Revised Notice_of_Intent_to_Participate_NASPO_SVAR.pdf

Notice of Intent to Participate DASPS-3553-20 1

Revised Notice of Intent to Participate with NASPO ValuePoint, and the State of Arizona, to Award a Participating Addendum(s) under Request for

Proposal (RFP) #BPM002338

This Notice is amended to update section 1.3 and sole point of contact.

(New language is indicated by bold underlined font, deleted language is indicated by strikethrough font):

The State of Oregon, acting by and through its Department of Administrative Services, Enterprise Goods and Services, Procurement Services (DAS PS), pursuant to its authority under ORS 279A.200 et. seq. and OAR 125-246-0400, hereby provides Public Notice of its intent to participate with and to enter into one or more Participating Addenda under Master Agreement(s) awarded by the State of Arizona in an Interstate Cooperative Procurement conducted by the State of Arizona for its benefit and the benefit of the member states of the National Association of State Procurement Officials (NASPO) ValuePoint.

The purpose of the RFP is to establish Participating Addenda with qualified Resellers so that eligible entities may acquire Software and related services from Software Value-Added resellers.

The RFP seeks to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual State or local government entity because of the collective volume of potential purchases by numerous State and local government entities. More specifically, the RFP expects offerors to provide a full range of Reseller services and service options to support Purchasing Entities’ COTS and SaaS based software needs.

The RFP is broken up into three award categories: General Software, Microsoft Software, and Oracle Software. For each of these categories, services related to the software purchase, including but not limited to installation, configuration, maintenance, and advisory services may be offered.

Lead State, Solicitation Number and Lead State Contract Administrator:

The State of Arizona, through its State Procurement Office (SPO), is the Lead State and issuing office for the RFP and all subsequent addenda relating to it.

The RFP is a competitive process, in accordance with the Arizona Procurement Code available at https://spo.az.gov/. The Arizona Procurement Code consists of Arizona Revised Statutes (ARS) §§41-2501 et seq. and administrative rules and regulations A.A.C R2-7-1010 et.seq. “Solicitation #BPM002338” shall be referred to on all proposals, correspondence, and documentation relating to this RFP. Here is a link to the soliciation:

https://app.az.gov/page.aspx/en/bpm/process_manage_extranet/4465

The Lead State Contract Administrator identified below is the single point of contact for the RFP during the procurement process. Offerors and interested https://app.az.gov/page.aspx/en/bpm/process_manage_extranet/4465

Notice of Intent to Participate DASPS-3553-20 2 persons shall direct to the Lead State Contract Administrator all questions concerning the procurement process, technical requirements of this solicitation, contractual requirements, requests for brand approval, change, clarification, protests, the award process, and any other questions that may arise related to this solicitation and the resulting Master Agreement. The Lead State Contract Administrator designated by the State of Arizona, State Procurement Office is:

Eric Bell - State Procurement Manager State of Arizona, State Procurement Office 100 N. 15th Avenue, Suite 402 Phoenix, Arizona 85007 Phone: (602)542.8921 Email to: eric.bell@azdoa.gov

State of Oregon Notice of Intent to Participate and Participating Addenda Contact:

DAS PS intends to establish one or more Participating Addenda to serve as price agreement(s), on behalf of the State of Oregon, its agencies and members of the Oregon Cooperative Procurement Program (ORCPP) with the awarded Contractors resulting from the State of Arizona, Solicitation RFP #BPM002338 for Software and related services from Software Value-Added resellers, based upon the Master Agreement and additional Oregon specific terms and conditions.

DAS PS anticipates that the Participating Addendum(s) will run concurrently with the State of Arizona’s Master Agreement(s).

Based upon prior spend under previous similar Participating Addenda, DAS PS estimates as a participant of this Interstate Cooperative Procurement, Oregon State agencies and ORCPP members may spend, in the aggregate, in excess of $37 million annually, for Software and related services. This is ONLY an estimate.

1. Selection Process for Participating Addendum and Contracts:

1.1 In the event of a multiple award of Master Agreements under RFP #BPM002338, the State of Oregon may enter into a Participating Addendum with all of the awardees; or, in the alternative, the State of Oregon may elect not to enter into a Participating Addendum with each of the Awardees.

