Revised SOW FY23 Fire Alarm- Sprinkler Testing - Copy.pdf

STATEMENT OF WORK

Fire Sprinkler system and Fire Alarm System Testing

I. DESCRIPTION OF WORK:

A. Contractor shall furnish all labor, materials, parts, tools, and equipment necessary to inspect and test the fire sprinkler and fire alarm systems as listed below.

B. All work will be performed at the West Palm Beach VA Healthcare System, located at 7305 N Military Trail, West

Palm Beach Fl. 33410

C. Testing shall meet current TJC, NFPA, the Manufacturer's specifications and VA guidelines.

D. Maintenance and testing shall be performed mostly during normal business hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding federal government holidays.

Inspections of the audio-visual devices to be performed after normal business hours 5:00 p.m.

II. SPECIFICATIONS:

A. Contractor shall provide the Contracting Officers Representative (COR), with an annual and semiannual schedule for all facility testing. The Contractor shall notify the (COR) at least seventeen (17) days in advance of plans to perform inspections and testing.

The (COR) must give prior approval for the shutdown of the fire alarm system for any area or building being tested.

1. All tests must be performed per current NFPA approved test methods or manufacturer's specifications and must be performed as expertly and expeditiously as possible.

2. At no time will the main fire alarm panels be left unattended while the system is offline with the monitoring company. Contractor will provide monitoring of the alarm panel while testing is in progress.

3. Medical Center procedures are to be followed for the reporting of alarms while testing is in progress.

4. No building's system or zone of a system shall be completely shut down for more than one (1) working shift.

5. Device count could be subject to change with ongoing construction projects. The device count will be updated to contractor and Contracting

Officer.

III. Fire Alarm Testing:

A. Smoke Detector and Beam Detector Testing:

a. An (annual) test will be performed on all smoke detectors and beam detectors.

b. Testing of smoke and beam detectors to be completed during the 1st quarter.

c. Testing shall be conducted according to current NFPA 72 standards and the Manufacturer's specifications.

d. Detectors are to be cleaned as they are tested.

e. Any smoke detector that does not operate properly will be reported immediately to the COR.

f. The COR will be notified prior to the removal of any smoke detector.

B. Smoke Detector Sensitivity Testing:

1. An (annual) test will be performed on all smoke detectors.

g. Detector sensitivity tests shall be completed according to current NFPA 72 standards and the

Manufacturer's specifications.

C. Pull alarms and electro-mechanical release devices shall be tested (annually) during the 1st quarter.

h. Tests shall be completed according to current NFPA 72 standards and the Manufacturer's specifications.

D. All visual and audible signaling devices shall be tested (annually) during the 1st quarter of contract.

1. Tests shall be completed according to current NFPA 72 standards and the Manufacturer's specifications.

E. Contractor shall perform the (semi-annual) visual inspection as per the current NFPA 72 14.3.1 standards.

1. Tests shall be completed according to current NFPA 72 standards and the Manufacturer's specifications.

2. Trouble signals.

3. All Initiating devices. Smoke detectors, pull stations, Beam Detectors, Heat Detectors, Duct

Detectors, Releasing Devices, batteries, Voice/Alarm communication equipment, speakers, audio visuals, Speakers.

F. The control panel functions, fuses, lamps, interfaced equipment, primary power supply, batteries transponders and off premises equipment shall be tested.

1. Tests shall be completed according to current NFPA 72 14.3.2 standards and the Manufacturer's specifications.

2. Batteries (annual)

3. Phone Jacks (annual)

4. Primary Main Power supply (annual)

5. Fuses (annual)

6. Lamps (annual)

7. Functions (annual)

8. Interface (annual)

G. The Contractor shall keep all equipment clean and well ventilated, inspect all system components and note any unusual performances, test-check operation of all equipment as part of the inspection

