Revised Signed SOL Field Opertions Desk Officer (2).pdf

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

SOLICITATION NUMBER:

ISSUANCE DATE:

CLOSING DATE AND TIME:

720BHA22R00027

April 13, 2022

December 6, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of Field and Response Operations (FARO), is seeking offers from qualified U.S. citizens to provide personal service as a Field Operations Desk Officer under a

United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS

720BHA22R00027

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The contractor will be required to show proof that the contractor is fully vaccinated against

COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal

Numbering System (DUNS) number and be registered in the System for Award Management

(SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:

TPQ Recruitment Team

E-Mail Address: BHA.TPQRecruitment@usaid.gov Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the TPQ Recruitment Team via the information provided above.

Sincerely, Sonja Stroud-Gooden

Contracting Officer

Digitally signed by Sonja Stroud-Gooden Date: 2022.04.05 12:07:04 -04'00'

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I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA22R00027

2. ISSUANCE DATE: April 13, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until December 6, 2022. The following are the closing dates for each review period:

May 04, 2022, 12:00 P.M. Eastern Time

August 9, 2022, 12:00 P.M. Eastern Time

December 6, 2022, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at TPQ’s discretion.

4. POINT OF CONTACT: HBMO Recruitment Team, BHA.TPQRecruitment@usaid.gov

5. POSITION TITLE: Field Operations Desk Officer

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-09 ($61,947 - $80,532), GS-11 ($74,950 - $97,430) or GS-12 ($89,834 -

$116,788) equivalent level, including Washington, D.C. locality pay.

Offerors who meet the minimum qualifications for a GS-09 will be considered for the GS-09 level positions. Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level only. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only.

Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: Five (5) years

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to

Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

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11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian

Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads

5 | Page the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Field Platform Operations (FPO) Team sits within the Field Operations Division within

FARO. The FPO Team coordinates administrative operations and oversees the financial management of BHA’s administrative budgets and procurement activities for its field platforms--which include USAID Missions, U.S. Embassies, and stand-alone offices, as well as U.S. Missions to the United Nations, Department of Defense Combatant Commands, and Disaster Assistance

Response Teams (DARTs). It administers entitlements for field staff, as well as for civil-military staff, and ensures consistency in the application of policy across all BHA field platforms. The FPO

Team manages a budget of $56 million and oversees the operational and administrative support of about 56 field platforms.

The FPO Team enhances and supports BHA/FARO’s capacity to respond to disasters by serving as the Responsible Unit for the Administrative Coordinator/Officer (AC/AO) positions on DARTs and Response Management Teams (RMTs). DART ACs/AOs liaise and coordinate all administrative matters between USAID Mission and U.S. Embassy staff and DART members, inclusive of local procurements, funds management, human resource actions, hotel reservations, vehicle use, and any other field-based needs that require coordination with mission or embassy management teams. RMT ACs/AOs manage the administrative budget, oversee DART member readiness and deployment, track personnel movement abroad, and coordinate with their DART counterpart to support any administrative requests in-country.

The Field Operations Desk Officers are key facilitators in establishing and maintaining BHA field platforms and positions, in coordination with both Washington, D.C. and field-based stakeholders.

This may involve negotiating service agreements, tracking, and facilitating staffing and procurement actions, and liaising with various operating units both within and outside BHA. Desk

Officers are the first points of contact for BHA staff posted abroad for a variety of entitlements and provide guidance and support on those actions. In addition, Desk Officers also manage communication with field platforms regarding the annual budget cycle for BHA field platforms and conduct field assessments alongside Field Operations Advisors. Finally, the Desk Officers will play a critical role in BHA’s humanitarian response structure by serving as AC on RMTs and, as developmentally appropriate, DARTs.

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OBJECTIVE

The FPO Team requires the services of Field Operations Desk Officers to manage regional portfolios overseeing BHA field platform operations and field staff support, manage annual budget cycle actions for all BHA field platforms, and to serve on responses as part of the AC/AO Cadre to provide essential administrative management for BHA responses.

DUTIES AND RESPONSIBILITIES

At the GS-9 Level:

The Field Operations Desk Officers will:

● Serve as primary respondent to field-initiated inquiries in support of BHA field platforms and staff.

