REVISED_Plumbing_SOW_PAN.pdf

CITYWIDE

PLUMBING REPAIRS AND MAINTENANCE SERVICES

1.0 SCOPE OF SERVICE:

This contract provides for a total comprehensive Plumbing Repairs and Maintenance Services proponent to provide labor, material, and equipment to perform repairs, preventative maintenance, retrofits, new installations, for facilities owned and operated by the City of Atlanta on an as need basis twenty-four (24) hours, seven (7) days per week basis.

1.1 SERVICE

Plumbing services, when used in these specifications shall mean the practice, materials and fixtures used in the installation, maintenance, extension, alteration and/or for the removal, repair and or replacement of all piping, plumbing fixtures, plumbing appliances, boiler, and plumbing appurtenances in connection with any of the following:

sanitary drainage, storm facilities, venting systems, water supply, boiler, and heating systems within and/or adjacent to any City building. Further, the practice and material used in the installation, maintenance, extension, alteration or removal of storm water, refrigeration and air conditioning drainage, liquid waste, sewage, and water supply of any premises to their connection with the water supply system, or to an acceptable sewer disposal facility. This condition includes "snaking out" sewer lines at all City facilities. Backflow Devices, Grease Traps, Interceptors, adding Meters, Water Lines, and replacing / repairing of Pumps. The Proponent will be held accountable for all demolition or alteration of existing system; in which case all material and debris shall be cleaned up and removed from site.

1.1.1 The following are Plumbing services that will be required. This is not an all-inclusive list. Other types of repairs and services may be required.

a. Boilers

b. Camera and Video pipes

c. Drain cleaning

d. Meter replacement

e. Water Line repair and installation

f. Sewer line repair and installation

g. Grease trap installation

h. Backflow prevention, installation, testing and repair

i. Water heater installation

j. Hi- Velocity water jet cleaning

k. Pump repair and replacement

l. Lift station repair

m. Drainpipe relining

n. Installation and removal of plumbing fixtures (toilets, faucets, sinks showers, etc.)

DRAFT

Docusign Envelope ID: 6A157692-7488-4A4C-ADD8-C116FB0D3F54

1.1.2 The extent and character of the services to be performed by the Proponent shall be subject to the general control and approval of the City of Atlanta’s authorized representative(s). The firm shall not comply with requests and/or orders issued by other than City of Atlanta or authorized representative(s) acting within their authority for the City of Atlanta. City of Atlanta reserves the right to make changes to the contract. Any changes that are made must be approved by the City of Atlanta in writing.

1.2 GENERAL

The proponent shall provide all materials and labor necessary to perform renovations, installation or alteration of plumbing systems, fixtures and any and all other components per drawings and specifications of City of Atlanta

1.2.1 Proponent shall provide all labor and materials necessary to perform maintenance on or repair plumbing systems at all City of Atlanta owned facilities.

Work may be performed on the exterior or interior of buildings.

1.3 LABOR CHARGES

All work shall be scheduled at the convenience of the City of Atlanta, as not to interfere with the City of Atlanta’s conducting of business. In the event the proponent is required to perform work other than Monday thru Friday from 7:30 a.m. to 5:00 p.m., and emergency call proponent shall charge no more that 1-1/2 times the fixed hourly rate for the individual performing the service.

1.3.1 This rate shall be only charged with prior authorization from an authorized designee of the requesting Department. Man, hours paid under this contract shall be only for productive hours at the job site. Time spent for transportation of workers, material, and tools acquisition, handling and delivery, or for movement of proponent owned or rental equipment is not chargeable directly but is overhead and the cost shall be included in the hourly rate. The City of Atlanta shall accept no bid with a minimum charge stipulated.

1.3.2 Regular time will be the City’s normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise authorized by the City.

1.3.3 The proponent will need to factor in travel when developing the annual cost to complete the contract.

1.3.4 Overtime will be work done at times other than normal business hours.

Proponent must have prior verbal and/or written approval to work overtime.

