Revised_SOW_-_Grissom_Fire_Department_Hose_and_Nozzle_Testing.docx

STATEMENT OF NEED (SON) / STATEMENT OF WORK (SOW)

Fire Hose, Nozzle, and Appliance Inspection and Service Testing

Grissom Fire Department — Grissom Air Reserve Base, IN

1. Background The Grissom Fire Department requires professional inspection and service testing of its fire hose, nozzles, and hose appliances to ensure the continued safe operation and serviceability of critical firefighting equipment.

Fire hose and associated appliances are routinely exposed to extreme operational use, loading and unloading, environmental conditions, training activities, and emergency response operations. Regular inspection and service testing are necessary to identify deterioration, damage, coupling defects, gasket deficiencies, and other conditions that could result in catastrophic equipment failure during emergency operations.

The Department currently maintains approximately 11,600 linear feet of fire hose assigned to frontline apparatus, reserve apparatus, and department inventory, along with 31 fire nozzles and 5 hose appliances requiring inspection and testing.

2. Objective The objective of this contract is to secure qualified, certified commercial services to inspect, service test, document, and identify the operational condition of the Grissom Fire Department's fire hose, nozzles, and hose appliances.

All inspection and service testing shall be performed in strict accordance with the current edition of NFPA 1962 (Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances).

The required service shall provide the Government with documented, verifiable proof that all equipment has been inspected and tested in accordance with NFPA requirements and shall clearly identify any equipment that fails to meet those standards.

3. Scope of Work The Contractor shall provide all labor, supervision, specialized testing equipment, tools, materials, and documentation necessary to perform on-site inspection and service testing of Government-owned fire hose, nozzles, and hose appliances.

The exact quantities to be serviced under this agreement are:

Fire Hose: Approximately 11,600 linear feet of fire hose (various diameters; up to 5 inches).

Fire Nozzles: 31 units.

Hose Appliances: 5 units.

Note: Actual quantities tested for billing purposes will be verified by the final, documented inventory of items successfully or unsuccessfully tested on-site.

4. Fire Hose Inspection Requirements Prior to service pressure testing, each length of fire hose shall receive a thorough physical inspection in accordance with the provisions of NFPA 1962. This physical inspection must include, but is not limited to:

Hose jacket outer condition (cuts, abrasions, burns, chemical damage, or rot).

Inner liner condition (deterioration or delamination).

Coupling condition, attachment, and thread integrity.

Gasket condition (defective gaskets must be replaced by the Contractor).

Legibility of identification markings.

Any hose length that fails this physical inspection shall be deemed unsuitable for pressure testing, immediately tagged, and removed from service without being subjected to hydrostatic pressure testing.

5. Fire Hose Service Testing Requirements All fire hose that successfully passes the physical inspection shall be service pressure tested in accordance with the applicable chapters of NFPA 1962 and the respective manufacturer guidelines:

Attack Hose: Shall be service tested to a minimum of 300 psi (unless otherwise directed by the Department's Special Instructions, not to exceed 400 psi).

Supply Hose (LDH): Shall be service tested to a minimum of 200 psi.

Test Duration: The prescribed test pressure must be stabilized and maintained for the full duration required by the NFPA 1962 standard.

Equipment: The Contractor must provide all hydrostatic pumps, manifolds, and computerized/specialized testing equipment necessary to safely and accurately control and monitor test pressures.

6. Nozzle and Hose Appliance Testing The Contractor shall inspect and pressure test 31 fire nozzles and 5 hose appliances in accordance with the current edition of NFPA 1962:

Physical Inspection: Verify physical integrity, lever/valve operation, pattern adjustment (for nozzles), thread condition, and gaskets.

Hydrostatic Pressure Testing: Nozzles and appliances (N/A) shall be hydrostatically tested to the maximum service pressure specified by NFPA 1962 (typically up to 300 psi).

Any nozzle or appliance failing physical inspection or pressure testing shall be immediately set aside, tagged, and reported to the Government Point of Contact.

7. Hose Handling and Apparatus Restoration (Full Service Model) To ensure operational readiness and minimize impact on department personnel, this contract is a Full Service agreement.

Contractor Labor: The Contractor shall provide all labor necessary to:

Unload all fire hose from apparatus and storage locations.