● Support BHA program-funded field staff’s permanent change of station by tracking onboarding actions and maintaining permanent change of station checklists, researching and maintaining resources intended to prepare field staff to live and work overseas, assisting in the preparation of cables and circulating for clearances, and staying up-to-date on changes to policy impacting staff allowances, entitlements, and travel.

● Monitor pertinent travel legislation, policies, and directives, both internal and external.

● Assist in financial and budgeting actions using USAID and BHA financial systems.

● Maintain budget and finance related records for BHA’s overseas offices administrative and operational costs.

● Maintain internal resources including, but not limited to: an updated and standardized filing system of personnel and country office files, a tracking system for BHA field staff, and shared inbox for regional portfolio management.

● Assist in the preparation of memorandum of understanding (MOU) for service agreements between BHA and supporting regional USAID missions.

● Assist in the preparation of information and action memoranda for home leave, entitlement funding approval, and other administrative documentation related to travel and allowances.

● Support the position classification process and hiring of foreign national administrative staff by assisting in the preparation of classification documentation and routing for clearances.

● Support onboarding, training, and ongoing technical development and oversight of foreign national administrative staff.

● Support staff recruitment, permanent change of station, and staff orientation for field positions across the bureau.

● Assist in the review of each BHA Mission International Cooperative Administrative

Support Services (ICASS) MOU, subscription, services count, and invoices for accuracy.

● Assist with the Chief of Mission (COM) staffing approval process and coordinate with the

State Department Office of Management to gain National Security Decision Directive

(NSDD)-38 position approvals at post for USPSCs and non-presence post Foreign Service

Officer (FSO) positions.

● Obtain access and familiarity with the NSDD-38 approval system.

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● Schedule and meet availability requirements for Response On-Call for a minimum of two periods per year.

● May serve, as needed, on Washington-based RMTs, which provide services and support to

DARTs deployed in response to disasters.

● May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● Support special projects within the FPO Team and AC Responsible Unit, including training support, developing, and maintaining standard operating procedure documents, and otherwise contributing to internal team systems.

● As needed, and developmentally appropriate, accompany Field Operations Advisors on field assessments to BHA field platforms.

● As needed, may serve on temporary detail within the bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

At the GS-11 level:

The Field Operations Desk Officers will:

● Provide continuous support to USPSC, Foreign Service Limited, and Participating

Agency Service Agreement staff, from initial assignment-to-post through repatriation.

● Track new staffing actions under assigned portfolio. Develop and maintain systems to track the flow of work related to recruitment and contract actions.

● Be proficient in all Agency financial management systems used to manage and program

BHA’s funding.

● Manage the full lifecycle of annual budget actions including:

○ direct communication with the field to initiate the new fiscal year budget, mid-year review, and end-of-year review exercises for the assigned portfolio,

○ analyzing field platform spending and financial projections in alignment with the overseas staffing pattern,

○ providing fund cite data for the transfer of field platform operational funds.

● Facilitate all aspects of permanent changes of station, including:

○ drafting and reviewing cables and circulating for clearances,

○ informing new field staff of entitlements and conditions of employment in various countries prior to departure to post and assist with logistical actions for transfer to post,

○ working with local BHA staff, as well as the Executive and Financial Management

Offices to prepare for the arrival of new staff, and

○ coordinating introductions with staff at post of assignment, as necessary.

● Draft and/or review MOU for service agreements between BHA and supporting regional USAID missions.

● Draft information and action memoranda for home leave, allowance funding approval, and other administrative documentation related to travel and allowances.

● Assist hiring teams with reviewing standardized BHA position descriptions for non-administrative foreign national staff.

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● Review each BHA Mission ICASS MOU, subscription, services count, and invoices for accuracy and approve.

● Facilitate the COM staffing approval process and coordinate with the State Department

Office of Management to gain NSDD-38 position approvals at post for USPSCs and non-presence post FSO positions. This includes:

○ working with the Mission Executive Officer to understand Post-specific processes for obtaining COM approval,

○ communicating with the relevant hiring team within BHA to shepherd and track the approvals,

○ preparing the NSDD-38 system paperwork and circulating for approvals, and

○ tracking the submission and communicating with stakeholders throughout the process.