1.3.5 Holiday rates go in effect on the holidays observed by the City. Currently these holidays are observed by the City of Atlanta:

New Year’s Day…………………………………………………………….…...January 1st Martin Luther King, Jr Birthday………….……………………..…….. January 15th

Memorial Day………………………………………….…………..…May, Last Monday Independence Day……………………………………………………………….…... July 4th Labor Day……………………………………………………. September, First Monday Veterans’ Day……………………………………………………………….. November 11th Thanksgiving………………………………………………………… Thursday and Friday Christmas Day………………………………..……………………………... December 25th

1.3.6 No additional fees will be allowed for truck mileage and/or trip charges.

1.3.7 Service calls will normally be responded to with a Journeyman Plumbers ONLY.

The City must authorize any additional personnel. If additional personnel are necessary, they are to be apprentices unless the service requires a master plumber.

1.3.8 If during the course of work the proponent experiences a conflict with the plans/scope of work, all applicable federal, state, and local laws, rules, regulations, ordinance and codes, the proponent shall notify the requesting Departments authorized designee or his representative before proceeding with work.

1.3.9 The Proponent shall submit shop drawing of all additions and modifications as requested by the requesting Departments authorized designee. Drawings are to be of good and lasting quality as determined by the City of Atlanta authorized designee.

2.0 WORK STANDARDS

All work shall be performed according to the standards of the plumbing industry and to the complete satisfaction of the City of Atlanta. All work shall conform to the City of Atlanta and City of Atlanta Building Codes. UNSATISFACTORY PERFORMANCE: The City may consider the following performance by the successful proponent as unsatisfactory performance: 1. In excess of one service "call back" to correct the same problem within 30 consecutive calendar days. 2. In excess of one instance within one calendar year of successful proponent personnel assigned to an authorized service call not having the skill or knowledge to diagnose the problem and/or perform the repair.

2.1 All work performed by the Proponent shall be to a professional standard, complying with requirements of the applicable edition of the Uniform plumbing Code, Uniform Building Code, State and Local Building codes.

3.0 PROPONENT RESPONSIBILITIES

At their expense, the Proponent shall:

a. Provide competent supervision;

b. Provide competent workers;

c. Take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of their fault or negligence;

d. Perform work without unnecessarily interfering with City of Atlanta activities;

e. The Proponent shall be responsible for all necessary measurements and for the accurate fitting of all work. The Proponent shall be responsible for any damage to the facility or any equipment inside during this contract. Any such damage will be repaired by the Proponent at his/her expense and to the satisfaction of the City of Atlanta;

f. The Proponent shall be responsible for any damages to existing, driveways, sidewalks, curbs, gutters, utilities, other public facilities, or to private property caused by the Proponent's operations;

g. The Proponent shall be responsible on a daily basis to maintain a clean work site, to remove debris, and to dispose of it properly at the proponent's expense. Upon completion and before making application for acceptance of the work, the Proponent shall clean the work-area with the work, of all rubbish, temporary structures, and equipment;

h. The Proponent shall be responsible for maintaining the work area in such a manner that the City of Atlanta staff may continue to work in the facility;

i. The Proponent shall be responsible for the coordination of the operations of all trades, SUBCONTRACTORS, or materials suppliers engaged under this contract. Proponent shall be a state registered Class B Proponent. Principal shall be a licensed master plumber. Contractor should possess the ability to conduct plumbing testing and submit appropriate documentation, per standards of the International Plumbing Codes (IPC);

j. Contractor should possess the ability to survey drain lines and installations and produce documentation including operation and maintenance manuals (O&M) and full CAD drawings, or coordination assistance for the same;

k. Contractor should possess the ability to provide project management for major plumbing installations.

l. Contractor should possess the ability to conduct drain audits, identifying drainage improvements and prepare calculations of potential cost-savings/pay-backs.

3.1 REFERENCES

The references list shall be purchasers/users of the services bid. The contact person shall be someone who has responsibility for the monitoring of the service. References from Georgia are preferred. The proponent shall include, with their bids, a list of at least five

(5) current references for whom comparable work has been performed. This list shall include Company Name, Person to Contact, Address, and Telephone number. Failure to include references may be ample cause for rejection of bid as non-responsive.

