REVISED SCHEDULE A and B -RFB-7485.pdf

SCHEDULE “A” –

SCOPE OF SERVICES - RFB-6995

General:

These specifications describe the work necessary to repair and/or rebuild automatic transmissions installed on vehicles comprising the City of Yonkers vehicular fleet. This shall include cars, vans, pickups and dump trucks. The transmissions covered in this specification shall be the standard-type automatic transmissions currently found in Ford, Chrysler, Dodge, General Motors, Honda, Smart Car, Nissan, Toyota, Kia, and any other vehicles the city may purchase. The detailed specification covers the minimum repairs required. All replaced parts shall be returned to the City of Yonkers for evaluation. The quantities of each transmission changes frequently. All quantities are estimates only.

Contract Term:

This contract shall be for a 12 month period with an option to renew for a 12-month term upon the mutual consent at the same prices, terms and conditions. Estimated start date for the new contract will be as soon as possible.

Pickup/Delivery:

Bidder will be responsible for all of the costs essential to the pick-up and return of a vehicle from any location as arranged between the vendor and D.P.W. Service Center Supervisor. Bidder will be responsible for removal of transmission, re-installation and testing of transmission.

Towing, tolls, pick-up and delivery shall be at no cost to the City of Yonkers.

Vehicles must be repaired and returned to the service center within 3-business days of pick-up, unless otherwise approved by the D.P.W. Fleet Director.

Billing:

To validate warranty/guarantee, each invoice shall indicate vehicle number; vehicle identification numbers and mileage.

Warranty:

All repair and overhaul work performed shall be warranted for a period not less than 12-months or

12,000 miles, whichever comes first. Warranty begins on the date vehicle is returned to the City of Yonkers in satisfactory condition. Date shall be noted on invoice. If your warranty coverage exceeds this, provide your coverage:

Coverage Period:_______________________________________________

Invoice:

Original invoice shall include the following: make, model number, serial number, year, and mileage of vehicle; date vehicle picked-up, description of problem, full description of work performed, part numbers used if any, (if applicable: Manufacturer’s List Price, and discounted price), labor rate from price schedule, service advisor, date vehicle returned and date warranty begins.

Invoice shall be forwarded to: City of Yonkers, Department of Public Works, Service Center, 1130 Nepperhan Avenue, Yonkers, NY 10703. Billing questions call: 914 377-6705.

Requirements:

To be considered responsive and eligible for award, bidder must be an automatic transmission repair facility in business for at least five years. Bidders are to submit copies of business license with their bid package. The City of Yonkers reserves the right to inspect contractor’s repair facility at any time and that any or all replacement parts may be supplied to the vendor by the city for installation.

Award:

This bid shall be awarded to the bidder offering the lowest Total for Item #1 - Item #38, except as otherwise permitted by law. Bidders should fill out entire Bid Schedule of Prices on Schedule B in order to be responsive. The estimated quantity is for bidding purposes, actual amounts may vary over the contract period.

Pricing Repairs, Service & Overhaul:

1) All prices and discounts shall be firm for the term of the contract term, i.e., Price adjustments are not allowed. All prices and discounts shall include all costs incidental to providing the services specified, including labor, materials, fees, overhead, transportation charges, tolls and profit.

2) Flat Unit cost shall include the following: diagnosis, removal, installation, parts, labor, etc. to complete satisfaction of work required. Prior to any work performed, an estimate shall be submitted to the D.P.W. Fleet Director for approval.

3) The unit core charges, transmission exchange, case prices and hourly labor rate must be provided for the uniform comparison of bids.

4) Any additional work not covered in Bid Price Schedule shall be priced at an hourly rate as defined in Item No. 48. Any additional work required shall only be done with approval of the

D.P.W. Fleet director.

5) Upon receipt of transmission, awarded vendor shall verify the condition of the transmission to determine if the transmission should be overhauled or replaced with an exchange unit. All price estimates must include new or rebuilt converter. (List if you are offering a new or rebuilt in your estimate.) Under no circumstances should the cost of an overhaul unit exceed the price of an exchange transmission.