H. Contractor shall program and perform minor adjustments as needed at the time of the inspection.

I. All devices and device covers shall be securely fastened upon completion of testing.

J. LOCATION AND DESCRIPTION OF FIRE ALARM SYSTEMS:

Bldg. 1 & 2 – Main Building and Parking Garage for tamper/waterflows

WATERFLOW SWITCHES 129

TAMPER SWITCHES 116

HEAT 77

CONTROL PANELS 18

PULLS 238

RELAY 183

SMOKE 449

BEAM DETECTOR 16

TAMPER 129

WATERFLOW 116

DUCT DETECTOR 59

DOOR HOLD OPEN 239

AUDIBLE 422

AUDIBLE/STROBE 1871

STROBE 263

BATTERY 199

PHONE JACK 167

POWER SUPPLY 82

EXPANDER PANEL 1

HVAC FAN SHUTDOWN 59

ELEVATOR SHUNT TRIP 16

BLDG-2 PARKING GARAGE

PULL STATIONS 29

HEAT DETECTOR 1

SPEAKER/STROBE 279

BATTERY 2

CONTROL PANEL 1

BLDG 3 – Community Living Center

HEAT 1

PULLS 21

RELAY 19

SMOKE 35

TAMPER 7

WATERFLOW 3

DUCT DETECTOR 3

DOOR HOLD OPEN 8

AUDIBLE/STROBE 50

STROBE 2

BATTERY 2

HVAC FAN SHUTDOWN 3

POWER SUPPLY 1

BLDG 4 – FISHER HOUSE

PULLS 3

RELAY 1

SMOKE 12

TAMPER 1

WATERFLOW 1

AUDIBLE 5

AUDIBLE/STROBE 18

BLDG 6 -UNION OFFICE

PULLS 2

SMOKE 4

AUDIBLE/STROBE 1

STROBE 2

BLDG 7

SMOKE 3

AUDIBLE/STROBE 8

STROBE 1

BLDG 10 – VBA/VSO BUILDING

MONITOR MODULE 2

PULLS 5

RELAY 2

SMOKE 9

TAMPER 1

WATERFLOW 1

DUCT DETECTOR 1

AUDIBLE/STROBE 17

BLDG 11 – TRANSPORTATION

PULLS 3

SMOKE 6

AUDIBLE/STROBE 3

STROBE 1

BATTERY 2

CONTROL PANEL 1

TAMPER SWITCH 1

WATERFLOW 1

BLDG 12 – HUMAN RESOURCE BUILDING

PULLS 3

RELAY 4

SMOKE 3

TAMPER 0

WATERFLOW 1

BATTERY 2

HVAC SHUTDOWN 3

AUDIBLE 2

AUDIBLE/STROBE 9

BLDG 13 – WAREHOUSE

PULLS 5

RELAY 2

SMOKE 2

TAMPER 2

WATERFLOW 1

BATTERY 2

HVAC SHUTDOWN 1

AUDIBLE 6

AUDIBLE/STROBE 8

STROBE 1

BLDG 14 –

PULLS 2

RELAY 1

SMOKE 2

TAMPER 1

WATERFLOW 1

BATTERY 2

AUDIBLE/STROBE 7

STROBE 4

BLDG 15 – CANCER CENTER

HEAT 3

MONITOR MODULE 9

PULLS 3

RELAY 10

SMOKE DETECTOR 20

TAMPER 1

WATERFLOW 1

DUCT DETECTOR 8

DOOR HOLD OPEN 4

HVAC SHUTDOWN 8

AUDIBLE/STROBE 24

STROBE 12

ELEVATOR SHUNT TRIP 1

BLDG 16 – MENTAL HEALTH CLINIC

HEAT 3

PULLS 6

RELAY 8

SMOKE 9

TAMPER 2

WATERFLOW 1

DUCT DETECTOR 1

AUDIBLE/STROBE 19

STROBE 10

ELEVATOR SHUNT TRIP 1

BLDG 19- HOSPICE

TAMPER SWITCH 2

WATERFLOW SWITCH 2

DUCT DETECTOR 1

HEAT DETECTOR 1

PULL STATION 6

SMOKE DETECTOR 31

DOOR RELEASING DEVICE 3

SPEAKER STROBE 10

STROBE 2

DUCT DETECTOR 1