3.2 SAFETY

The proponent and subcontractors performing services for the City of Atlanta are required and shall comply with all Occupational Safety and Health Administration (0SHA), State, City of Atlanta safety protocols and any other applicable rules and regulations. The proponent and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Proponent will ensure that its employees observe and exercise all necessary caution and discretion as to avoid injury to person or damage to property of any and all kinds

The successful proponent shall provide all equipment and tools which shall be the appropriate type for the task and shall be well maintained, calibrated, and in proper working order before use in the performance of the work. The successful proponent shall, prior to commencing work, thoroughly examine and become familiar with the system(s) and associated facilities to ensure the service can be completed in an orderly, safe manner. The successful proponent shall maintain a safe work environment at all times. The successful proponent shall report to the City's representative the existence of unsafe condition(s) which will compromise the performance of the service.

All plumbers must be proficient in all phases of repairs to building components to domestic water supply and drain lines and sewer lines. proponents must submit a copy of their Plumbing Contractor License and copies of Journeyman plumbing licenses for each plumber that will work on City equipment (if any changes and/or plumbers added after beginning of agreement. Same information MUST be submitted to the City of Atlanta).

Where work makes temporary shutdown of services unavoidable, shutdown at night or at such times as approved by the City of Atlanta, which will cause least interference with established operating routines, shall be required. The successful proponent will arrange to work continuously, including overtime if required, to assure that building services will be shut down only during time actually required to make necessary connections to existing work and/or removals that may be required. Any shutdowns of existing services are to be kept to a minimum. Prior to any shutdown, arrangements shall be made with the City of Atlanta to establish a time agreeable to them.

The successful proponent shall maintain a record of all maintenance and repairs relating to the equipment included in this agreement. If a problem is found that has the potential to be a major problem, or if it may be the cause for shutdown repairs, the problem must be directly brought to the attention of the City of Atlanta so that a plan of action can be formulated for the timeliest repair to the equipment.

4.0 CONDITIONS

4.1 All buildings, appurtenances and finishing’s shall be protected by the Proponent from damage, which might be done or caused by work performed under this contract.

4.2 Such damages to the foregoing shall be repaired and/or replaced by approved methods so as to restore the damaged areas to their original condition at the expense of the proponent.

4.3 The proponent shall erect, install, and maintain all temporary public walks, warning signs, barricades, and other protective means as may be necessary for the protection of the public from injury.

5.0 EQUIPMENT

The proponent shall own and have in good repair all equipment and tools necessary to perform the desired services, and the equipment and tools necessary to complete related tasks.

6.0 RESPONSE TIME

The proponent shall respond to regular service calls within one (1) day, or at such an interval or schedule as mutually agreed upon by the proponent and the City of Atlanta. The proponent shall submit estimates for service calls

6.1 The proponent shall respond to request for emergency calls within two (2) hours after notification to unstop blockages to the facility. For the purpose of this bid, an emergency is defined as any condition(s) which is a threat to health, welfare, or the safety of people and/or property or a condition that will affect essential services(s) as determined by the requesting Departments authorized designee or his representative.

6.2 The Proponent shall provide the City of Atlanta with a twenty-four (24) hour emergency contact phone number.

7.0 PERMITS

It shall be the responsibility of the Proponent to comply with City of Atlanta and City of Atlanta ordinances by securing the necessary permits.

8.0 LICENSE REQUIRMENTS

All bidders doing business with the City of Atlanta are required to be licensed in accordance with the City of Atlanta Ordinances.

9.0 COST OF MATERIALS:

All quotes for repairs and emergency services shall include a cost breakdown submitted by the proponent as follows: labor rate, quantity of hours and materials list. Each repair request and emergency service shall generate a separate invoice detailing labor charge and parts/materials as outlined.

9.1 If materials used are purchased from a local plumbing supplier's stock, the successful Proponent shall charge the wholesale price less the percentage (%) discount offered by the Proponent on the Bid Proposal Form.