6) Bidder shall submit with their bid the unit cost for the replacement parts and the labor cost for the installation of these items such as, but not limited to, yokes, transmission mounts, motor mounts, radiator repairs, hose replacement and similar items which are not specifically covered by these specifications but which may be required to insure a complete repair.

Bidder will be required to specify the percentage discount from the published price list for all replacement parts and furnish each price list to the City of Yonkers upon award. If bidder is not offering a product catalog or bidder is not offering a discount for replacement parts off the manufacturer’s price list, bidder must indicate this on SCEHDULE B - Bids Schedule of Pricing, next to the appropriate product.

Detailed Specification:

Specifications for repairing, overhauling, rebuilding and replacing in first class condition, automatic transmissions and transmission converters.

A. Disassemble automatic transmissions.

B. Disassemble valve body.

C. Disassemble pressure regulator.

D. Disassemble front and rear pumps.

E. Disassemble servo units.

F. Inspect bands for scores, heat, warps, breakage or chips: replace defective parts with new items.

G. Wash all parts in good grade cleaning solvent; cleaning solvent must not pit polished aluminum surfaces.

H. Inspect planet carrier and gears for scores, warps, cracks, chips, looseness or worn parts

I. Replace all parts that are defective (beyond manufacturer specifications).

J. Inspect transmissions case and external housing for cracks.

K. Inspect extension housing bearing and replace if scored or worn.

L. Replace all seals, gaskets and rings.

M. Stripped threads in transmissions case must be renewed with helicoil fittings.

N. Disassemble, clean, inspect, overhaul, reseal and reassemble torque converter as follow:

Sealed converters shall be machined opened, parts cleaned, inspected and all parts replaced if worn, scored or warped. New rollers shall be installed, ramp ends shall be machined to size, check units for end clearance, converter shall be closed by welding:

Welded seal must hold approximately 500 pounds centrifugal oil pressure and must also be oil tight. Units must be dial indicated. Torque converter hub runout must not exceed

.004 of total indicator reading.

O. Assemble and lubricate all parts with automatic transmissions fluid as specified by vehicle manufacturer.

P. Refill with required amount and specified type of automatic transmissions fluid as recommended by vehicle manufacturer.

Q. Certification of road test to accompany invoice.

R. Adjustments shall be made in accordance with manufacturer’s specifications.

S. All work to be guaranteed for a period of at least 12 months or 12,000 miles, whichever comes first. Specify if guaranteed period is different than above.

T. Additional work will not be paid for unless authorized by the Purchasing Department in advance.

MAKE SURE SCHEDULE “B” – ITEMIZED BID SCHEDULE OF PRICES HAS UNIT PRICES &

EXTENDED PRICES ENTERED FOR ALL LINE ITEMS.

SCHEDULE “B” – COST PROPOSAL- RFB-6995

* Column F: FLAT FEE: The price quoted for each unit must be inclusive of the transmission, torque converter and all materials, parts, supplies, fluids, and labor to complete the repair. ** Column C: List if Manufacturer rebuilt or vendor rebuilt.

Item

No.

Transmission

Model

Est.

Quantity

Unit Core

Charge

(when required only)

Transmission

Exchange

Price**

Labor R/R Price to

Replace Case

FLAT FEE: Labor

Overhaul & Rebuilt

Trans UNIT COST *

TOTAL

(Column A x Column

F = Column G)

Column

A

Column B Column **C Column D Column E Column * F Column G

I. FORD PRODUCTS: Current Catalog Number:___________________________________________ Catalog Dated:__________________ Discount off Manufacturer's suggested list price for replacement parts:_______________%

1 4R70 15

2 4R75 15

3 E40 D 5

4 6R75/80 2

5 5R44 5

6 5R55 3

7 5R110 5

8 AX4S 3

9 AX4N 3

10 10R80 20

11 10R60 15

12 44L 5

II. CHRYSLER/DODGE PRODUCTS: Current Catalog Number:____________________________________________

Catalog Dated:____________________

Discount off Manufacturer's suggested list price for replacement parts:______________%