HVAC FAN SHUTDOWN 1

POWER SUPPLY 1

BLDG 20 – MAINTENANCE BUILDING

BLDG 21 – MRI BUILDING

PULLS 4

RELAY 2

SMOKE 5

DUCT DETECTORS 1

ELEVATOR SHUNT TRIP 1

HEAT DETECTOR 2

TAMPER 1

WATERFLOW 1

DOOR HOLD OPEN 2

AUDIBLE/STROBE 13

STROBE 5

HVAC SHUTDOWN 1

BLDG-22 DOMICILLARY

WATERFLOW SWITCHES 2

TAMPER SWITCHES 2

DUCT DETECTORS 3

HEAT DETECTORS 7

PULL STATIONS 10

SMOKE DETECTORS 50

SPEAKER/ STROBES 57

STROBE 40

HVAC FAN SHUTDOWN 3

BATTERY 6

POWER SUPPLY 1

PROGRAMMABLE RELAY 7

ELEVATOR SHUNT TRIP 2

IV. Water Based Fire Protection System

A. The inspection and testing of the water-based system shall include all elements of the sprinkler system, pipe and pipe fittings, gauges, hangers, fire pumps, control valves, pressure valves, and main drains.

B. All testing will be performed IAW with TJC, Current NFPA 25, Current NFPA 72 and VHA requirements.

C. The Contractor shall inspect all water-based fire sprinkler system components and note any unusual performances.

D. Contractor shall test-check operation of all equipment as part of the inspection program and perform minor adjustments as needed at the time of the inspection.

E. The contractor shall report any deficiencies to the fire sprinkler system equipment found during the inspections to the COR for final determination of repairs or adjustments.

F. COR will provide the Contractor with one (1) copy of the facility blueprints and device description and location charts at the time of the contract award. The device description/location information shall be verified by the

Contractor for accuracy and corrected prior to the first inspection.

G. The following activity frequency chart is included as a point of reference. NOTE: Gauges and Control valves will be inspected quarterly by Contractor and monthly by VA.

Item Activity Frequency NFPA Ref

Supervisory Signal

Waterflow Switches

Tamper Switches

Waterflow Switches

Gauges

Visual

Visual

Inspection

Inspection

Inspection

Quarterly

Quarterly

Semiannual

Semiannual

Monthly

72 14.3.1.17

72 14.3.1.17

25 5.1.1.2

25 5.1.1.2

25 2-2.4 (wet)

Control Valves Inspection Monthly 25 9-3.3.1

Hydraulic Data Plate Inspection Quarterly 25 2-2.7

Exposed Hangers Inspection Annually 25 2-2.3

Exposed Pipe and

Fittings

Inspection Annually 25 2-2.2

Sprinklers Inspection Annually 25 2-2.1.1

Spare Sprinklers Inspection Annually 25 2-2.1.2

Fire Dept.

