Reynolds RFP Packet 26.docx

Columbus Office 710 Front Avenue P. O. Box 1908 Columbus, GA 31901 Phone (706) 256-2910 Fax (706) 256-2908

TDY (706)256-2944

Americus Office 228 West Lamar Street Americus, GA 31709 Phone (706)256-2910 Fax (229) 931-2745 Fax (229) 931-2917 www.rivervalleyrc.org Toll Free (877)819-6348

TO: Area Engineering Firms

FROM: William Griggs

DATE: November 5, 2025

SUBJECT: Engineering Work for Community Development Block Grant for the City of Reynolds

This is a Request for Proposal for Engineering Services. The project will consist of a Sewer, water, or street and drainage improvements in the City of Reynolds.

You are invited to submit a proposal to be received at the River Valley Regional Commission office, 710 Front Avenue Columbus, Georgia 31901, no later than 10:00 a.m., December 8, 2025.

A professional services contract will be awarded to whoever is considered to be the most responsible offeror and whose proposal is considered to be the most advantageous.

Address any questions you may have concerning the RFP to William Griggs.

enclosure

Request for Proposal

Introduction

The City of Reynolds intends to secure engineering services to assist in the development and implementation of a Community Development Block Grant application. The application will consist of sewer, water, or street and drainage improvements.

Scope of Work

The engineer will be responsible to the City of Reynolds for providing the city with a preliminary Engineering report during the development phase of the application which meets the guidelines set forth in the 2026 CDBG applicants manual. To be selected, the Engineer must show the ability to produce the required preliminary plans and cost estimates within 30 days of selection.

If funded, the engineer will be responsible for final design, plans and specifications, obtaining necessary permits and/or easements; preparing for bid and contract documents, including advertising and bidding procedures; supervising construction and project closeout, as well as NPDES services and other necessary services. The engineer will be responsible for obtaining and maintaining all BABA documentation (particularly manufacturers’ certifications) during construction, which shall be transferred to the recipient. The architect or engineer will need to certify to this action at the project’s end.

This is a Section 3 Covered Contract and Section 3 Business Concerns are encouraged to apply.

Requested Information to include in your proposal

1. Personal references from similar local government projects completed in the past 5 years.

2. A description of how the firm will approach the project:

a. Planning and design and/or funding

b. Short and long-term success;

c. Operation and maintenance requirement; and

d. Implementation

3. Brief history of the firm and its principals:

a. Resumes of principals; and

b. History of firm.

4. Key Personnel:

a. Resume of the principal consultant/engineer, and others specifically assigned to the project, if applicable;

b. Resumes of consultants/engineer from other disciplines to be assigned to the project. Other disciplines may include electrical, structural, mechanical and civil engineers, landscape architects, etc. and

c. Resume of the person (or persons) who will be assigned to resident inspection, if applicable.

5. Costs Schedule:

a. Fee approach for general administrative services, engineering and design, preparation of plans and specifications, pre-construction services, contract administration, site inspection, and other specifically required services. Generally, when funding is secured, but prior to implementation, a contract amendment will be executed for these services based upon a lump sum.

b. Fees for additional services (direct plus a multiplier). Such services are those which are generally not specified in the two categories noted above; and

c. Fees for reimbursable expenses, if applicable.

6. A written release authorizing any and all investigations deemed necessary

7. Completed CDBG RFP evaluation form

CRITERIA

Respondents are required to complete the CDBG RFP evaluation form found below. Please include this form in your proposal.

CDBG RFP evaluation form Please complete this form and place it in the front of your proposal.

1. List up to 10 CDBG projects funded /completed 2021-2025

2. List up to 10 Non CDBG projects funded /completed 2021-2025, that deal with the same type of work:

3. Have you worked with the local government between 2021-2025? If yes name the most recent project and year.

4. Have you worked in the River Valley Region between 2021-2025? If yes name the most recent project and year.

5. List your top qualified staff member and a copy of their state license:

6. What is your firm’s FEE as a percentage of construction?

7. Regarding your fee, are ALL costs inclusive?

8. Do you charge a fee to write the preliminary Engineering report upon which grant applications will be based? If so what is your fee?

9. Can your firm produce a preliminary engineering report within 30 days of selection?

10. Distance in miles (Not time) to the local government from your firm’s office that will serve this project?

11. Your Email address and contact information.

Proposal Submissions

All interested firms should prepare three (3) proposals and submit them to arrive at the River Valley Regional Commission no later than 10:00 a.m., December 8, 2024.

The offeror must provide a sample professional services contract of the sort proposed to be used on this project. Only if claiming a Section 3 Preference, the offeror must complete the appropriate Section 3 forms found in the attached Section 3 solicitation package and submit the completed forms with the proposal to be eligible for Section 3 preference.

Section 3 preference is only to be considered after all other relative quantitative and qualitative factors have been scored and weighed.

Note: The contract will be written for a “direct costs plus fixed fee, not to exceed a lump sum.” Offeror should also include the percentage fee that is normally charged for design and construction supervision on this size project.

Proposals should be addressed as follows:

CLEARLY MARKED:

City of Reynolds Community Development Block Grant

Should there be any questions related to this proposal or the project’s Scope of Work please contact William Griggs at 706-256-2910.

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