9.2 If materials have to be ordered from the manufacturer or are not listed in the National Price Service, the successful Proponent shall charge the manufacturer's suggested wholesale price.

10.0 WORKMANSHIP AND INSPECTION

All work under the resulting contract shall be performed in a skillful and workmanship like manner. The City of Atlanta may in writing, require the Proponent to remove any employees from work from any City of Atlanta facilities. The City of Atlanta may, from time to time, make inspections of the work performed under this contract. Any inspection by the City of Atlanta does not relieve the Proponent from any responsibility regarding defective parts, equipment, or service.

11.0 CONDITION OF MATERIALS

All material shall be new (unless approved in writing by the requesting Department’s authorized designee or his representative) with U.L. listed approval for its installed application.

12.0 ESTIMATES

The proponent shall provide written “NOT TO EXCEED” estimates on all projects. This estimate shall include the estimated number of hours, hourly rate, number, and type of employees required, estimated material cost and completion date. Proponent shall respond to requests for estimates for non-emergency work with two (2) days and provide written estimates within five

(5) days of the original request. There will be no cost to the City of Atlanta to provide cost estimates/proposals for work requests.

12.1 It shall be the proponent’s responsibility to ensure they have all information to prepare accurate estimates. Price shall include all labor, supervision, materials, and equipment.

12.2 Work shall only be performed with the City of Atlanta’s written authorization by issuance of a Purchase Order. Upon authorization actual work shall not exceed the proponents estimate. Unreasonable estimates shall be deemed cause to terminate this contract.

12.3 The proponent shall state any discounts to apply. (Discounts must be shown for individual items unless all items have the same percentage of discounts.)

13.0 REPAIR WORK

Repair work shall be performed at the site unless by the nature of the required repairs it would be necessary to move a component to the Proponent’s shop for repair. If unit is to be down for more than twelve hours, the City of Atlanta will be advised and informed of the nature of repairs.

The City of Atlanta reserves the rights to outsource services and/or parts if downtime exceeds five

(5) days, or the proponent is unable to obtain replacement parts/components within five (5) days.

14.0 UNSATISFACTORY WORK

In the event the work performance of the proponent is unsatisfactory, the proponent will be notified by the City of Atlanta and given seven-calendar days to correct the work, at no cost to the City. The City may consider the following performance by the successful proponent as unsatisfactory performance: 1. In excess of one service "call back" to correct the same problem within 30 consecutive calendar days. 2. In excess of one instance within one calendar year of successful proponent personnel assigned to an authorized service call not having the skill or knowledge to diagnose the problem and/or perform the repair.

Monthly proponent performance reports will be generated and reviewed with proponent to correct any contract and work deficiencies.

15.0 PROTECTION OF PROPERTY

The proponent shall make necessary repairs in such a manner that does not damage property. In the event damage occurs to property by reason of any repairs or installations performed under this Contract, the Proponent shall replace or repair the same at no cost to the City of Atlanta. If damage caused by the proponent has to be repaired by the City of Atlanta, the cost of such work shall be deducted from the monies due to the proponent.

The Proponent shall obtain the permission of the City of Atlanta regarding any needed storage of materials and equipment. Such storage shall be done in such a manner as not to interfere with the facility operations schedule. Proponent shall be held reasonable for any and all accidents caused by negligence from this source. The using department does not accept responsibility for losses of material or equipment regardless of approval to store in any of the City of Atlanta’s facilities or grounds.

16.0 WARRANTY

Proponent shall guarantee all work for a minimum period of one (1) year, plus any period specified by a manufacturer beyond a year. The guarantee, including all equipment and workmanship, shall be unconditional/without limitations, and shall become effective upon acceptance of work.

16.1 PERFORMANCE WARRANTY: The successful proponent shall guarantee all work against any defects in workmanship; and shall satisfactorily correct, at no cost to the City, any such defect that may become apparent within a period of one year after completion of work.