In the event the State of Oregon elects not to enter into a Participating Addendum with each of the Awardees, the State of Oregon may enter into Participating Addenda, as follows:

(i) the State of Oregon may enter into Participating Addendum(s) with the three or more highest ranked Awardees for Category 1 from the State of Arizona RFP who provide Products or Services on a national level based upon a natural break in the distribution of scores in the State of Arizona mailto:eric.bell@azdoa.gov

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RFP, or in the alternative, based upon the State of Oregon’s own best value comparison of the following criteria: categories of products and services available for resale, contract and account management services, processes, cost schedules, and other considerations;

and the State of Oregon may enter into one Participating Addendum each with one of the three highest ranked Awardees for Category 2 and 3 from the State of Arizona RFP who provide Products or Services on a national level. The determination will be based upon the State of Oregon’s own best value comparison of the following criteria: categories of products and services available for resale, contract and account management services, processes, cost schedules, and other considerations;

and

(ii) in addition, the State of Oregon may enter into a Participating Addendum with the three highest ranked Proposers from the State of Arizona RFP who provide Products or Services in the State of Oregon only.

1.2 Purchasing Entities - Selection Process for State Agencies. From time to time, Purchasing Entities, that are state agencies, may purchase Products or Services from a Contractor awarded a Participating Addendum under this RFP or other contractors.

1.3 Purchasing Entities, that are state agencies, shall use one of the following twothree selection processes:

1) Direct Award. If the estimated value of the Contract is equal to or less than the amount identified in ORS 279B.065 or unless otherwise permitted by law, Purchasing Entity may issue a Contract to the Reseller of its choice for the Product or Services of its choice without a Best Value Analysis Process. Highest Ranked Proposer in RFP #BPM002338: Purchasing Entity may issue purchase orders or contracts for Products or Services to the Awardee who received the highest total points in RFP #BPM002338 for Software and related services from Software Value-Added resellers.

OR

2) Best Value Analysis Process. If the estimated value of the Contract is over the amount identified in ORS 279B.065, Purchasing Entity must select a Reseller and Product or Services using the Best Value Analysis Process. Purchasing Entity will develop and document the screening and selection criteria that detail the standard of best value.Highest Ranked Proposer in Market Basket

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Comparison: a Purchasing Entity may use a Request for Quote (RFQ) Best Value Analysis (BVA) process to select one of the Participating Addenda Awardees as the Purchasing Entity’s sole provider for a specific contracting period, as defined by the Purchasing Entity(provided that the contracting period can be for no longer than two years), and award all Purchase Orders to only that Contractor for the entire contracting period, based upon the following criteria:

(a) Purchasing Entity may create, for conducting a RFQ/BVA process; its own market basket comprised of up to 25 most used Products or Services;

(b) Purchasing Entity may then define the criteria most important to it in the selection of a provider, such as: price, functionality, accounting/invoicing issues, use, availability, past performance, or necessary product licensing requirements;

(c) Purchasing Entity shall request quotes from each of the providers for the upcoming contract year period;

(d) Purchasing Entity shall then evaluate and score the market basket from each provider as defined in the RFQ/BVA process;

(e) Purchasing Entity shall notify all Participating Addenda holders of its selection and give those not awarded an opportunity to protest the award;

and

(f) Purchasing Entity shall acquire the Products and Services defined in the BVA from the highest ranking provider from its market basket scoring for the entire contracting period.

OR

3) Cost Comparison: Purchasing Entity may conduct a Product or Service specific comparison based upon price.

1.4 Purchasing Entity must document its selection process in its procurement file.

Questions or Comments: Interested persons may submit questions or comments about this Notice of Intent to Participate to the State of Oregon Administrator to the following contact:

State of Oregon, Sole Point of Contact:

Sara Stone, IT Procurement StrategistDebbie Davis, State Procurement Analyst State of Oregon, Department of Administrative Services, Enterprise Goods and Services, Procurement Services 1225 Ferry Street SE, U140 Salem, Oregon 97301-4285

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Phone: (971) 707-1658(971)707.1100 Email to: sara.stone@das.oregon.gov debbie.m.davis@oregon.gov

Protests:

Interested persons may submit protests to this Notice of Intent to Participate and Award a Contract, in accordance with ORS 279B.400 et. seq., to the State of Oregon Administrator identified above until March 18, 2025November 17, 2020 for the NASPO ValuePoint, State of Arizona’s Solicitation RFP #BPM002338 for Software and related services from Software Value-Added resellers.

mailto:sara.stone@das.oregon.gov mailto:debbie.m.davis@oregon.gov