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Enter your company name Schedule B – Pricing Request for Proposal No. 260000002460 Pollution Prevention & Food Waste Reduction Technical Assistance Program The Contractor must provide a pricing schedule for the proposed Contract Activities using Microsoft Excel. The pricing schedule should be submitted in a modifiable format (e.g. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.
Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).
The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.
Quick payment terms: Enter Percentage Amount% discount off invoice if paid within Enter Number of Days days after receipt of invoice.
By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.
By submitting a Proposal to EGLE for evaluation, the Professional agrees that if a contract is approved, they can and will provide complete services when an individual project is assigned to them, for the compensation listed in the task cost sheet below. No increase in compensation to the Professional will be allowed unless there is a material change made to the scope of work of the project/program statement and the change to the project/program statement is approved in writing by EGLE. For line items that require the bidder to provide a lump sum rate, the bidder must provide a rate that accounts for both time and material, except for the travel mileage charge, which will be considered reimbursable, paid per the State Travel Rates (Schedule D).
Overhead costs that are allowed in calculating the professionals billing rates are as follows: employee benefits, professional liability insurance, taxes, accounting, printing, and miscellaneous items such as licensing or recertification fees, printing, accounting, .
Sch B Table 1. Task Cost Sheet for 1 year of Contract Period The budget line items for various tasks are listed below. The Contractor must identify any additional costs that would be associated with each of the task and utilize that in calculating the lumpsum or hourly rate including the overhead costs. The listed price is maximum not to exceed rates.
| S.No. |
| Task |
| Units |
| Per Unit Price |
| Totals |
| 1 |
| Project Kick-off Meeting |
| 1 |
| $ |
| $ |
| 1A |
| Virtual Listening Sessions |
| 2 sessions |
| $ |
| $ |
| 1B |
| In person round table meeting |
| 1 meeting |
| $ |
| $ |
| 2 |
| P2 & Food Waste Reduction Webpage Content |
| Lumpsum |
| NA |
| $ |
| 3 |
| P2 & Food Waste Reduction Toolbox and Outreach Materials |
| Lumpsum |
| NA |
| $ |
| 4 |
| Technical assessments and assistance including two virtual meetings and up to two on-site visits, excluding travel and mileage costs (see item no. 9 on this table) at up to 12 facilities. 50% of this will be paid after the first on-site visit, and the remaining 50% will be paid after receiving the finalized facility report. |
| 12 facilities, budget for 2 site visits per site. Actual payment will be based on the actual number of facilities and actual number of site visits needed/conducted |
| $ per site visit per facility |
| $ (Total for all 12 facilities, 2 site visits per facility) (Multiply column D by 24) |
| 5 |
| Technical Assistance survey form/table development, 3 follow-up phone conversations, analysis and reporting (budget up to 100 hours for all these tasks for all 12 facilities) |
| 100 hours (max 12 facilities, 3 follow up per facility) |
| $ |
| $ (Total 3 follow-ups per facility, analysis and reporting) |
| 6 |
| Case studies from assisted facilities |
| 4 |
| $ |
| 7 |
| Educational Webinars/Workshops – Total 3. One prior to assessments and two after assessments, presenting the case studies with the business participants. |
| 3 |
| $ |
| $ |
| 8 |
| Estimate in-state and out-of-state conferences and training (a maximum of 3 total permitted for all staff) costs. Invoicing should be based on actual receipts and expenses. |
| Lumpsum |
| NA |
| $ |
| 9 |
| Estimate onsite travel expense estimate (2 visits per site, and up to 10 sites). We will follow the DTMB State travel rates. Invoicing should be based on actual receipts and expenses. |
| Lumpsum |
| NA |
| $ |
| 10 |
| Monthly progress meetings |
| 12 |
| $ |
| $ |
| 11 |
| Project Closeout Meeting |
| 1 |
| $ |
| $ |
| 12 |
| Indirect Costs (% of sum of 1 through 11) |
| ___% |
| NA |
| $ |
Sch B Table 2. Equipment Needed and Unit Prices
| Equipment Needed^ |
| Unit Price |
| No. of Units needed |
^ The State does not guarantee the purchase of all equipment listed by the bidder. The actual list of equipment to be purchased for use of the bidder will be determined by the EGLE Program Manager. Equipment purchased as part of this project for the assessors’ use is the property of EGLE and will have to be returned to EGLE in usable condition, at the end or termination of the contract or sooner if directed by the EGLE Program Manager.
SCH B. Table 3. Maximum Not to Exceed Personnel hourly rate based on the Role and Responsibility
| Name |
| Position |
| Role |
| Contractor/ Subcontractor |
| Hourly rate |
| Office and Home Address |
Hourly pay rate used in invoices should be based on the nature of the task, role and responsibility, rather than a title or personnel name. Mileage calculations should be based on employee office or home address on file whichever is the closest to the destination.
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