16.2 MATERIAL WARRANTY: Parts furnished under this bid shall be the latest improved models in current production, as offered to commercial trade, and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned or discontinued models are NOT acceptable.

The warranty period for successful bidder provided materials shall be for a period of one year after completion of the installation or within the manufacturer's warranty, whichever is the later period. The warranty shall commence upon the date of acceptance by the City. The successful proponent shall provide the City's representative with all manufacturers' warranty documents upon completion of installation and prior to leaving the job site.

17.0 USE OF BRAND NAMES

Unless otherwise provided in an Invitation to Bid, the name of certain brand make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; it conveys the general style, type, character, and quality of the article desired; and any article which the City of Atlanta in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. Any catalog, brand name or manufacturer’s reference used in bid invitation is descriptive—NOT restrictive—it is to indicate type and quality desired. Bids on brands of like nature and quality will be considered.

18.0 LABOR AND MATERIAL PRICING

Proponents shall quote for labor required for installation and/or repair of plumbing parts/and or service that is not normally covered under the contract. This labor pricing guideline shall be used for repairing damages resulting from negligence, vandalism, fire, acts of God, and any other act beyond the control of the Proponent, including retrofitting and installation. For the purposes of this agreement, normal operating hours for the City of Atlanta shall be from 8:00 a.m. until 5:00 p.m., Monday through Friday ( Cost Proposal See Exhibit A).

19.0 CONTRACT PERFORMANCE REPORT

Monthly Contractor Performance Reports will be completed by the City of Atlanta’s personnel, outlining the overall quality and quantity of services provided by the proponent. A copy of the report will be released to the proponent and DEAM’s Procurement representative.

An annual Contract Performance Report will be completed and released to the City of Atlanta’s Procurement Division and to the proponent.

21.0 Additional Equipment and Services: The following equipment may be required to complete projects:

Leak Detection - Locate and repair water and gas leaks to ensure efficiency and safety.

Under Slab Plumbing Repair - Video inspection equipment is used to pinpoint any leaks underground and flooring.

Water Treatment - Disinfecting, filtration, odor control and recycling of water.

Water and Sewer Taps

Backflow Devices - Protect the quality and safety of the potable water supply.

Water Heater Repair and Replacement - Gas, electric, or tankless.

Grease Traps and Interceptors - Installation of systems designed to separate greasy materials from wastewater that cause backups

Electromechanical Snake - capabilities of a plumbing snake with cameras attached that allow to work with clogs more effectively.

Drainpipe Relining - Reline the pipe that is in place to avoid excavating and replacing.

Hi-Velocity Jet Cleaning - Suitable for storm or sewage drain lines alike. With the ability to break through difficult blockages such as tree roots, silt, and concrete slurry. Drain cleaning method using the power of water under high pressure

Waterless Urinals - Installation of urinals and cartridges

Water Coolers - Installation and repairs to coolers

EXHIBIT A

Pricing Sheet

Please state the Total Fixed hourly Rate per position outlined below. These fixed hourly rates per position shall include all business expenses (e.g., personnel, administrative, training, and quality control etc.) that will be assumed by the Preponement for services on as needed basis. These rates should also be the same should any emergency request be made by the City for additional services to be rendered.

Additionally, provide a detailed narrative for each of the hourly rates proposed to the City, submit a detailed justification for your cost rationale, to provide the City with a clear summary of your intentions for future services rendered on behalf of the City

Fixed Hourly Rate for Normal Work Hours: (Proponent shall provide Fixed Hourly Rate for After Hour and Weekend work)

Master Plumber $ hr.

Licensed Journeyman Plumber $ hr.

Plumbers Helper $ hr.

Yes, I agree to honor the above-referenced fixed hourly rates for all positions;

Corporate Proponent (Insert Corporate Name)____________________________

By: _____________________________ Name: _____________________________ Title:______________________________

Corporate Seal

Date: _________________ or

Non-Corporate Proponent (Insert Proponent Name)______________________

By: _____________________________ Name: _____________________________ Title:______________________________

Notary Seal_______________________________

My Commission Expires Date:____________________________