work more quickly in response to SJRRP restoration flow deliveries through the dam. The objectives of the project are to achieve the following: (1) improve flow control capabilities through the structure for the SJRRP’s Interim and Restoration Flows, (2) improve and increase precision of the operation of the dam with Interim and Restoration Flows, (3) increase the measure of safety to pass flows through the dam for Interim and Restoration Flows, and (4) decrease the amount of manual operations at the dam necessary to pass the Interim and Restoration Flows.

RECIPIENT INVOLVEMENT

CCID provided all aspects necessary to install, operate, and test the six new gates for operation on Mendota Dam.

RECLAMATION INVOLVEMENT

No substantial involvement on the part of Reclamation was anticipated for the successful completion of the objectives to be funded by this award. It was anticipated that Reclamation’s involvement will consist of standard federal stewardship responsibilities such as monitoring project performance, technical assistance at the request of the recipient, etc.

SINGLE-SOURCE JUSTIFICATION

DEPARTMENT OF THE INTERIOR

SINGLE SOURCE POLICY REQUIREMENTS

Department of the Interior Policy (505 DM 2) requires a written justification which explains why competition is not practicable for each single-source award. The justification must address one or more of the following criteria as well as discussion of the program legislative history, unique capabilities of the proposed recipient, and cost-sharing contribution offered by the proposed recipient, as applicable.

In order for an assistance award to be made without competition, the award must satisfy one or more of the following criteria:

(1) Unsolicited Proposal – The proposed award is the result of an unsolicited assistance application which represents a unique or innovative idea, method, or approach which is not the subject of a current or planned contract or assistance award, but which is deemed advantageous to the program objectives;

(2) Continuation – The activity to be funded is necessary to the satisfactory completion of, or is a continuation of an activity presently being funded, and for which competition would have a significant adverse effect on the continuity or completion of the activity;

(3) Legislative intent – The language in the applicable authorizing legislation or legislative history clearly indicates Congress’ intent to restrict the award to a particular recipient of purpose;

(4) Unique Qualifications – The applicant is uniquely qualified to perform the activity based upon a variety of demonstrable factors such as location, property ownership, voluntary support capacity, cost-sharing ability if applicable, technical expertise, or other such unique qualifications;

(5) Emergencies – Program/award where there is insufficient time available (due to a compelling and unusual urgency, or substantial danger to health or safety) for adequate competitive procedures to be followed.

Reclamation did not solicit full and open competition for this award based the following criteria:

(1) UNSOLICITED PROPOSAL

(4) UNIQUE QUALIFICATIONS

Single Source Justification Description:

CCID owns the Dam and operates the structure for water deliveries to its service area.

Therefore, CCID was the only entity with the necessary access to the structure to make the modifications to accomplish the objectives. Additionally, CCID provided an unsolicited assistance application which represents a unique or innovative idea, to replace gates on this structure to improve operations and better pass Interim and Restoration Flows. Replacing gates on the structure was not part of a current or planned contract or assistance award, but was deemed advantageous to the program objectives as it would better, more precisely pass Interim and Restoration Flows past the structure.

STATUTORY AUTHORITY

Public Law 111-11, San Joaquin River Restoration Settlement, Title X, Part I; Section 10002, Section 10004(a)(2), (b)(2); Section 10005(a) and Settlement CIV NO. S-88-1658- LKK/GGH—Paragraphs 11(a), 13 and 15 (San Joaquin River Restoration Settlement):

SEC. 10002. PURPOSE.

The purpose of this part is to authorize implementation of the Settlement.

SEC. 10004. IMPLEMENTATION OF SETTLEMENT.

(a) IN GENERAL.—The Secretary of the Interior is hereby authorized and directed to implement the terms and conditions of the Settlement in cooperation with the State of California, including the following measures as these measures are prescribed in the Settlement:

(2) Modify Friant Dam operations so as to provide Restoration Flows and Interim Flows.

(b) AGREEMENTS.—

(2) OTHER AGREEMENTS.—The Secretary is authorized to enter into contracts, memoranda of understanding, financial assistance agreements, cost sharing agreements, and other appropriate agreements with State, tribal, and local governmental agencies, and with private parties, including agreements related to construction, improvement, and operation and maintenance of facilities, subject to any terms and conditions that the Secretary deems necessary to achieve the purposes of the Settlement.

SEC. 10005. ACQUISITION AND DISPOSAL OF PROPERTY; TITLE TO FACILITIES.

(a) TITLE TO FACILITIES.—Unless acquired pursuant to subsection (b), title to any facility or facilities, stream channel, levees, or other real property modified or improved in the course of implementing the Settlement authorized by this part, and title to any modifications or improvements of such facility or facilities, stream channel, levees, or other real property—

(1) shall remain in the owner of the property; and

(2) shall not be transferred to the United States on account of such modifications or improvements.

STIPULATION OF SETTLEMENT CIV NO. S-88-1658 – LKK/GGH—PARAGRAPHS

11(A), 13 AND 15

Paragraph 11(a): Phase 1 Improvements. The Parties anticipate that the highest priority improvements as described in Paragraphs 11(a)(1) through (10) can be developed and implemented in accordance with the milestone dates in the timeline set forth in Exhibit C.

Paragraph 13: In addition to the channel and structural improvements identified in Paragraph 11, releases of water from Friant Dam to the confluence of the Merced River shall be made to achieve the Restoration Goal as follows.

Paragraph 15: Prior to the commencement of full Restoration Flows pursuant to this Settlement, the Parties agree that the Secretary shall begin a program of interim flows, which will include releases of additional water from Friant Dam commencing no later than October 1, 2009 and continuing until full Restoration Flows begin. Flows released according to the provisions of Paragraph 15 shall be referred to as “Interim Flows.” The Restoration Administrator, in consultation with the Technical Advisory Committee, the Secretary, and other appropriate federal, State and local agencies, shall develop and recommend to the Secretary implementation of a program of Interim Flows in order to collect relevant data concerning flows, temperatures, fish needs, seepage losses, recirculation, recapture and reuse. Such program shall include releasing the flows intended in Exhibit B for the appropriate year type to the extent that such flows would not impede or delay completion of the measures specified in Paragraph 11(a), or exceed existing downstream channel capacities.