Revised_RFQ S-44000-00006327_Trace Gas Chromotograph.pdf

RFQ S-44000-00006327 Gas Chromatograph Page 1 of 8

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REVISED

Revisions are indicated below by bold underline font and revisions no longer applicable to this RFQ are indicated by strikethrough font.

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00006327

Gas Chromatograph with Flame Ionization Detector Injector

***THIS IS NOT AN ORDER***

Submit your Offer information by 2:00 PM Pacific Time on May 8, 2023

Single Point of Contact (SPC): Franie Wilkins, Procurement Specialist 350 Winter Street NE Salem, OR 97301 971-375-7759 Questions Email: frances.j.wilkins@dcbs.oregon.gov

1. Overview

This request for quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Occupational Health and Safety Division (Agency) to seek Offers1 for the purchase and delivery of one (1) Thermo Fisher Trace 1610 Gas Chromatograph with Flame Ionization Detector Injector, or Agency approved equal. See Section 2 below for further specifications.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one (1) contract from this solicitation.

1 “Offer” as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

mailto:frances.j.wilkins@dcbs.oregon.gov

RFQ S-44000-00006327 Gas Chromatograph Page 2 of 8

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these goods. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

2. Mandatory Requirements and Specifications

Equipment must be compatible and work in conjunction with Agency’s existing Thermo Fisher

Scientific Gas Chromatography Mass Spectrometry components and Agency’s use of Thermo Fisher

Scientific proprietary software.

2.1 Equipment Specifications:

Agency is including part numbers specific to the requested Trace 1610 Gas Chromatograph because Agency knows these specifics will be compatible and work in conjunction with the Agency’s existing equipment. If bidding an alternative brand, see Section 3 below, Offeror may use these part numbers as guidance to confirm that their alternative brand matches the Agency requirements.

Equipment must meet or exceed all the following specifications:

(A) Qty 1 – Trace 1610 Gas Chromatograph with Flame Ionization Detector Injector including the following specific parts:

(1) Qty 1 – Part # MI-148000-0024: Trace 1610 Mainframe 120V EU Model with the following specifications:

(a) '1000-holes' fast GC oven with operating T range ambient +3 to 450°C

(b) optional cooling to -100°C with LN2 or -50°C with CO2

(c) multiple-level temperature program with 32- ramp/33-plateaux with maximum heating rate of 90°C/min

(d) cooling down from 450°C to 50°C in less than 4 minutes

(e) six independent heated zones for individual control of injectors and detectors plus auxiliary zone

(f) LAN interface

(g) USB port for touch screen updates

(h) 7 inch color touch-screen interface with instrument and consumable health tracking with alert notifications for preventative maintenance

(i) Built-in video maintenance walkthrough guides including:

i. Real time signal monitoring

ii. Diagnostic functionalities

iii. multiple language capabilities

iv. USB port for touch screen updates

(B) Qty 1 – Part # MI-251000-0003 AS 1610-155 for Trace 1600 Series GC with the following specifications:

(a) AS 1610 Autosampler for liquid injection, 155-vial capacity.

(b) High-throughput liquid injection into GC Split-Splitless,

(c) PTV and TSI injectors.

RFQ S-44000-00006327 Gas Chromatograph Page 3 of 8

(d) Optimized injection modes automatically selected depending on the injector type.

(e) Compatible with standard liquid or gastight syringes, from 0.5 to 100 uL volume.

(f) Compatible with 2 mL vials, screw capped or crimped.

(g) Up to 4 washing solvents selectable for pre and post washings with solvent saving option.

(h) Flexible and customizable sample taking programming including viscous sample management and two-layer injection mode.

(i) Rapid mode to optimize the cycle time.

(j) Removable sampler tray for sample preparation or storage.