● Become certified and serve as an Agreement Officer’s Representative/Contracting

Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS).

They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-12 level:

In addition to all the duties mentioned above, the Field Operations Desk Officers will:

● Research, analyze, and interpret USAID policy and guidance related to USPSCs; work with

Field Operations Advisors to specifically address problems that arise with international travel and relocation issues and make recommendations to address sensitive deployment cases.

● Advise BHA field staff on travel citing relevant legislation, policies, and directives, both internal and external.

● Present policy and process related information orally and in writing to staff deployed overseas in a clear and concise manner, to ensure accurate and appropriate protocols are followed.

● Monitor operational effectiveness and efficiency by providing comprehensive day to day support to the field and each respective functional area to include, but not limited to:

personnel, finance, procurement, staffing, and administrative logistics.

● Monitor and track funds distributions, commitments, and obligations for administrative and operational costs and perform annual financial management maintenance actions.

● Train administrative personnel in the field, including training BHA locally employed staff.

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● Review field administrative budgets and recommend funding levels of the field offices throughout the fiscal year, including analysis of pipeline balances. Provide funding to overseas offices using USAID and BHA systems.

● Coordinate with Response and Systems Officers to assist in the preparation and delivery of training, including the RMT AC Positional Training.

● Deploy to a regional or program office, as necessary, to assess local administrative support capabilities, establish procedures whereby the BHA staff interact seamlessly with

USAID/Embassy personnel in support of field platform operations, and assist with field platform operations.

● Mentor and train Junior Desk Officers.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the FPO Team Lead or their designee.

SUPERVISORY CONTROLS:

For positions GS-9 equivalent:

Supervisor typically assigns projects and sets deadlines for completing the work. Findings and recommendations developed by the USPSC are reviewed for appropriateness prior to release or discussion with management officials.

For positions GS-11 equivalent:

Supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done, and methodology. The USPSC is responsible for carrying out assignments and consults with the supervisor for policy interpretations.

For positions GS-12 equivalent:

Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

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14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-9 equivalent level:

High School Diploma plus a minimum of six (6) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

OR

Bachelor’s degree and a minimum of two (2) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

OR

Master’s degree and a minimum of one (1) year of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

For the GS-11 equivalent level:

High School Diploma plus a minimum of seven (7) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

OR

Bachelor’s degree and a minimum of three (3) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

OR

Master’s degree and a minimum of two (2) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

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For the GS-12 equivalent level:

High School Diploma plus a minimum of nine (9) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

Experience must include one (1) year of work in administrative operations or administrative operations work in support of humanitarian programs.

OR

Bachelor’s degree and a minimum of five (5) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

Experience must include one (1) year of work in administrative operations or administrative operations work in support of humanitarian programs.

OR

Master’s degree and a minimum of four (4) years of work experience with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management.

Experience must include one (1) year of work in administrative operations or administrative operations work in support of humanitarian programs.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR

52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance as provided by USAID.

● Ability to obtain and maintain a Department of State medical clearance throughout the contract.

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● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses.

Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

MATRIX (30 points)

Professional Experience (15 points)

● Experience developing and maintaining tracking systems for personnel, financial, procurement, or other operational management data.

● Experience in personnel support, financial management, procurement, or office space planning, as it directly relates to office management or operations.

● Experience in budget management for personnel or office operations.

Skills and Abilities (15 points)

● Ability to respond to an internal customer base on a near-daily basis.

● Ability to work as part of a diverse team with members or customers in different locations.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection

Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror

Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection package.

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.TPQRecruitment@usaid.gov

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NOTE: If the full security application package is not submitted within 30 days after the Office of

Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE: REGARDING ADEQUATE SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS

Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021

(published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Personal Services

Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal

Numbering System (DUNS) number and be registered in the System for Award Management

(SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part-

52#FAR_52_204 and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

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2. USPSC Offeror Form (AID 309-2)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations

(Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay (Section 650).