Prepare and lay out the hose for inspection and testing.

Conduct all physical inspections and service pressure testing.

Drain, re-roll, and prepare all tested hose.

Reload all successfully tested hose back onto the designated apparatus or return it to its assigned storage racks/inventory locations in accordance with the department's loading specifications.

Government Labor: Government personnel will only be responsible for driving and positioning apparatus to and from the designated on-site testing location.

8. Identification and Control of Failed Equipment Any fire hose, nozzle, or hose appliance that fails physical inspection or pressure testing must be managed as follows:

Immediate Notification: The Contractor must notify the Government Point of Contact (or designated on-site representative) immediately (same day) upon the discovery of any failed equipment.

Tagging: Failed equipment must be clearly and distinctively marked with a highly visible "Out of Service" tag. The tag must include:

Hose / Equipment ID Number.

Date of test.

Specific reason for failure (e.g., failed physical inspection, coupling leak, jacket rupture, pressure loss).

Exact location of the defect (marked on the hose jacket with a permanent marker).

Isolation: Failed equipment must not be reloaded onto any apparatus. It must be set aside in a designated "failed equipment" area pending final Government disposition.

9. Test Documentation The Contractor shall provide comprehensive electronic test documentation within thirty (30) calendar days of service completion.

Format: The final reports must be delivered electronically in a fully editable, machine-readable format (such as Microsoft Excel (.xlsx) or Comma-Separated Values (.csv)) to allow for import into the department's asset management database.

Data Fields: The report must include individual records for every single item tested, detailing:

Test Date.

Unique Hose / Equipment ID Number (including barcode numbers).

Apparatus, Station, or Inventory Location.

Hose Diameter and Length.

Manufacturer and Date of Manufacture.

Service Test Pressure Applied.

Pass/Fail Status.

Specific Reason for Failure (if applicable).

Nozzle/Appliance identification and corresponding test results.

Web Access: The Contractor must provide online portal access to the electronic records, protected by a secure, department-specific login, for a minimum of seven (7) years from the date of the test.

10. Government-Furnished Support The Government will provide the following on-site support to facilitate the testing:

A suitable, flat, paved testing area of at least 150 ft x 150 ft (or 300 ft x 40 ft depending on apparatus layout). The surface must be clean, paved, and free of dirt, grass, gravel, and severe debris.

An adequate, pressurized water supply (such as a fire hydrant, standpipe, or tender) near the testing site.

A designated Government representative / driver to coordinate and execute all apparatus movements.

An on-site Point of Contact (POC) for daily coordination.

11. Contractor-Furnished Equipment and Services The Contractor shall furnish all necessary tools, materials, and equipment, including:

Qualified, certified, and fully trained testing technicians.

Hydrostatic testing rigs, safety barriers, hoses, and manifolds.

Appliance/nozzle test fixtures.

Pre-printed "Out of Service" tags and durable identification barcode labels.

Hose-coupling lubricants and gaskets for minor maintenance/replacements during testing.

12. Operational Readiness The Grissom Fire Department must maintain 100% emergency response capability throughout the duration of the testing period.

The Contractor shall coordinate closely with the on-site POC to establish a phased testing schedule.

Only one frontline apparatus may be out of service at any given time.

The Contractor shall utilize a structured logistics flow (e.g., testing reserve/rack inventory first to replace frontline equipment) to ensure no frontline apparatus is left stripped of hose.

13. Place of Performance Services shall be performed on-site at:

Grissom Fire Department

Grissom Air Reserve Base

7147 Tanker Street

Grissom ARB, IN 46971

14. Period of Performance Testing shall be scheduled following contract award on mutually agreed-upon dates. All testing operations must be executed and completed during a single mobilization (expected to take 1–2 consecutive business days, weather permitting).

15. Quality Requirements The Contractor must maintain active liability insurance and professional certifications that meet federal, state, and base requirements. Testing equipment must be calibrated, with digital pressure transducers and load cells verified for accuracy. Failed equipment must be handled strictly according to Section 8 to prevent accidental re-introduction to emergency service.

16. Point of Contact Station Chief Kyle Chadwick

Grissom Fire Department

Grissom Air Reserve Base

Email: [Insert Email]

Phone: [Insert Phone]