(k) Enhanced usability with colored LEDs for

i. instrument status indication

ii. illuminated syringe compartment and magnifying lens

iii. Single cable connection to the GC (no external power supply required)

(C) Qty 1 – Part # 19070001: TRACE 1300/1600 FID Module with the following specifications:

(a) Instantaneously Connected-Flame Ionization Detector module:

(b) high performance in terms of sensitivity and dynamic range featuring acquisition rate as high as 300 Hz; MDL < 1.8 pg C/s; sensitivity > 0.03 Coulombs/gC;

(c) linear dynamic range = >107 (± 10%); integrated electronic gas control (IEC);

(d) capillary column optimized compatible with 1/8" and 1/16" packed column;

(e) Flameout detection and automatic reignition; Max T = 450 °C;

(f) He or N2 as make-up gas.

(D) Qty 1 – Part # 19070010: TRACE 1300/1600 SSL Injector Module with the following specifications:

(a) TRACE 1300 SSL INJECTOR MODULE

(b) Instantaneously Connected-Split/Splitless Injector module, includes:

i. complete injector with integrated electronic gas control (IEC) featuring

• constant Flow and Pressure modes,

• programmable Flow and Pressure modes,

ii. Leak check and Column Evaluation; Max T = 400°C; split ratio up to

12500:1;

iii. Control of split flow in 1mL/min from 0 to 1250 mL/min;

iv. Purge flow from 0 to 50 ml/min (electronic control);

v. Suitable for all capillary columns (50 #m to 530 #m id);

vi. Large Volume splitless injection up to 50 uL using specific liners and pre-column;

vii. Compatible with 1/8' and 1/16' packed column (using adapters);

viii. Supports P&T/TD/ by special adapter;

ix. Compatible with Merlin Microseal® septum specifications

(E) Qty 1 – Part # 27605006: Hydrogen Sensor Trace 1300/1600

(a) Hydrogen Sensor for TRACE 1300/1310

(F) Qty 1 – Part # MI-190000-0022: HeSaver/H2Safer injector upgrade option

RFQ S-44000-00006327 Gas Chromatograph Page 4 of 8

(G) Qty 1 – Part # 19050720: GC/GCMS Start-up Kit TRC1300/1600

(a) Trace 1300/1310 Start-up Kit

(H) Qty 2 – Part # MI-190000-0028: iConnect Column Lock Nut Kit

(I) Qty 1 – Part # 19050760: Kit GC Exhaust Air Duct For Trace 1300/1310

(J) Qty 4 – Part # 19050756: Gas Line Toggle Valve

(a) Manual ON/OFF valve for single gas line

(K) Qty 1 – Part # R96000-98071: Power Cord C 19 Type 5-20 125V Max

(L) Qty 1 – Part # 1R119266-0011: Dell XE3 System Win10 Ent IoT

(M) Qty 1 – Part # 7100.0108: Chromeleon Single Edition (SE)

(a) Provides one client and enables control of one Thermo Scientific instrument and includes:

i. Instrument Controller, Class 1 Instrument license, Data Client, Instrument

Operation, Report Designer Pro and Fraction Collection

(b) must be ordered with 7050.0104A or one of its variants

(c) can only be used for Workstation installations

(N) Qty 1 – Part # 7350.0104A: CM License Code: New

(a) Required for all new Chromeleon 7.3 or later installations and includes:

i. New license Code

ii. Installation media

iii. Chromeleon box

(O) Qty 1 – Part # 26096-1420SSL-BNDL: GC/GCMS SSL Essentials Kit

(a) SSL Injector Essentials Kit includes:

i. Qty 1- Part # 26096-1420 TG-5SILMS: GC Column 30m x0.25mmx0.25μm

ii. Qty 1 – Part # 290VA191: Vespel Ferrule for the Trace 1300 Series GC;

iii. Capillary column 0.1-0.25 mm ID; 10 pk

iv. Qty 1 – Part # 290GA092: Siltek Treated Inlet Seals for the Trace 1300

Series GC; 0.8mm; 2 pk

v. Qty 1 – Part # 29001320: Liner Sealing Ring for SSL / 5pk

vi. Qty 1 – Part # 31303233-BP BTO: Septa 11mm Diameter50pk (Blister Pack)

vii. Qty 1 – Part # 453A1925-UI: LinerGOLD Splitless Liner, Single Taper, Wool 4x6.5x78.5mm 5pk

2.2 Warranty and Support:

Equipment comes with a one (1) year warranty. Offeror must provide an additional four

(4) year extended warranty on the equipment, for a five (5) year total warranty. Warranty begins after equipment is received at Agency.