NOTE: Family members of USPSC's seeking employment in the local economy overseas need to be aware of the work permit regulations in the host country.

If a country does not have a bi-lateral work agreement with the U.S. Government, USPSCs must seek Chief of Mission and Contracting Office approval to seek employment in the local economy; approval is not guaranteed.

16 | Page

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause

“General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Five Year Table – Field Operations Desk Officer

ITEM NO

(A)

SUPPLIES/SER

VICES

(DESCRIPTIO

N)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Year 1 -

Compensation, Fringe Benefits and Other

Direct Costs

(ODCs)

- Award Type:

Cost

- Product

Service Code:

- Accounting

Info: [Insert from Phoenix]

1 LOT $ ___ $___

0002 Base Year 2 -

Compensation, Fringe Benefits and Other

Direct Costs

(ODCs)

- Award Type:

Cost

- Product

Service Code:

1 LOT $ ___ $___

17 | Page

- Accounting

Info: [Insert from Phoenix]

0003 Base Year 3 -

Compensation, Fringe Benefits and Other

Direct Costs

(ODCs)

- Award Type:

Cost

- Product

Service Code:

- Accounting

Info: [Insert from Phoenix]

1 LOT $ ___ $___

0004 Base Year 4 -

Compensation, Fringe Benefits and Other

Direct Costs

(ODCs)

- Award Type:

Cost

- Product

Service Code:

- Accounting

Info: [Insert from Phoenix]

1 LOT $ ___ $___

0005 Base Year 5 -

Compensation, Fringe Benefits and Other

Direct Costs

(ODCs)

- Award Type:

Cost

- Product

Service Code:

- Accounting

Info: [Insert from Phoenix]

1 LOT $ ___ $___

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD 06-10 – PSC Medical Expense Payment Responsibility

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

18 | Page

AAPD 21-05 – Revised and Expanded Fringe Benefits for U.S. Personal Services

Contractors

AAPD No. 21-05 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 REVISED - Medical Evacuation (MEDEVAC) Services

AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – Combating Trafficking in Persons

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

FAR 52.223-99—Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

FAR Clause 52.223-99 is hereby incorporated as Attachment 5 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for

Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

19 | Page

ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director

20 | Page may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[End of Provision]

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ATTACHMENT 2

GP. 5 Leave and Holidays (NOV 2021)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-22-1-c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(i) If the contract period of performance is ninety (90) calendar days or more, and the contractor's performance is continuous for the contract period of performance, the contractor is entitled to accrue annual leave as of the start date of the contract.

(ii) If the contract period of performance is ninety (90) calendar days or more, and the contractor's performance is not continuous during the contract period of performance, the contractor is entitled to accrue annual leave only for each instance of continuous performance of ninety (90) calendar days or more.

(iii) If the contract period of performance is less than ninety (90) calendar days, the contractor is not entitled to accrue annual leave.

(2) The rate at which the contractor will accrue annual leave is based on the contractor's time in service according to the table of this paragraph (a)(2). The accrual rates are based on a full-time, 40-hour workweek, which will be prorated if the contract provides for a shorter workweek:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years Six hours of AL for each two week period

(including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

(i) USAID will calculate the time in service based on all the previous service performed by the contractor as—:

(A) An individual personal services contractor with USAID for any duration covered by Sec. 636(a)(3) of the FAA or other statutory authority applicable to USAID;

and/or

22 | Page

(B) A former U.S. Government (USG) direct-hire civilian employee; and/or

(C) An honorable active duty member of the uniformed services based on the definition in 5 U.S.C. 2101(3).

(ii) In addition to the information certified by the contractor in their Offeror

Information form, the contracting officer may require the contractor to furnish copies of previously executed contracts, and/or other evidence of previous service (e.g., SF 50, DD

Form 214 or 215) to conduct the due diligence necessary to verify creditable previous service.

(3) Annual Leave is provided under this contract primarily for the purposes of providing the contractor necessary rest and recreation during the period of performance. The contractor, in consultation with the Supervisor, must develop an annual leave schedule early in the period of performance, taking into consideration the requirements of the position, the contractor's preference, and other factors.