Connectors

Inspection Quarterly 25 9-7.1

Main Drain Test Quarterly 25 9-6.2

Pressure Relief

Valve

Test Annually 25 9-5.4.2.2

Circulation Relief

Valve

Test Annually 25 9-5.4.1.2

Fire Pump Test-Full

Flow

Annually 25 8.3.3

H. LOCATIONS OF WATER BASED FIRE PROTECTION SYSTEMS:

A. MAIN MEDICAL CENTER BUILDING (BLDG 1)

Flow Switches – 116

Tamper Switches – 129

Fire Pump – 1

Jockey Pump – 1

B. Community Living Center (CLC) (BLDG 3) Flow Switches – 3

Tamper Switches – 7

C. FISHER HOUSE (BLDG 4)

Flow Switches – 1

Tamper Switches – 1

D. F-DOT (BLDG 10)

Flow Switches – 1

Tamper Switches – 1

E. Transportation Building 11 (TRAILER) Flow Switches – 1

Tamper Switches – 1

F. CONTRACTING (BLDG 12)

Flow Switches – 1

Tamper Switches – 1

G. WAREHOUSE (BLDG 13)

Flow Switches – 1

Tamper Switches – 2

H. SUBSTANCE Abuse (BLDG 14) Flow switches – 1

Tamper switches – 1

I. CANCER CENTER (BLDG 15)

Flow switches – 1

Tamper switches – 1

J. MENTAL HEALTH OUTPATIENT (BLDG 16)

Flow switches – 1

Tamper switches – 2

K. HOSPICE (BLDG 19)

Flow switches – 2

Tamper switches – 2

L. Domiciliary (Bldg. 22) Flow switches – 2

Tamper switches - 2

M. Fire Department Connections (17) N. Main Drain (14)

V. Reports:

A. An initial report of all required repairs, abnormal findings, and results of tests shall be submitted to the COR within three (3) working days after completion of inspection/testing. A final report will be provided by the contractor within two weeks after completion of testing.

B. Contractor provided reports shall been in at TJC compliant format and shall include the NFPA and/or standard to which the testing was performed.

C. The submitted test reports will contain the following information and headings: device type, building number and floor, area/location description, zone, service performed and test results. This data will be summarized for each building on each inspection/test report by indicating total number of devices, number tested, number failed, number not tested, and remarks.

D. The contractor report shall list any deficiencies to the fire system equipment found during the inspections and any adjustments made to the system.

E. The Contractor shall provide the COR with two (2) paper copies of all inspection/test reports.

F. COR will provide the Contractor with one (1) copy of facility blueprints, device descriptions and location charts at the time of the contract award.

The device description/location information shall be verified by the Contractor for accuracy and corrected prior to the first inspection.

G. CONTRACTING OFFICER (CO):

The awarded Contractor is advised that only the

Contracting Officer, acting within the scope of the contract and his/her duties and responsibilities and, after advice and consultation with the Contracting

Officer’s Representative, has the authority to make changes which effect contract prices, quality, delivery terms and conditions and term of the contract.

In no event shall any understanding or agreement, contract modification, change order, or other matters in deviation from the terms of this contract between the

Contractor and a person other than the Contracting

Officer, be effective or binding upon the Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer.

H. CONTRACTING OFFICER’S TECHNIAL REPRESENTATIVE (COR):

Prior to contract award, the Contracting Officer will designate a COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COTR at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

I. INVOICING PROCEDURES:

Invoice shall be submitted quarterly in arrears. Invoices shall include the name and address of the Contractor, tax identification number, invoice date, contract number, and contract line-item number and if applicable the order or delivery order number, description of work performed, terms of any prompt payment discount offered, name and address of official to whom the payment is to be sent;

and name, title, and phone number of person to be notified in the event of defective invoice.

VI. PAYMENTS:

A. Payment shall be made quarterly upon receipt and acceptance of service ordered and receipt of proper invoice.

VII. CONTRACTING OFFICER (CO):

The awarded Contractor is advised that only the Contracting

Officer, acting within the scope of the contract and his/her duties and responsibilities and, after advice and consultation with the Contracting Officer's Representative, has the authority to make changes which effect contract prices, quality, delivery terms and conditions and term of contract.

In no event shall any understanding or agreement, contract modification, change order, or other matters in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer, be effective or binding upon the

Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer.

VIII. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

Prior to contract award, the Contracting Officer will designate a

(COR). All work coordination shall be made through the (COR). The

Contractor shall be provided a copy of the letter of delegation authorizing the (COR) at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

IX. INVOICING PROCEDUES:

Invoice shall be submitted quarterly in arrears. Invoices shall include the name and address of the contractor, tax identification number, invoice date, contract number, contract line-item number and if applicable the order or delivery order number, description of work performed, terms of any prompt payment discount offered, name and address of official to whom payment is to be sent; and name, title, and phone number of person to be notified in the event of defective invoice.