RFQ S-44000-00006327 Gas Chromatograph Page 5 of 8

(A) AS 1610 Autosampler

(a) On-site corrective maintenance visits including required factory certified replacement parts, labor and travel with a target of three (3) business day on-site response time

(b) Priority status for technical support telephone inquires

(c) 10% Loyalty discount on parts, accessories, and consumables

(B) Detector Trace1300/1310

(a) On-site corrective maintenance visits including required factory certified replacement parts, labor and travel with a target of three (3) business day on-site response time

(C) Injector Trace 1300/1310

(a) On-site corrective maintenance visits including required factory certified replacement parts, labor and travel with a target of three (3) business day on-site response time

(D) Helium saver 1600/1610

(E) TRACE 1600 & 1610

(a) On-site corrective maintenance visits including required factory certified replacement parts, labor and travel with a target of three (3) business day on-site response time

(b) Annual standard Preventive Maintenance visit and a standard Preventive Maintenance

Kit

(c) Priority status for technical support telephone inquires

(d) 10% Loyalty discount on parts, accessories, and consumables

2.3 Delivery

Agency requires delivery no later than June 30, 2023. If unable to meet that delivery date, Offeror must enter estimated delivery date in the Questions tab in OregonBuys and include that information on the detailed quote. Agency must know prior to June 30 if goods cannot meet the June 30 delivery date to determine if Agency can move forward with the purchase.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab Attn: Wayne Boyle 505 SE 12th Avenue Portland, OR 97214

RFQ S-44000-00006327 Gas Chromatograph Page 6 of 8

3. Brand Name or Equal To

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC)

All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to frances.j.wilkins@dcbs.oregon.gov .

Questions via phone or any other method will not be accepted.

5. RFQ Schedule Issued Date: May 1, 2023 OregonBuys Opening (Closing) Date: May 8, 2023 @ 2:00 PM (PT)

6. RFQ Submission Process

Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 7 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

6.1 Submission Requirements

To be considered, Offerors must submit the following:

(A) Answer the mandatory questions on the Questions tab.

(B) Complete the Quote pricing on the Items tab in OregonBuys.

• Line item 1: Trace 1610 Gas Chromatograph with Flame Ionization Detector Injector Price should be inclusive of all items and specifications listed in RFQ Section 2.1

• Line item 2: Warranty and Support Price should be inclusive of all costs related to RFQ Section 2.2.

• Line item 3: Delivery Price should be inclusive of all cost related to RFQ Section 2.3.

(C) Attach a detailed Quote document in OregonBuys with the detailed pricing breakdown including any discounts. Include applicable payment terms.

(D) Attach equipment specifications in OregonBuys if bidding alternative brands.

mailto:frances.j.wilkins@dcbs.oregon.gov

RFQ S-44000-00006327 Gas Chromatograph Page 7 of 8

• Optional if bidding the specified equipment.

6.2 Offer Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Responses must be received no later than May 8, 2023 by 2:00 PM Pacific Time to be considered

7. Procurement Process The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective

Offeror is solely responsible for checking OregonBuys to determine whether or not any

Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

The Agency will be reviewing responses for the Offer that will best serve the interests of the contracting Agency. Award determination will be based upon price as well as considerations including, but not limited to, delivery dates and contractor responsibility under ORS 279B.110.

Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days.

10.2 Protests will not be entertained.

10.3 Agency may require clarification to understand any response

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

https://oregonbuys.gov/bso/view/login/login.xhtml https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://oregonbuys.gov/bso/view/login/login.xhtml

RFQ S-44000-00006327 Gas Chromatograph Page 8 of 8

10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of an Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Other Required Information

12.1 Tax Identification Number:

The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

• When requested by Agency (normally in an intent to award notice), or

• When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not execute the Contract until Agency has a properly completed W-9.

12.2 Business Registry:

If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a

Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

13. Attachments:

• Attachment A – Sample Contract

• Attachment B – Disclosure Exemption Affidavit http://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.filinginoregon.com/index.htm