13 42RLE 5

14 W5A580 2

15 5-45RFE 2

16 42RH/RE 4

17 46RH/RE 2

18 48RE 4

19 AISIN

AS69RC

III. GENERAL MOTOR PRODUCTS: Current Catalog Number:_____________________

Catalog Dated:_________________

Discount off Manufacturer’s suggested list price for replacement parts:_______________%

20 4L60E 10

21 4T40E 4

22 4L80E 10

23 4T65E 10

24 4L85E 5

25 6L90 5

26 1-speed

Electronic

Precision Shift

27 10L80 5

28 Hydra-Matic

9T65

Item

No.

Transmission

Model

Est.

Qty

Unit Core

Charge

(when required only)

Transmission

Exchange

Price**

Labor R/R Price to

Replace Case

FLAT FEE: Labor

Overhaul & Rebuilt

Trans UNIT COST *

(Column A x Column

F = Column G)

IV. HONDA PRODUCTS: Current Catalog Number:_____________________

29 B97A 4

30 6AT 3

31 M3WC CVT 4

32 JDJC CVT 2

33 LL-CVT 1

34 Standard CVT 5

V. NISSAN PRODUCTS: Current Catalog Number:_____________________

35 JF011E 2

36 JF010E 2

VI. SMART CAR PRODUCTS: Current Catalog Number:____________________

37 5AMT130 5

VII. TOYOTA PRODUCTS: Current Catalog Number:_____________________

38 ECTV 15

TOTAL: Add the sum of line Items 1- 38:

SCHEDULE “B” – COST PROPOSAL- RFB-6995

Item No.

MISCELLANEOUS ITEMS: ESTIMATED

QUANTITY

Column A

UNIT COST

Column B

Column C

(Column A x Column B=

Column C)

39 Four Wheel Drive Vehicles:

Cost to remove, repair, and install replaced automatic transmission.

40 Flywheel Replacement - FWD:

Cost to remove transmission, replace flywheel, and install transmission.

(City may supply flywheel)

41 Flywheel Replacement - RWD: to remove transmission, replace flywheel, and install transmission. (City may supply flywheel)

42 Transmission Resealed -FWD Reseal Transmission 1 43 Transmission Resealed –RWD Reseal Transmission 1

44 Replace Torque Converter - FWD Replace torque Converter, parts and labor.

45 Replace Torque Converter – RWD Replace torque Converter, parts and labor.

46 Replace Torque Converter - FWD Lock-up Torque Converter 1 47 Replace Torque Converter - RWD Lock-up Torque Converter 1

TOTAL: Add the sum of Items 39-47:

48 Labor Rate for additional work:

Estimated Hours: 200 hours x Hourly Labor Rate: $ ___________ per hour

GRAND TOTAL: Add the sum of Items 1 – 48:

Warranty: All repair and overhaul work performed shall be warranted for a period not less than

12-months or 12,000 miles, whichever comes first. Warranty begins on the date vehicle is returned to the City of Yonkers in satisfactory condition. Date shall be noted on invoice. If your warranty coverage exceeds this, provide your coverage:

Coverage Period:_______________________________________________

MAKE SURE SCHEDULE “B” – ITEMIZED BID SCHEDULE OF PRICES HAS UNIT PRICES & EXTENDED

PRICES ENTERED FOR ALL LINE ITEMS.

Legal Name of Business: ___________________________________________________________

Address: ________________________________________________________________________

City ____________________________________ State _________ Zip code__________________

Phone No.: ________________________________________________________________________

Email Address: ___________________________________________________________________

Service Facility Address, State, & Zip Code: ___________________________________________

Contact Person: ___________________________________ Hours of Operation: ______________

Phone #: __________________________________ Cell #: __________________________________

Name of Authorized Officer of Bidder (Typed or Printed) Title

Date